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HomeMy Public PortalAboutCouncil Minutes 1998 11/05CITY OF MC CALL MINUTES Regular Meeting McCall City Council Thursday - Nov 5, 1998 Table Of Contents Call To Order And Roll Call 2 Public Comments 2 ConsentAgenda2 AB 98-155 Water & Sewer Operations. .2 AB 98-138 Sign Amendments ... 4 4 Adjournment 6 Council Minutes - Nov 5, 1998.doc Page 1 of 6 MINUTES 'Call To Order And Roll Call I The meeting was called to order by Mayor Eimers at 7:00 p.m. Ms. Arp, Mr. Colton, Mr. Eimers, Mr. Muller and Mr. Venable answered the roll call. A quorum was present. Members of the staff present were City Manager Brian Olson, City Attorney Dave Bieter and City Clerk Cherry Woodbury. Public Comment Bill Killen, representing the Sewer District, stated that his review of the additional documents from the bidders on the water and sewer systems raised a few red flags. He felt there were still uncertainties and that Council should not rush into a decision. He did not envy Council with the hard long term large financial decision that would have to be made. Consent Agenda Minutes Of Oct 22, 1998 - Regular Meeting Invoice Approval List (Pending CaseIle Data Entry Schedule) Hand Check For November Utility Billing Ms. Arp moved to approve the Consent Agenda as amended. Mr. Colton seconded and the motion carried unanimously. Ms. Arp moved to approve an appreciation luncheon to show recognition for all those who worked on the Downtown Improvement project. It would be November 12t'' at Shore Lodge with the City financing the luncheon estimated to be $200-$300. The funds would come from the Council contingency fund. Mr. Venable seconded and the motion carried unanimously. Business AB 98-155 Water & Sewer Operations Brian Olson noted that Council members had received packets of supplemental information for the bidders. Mr. Eimers requested a detailed comparison of each proposal be made by RH2. Mr. Olson was requested to provide this information in the next meeting packet. Council Minutes - Nov 5, 1998.doc Page 2 of 6 Mr. Colton stated that after attending the special meeting on Monday he felt a special effort should be made to advertise and let the public give direct input and become involve. He felt there were three options available - Continue with the District - Private contracting - Have the City do it Mr. Muller would like to investigate the City operating both facilities. He proposed that each entity could be run under separate City departments. If the City were to operate both facilities, Mr. Olson stated all bids would have to be rejected. Mr. Colton supported the position that all current personnel remain employed. He felt the major benefit of having the District manage the sewer operations was their expertise and the fact that equipment could be shared between the City and the District. Mr. Muller stated he had obtained information on 401 K plan and he felt it provided very good benefits compared to PERS1. It would be up to the individual to decide what they felt best. Mr. Olson recommended Council review the information received and set a public meeting the end of November or first of December. Ms. Arp inquired about trips that were being made to other facilities. Mr. Olson stated two staff members had visited Earth Tech in Nebraska.. Ms. Arp felt Council should have been informed and approval given. Mr. Eimers stated he and Mr. Muller had visited the PSG plant in Caldwell. Mr. Eimers felt the trip was very useful because he had heard that the plant had been run into the ground, but found that not to be the case. Mr. Colton felt these trips were getting ahead of the process as a decision had not been made yet to contract the operations. He felt it was a matter of timing and that if the operations were contracted, going to other facilities could be useful. Council decided that when such evaluations were under consideration, they would like to know about any travel expenditures. Mr. Colton stated that with the holidays coming up, any public meeting should be set in advance so it could be well advertised. Council decided on December 10th at 7:00 PM at the Golf Course. It will be a public meeting, not Council meeting, inviting the public to comment. Council Minutes - Nov 5, 1998.doc Page 3of6 AB 98-138 Sign Amendments Andy Locke reported on the proposed amendments. Discussion followed on several sections of the proposal. Mr. Locke explained the concept for multi -tenant buildings or plazas central sign and individual business / store front signs. Consensus was to direct staff to incorporate language that would allow for the plaza sign not to be counted towards total allowable signage. The timeframe for compliance was discussed. Mr. Colton mention his previous suggestion that some incentive be given to the businesses if compliance is accomplished sooner. Mr. Muller stated the incentive should be offered only for a definite time period. Mr. Colton reviewed the idea of giving the Chamber of Commerce funds, such as $5,000 per year, to award grants to the businesses that comply. Dave Bieter stated the Council could easily waiver the permit fees as suggested by Mr. Locke. As to the grant funds, Mr. Bieter stated he would have to research. Mr. Colton presented the example of equipment and personnel which the City pays for in support of Winter Carnival. Council agreed that the time limit on compliance for signs should be no more than 8 years and incentives available only for the first 4 years. Mr. Locke gave clarification on sections pertaining to the scenic route design requirements, sign illumination, and reduction in allowable percentage of damage to signs. He stated that vehicles displaying sign and coop signs that were not a major part of the business were not allowed. Mr. Eimers commended Mr. Locke on the work he had done. Mr. Colton stated the bottom line was he would like the City to look more attractive. He stated that he would not be swayed by one or two businesses in opposition to the amendments. Mr. Locke noted the section on reader boards and asked Council for input. Council felt the section addressing this issue was fine. Reader boards are allowed for gas stations, theaters, churches and art facilities. Committee staffing and resignations of Kathy and Charles Showers were discussed. Reports i Staff City Manager - Mentioned improvement in sending E Mail on the new computer Council Minutes - Nov 5, 1998.doc Page 4 of 6 Reported that the Treasurer was in Salt Lake for training on the new software system Mentioned the Community Development Block Grant received - Noted the City Hall was having an open house on November 18th at 4:00 — 7:00 PM - Proposed a one on one meeting with each Council member Reported on the grant fund balance for the J Ditch Reported RH2 had hired Dennis Baker, a McCall resident, as local office staff Stated HDR will be doing the preliminary engineering on the Deinhard Boydstun connector Mr. Colton inquired if new items were getting on the Web Page. Mr. Locke reported he had reviewed the contract with Cambridge and Cyberhighway. He stated it does not interfere with the Micron contract and the City is not paying Micron for something already available. City Attomey - Nothing further City Clerk - Reported that several requests for adjustment on water bills had been resolved and letters written - Stated that Toothman Orton invoice reconciliation was still in process P & Z Admin - Reported the response for the Comp Plan consultant had been terrific and selection should be made before Christmas or New Years Council Ms. Arp - Asked about the status of the McCoy personnel matter. Mr. Olson stated it would be on the next agenda Mr. Colton - No further comments Mr. Muller - Still wanted to investigate and incorporated into the water adjustment policy a rate structure for low income (under $800) citizens. Ms. Arp would like an accounting from RH2 on the status of the fund and meeting the debt obligation. Mr. Olson stated the Finance Department would provide that information. Council Minutes - Nov 5, 1998.doc Page 5 of 6 Mr. Venable - No further comments Mr. Eimers Mentioned the situation of multi businesses in one building and because of the cost of sewer and water hookup fees, the owner decided not to put in the original number of business. Mr. Eimers commented on the loss in monthly water bill funds because of the fewer units. Mr. Olson stated that allocating cost of the facility via hookup fees should be reviewed periodically anyway. `Executive Session Mr. Eimers moved per Idaho Code 67-2345(f) to consider pending litigation to go into Executive Session. Mr. Muller seconded. At a roll call vote Mr. Eimers, Mr. Muller, Mr. Venable, Ms. Arp and Mr. Colton voted "aye". The motion carried. Mr. Bieter presented an update on pending litigation. Mr. Eimers moved to come out of Executive Session. Mr. Colton seconded and the motion carried unanimously. Adjoumment Without further business, Mr. Muller moved to adjourn. Mr. Colton seconded and the motion carried unanimously. The Council adjourned at 9:20 P.M. ATTEST: Cherry►dbury, City Clerk Kwi4(Cs»- Kirk Eimers, Mayor Council Minutes - Nov 5, 199$.doc Page 6of6