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Home My Public Portal AboutMarch 10, 2003 Regular Session Greencastle Board of Park & Recreation Commissioners Official Minutes of Board Meeting Monday, March 10, 2003 Present: Chair Mace Terry, Vice Chair Becky Harlan, Tim Trigg, City Council Liaison Tom Roach, Putnam County Library Ex-Officio Member Margot Payne Absent: Secretary Leslie Hanson and Greencastle Schools Ex-Officio Member Jeff McCall Also Present: Mayor Nancy Michael, Helen Gunn, Joy Marley, Banner Graphic Editor Eric Bernsee, Kelsey Kauffnian(Stinebrickner), Katie Zalat and Kerwin Masten(Sprint PCS), and Park& Recreation Director Rod Weinschenk Call to Order The regular board meeting of the Greencastle Parks & Recreation Board was held on Monday, March 10, 2003, in the Greencastle City Hall Council Room and called to order at 7:35 p.m. by M.Terry. Note: The meeting was originally scheduled for Wednesday, March 5, was delayed due to the lack of quorum. Approval of Minutes The minutes from the following meetings were approved on a motion by B. Harlan and a second by T.Trigg. All Ayes. 1. Public Hearing held on January 8, 2003, 7:00 p.m. 2. Regular meeting held February 5, 2003, 7:00 p.m. 3. Executive meeting held on Saturday, March 3, 2003, 9:00 a.m. 4. Regular meeting (Retreat)held on Saturday, March 3, 2003, 10:15 a.m. Approval of Monthly Claims & Invoices The monthly claims and invoices were approved as presented on a motion B.Harlan, seconded by T.Trigg. All Ayes. Public Input: Questions, Concerns, Statements Paintball Arena—K.Kauffman presented a request to the Parks &Recreation Board to develop a Paintball Arena at the Old Industrial Park site, which would be open to kids and adults. She stated that the local kids travel to a similar facility located in Brazil, IN. Suggestions for funding and services included offering paintball supplies and CO2 cartridges, calibration of paintball guns, and adult supervision at all times. K.Kauffman provided the board and Director R.Weinschenk a manual entitled, How to Operate a Safe Paintball Field by Guy D.Cooper, "Survivor". T.Roach said it would draw interested youth from the North Putnam School District. The board took the request under advisement. r Minutes—page two Sprint PCS Request for a temporary cell tower Katie Zalat and Kerwin Masten were in attendance to address the need for a temporary cellular tower in the interim between the water tower demolition and construction of the US Cellular Tower on the Putnam County Comprehensive Services property. K.Zalat stated ideally they would like to be located next to the tower so the hardware already located on the ground wouldn't have to be moved. Photos of a possible towers were passed around. R.Weinschenk stated that he had an earlier conversation with City Attorney Laurie Robertson, who stated the City of Greencastle needed to make "reasonable accommodations" for Sprint PCS. He felt that there may be enough room next to the existing compound or on the south side of the aquatic center facility. Mayor N.Michael disagreed stating that although the contract states that we have to make "reasonable accommodations", 6 months notice is"reasonable accommodation" enough. We are under no obligations to provide a cellular tower site on City property. No further action was taken. The request was tabled. K.Zalat and K.Masten met with Mayor Michael in private. Friends of The Park & Special Projects People Pathways Update 1. Phase IV - J.Marley reminded the board that their proposal for Phase IV included the creation the potential of four more neighborhood parks. The needed 20% match for the Phase IV request is $230,000, which will be raised from the community. 2. REMC Multi-Community Trust Grant—J.Marley informed the board that People Pathways has applied for a $5,000 REMC Multi-Community Trust Grant. 3. Phase V—J.Marley discussed the Phase V Big Walnut Sports Park loop, which will leverage property acquisition for the match. 4. March 30 Work Crew—J.Marley reported that Park Maintenance Supervisor David Bault has scheduled a Phoenix Community Corrections work crew for Sunday, March 30, to address improvements to the Greencastle to Fillmore pathway. They hope to smooth the banks for easier mowing. Volunteers are 4 needed. Putnam County Skate Park Project Update 1. Construction - California Skateparks is due back the tale end of March to complete the skatepark in 8 weeks. May 1 is still the stated deadline for completion. 41110 41110 Minutes—page three 2. Grand Opening - In Committee Chair Jan Firebaugh's absence, R.Weinschenk reported that a grand opening is being scheduled tentatively for July 5 Independence Day Celebration. 3. Skatepark Committee Meeting has been scheduled for Thursday, March 13 at TZ School Library. AU are invited. Emerald Palace Playground —In the absence of Project Chair Lynn Wilson, Weinschenk reported that David Bault installed a rules sign at the entrance to the playground. We are still awaiting the construction of the sidewalk. Big Walnut Sports Park Update—Mace Terry& Tim Trigg updated everyone on the where the merger sets. The Park Board will be attending the next Putnam County Commissioner's meeting to request a third partner in the merger to maintain Big Walnut Sports Park as a community park. Maple Berry Park 1. Closing Date—R.Weinschenk informed the group that a closing date for the purchase of the Ferrand Property for Maple Berry Park had been set for Thursday, March 13, 2003 and will be held at the Abstract & Title office. A request to borrow the necessary funding from Parks Non-Reverting Capital(Aquatics Center) which is to be replace when the next tax draw is received, will be made to the City Council at their March 11 meeting. Expectations are positive. 2. DLZ Contract—R.Weinschenk informed the group that the DLZ contract to complete the Phase II Environmental Site Assessment on the Maple Berry Park property had already been approved, however signatures were needed. The contract was signed by President M.Terry and Vice President B.Harlan. Old Business -None New Business "Season Passes" defined —R.Weinschenk presented four proposals for replacing the existing "Family Season Pass". After some discussion, the board decided to go with the following season passes. 11. Season Pool Pass - In regards to the "Season Pool Pass", the pass shall be available to any group of people wishing to attend the aquatics center together. The first four people may be listed on the pass for the initial fee of$110.00, while each additional person may be added for an additional fee of$15.00. The pass is non-transferable. 12. Individual Season Pass—In regards to the Individual Season Pass,the pass shall be available to any person 5 years or older for a fee of$45.00. The pass is non- transferable. 4is • Minutes—page four 13. Greencastle "Gate" Pass - An economy punch shall be available, which will allow a discount rates over regular gate admission. The pass shall have $2.50 circles around the border totaling the actual pass cost, plus a bonus section in the amount of the savings. The pass will be transferable and may be used by individuals, families, day cares, friends and relatives who do not wish to purchase a season pool pass. The patron will present the pass to the cashier who punches off the appropriate admission totals per visit. Two passes will be made available. a. $20 Gate Pass - $25.00 worth of swimming with 10- $2.50 punches. b. $75 Gate Pass - $100.00 worth of swimming with 40 - $2.50 punches. Daily Admission Rates—The board members felt a rate increase was due. To streamline the admission process and to get the patron from the waiting line to pool side quicker,the board adopted the daily admission rate of$2.50 for all individuals 5 years and older. Preschoolers, 4 years and younger, would still be admitted for free. It is hoped that this proposal will address the need for increased revenues, but also draw more adults to the facility. Private Pool Rentals—The board increased 2-hour Private Pool Rentals as follows: 0-75 people $140.00 +$10.00 75-150 people $200.00 +$20.00 150+ people $270.00 +$30.00 Birthday Parties—The board set the following rate for Birthday Parties held during open or family swim, which will include admission to the aquatics center, hotdog, pop, chips, picnic area, decorations, and a birthday cake. Base Rate: 0-10 people $75.00, with a fee of$5.00 for each additional person who must be booked ahead. No refunds will be allowed. 2003 Program & Activity Fee Schedule—See 2003 Program &Activity Fee Schedule attached. Personnel: No Smoking Policy—Following in the steps of the Greencastle City Council, R.Weinschenk presented a proposal addressing the Use of Tobacco in Parks & Recreation Facilities for both Patron&Personnel. After some discussion, a policy was established. See Patron/Personnel Policies: Use of Tobacco in Parks &Recreation Facilities attached. Director's Report 2003-2007 Master Plan Update—R Weinschenk reported that he personally delivered the original signed copies to close the Master Plan process. Recycled Product Purchasing Grant—R.Weinschenk reported that he personally 110 delivered the grant application to the Department of Commerce. • i ' • Minutes—page five n., Youth Basketball Program —R.Weinschenk thanked Eric Bernsee for addressing the Speak Out Letter sent to the Banner Graphic, which addressed the participation limitations in the Youth Basketball Program. The program is complete and he's awaiting the coach's season-end evaluations. Adjournment The meeting was adjourned at 9:03 p.m. by President M.Terry. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks&Recreation Department i SIGNATURES OF GOVERNING BOARD Mace T esident ecky Har n, Vice President 116' eslie Hanso Secret Trgg V Hanson Secret gg w GREENCASTLE PARKS &RECREATION DEPARTMENT rTh MARCH 2003 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Pool security service 67.53 AirHop Wireless Internet Service 50.00 Black Lumber lumber, stain&router bit Chapel Plastics 121.64 55 gallon trash bags 117.30 Headley Hardware Past invoice, handles & saw blades 21.54 Humphrey's Outdoor Pwr. Transmission fluid Iron Age Corporation 2.100 g IP Steel-toed workshoes 100.00 Lock Shop, The Lock repair to aquatic center doors 40.00 Midland Coop Gasoline/Diesel Fuel 166.15 National Rec &Parks Assoc Annual NRPA membership 130.00 Pat's Ace Hardware Handles, drill bits, bolts, stain Pat's Ace Hardware Ball valve&hose parts 58.29 .29 Silverwood Signs Letter park truck doors 150.00 TOTAL EXPENSES $1,029.29 PARK NON-REVERTING BASKETBALL FUND Ben Puzan Scorer/Timekeeper 31.50 David Blackburn, II Basketball official Eric Davis 159.00 i n Scorer/Thnekeeper 15.75 Flying W Awards Basketball Awards 1,644.50 Joel Elliott Basketball official 272.00 Justin Tillis Basketball official 99.00 Mark Davis Scorer/Timekeeper 47.25 Staci Jane Rising Scorer/Timekeeper 78.75 Tony Puzan Scorer/timekeeper 15.75 Walmart 3 basketballs 50.64 TOTAL EXPENSES $2,414.14 1 GRAND TOTAL $3,443.43 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable on the foregoing Accounts Payable Voucher Docket consisting of 1 page and except for claims not allowed as shown on the Docket such claims . - •- eby allowed in the total amount of$3,443.43 dated this 5th day of Marc 103. \ SIGNATURES OF GOVERNING BOARD I k Mace Terry, President Becky Har Vice President Leslie Hanson, Secretary gger Tim Tri I , . gg U 1 060 two