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HomeMy Public PortalAboutCouncil Minutes 1998 10/08CITY OF MC CALL MINUTES Regular Meeting McCall City Council Thursday - Oct 8, 1998 Table Of Contents Call To Order And Roll Call ................................................................................... 2 Public Hearing ...................................................................................... 2 AB 98-139 Ordinance No. 718 Signs ..................................................... 2 Consent Agenda ................................................................................... 4 Business .............................................................................................. 5 AB 98-146 City Projects ...................................................................... 5 AB 98-147 Motor Grader Lease ........................................................... 6 AB 98-148 Resolution No. 13-98 Community Block Grant ......................... 6 AB 98-138 Water Rate Exception Ordinance .......................................... 7 AB 98-145 Airport Manager's Contract Extension .................................... 7 Reports ................................................................................................ 8 Adjournment ........................................................................................................... 9 Council Minutes - Oct 8, 1998.doc Page I of 9 MINUTES The meeting was called to order by Mayor Eimers at 7:00 p.m. Ms. Arp, Mr. Colton, Mr. Eimers, Mr. Muller and Mr. Venable answered the roll call. A quorum was present. Members of the staff present were City Manager Brian Olson, City Attorney Dave Bieter and City Clerk Cherry Woodbury. Also present were Valley County Commissioners Terry Gestrin and Tom Kerr with staff members Lee Heinrich and Richard Roats. Public Hearing AB 98-139 Ordinance No. 718 The Commission roll was called. All were present. Mayor Eimers opened the joint meeting respecting AB 98-139 for Ordinance No. 718 respecting the proposed sign ordinance. Mr. Eimers stated that the meeting was held to discuss the non- controversial items from the original sign proposal. Andy Locke presented a brief overview of the ordinance sections. He noted that the non-controversial items were pulled out of the original proposal and incorporated in this ordinance. He stated that non-conforming signs are to be treated as non-conforming structures. Mr. Locke mentioned that grand fathering was a point of discussion. Mr. Muller inquired about any input received from the businesses. Mr. Locke stated that not many comments had been received. He stated that the items in this ordinance are very minimal. Mr. Locke also stated that there had been numerous public hearings held on the issue. Mr. Eimers suggested adopting Ordinance No. 718 and then form a citizens committee to put together a document of what a sign ordinance should entail. Tom Kerr stated that the City has a lot of information already as a resource. Rick Fereday spoke and felt that Ordinance No. 711 (updating No. 615) was great except for the grandfathering provision. Mr. Fereday agreed with forming a citizens committee, but requested that it included a broad representation of the community and set a deadline for completion of the document. Julie Eddins spoke as a resident of McCall. She commented on the poor appearance of many signs. She stated that the original intent was not to require all non-conforming signs be taken down. Ms. Eddins requested Council be mindful of the current compliance date and that this date had already been extended 3 to 4 times. Mr. Colton felt that before something could be passed, the Council would have to determine what McCall and City signs would look like. He affirmed that the issue had Council Minutes - Oct 8, 1998.doc Page 2 of 9 been continually put off because the Council as a body had not made a determination. He stated that the various committees had asked Council for direction. Mr. Eimers stated that the Comprehensive Plan would help lead the Council to a decision on signs. Mr. Locke commented that the sign issue was very controversial. Ms. Arp commented that sign proposal stated as one thing but was evolving to another. Mr. Kerr brought up the matter of signs being approved by the City now and will they become non-conforming when the final ordinance is adopted. Mr. Kerr stated that due to time that has past in trying to make a decision, Council should consider grandfathering because signs approved today could become non- conforming in the future. Mr. Kerr spoke on Ordinance No. 615. He stated that not everyone is going to agree with any final document. He recommended that action be taken to get the task done. He noted that the controversial parties had already been together to try and compile a document but ware unsuccessful. He thought that a middle of the road committee might be more successful. Mr. Olson recommended that the P & Z Administrator review all data available and draft a recommendation. Mr. Lock is to report back to Council the first meeting in November. Ms. Arp commented that if Mr. Locke made a recommendation, the Council could then go from there. She stated that working through committees had been done before and she would rather have staff draft a document. Mr. Colton stated that poor appearance signs had been an issue for some time and that perhaps an incentive plan would encourage owners to replace them. He suggested that something along this line be incorporated into the ordinance. Mr. Locke stated this will be considered and researched. Mr. Eimers did not agree with the proposal to have P & Z Administrator draft a document. He still felt that the only solution would be to form a citizens committee. Mr. Kerr noted that the Council and Valley County Commission would be the 2 bodies that would ultimately pass the ordinance. Mr. Locke was directed to draft a document and review it with various citizens. Then it would be presented to Council. Mr. Locke stated that it would be necessary to hold further public hearings. He stated that a draft would be presented to Council on November 5th and to the Commission on November 10th. Mr. Colton noted that the main problem seemed to be that people wanted the right to do what they wanted and that the color, context, etc was not the issue. Mr. Eimers inquired about whether the goal was to have a common ordinance that would be used by both the City and County. Mr. Kerr stated that the objective in addressing the issue together was to have one ordinance. Council Minutes - Oct 8, 1998.doc Page 3 of 9 Date of completion was discussed. Mr. Locke stated that it was not responsible to expect completion by December, 1998, and that spring was more realistic. Discussion followed on extending the current compliance date. Mr. Colton moved to extend the compliance date to April 1, 1999. Ms. Arp seconded and the motion carried unanimously. Mr. Kerr moved to extend the compliance date to April 1, 1999. Mr. Gestrin seconded and the motion carried unanimously by the Commission. Mr. Olson thanked the Commission for their assistance on this matter, finance information and assistance provided to the new City Treasurer, for the prisoners provided by the County to paint City Hall, and Mr. Kerr's involvement in the Deinhard Connector project. Ms. Arp moved to adopt the Findings and Conclusions of the P & Z Commission denying Ordinance No. 718. Mr. Colton seconded and the motion carried unanimously. Mr. Kerr moved to deny Ordinance No. 718 predicated on staff drafting a proposal by April 1, 1999. Mr. Gestrin seconded and the motion carried unanimously by the Commission. Dave Bieter suggested the possibility of amortizing replacement signs over a period of years. Thus, this would provide some relief to the owners. Mr. Colton suggested that the City could give money to the Chamber for the purpose of sign beautification. The Chamber could then promote sign replacement. Mr. Colton also mentioned the possibility of using a portion of grant funding. Lee Heinrich asked about the possibility of waivering permit fees for sign replacement. Julie Eddins reported that there were position vacancies on both P & Z Commissions. Mr. Eimers moved to recess for 10 minutes. Mr. Co/ton seconded and the motion carried. The meeting reconvened at 8:30 P.M. Minutes Of Sept 24, 2998 - Regular Meeting Minutes Of Sept 10, 1998 - Regular Meeting Invoice Approval Report Dated Oct 5, 1998 Payroll Report For Sept, 1998 AB 98-104 VAC 98-2 Vacate 6th Street - Findings & Conclusions AB 98-138 Water Rate Exception Ordinance (2"d and 3"~ reading) AB 98-145 Airport Manager's Contract Extension Additional Item - Si Bueno Catering Permit Council Minutes - Oct 8, 1998.doc Page 4 of 9 Mr. Eimers inquired about the charges from Mr. Burton for Website management. Mr. Olson reported that this matter had gone out for bid. Bidding would close in a few weeks and staff would present a recommendation at the next meeting. Mr. Eimers also inquired about bills from Hawley Troxel and Bison Company and the status of the Consent Order. Mr. Eimers requested that comp and overtime be shown on the payroll reports. Mr. Colton inquired about the new finance system and reporting possibilities. Mr. Muller stated he would like to see invoices grouped by department and the ability to provide a status of funding for each department. Mr. Colton inquired about payments to RH2 Engineering. Ms. Arp stated she would like to see contract payment documents included in the packets. Mr. Colton inquired about the tie downs on the public docks. These had been put on but ware now missing. Rick Fereday suggested heavier cleats. He also commented that some boats ware tied up for long periods of time. Mr. Colton stated that AB 98-145 should be pulled out of the Consent Agenda and discussed later. Mr. Bieter recommended that this agenda bill and AB 98-138 dealing with water rate exceptions be pulled from the Consent Agenda. Ms. Arp moved to approve the Consent Agenda as amended. Mr. Colton seconded and the motion passed unanimously. AB 98-146 City Projects Shore Lodge Pump Station - Rick Harbert gave a report on the relocation of the pump station. He stated that RH2 had been working with Shore Lodge and felt a good plan was in place. Ms. Arp asked who was going to pay for the cost. Mr. Harbert responded that Shore Lodge was going to fund the project. Lake Port Plaza - Mr. Harbert reported that a review of the subdivision had been completed and noted Mr. Locke has RH2 review comments on the project. Payette Lake Sewer District- Mr. Harbert reported that a meeting with the District had taken place to discussion developing an updated co-operative agreement and capacity sharing of the facility. Mr. Harbert felt progress was being made. He also commented on I & I reduction and the economics of undertaking this work. All available information from the District has been requested. Council Minutes - Oct 8, 1998.doc Page 5 of 9 City Engineer Representation - Mr. Harbert thanked the Council for this opportunity. He stated that even though it was not a requirement, RH2 had opened an office in McCall and was ready to make a staffing offer to a local person. J Ditch Phase I - Rick Ballard presented drawings and data on the project. The drawings showed the position of the lagoons, wall height, pipeline layout, etc. He reviewed the elevation drop on the site, water level, landscaping and such. He reported that the surveyor was able to investigate the site. A meeting with the BOR, DEQ, biologist, RH2 and City will be held to access what is required to get the site submitted for approval. IDWR approval was still needed. Mr. Ballard reported that RH2 was working with the various agencies to get the project up to the level required for approval. Mr. Ballard stated that BOR needs all permits before funding. He discussed the wetlands on the site and that they were classified as Iow grade due to the cattle grazing. He reported that there were no "deal killers" so far. Mr. Eimers asked about the timing of obtaining the permits. Mr. Ballard stated that the goal was to go for bid in January and have permits in hand by March. He reported that all agency parties at the meeting were behind the City on the project. Mr. Ballard reported that the next update would be after accurate mapping of the site was completed in 2 - 3 weeks. The lagoons could then be plotted in the best position. Mr. Colton inquired about the site soils. Mr. Ballard stated that the area is a glacier out wash that produces good soil. Ms. Arp inquired what would be required from the County. Mr. Locke stated that the City needed to have interest in the property and then could move forward with the annexation. Mr. Locke stated that the issue will be taken through the public process. Mr. Ballard reported that the level of interest on the project was very high. There were 7 - 8 companies interested in the design build. He stated that 4 - 5 companies actually visited the site. Mr. Harbert reported that RH2 intended to show landscaping, buffers, wetland area, etc on the final drawings. AB 98-147 Motor Grader Lease Liz Tash from Public Works presented the agreement and reviewed the difference in cost between purchasing and leasing the equipment. Ms. Arp inquired about paying a premium on the lease option rather than purchasing the equipment. Ms. Tash stated that she was not aware that there would be any Council Minutes - Oct 8, 1998.doc Page 6 of 9 premium. She commented on the warranty provided and Western States's tech support service. Mr. Eimers moved to approve the agreement with Western States. Mr. Bieter recommended removal of the "Opinion Of Purchaser's Counsel" from the agreement. He stated that as attorney he would not give advise to Western States. He also noted that a good point of the agreement was that it gave two allowances to get out of the agreement. Mr. Eimers amended his motion to approve the Westem States agreement contingent upon review and approval of legal counsel. Ms. Arp seconded the motion. At a roll call vote Mr. Eimers, Ms. Atp, Mr. Venable, Mr. Colton, and Mr. Muller voted "aye". The motion carried. AB 98-148 Resolution No. 13-98 Mr. Olson presented this resolution pertaining to the Community Development Block Grant. This resolution rescinds Resolution No. 17-95. Ms. Arp moved to approve Resolution No. 13-98 and authorize the Mayor to sign. Mr. Muller seconded and the motion carried unanimously. AB 98-138 Ordinance No. 727 Water Rate Exception Ms. Atp moved to suspend the rule and read by title only for 2"d and 3rd reading of Ordinance No. 727. Mr. Eimers seconded. At a roll call vote Ms. Arp, Mr. Eimers, Mr. Venable, Mr. Colton and Mr. Muller voted "aye". The motion carried unanimously. Mr. Olson read Ordinance No. 727 by title. Ms. Arp moved to approve Ordinance No. 727. Mr. Colton seconded. At a roll call vote Ms. Arp, Mr. Colton, Mr. Venable, Mr. Eimers and Mr. Muller voted "aye". The motion carried unanimously. AB 98-145 Airport Manager's Contract Extension Mr. Eimers stated that in light of what had happened recently, he would like the Airport Advisory Committee to give a specific recommendation. Mr. Eimers moved to extend the Airport Manager's contract for a period of one month. Mr. Muller seconded. At a roll call vote Mr. Eimers, Mr. Muller, Mr. Venable, Mr. Colton and Ms. Arp voted "aye". The motion carried unanimously. Council Minutes - Oct 8, 1998.doc Page 7 of 9 City Manager - Reported on the work release prisoners assisting with painting and remodeling of City Hall - Commented that Senator Kempthorne would be visiting McCall on October 16,1998. - Presented the new monthly department report format Mr. Eimers inquired about the Golf Course well. Mr. Olson stated that the well would be going in very shortly. Mr. Colton suggested that on the report format there might be a space for the Council to give feedback to the department. Mr. Eimers stated that he currently writes responses right on the report. Mr. Colton requested that the City docks be looked at for repairs. He felt that if the expectation is for citizens to keep their docks in repair, the City should follow suit. City Attorney Reported the good news on the Riffle property emergency access and easement issue. The owner agreed to the emergency access and making the angle of the driveway suitable for the snow plow turn around City Clerk Reported that progress invoices still outstanding was being made on reconciling the Toothman Orton City Treasurer - Reported on the necessity of obtaining a better financial reporting system and that Caselle appeared to be favorable. He stated that December was the goal to have the system installed Airport Manager Reported that the contractor was leaving gravel at the end of the taxiway and he was in the process of getting the contractor to clean it up Stated that three bids had been received on the crack seal project. There was a large difference in pricing. Low bidder did all his own work and Mr. Heikkola felt the materials in that bid were up to standards Ms. Arp Noted that political signs were still up and should be removed. She suggested that there be press release with a deadline for removal or the City would remove the signs Stated that the airport leases needed to get resolved and completed - Inquired about water & sewer utility operation bids Council Minutes - Oct 8, 1998.doc Page 8 of 9 Mr. Olson reported that the bid date had been extended until October 19TM. A matrix of cost comparison will be compiled. Copies of the bids will be distributed to Council. Bid award is to be at the October 22nd meeting Mr. Colton - No further comments Mr. Muller - Commented that he was still concerned about water rate adjustments for Iow income citizens and those on fixed incomes. He suggested that the base rate of $42.70 be paid, but the variable cost be waived. He would like to see a new rate category Mr. Venable No further comments Mr. Eimers - No further comments Without further business, Mr. Muller moved to adjourn. Mr. Colton seconded and the motion carried unanimously. The council adjourned at 10:15 P.M. ATTEST: Kirk Eimers, Mayor Council Minutes - Oct 8, 1998.doc Page 9 of 9