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HomeMy Public PortalAboutCouncil Minutes 1998 12/03CITY OF MC CALL MINUTES Regular Meeting McCall City Council Thursday - Dec 3, 1998 Table Of Contents Call To Order And Roll Call 2 Public Comments 2 Consent Agenda .. 2 Business 3 AB 98-163 McCoy Personnel Case 3 AB 98-166 Clubhouse Restaurant Winter Contract 3 AB 98-167 Ordinance No. 728 4 AB 98-168 Fish Pond Location 4 AB 98-169 P & Z Appointments 4 AB 98-155 Sewer And Water Operations 5 AB 98-170 Catlett Complaint 5 AB 98-122 Williamson Deannexation 5 AB 98-171 Christmas Decorations 6 AB 98-172 Holiday Party 6 Reports 6 Executive Session 6 Adjournment 9 Council Minutes - Dec 3, 1998.doc Page 1 of 9 MINUTES Call To Order And Roll Call The meeting was called to order by Mayor Eimers at 7:05 p.m. Ms. Arp, Mr. Colton, Mr. Eimers, Mr. Muller and Mr. Venable answered the roll call. A quorum was present. Members of the staff present were City Manager Brian Olson, City Attorney Susan Buxton, Treasurer Ashley Royal and City Clerk Cherry Woodbury. Public Comment Jim Staup presented a petition to remove Brian Olson as City Manager with approximately 300 signatures. He stated the request was being made because loss of confidence, unprofessionalism, management by intimidation, and withholding of information. Don Green reported that there would be a meeting at 7:00 PM Friday night at the Senior Citizen's Center on the winter storage lagoon issue. Kim Zeydel from the Chamber of Commerce invited Council members to attend the scheduled noon luncheons which are the 1st and 3rd Wednesdays of the month. Max Williamson commented on the lack of financial information received by the Golf Course Committee. He requested the following action > The City Treasurer provide the numbers for 1997-1998 actuals for 1998-1999 budgeting purposes. Mr. Royal and Mr. Olson are to provide date when information would be available for the Golf Course, Airport, and Urban Renewal Committees. ➢ No action be taken by Council unless the Golf Course Committee minutes reflect that the issue has been addressed and reflect a recommendation. > Investigate the free use of the Clubhouse facility. It was felt the Committee should come up with a policy on use of the building to incorporate into the existing policy. Consent Agenda AB 98-164 AB 98-165 AB 98-166 Minutes Of Nov 19, 1998 - Regular Meeting Invoice Approval List Dated Nov 25, 1998 Invoice Approval List By GL Number Gross Payroll Report October/November Pay Request To Toothman Orton On Project 96004 - $8,693.56 Balance Interest Charges By Toothman Orton - $3,571.58 Pay Request #1 — Sarjak Ent — Stormwater Pond Purchase Of Land - $1,800 Clubhouse Restaurant Winter Contract Council Minutes - Dec 3, 1998.doc Page 2 of 9 There was discussion about some large bills such as for Airtouch Cellular, Brassy Wethrell, Moore & McFadden, etc. Mr. Royal explained the new Accounts Payable reports, department summary of expenses, and chart of account numbers. Mr. Royal is to subtotal invoices by department. Mr. Eimers requested the overtime hours by department be shown on the payroll report. Ms. Arp requested that AB 98-166 be pulled from the Consent Agenda and discussed under business. Ms. Woodbury reported Toothman Orton bills had all been paid except one for about $21,000 and those for the Urban Renewal project that had been deferred until next year. Mr. Colton moved to approve the Consent Agenda as amended. Ms. Arp seconded and the motion carried unanimously. Business AB 98-163 McCoy Case Susan Buxton reported that it appeared from communication with Mr. Killen an agreement had been reached. Mr. McCoy stated he had not contacted Mr. Killen yet to confirm that. If this was the case, there would be no further need for Council action. AB 98-166 Clubhouse Restaurant Winter Contract Dan Pillard reported that the Golf Course Committee did not meet in November, so the contract was not reviewed by them. Mary Clemmer made comments and the following was discussed > There would be an issue with the insurance if someone else rented the building as she is responsible for the interior of the building and pays the insurance > She is responsible for any food preparation on site and dispensing of liquor > City pays and provides the liquor license > Ms. Arp felt the event fees should not be noted in the contract document and should first go before the Committee > Review of the contract should take place in September > To have the committee consider combining the summer and winter contracts into one Mr. Colton moved to extend the current contract until January 1st or until the new contract is finalized, whichever is sooner. Ms. Arp seconded and the motion carried unanimously. Council Minutes - Dec 3, 1998.doc Page 3 of 9 AB 98-167 Ordinance No. 728 Chief Donica reported on this ordinance which would lower the speed limit to 25MPH making it consistent from Deinhard almost to the end of the City limits on Warren Wagon Road. The following were considered > Mr. Eimers had received letters in support of the change > There are safety issues with citizens trying to get out of their driveways > Chief Donica reported very few complaints with the prior changes lowing to 25MPH Mr. Colton moved to suspend the rules and read by title only for the first reading Ordinance No. 728. Mr. Muller seconded. At a roll call vote Mr. Colton, Mr. Muller, Mr. Eimers, Ms. Arp, and Mr. Venable voted "aye". The motion carried. Ms. Buxton read Ordinance No. 728 by title only. AB 98-168 Fish Pond Location Bob Peckham reported on the request for approval of the pond. He explained the location in the Riverfront Park area. He reported a meeting had been held with the agencies to address the wetlands issues. Chuck Davis summarized the action taken thus far and the vision to make the pond a reality ➢ The pond location had been slightly changed > The 404 permit for wetlands modification had been approved by the Army Corp of Engineers ➢ The project had approval from the Parks and Recreation Committee > Fish and Game had committed to furnishing 500 fish every 10 days > Trout Unlimited to support project ➢ Concept of one ground well to supply water to fish pond and then pump out of it to irrigate the ball fields > Funding would involve grants and private donations > Major expense would be the pond lining > Concern on insurance coverage — No approval as yet Mr. Davis suggested that a Memorandum of Understanding be drafted combining the City of McCall, Idaho Department of Fish and Game, and Trout Unlimited Mr. Colton moved to approve the recommendation of the Parks and Recreation Committee for the fish pond and direct staff to prepare a Memorandum of Understanding between the City, Idaho Department of Fish and Game, and Trout Unlimited. Mr. Muller seconded and the motion carried unanimously. AB 98-169 P & Z Appointments Andy Locke reported on the candidates interested in filling the Committee vacancies. He stated that one applicant (Connie Ruyle) had later notified him. Mr. Locke will present the Ms. Ruyle's appointment at a later Council meeting. Council Minutes - Dec 3, 1998.doc Page 4 of 9 Mr. Muller moved to direct the Mayor to appoint Don Green to Impact P & Z, Glenn Gore and Mike Pryor to City P & Z Committees. Ms. Arp seconded and the motion carried unanimously. Mayor Eimers appointed Don Green, Glenn Gore, and Mike Pryor effective immediately. AB 98-155 Sewer and Water Operations Bill Keating reported on the cost estimate for the City to operate the water and sewer systems. He presented and reviewed a compiled spreadsheet with cost figures from the 1998-1999 approved budget. This was information that the Council had requested for comparison to outside contracting. AB 98-170 Catlett Complaint Brian Olson reported on the complaint and the information furnished in the Council packet. He read a letter he had written to Toothman Orton in which an error in the survey had caused the situation and requesting Toothman Orton assume responsibility for compensation. Mr. Olson reported no response had been received from Toothman Orton. Ms. Arp supported the position that Toothman Orton had responsibility in the matter. Mr. Colton felt ultimately the City was responsible and should pay the estimated $1,200 to Catlett and then attempt to recover the cost from Toothman Orton. Mr. Muller moved for the City to be responsible for up to $1,200 and should the agreed upon amount be above that to bring before Council again. Mr. Colton seconded and the motion carried unanimously. AB 98-122 Williamson Deannexation Brian Olson presented Agenda Bill 98-122 and had Susan Buxton address the issue. She noted the following ➢ The Williamsons were asking if the City was going to contest / protest deannexation ➢ Was the Council going to enforce the prior decision and participate in a law suit ➢ If not protested, deannexation would be automatically granted ➢ Ms. Buxton noted it would be a court trial, not jury ➢ Estimated legal cost should be around $1,500 - $2,000 or possibly lower ➢ Yearly property taxes currently are for agriculture at about $72 Ms. Buxton pointed out the issue would be setting a precedent. People have the right to come before Council and for deannexation Council would have to review each case and if disagreed a petition could be filed with the court each time. Ms. Arp still supported the decision to deny deannexation. Mr. Venable moved the City take no opposition to the deannexation. Mr. Colton seconded. The motion died with three "nay" and two "aye". Ms. Arp moved to protest the petition filed by the Williamsons to deannex. Mr. Muller seconded. The motion carried with three "aye" and two "nay". Council Minutes - Dec 3, 1998.doc Page 5 of 9 AB 98-171 Christmas Decorations Mr. Eimers reported on damage to the electrical boxes for the decorations. The following was discussed ➢ Rogers Electric had given a cost of $235 per pole for 9 poles (est $2,000) ➢ Idaho Power would by law have to hire an electrician because the boxes were not part of the utility ➢ There are at least 2 boxes that need to be fixed or no power would be available to them ➢ The Chamber maintains the decorations Mr. Eimers moved to invest from the Contingency Fund up to $2,000 to repair the electrical boxes. Mr. Colton seconded and the motion carried unanimously. Ms. Arp moved to have staff solicit two other estimates by Friday PM with the stipulation that the work would be done within next week. Mr. Colton seconded and the motion carried unanimously. AB 98-172 Holiday Party Brian Olson opened further discussion on the City Christmas party. Mr. Colton commented that the party had been a gesture on the part of the Council to thank the employees. A separate function had in the past been planned for the volunteers. Ms. Arp felt strongly that the party should only be for employees. Mr. Muller stated he had learned that a combined party was not what some employees wanted. It was noted that since liquor would be served, no children should attend. Mr. Colton moved to approve the holiday party only for employees, spouces and/or guest and catered by Mary Clemmer and set aside a $15 gift certificate from Shavers per employee. Ms. Arp seconded and the motion carried unanimously. Reports Staff City Manager - Mentioned the $1,500 tree planting grant received from Department of Lands - Reported on the Finance and Administration meeting held - Plans to organize the City records and develop a policy LID and Airport leases need to be cleaned up Council requested that Mr. Royal provide financial data — trial balance — by the December 17th meeting. It would then be available by December 20th for the Committees to use. Mr. Colton reported on the Option Tax fall meeting and stated that the Committee was compiling documents to present to Council. Council Minutes - Dec 3, 1998.doc Page 6 of 9 City Attorney - Reported on the Spring Mountain Ranch LID default estimated in the amount of $3 milllion. WNLW took back 8 — 10 parcels and some payback on the loan had been made. There will be default on some parcels but not all. The City still has a LID bond and if the assessments are not paid, the City will default on the bond. Mr. Muller asked how the City got into this position. Discussion followed on how the landowners / developers convinced the City to administer the LID. The 1993 real estate values were higher. The developer wanted to create a subdivision. - Reported that US Bank was the trustee on two revenue bonds. One was insured and the other not. She was working with US Bank on ways to repay the loans, restructure debt, etc. - Stated the complaint filed by the Riffles had been received and only a portion will be covered by insurance City Clerk - Reported that several more requests for adjustment on water bills had been addressed and some requests declined. Treasurer - Reported that conversion of utility billing to new software was in progress Working to mesh the audit schedule with the software conversion Reviewing bonds and grant administration - Working to get the trial balance accurate and to generate good financial reports P & Z Administrator - Reported the Comp Plan RFPs were received - Asked for Council members to participate in the selection (Arp volunteered) Golf Superintendent - Working on long range plan for viable Golf Fund Council Ms. Arp - Nothing further Mr. Colton - Inquired about Council members being advocates for the various departments and Committees. The Departments would make the selection for lesions. Mr. Eimers to write a memo to the Departments on this issue. It was suggested that the role of advocate be defined and documented. The following were mentioned Mr. MullerTransportation Committee Downtown Improvement Committee Council Minutes - Dec 3, 1998.doc Page 7 of 9 Mr. Eimers Parks and Recreation Committee Urban Renewal Agency Ms. Arp Airport Advisory Committee Mr. Colton Golf Course Committee Urban Renewal Agency Mr. Venable (Undetermined) Mr. Eimers - Reported that on December 10'h at 2:00 PM there would be a post trial hearing on the Montgomery case - Reported JUB has dropped the law suite and is in mediation Suggested that the Transportation Committee meet and assign a representative to be on the corridor project with the County. Mr. Locke and Mr. Muller will work on setting a meeting Requested that all Council members receive the minutes from all Committee meetings Mr. Muller - Received information from Health and Welfare on families in need of assistance Ms. Buxton to investigate how other cities handle utility allowances for families on assistance Mr. Venable - Reported on citizen request for a street light at Highway 55 and McBride - Expressed concern regarding petition language and demand to remove City Manager Executive Session Mr. Eimers moved to go to Executive Session per Idaho Code 67-2345(b) to consider the evaluation of a staff member. Mr. Colton seconded. At a roll call vote Mr. Eimers, Mr. Colton, Ms. Arp, Mr. Muller and Mr. Venable voted "aye". The motion carried. Mr. Eimers moved to come out of Executive Session. Mr. Colton seconded and the motion carried unanimously. The evaluation of the City Manager was discussed. Mr. Colton moved to schedule a special Executive Session to further discuss the issue on December 9'h at 10:30 AM. Mr. Muller seconded and the motion carried unanimously. Adjournment Council Minutes - Dec 3, 1998.doc Page 8 of 9 Without further business, Mr. Muller moved to adjourn. Mr. Colton seconded and the motion carried unanimously. The Council adjourned at 12:12 A.M. ATTEST: ij3 herry W dbury, City Clerk Kirk Eimers, Mayor Council Minutes - Dec 3, 1998.doc Page 9 of 9