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HomeMy Public PortalAboutJANUARY 2003 thru DECEMBER 2003 GREENCASTLE *Mk �`' ,1, \� AND RECREATION WHAT: Greencastle Park & Recreation Board Meeting WHEN: Wednesday, January 8, 2003 @ 7:05 p.m. WHERE: Council Chambers of the Greencastle City Hall AGENDA 1. Call to Order 2. Approval of minutes: Regular meeting held December 4, 2002, 7:00 p.m. 3. Finances: Approval of Monthly Claims &Invoices 4. Public Input: Questions, Concerns, Statements 5. Request from Depauw University to use the Greencastle Aquatics Center for a Swim Stroke Clinic—June 8-12 6. Approval to Purchase Property to be used for a municipal neighborhood park 7. Friends Of The Park& Special Projects a. People Pathways Update—Joy Marley b. Putnam County Skate Park Project Update—Jan Firebaugh c. Emerald Palace Playground—Lynn Wilson d. Big Walnut Sports Park Update—Mace Terry&Tim Trigg 8. Old Business 9. New Business 10. Director's Report a. Approval of job description for full-time Assistant Director's position b. Recreational Needs Assessment/Master Plan Update c. Pepsi Contract Update d. Youth Basketball Program rl 52 r Czi(S ( ) 11. Adjournment r Axzetieri 405 S. Bloomington St. • Greencastle, Indiana 46135 • 765-653-3395 GREENCASTLE 111 11:44&4 la 1 1 AND RECREATION WHAT: Greencastle Park & Recreation Board Meeting WHEN: Wednesday, Februaryf.�2003 @ 7:00 p.m. WHERE: Council Chambers of the Greencastle City Hall AGENDA 1. Call to Order 2. Approval of minutes: a. Public Hearing held on January 8, 2003, 7:00 p.m. e"". b. Regular meeting held January 8, 2003, 7:05 p.m. 3. Finances: Approval of Monthly Claims & Invoices 4. Public Input: Questions, Concerns, Statements 5. Consideration of contract with DLZ to complete the Phase II Environmental Site Assessment on the future Maple Berry Park property 6. Friends Of The Park& Special Projects a. People Pathways Update—Joy Marley b. Putnam County Skate Park Project Update—Jan Firebaugh c. Emerald Palace Playground—Lynn Wilson d. Big Walnut Sports Park Update—Mace Terry&Tim Trigg 7. Old Business a. 2003-2007 Master Plan Update b. 8. New Business (:-0\A 9. Director's Report a. Recycled Product Purchasing Grant Proposal b. Youth basketball program 10. Adjournment 405 S. Bloomington St. • Greencastle, Indiana 46135 • 765-653-3395 GREENCASTLE AGENDA Q a AND RECREATION WHAT: Greencastle Park & Recreation Board Meeting WHEN: Wednesday, March 5, 2003 @ 7:00 p.m. WHERE: Council Chambers of the Greencastle City Hall 1. Call to Order 2. Approval of minutes: a. Public Hearing held on January 8, 2003, 7:00 p.m. b. Regular meeting held February 5, 2003, 7:00 p.m. c. Executive meeting held on Saturday, March 3, 2003, 9:00 a.m. d. Regular meeting (Retreat)held on Saturday, March 3, 2003, 10:15 a.m. eTh 3. Finances: Approval of Monthly Claims &Invoices 4. Public Input: Questions, Concerns, Statements 5. Sprint PCS Request for a temporary cell tower-Katie Zalat 6. Friends Of The Park& Special Projects a. People Pathways Update—Joy Marley b. Putnam County Skate Park Project Update—Jan Firebaugh c. Emerald Palace Playground—Lynn Wilson d. Big Walnut Sports Park Update—Mace Terry& Tim Trigg 7. Maple Berry Park a. Review a closing date for the Ferrand Property for Maple Berry Park b. Sign contract with DLZ to complete the Phase II Environmental Site Assessment on the Maple Berry Park property c. Review schedule for design 8. Old Business 9. New Business a. Aquatics Center"Family" Pass discussion on definition b. 2003 Program& Activity Fee Schedule c. Discussion in regards to Aquatics Center Rules d. Personnel Procedures -No Smoking Policy 10. Director's Report a. 2003-2007 Master Plan Update b. Recycled Product Purchasing Grant c. Youth basketball program 11. Adjournment 405 S. Bloomington St. • Greencastle, Indiana 46135 • 765-653-3395 r • ' GREENCASTLE r1 71: \ham % I 1 1 AND RECREATION AGENDA WHAT: Greencastle Park & Recreation Board Meeting WHEN: Wednesday, April 2, 2003 @ 7:00 p.m. WHERE: Council Chambers of the Greencastle City Hall 1. Call to Order eTh 2. Approval of minutes: Regular meeting held Monday, March 10, 2003, 7:30 p.m. 3. Finances: Approval of Monthly Claims & Invoices 4. Public Input: Questions, Concerns, Statements 5. Special Event Request—Saturday, April 12 at Robe-Ann Park a. "Support Our Troops" Rally—Tiffany Hollingsworth&Jessica Lewis b. "Support Our Troops"Benefit Run—Lisa Eaton, Greencastle Custom Cycle 6. Friends Of The Park& Special Projects a. People Pathways Update—Joy Marley b. Putnam County Skate Park Project Update—Jan Firebaugh c. Emerald Palace Playground—Lynn Wilson d. Big Walnut Sports Park Update e. Maple Berry Park Update 7. Director's Report a. Recycled Product Purchasing Grant Update b. Update on FT Assistant Director Applications c. Update on Seasonal Position Applications 8. Old Business a. Sprint PCS Cell Tower Discussion 9. New Business 10. Adjournment 405 S. Bloomington St. • Greencastle, Indiana 46135 • 765-653-3395 GREENCASTLE 'Mly' 14 1111\ Nw�i, \11 AND RECREATION WHAT: Greencastle Park & Recreation Board Meeting WHEN: Tuesday, April 29, 2003 @ 7:00 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order; Roll Call 2. Discussion of People Pathways Phase V Project: Big Walnut Sports Park Loop 3. Resolution No. 2003-04/29 Authorizing an Application for the Indiana Department of Natural Resources Recreational Trails Program Grant 4. Miscellaneous 5. Adjournment * Please note that this is a joint meeting between the Friends of the Park: People Pathways, City of Greencastle Common Council, and the Greencastle Board of Park Commissioners 405 S. 5loomington St. • Greencastle, Indiana 46135 • 765-653-3395 w s • • GREENCASTLE r1 VNio i. Q AND RECREATION WHAT: Greencastle Board of Park Commissioners Special Board Meeting WHEN: Wednesday, May 21, 2003, 6:30 p.m. WHERE: Greencastle Parks & Recreation Office at Robe-Ann Park r'"1 AGENDA 1. Call to Order 2. Public Input: Questions, Concerns, Statements 3. Maple Berry Park Discussion 4. Personnel—Hiring 5. Big Walnut Sports Park Update 6. 2004 Fiscal Year Budget Request 7. Miscellaneous 8. Adjournment The residents along Sycamore Street have been personally invited to attend the meeting to provide input into the design of the North side of Maple Berry Park. We will address one-way flow of traffic and parking accessibility issues along Sycamore Street. Your input is needed as well. 405 S. Bloomington St. • Greencastle, Indiana 46135 • 765-653-3395 GREENCASTLE NU% % 10- n \e AND RECREATION WHAT: Greencastle Park & Recreation Board Meeting WHEN: Tuesday, May 27, 2003 @ 6:30 p.m. WHERE: Greencastle City Hall Council Room AGENDA 1. Call to Order; Roll Call 2. Discussion of Big Walnut Sports Park: Phase I Improvements 3. Resolution No. 2003-05/27 Authorizing an Application for the Indiana Department of Natural Resources Land and Water Conservation Grant 4. Miscellaneous 5. Adjournment * Please note that this is a joint meeting between the Big Walnut Sports Park Board, City of Greencastle Common Council, and the Greencastle Board of Park Commissioners 405 S. Bloomington St. • Greencastle, Indiana 46135 • 765-653-3395 GREENCASTLE 40101Hilli AND RECREATION WHAT: Greencastle Park & Recreation Board Meeting WHEN: Wednesday, June 4, 2003 WHERE: Greencastle City Hall AGENDA REGULAR MONTHLY MEETING—7:00 p.m. Council Room 1. Call to Order 2. Introductions: Assistant Director Lori Newsom 3. Approval of minutes: eTh a. Executive Meeting - May 7, 2003 b. Regular Meeting—May 7, 2003 c. Special Meeting—May 21, 2003 d. Special Meeting - May 27, 2003 4. Finances: Approval of Monthly Claims &Invoices 5. Public Input: Questions, Concerns, Statements 6. Special Season Pass Requests a. Putnam County Comprehensive Services b. 7. Friends Of The Park, Special Projects, and Old Business a. People Pathways—Recreation Trails Grant Update b. Putnam County Skate Park Project c. Emerald Palace Playground d. Big Walnut Sports Park- Land& Water Conservation Grant Update e. Maple Berry Park 8. New Business 9. Director's Report a. Recycled Product Purchasing Grant Update b. Approval of Seasonal Position Applications c. 2004 Fiscal Year Budget Approval 10. Adjournment 405 5. Bloomington St. • Greencastle, Indiana 46135 • 765-653-3395 ' r•-•- GREENCASTLE L c - , ‘-; 7: ‘()- _,, ,))42 v_i_,L....a___ 4 ., gel 11 Nh% . xl:"v,), t' QAIII ,..i . Lam ° AND RECREATION � f----n'` �� .'-R -402..)•a_0-4/N WHAT: Greencastle Park & Recreation Board Meeting \,- -k&-N5cV\ WHEN: Wednesday, August 6, 2003, 7:00 p.m. WHERE: Greencastle City Hall AGENDA U'A, � 1. Call to Order p/`0 Z I ctr a fx� 2. Introductions/Swear In Dr. John Hennette to the Park Board w o �' 3. Approval of minutes: a. Executive Meeting-Wednesday, June 4, 2003 , b. Regular Meeting- Wednesday, June 4, 2003 ( i m., MA L c. Executive Meeting-Wednesday, July 14, 2003 I? 4. Finances . a. Approval of Transfers Q.f - TT-:Pc_b , ,QJ'A`e° ; ,Q Q c,,'1 b. Approval of Monthly Claims & Invoices 6� l' y . 1 4,Oj�`N""' 5. Public Input: Questions, Concerns, Statement W � 6. Friends Of The Park, Spe ' rojec , nd Old Business �� a. People Pathways ta, - a �a i uw- <o�„� b�i'� b. Putnam County Skate ectP SLe �� Pc'W -,-V c. Emerald Palace Playgroup so-... ,,-, Q �; 4 d. Big Walnut Sports P ;i Y �`' Q e. Maple Berry Park 7. New Business � (v ta (4 ti 8. Director's Report ems$ 5�o=3---- ,2-�2 • a. 2004 Fiscal Year Budget b. Recreation Program Updates S _�" �-e- 1) SPARK k)L=A-o �� "�� 2) Blast Ball — K , �-.- 3) Tennis Lesson Updatesr..\. s_b.,, ::)c . ©� 4) Tot Days h b-419 Cs 9. Adjournment 405 S. Bloomington St. • Greencastle, Indiana 46135 • 765-653-3395 .2 J vv.; Y, J �J�l�-oL-0.7"^ V vt"".+ , 1"( ` (no 80/244' A c9rkA - V v - s3GQ-Q. a+p,LkwL cACC-Lt TAj5Ld- L LA-) WHAT: Greencastle Park & Recreation Board Meeting WHEN: Wednesday, October 1, 2003, 6:30 p.m. WHERE: Greencastle City Hall AGENDA 1. Call to Order 2. Public Input Session: Old Industrial Park Site Master Plan w/Terry Killen, Gove and Associates 3. Public Presentation of Final Design of People Pathways Phase III: Albin Pond Road Trail Project 4. Approval of minutes: a. Executive Meeting—Wednesday, September 3, 2003 b. Regular Meeting—Wednesday, September 3, 2003 5. Finances a. Approval of Transfers b. Approval of Monthly Claims &Invoices 6. Public Input: Questions, Concerns, Statement 7. Authorization to sign maintenance agreement w/Big Walnut Sports Park 8. Authorization to sign contract for completing Master Plan of Big Walnut Sports Park w/Gove Associates 9. Authorization to sign contract with Civil Engineering Consultants for People Pathways Phase V: Big Walnut Sports Park Loop 10. Special Request to play music at Skatepark—Chad McAtee, Youth Minister with First Assembly of God Church 11. Friends Of The Park, Special Projects, and Old Business a. People Pathways b. Putnam County Skate Park Project c. Emerald Palace Playground—Annual Resealing 1) Saturday, October 11, 10:00 a.m. —Depauw's Make A Difference Day 2) Sunday, October 12, 9:00 a.m. —Phoenix Community Corrections d. Big Walnut Sports Park e. Maple Berry Park f. Putnam County Annex Greenspace—Maintenance contract update 12.New Business N 13. Director's Report 11-,Adjournment GREENCASTLE 'MV1 111161 AND RECREATION WHAT: Greencastle Park & Recreation Board Meeting WHEN: Wednesday, November 5, 2003, 7:00 p.m. I i okif �a WHERE: Greencastle City Hall . AGENDA • 1. Call to Order -rViS 2. Approval of minutes: 4 I .1 t a. Regular Meeting— Wednesday, October 1,2003 M J b. Special Meeting—Tuesday, October 28, 2003 A (� S . 3. Finances tf ..rTr.S 5 �[y a. Approval of Transfers ip04y'G 1 J j4. ne DTI b. Approval of Monthly Claims &Invoices Z " 4. Public Input: Questions, Concerns, Statement e 5. Review of the Old Industrial Park Site Master Plan for a municipal park it 6. Authorization to hire Gove Associates to design the Parks&Recreation r„d�;SY UU Department's Administration and Maintenance Office Parking Area ?i 7. Friends Of The Park, Special Projects, and Old Business a. People Pathways 1) People Pathways Phase III: Albin Pond Road Trail Project ' }� 2) Phase IV: Health Link Update .9 c�`O"• 3) Phase V: Big Walnut Sports Park Update rC't b. Putnam County Skate Park Project c. Emerald Palace Playground—Annual Resealing 1) Saturday, October 11, 10:00 a.m. —Depauw's Make A Difference Day 2) Sunday, October 12, 9:00 a.m. —Phoenix Community Corrections d. Big Walnut Sports Park 1) Update re: maintenance agreement 2) Update re: Master Plan of Big Walnut Sports Park w/Gove Associates e. Maple Berry Park 8. New Business 'D 9. Director's Report 10. Adjournment 405 S. Bloomington St. • Greencastle„Indiana 46135 • 765-653-3395