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Home My Public Portal AboutCouncil Minutes 1998 12/15CITY OF MC CALL MINUTES Regular Meeting McCall City Council Tuesday - Dec 15, 1998 Table Of Contents Call To Order And Roll Call 2 Public Comments 2 Consent Agenda 2 Business 3 AB 98-179 SUB 98-3 3 AB 98-180 King's Pine 3 AB 98-181 M Resorts 3 AB 98-167 Ordinance No. 728 4 AB 98-155 Sewer And Water Operations 4 Reports 5 Executive Session 6 Adjournment 7 Council Minutes - Dec 15, 1998.doc Page 1 of 7 MINUTES Call To Order And Roll Call The meeting was called to order by Mayor Eimers at 7:05 p.m. Ms. Arp, Mr. Colton, Mr. Eimers, Mr. Muller and Mr. Venable answered the roll call. A quorum was present. Members of the staff present were City Manager Brian Olson, City Attorney Susan Buxton, and City Clerk Cherry Woodbury. Public Comment Mira Crawford presented information on the 1999 Winter Carnival. She stated the focus will be on the appearance of the event. There will be a heated stage for outside performances. The campaign will start in January. Work is being done to obtain the necessary permits and permission to close 2"d Street. Consent Agenda AB 98-173 AB 98-174 AB 98-175 AB 98-176 AB 98-177 AB 98-178 Minutes Of Dec 3, 1998 - Regular Meeting Invoice Approval List Dated Dec 11, 1998 Additional Invoice List for Clubhouse , RH2 and Fred Morten Invoice Approval List By GL Number Hand Check For Jan Utility Billing Gross Payroll Report (Showing Overtime) Liquor License Renewals - The Mill - Jessicas - Bill's - Lardo's - Sharlie's Community Block Grant Award Contract ($500,000) Ida Ore Contract Pay Request #1 Idaho Ore Selection Of Engineer For Downtown Improvement Project — Keller Pay Request AIP 07 — Seubert $75,641.73 Toothman Orton Bill Corrections to the minutes were noted. There was discussion about some large bills for RH2. Mr. Olson presented a summary on J Ditch expenses. He stated it was estimated the cost would be 54% of the budget to get through the design build process on the project. The grant funds now available are down from $6.3 Million last month to $6.1 Million. Mr. Olson reported a detailed Council Minutes - Dec 15, 1998.doc Page 2 of 7 breakout will be forthcoming and it was felt that the project would be within budget. The cost of $ 64,000 included several elements such as VE, JUB invoices, Klienfelder invoices, etc. Mr. Olson is to compile a cost breakout by vendor. Mr. Olson was asked to check on the Airtouch cell phone expense and Bankcard expenses need to be better defined. Additional liquor licenses were submitted under the Consent Agenda. AB 98-178 Ms. Arp questioned how the amount of $1,200 was derived. Mr. Olson explained it was based on the same formula applied to another landowner in the area. AB 98-173 Susan Buxton reported that approving this contract would have no reflection on funds for the jail project. Mr. Colton moved to approve the Consent Agenda as amended. Mr. Muller seconded and the motion carried unanimously. Business AB 98-179 SUB 98-3 Andy Locke presented the amendment on the Tamarack Bay condominium plat to reflect the "common area" to be used for recreational amenities. Ms. Arp moved to adopt the Findings & Conclusions of the Impact P & Z Commission approving the Final Plat and authorizing the Mayor to sign. Mr. Colton seconded and the motion carried unanimously. AB 98-180 King's Pine Andy Locke reported on the Final Plat. Ms. Arp moved to adopt the Findings & Conclusions of the Impact P & Z Commission approving the Final Plat and authorizing the Mayor to sign. Mr. Muller seconded and the motion carried unanimously. AB 98-181 M Resorts Brian Olson reported on the easement agreement with M Resorts. The purpose of the agreement was to deal with moving the City pumping station and was not to address the water right issue. Steve Millemann represent M Resorts stated that the water right would be a separate issue. Ms. Buxton suggested an addition to the agreement to clarify this point. It read "This Agreement does not address any water rights held by either M Resorts or the City of McCall which water right issues will be addressed in a subsequent agreement." Council Minutes - Dec 15, 1998.doc Page 3 of 7 Mr. Colton moved to approve the agreement as amended. Mr. Muller seconded. Mr. Venable stated he would abstain from voting as he was employed by Shore Lodge. The motion carried. AB 98-167 Ordinance No. 728 This ordinance reducing the speed limit to 25 MPH was presented at a previous Council meeting. Mr. Muller moved to suspend the rules and read by title only for the second and third reading Ordinance No. 728. Mr. Colton seconded. At a roll call vote Mr. Muller, Mr. Colton, Ms. Arp, Mr. Eimers, and Mr. Venable voted "aye". Mr. Olson read Ordinance No. 728 by title only. Mr. Muller moved to adopt Ordinance No. 728. Mr. Colton seconded. At a roll call vote Mr. Muller, Mr. Colton, Ms. Arp, Mr. Eimers, and Mr. Venable voted "aye". The motion carried. AB 98-155 Sewer And Water Operations Mr. Olson reported on the cost to have the City operate the sewer system. The figures Totaled $261,368 inclusive of repairs, truck purchase, and phone system. A review of the bid spreadsheet showed the City's cost to be the second lowest, behind OMI. Mr. Eimers inquired about staffing should the City take on the responsibility. Mr. Olson responded that the goal would be to cross train between the water treatment plant and the sewer system. Mr. Olson felt the City could do a good job. Mr. Keating was asked for his opinion. He felt it was a good plan and the lead operator, Gary Kimball, could be certified in collection system. Ms. Arp inquired about ability to trouble shoot the lift stations. Mr. Kimball responded the prior City's attempt to manage the system was in a crisis management mode. Responsibility did not lie with only qualified personnel. Mr. Olson stated recruitment would be done for the three positions. Discussion followed on employees being brought over from the District, part time summer help, and a part time accounting employee. Ms. Arp inquired if the salary structure was figured into the City proposal. Mr. Keating explained that the higher salaries were taken to calculate the figure. There was discussion about 24 hour coverage, backup in the sewer lines, repairs, etc. Mr. Olson introduced the new member to RH2, Dennis Baker. Dennis spoke on the District contract figures and those presented by the District at the December 10`h meeting. He noted the modified figure of $251,577 was not correct and the $19,966 difference was incorrect. Mr. Eimers moved to recess for 5 minutes. Mr. Colton seconded and the motion carried unanimously. The meeting reconvened at 8:35 PM. Council Minutes - Dec 15, 1998.doc Page 4 of 7 Mr. Eimers spoke about the December 10'h meeting. It was felt the sewer system should remain local. Mr. Eimers expressed grave concern for a letter that was being circulated stating that employee jobs would be seriously effected. Mr. Whiteman stated a guarantee the letter did not come from the District office. Mr. Colton stated his understanding was that all bids would be rejected at this meeting and then in January would discuss the options for local operations. Ms. Arp felt more discussion should take place in January. Mr. Muller moved to reject all bids. Mr. Colton seconded. Mr. Venable inquired how the bids this time compared to previous proposals or bids to operate the system. Mr. Olson reported evidence could not be found of any previous bidding process. Mr. Venable wondered if this was unusual. Mr. Olson state due to the size and dollar amount of the contract, it was unusual not be go out for bids. Ms. Arp commented it was a negotiated agreement with a local entity. The motion was voted on and passed unanimously. Information compiled by RH2 on the City lease from the District (Deinhard Interceptor), the WWTP Agreement, and J Ditch were presented by Mr. Baker. He noted inequities in the lease and agreement. The City goal was for the citizens to receive equal treatment and pay a fair share. Mr. Whiteman requested a copy of the presentation in order to respond. Ms. Arp was concerned about the presentation being one sided and wanted to hear the District's response. Mr. Eimers moved to recess for 10 minutes. Mr. Venable seconded and the motion carried unanimously. The meeting reconvened at 9:25 PM. Ms. Arp moved to set a Public Meeting for early January to provide information on the City vs District operating the system. Mr. Colton seconded. Mr. Colton felt several things still needed to be discussed such as the department structure, who was going to do what, certification issues, etc. Discussion followed on some of these items. Ms. Arp amended the motion. Mr. Arp moved to set a public comment period for the issue at the regular January 14'h Council meeting. Mr. Muller seconded and the motion carried unanimously. Reports Staff City Manager - Nothing further to report City Attorney - Nothing further to report Council Minutes - Dec 15, 1998.doc Page 5 of 7 City Clerk - Nothing further to report Council Ms. Arp - Nothing further Mr. Colton - Commented that the volume of City business done on his personal computer was using up all the memory. Mr. Muller suggested that a lap top be purchased for use by the Council members. This item is to be put on the January 14' agenda Mr. Muller - Nothing further Mr. Eimers Nothing further Mr. Venable - Nothing further Executive Session Mr. Eimers moved to go to Executive Session per Idaho Code 67-2345(b) and (f) to consider the evaluation of a staff member and pending litigation. Mr. Muller seconded. At a roll call vote Mr. Eimers, Mr. Muller, Ms. Arp, Mr. Colton and Mr. Venable voted "aye". The motion carried. Mr. Colton moved to come out of Executive Session. Mr. Muller seconded and the motion carried unanimously. The evaluation of the City Manager was discussed. Mr. Colton moved to edit the goals list. Mr. Eimers seconded and the motion carried unanimously. Mr. Colton moved to instruct the City Attorney to represent the City on the Riffle matter regarding quiet title for turn around. Mr. Muller seconded and the motion carried unanimously. Adjournment Without further business, Mr. Muller moved to adjourn. Mr. Colton seconded and the motion carried unanimously. The Council adjourned at 10:53 p.m. Council Minutes - Dec 15, 1998.doc Page 6 of 7 ATTEST: Cherry W dbury, ity Cler Council Minutes - Dec 15, 1998.doc Page 7 of 7