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Home My Public Portal AboutJune 4 2003 Regular Session �—. Greencastle Board of Park Commissioners Official Minutes of Regular Board Meeting Wednesday, June 4, 2003 Present: Vice President Becky Harlan, Tim Trigg, Secretary Leslie Hanson, City Council Liaison Tom Roach, and Greencastle Schools Ex-Officio Member Jeff McCall Absent: President Mace Terry and Putnam County Library Ex-Officio Member Margot Payne Also Present: Thelma Bumgardner, Joy Marley; Banner Graphic Editor Eric Bernsee, Staci Weinschenk and Lynette Williams from Putnam County Comprehensive Services, Assistant Director Lori Newsom, Park Maintenance Supervisor David Bault and Park &Recreation Director Rod Weinschenk Call to Order The board meeting of the Greencastle Board of Park Commissioners was called to order by Vice President Becky Harlan at 7:00 p.m. in the Greencastle City Hall Council Room. Vice President Becky Harlan presided in the absence of President Mace Terry. Resignations Vice President Becky Harlan began with an announcement that Park Board President Mace Terry resigned from the board due to a change in career path. With that announcement Vice President, now President, Becky Harlan resigned her position as President. The board regretfully accepted both resignations on a motion from Tim Trigg, seconded by Leslie Hanson. All Ayes. Realignment of Positions With the previous announcements, the board realigned themselves with Leslie Hanson as President, Tim Trigg as Vice President, and Becky Harlan as Secretary on a motion from Becky Harlan, seconded by Tim Trigg. All Ayes. Introduction of Assistant Director Parks&Recreation Director Rod Weinschenk introduced Lori Newsom as our new Assistant Director of the Greencastle Parks & Recreation Department. Her job will begin with the SPARK Program and will be to help increase the programming offered by the department. Approval of Minutes On a motion from T.Trigg, seconded by B.Harlan, the minutes from the following minutes were accepted unanimously: 1. Executive Meeting - May 7, 2003 2. Regular Meeting - May 7, 2003 3. Special Meeting - May 21, 2003 4. Special Meeting - May 27, 2003 Minutes—page two Finances: Approval of Monthly Claims & Invoices On a motion from B.Harlan, second by T.Trigg the June 2003 claims were accepted for payment. All Ayes. Public Input: Questions, Concerns, Statements -None Special Season Pass Requests Putnam County Comprehensive Services—Assistant Director Staci Weinschenk and Assistant Director of Adult Services Lynette Williams, both from PCCS, discussed PCCS's services to their disabled adult clientele and their clientele's limited financial income. They made a request to purchase 2— Season passes at $110 each, but rotate approximately 21 individuals through on the passes, 4 at-one-time with 1 personnel members supervising them. On a motion by B.Harlan, second by T.Trigg the board agreed on to the proposal. All Ayes. S.Weinschenk also inquired into the possibility of establishing an agreement to conduct swimming lessons for their adult clientele on a proposed 1:4 ratio. R.Weinschenk will contact Aquatics Center Manager Toni Johnson and Learn-To-Swim Coordinator Andrea Hodges to establish a program. Friends Of The Park, Special Projects, and Old Business 1. People Pathways a. Recreation Trails Grant Update-Joy Marley gave an update in regards to the Recreation Trails Grant tour on May 29. All seemed well. b. Greencastle Senior Class Project—Joy Marley informed the board to expect a special request from the senior class in regards to a fundraiser using the People Pathways. People Pathways support their project. c. Crisis Pregnancy Center- Joy Marley informed the board to expect a special request from the Crisis Pregnancy Center in regards to a fundraiser using the People Pathways. This project is also supported by People Pathways. 2. Putnam County Skatepark—D.Bault gave an update in regards to progress of construction. 3. Gove & Associates—We would extend the invite to Gove to complete the Master Plan of the Old Industrial Park property, and will include the Fire Dept. 4. Big Walnut Sports Park a. Grant Document - R.Weinschenk presented the official copy of the Land & Water Conservation Grant Update submitted Monday, June 2 to the InDNR. b. Executive Session—President L.Hanson requested an executive session with the board for July 14, 6:30 p.m. to discuss upcoming "Land Acquisition". c. Move Forward—On a motion from T.Trigg, second by B.Harlan, the board agreed to move ahead in the budget process and include the maintenance of Big Walnut Sports Park in the budget proposal. /'`., Minutes—page three New Business -None Director's Report 1. Recycled Product Purchasing Grant Update—R.Weinschenk reported no new news. 2. 2004 Fiscal Year Budget Approval—R.Weinschenk presented the second draft of the 2004 budget proposal. After reviewing the proposal, the board agreed to present the budget to City Clerk Treasurer Pamm Jones and Mayor Nancy Michael with a few changes. R.Weinschenk will submit draft #3. 3. Utility Vehicle Purchase—R.Weinschenk reminded the board that they would reconsider the purchase of a utility vehicle for the parks dept. in June. On a motion from T.Trigg, second by B.Harlan,the board agreed to let R.Weinschenk enter into a 6-month"same as cash" agreement on the purchase of a utility vehicle. Next Meeting President L.Hanson informed the board that she will be unavailable for the July meeting and requested an alternate date. A number of dates were given, will be reviewed by each member with a date set mid-June. II New Member President L.Hanson suggested to the other members to submit names of people who may make good board members to Mayor Nancy Michael. She reminded everyone that according to statute,the board must be politically balanced so the new member should be registered either Republican or Independent, since two Democrats are already appointed to the board. Adjournment On a motion from B.Harlan, second by T.Trigg the board adjourned at 8:10 p.m. All Ayes. • Aki Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department .4,-,-7-% Les ie anson, President Tim Trigg, ice President ,... ,,, Becky Har n, ecretary (1 Vacancy) IP �"1 June 2, 2003 Dear Mayor Michael, Park Board Commissioners, and Parks and Rec Staff, The purpose of this letter is to submit my letter of resignation from my position on the Greencastle Parks and Recreation Board. My career path has changed, and I am unable to fulfill my obligations to the Board at this time. It has been an honor and pleasure to work with everyone involved. I am proud of the progress the Parks and Recreation Department has made, and the direction it is heading. I am thankful for the opportunity to serve my community and look forward � to watching future growth of the Greencastle Parks and Recreation Department. Keep up the good work. S' cerely \(------I \\1\_, Mace J. Terry 010 GREENCASTLE PARKS & RECREATION DEPARTMENT JUKE 2003 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT AA Huber& Sons Fix water leak at pool 103.71 AA Huber& Sons Aquatics Center pipe repairs 853.99 ADT Security Services Pool security service 67.53 AirHop Wireless Internet Service 50.00 B &R Fire Protection Recharge &new fire extinguishers 143.15 Banner Graphic "Help Wanted"Advertisements 151.83 Bumgardner's Auto Tow and new battery 102.95 Cox Electric Total electrical repairs: 1,474.86 • Park House $285.66 • Facility Maintenance $1,189.20 Forest Commodities 20 Yards Red Mulch 380.00 Greencastle Photo Supply Dry mount Maple Berry diagrams 16.50 Handy's Milk&Ice Cream Frozen goods for resale 155.28 Headley Hardware Total purchases: 153.09 • Facilities maintenance $31.49 • General Supplies $121.60 Horizon Business Center Timecards, copy paper, cartridges, pouches 86.57 HP Products T.p., aerosol, handsoap 467.95 Humphrey's Outdoor Pwr. Total Purchases: 114.61 • Repair Parts $94.71 • General Supplies $19.90 Midland Coop Gasoline 173.40 Neal Tire &Auto Service Flat tire repairs 26.95 Nestle Food Services Nacho cheese sauce dispenser& cheese 240.00 Otis Spunkmeyer Cookie dough for resale 184.50 Pat's Ace Hardware Total Purchases: 80.57 • Park house repair $9.48 • General supplies $71.09 Pepsi Cola General Bottlers Beverages for resale 1,126.50 Rich's TV Sales & Service Telephone battery 10.99 Spear Corporation Total Purchases: 1,086.48 • Travel & Training $240.00 • Start Up& Winterization $846.48 Sysco Food Services Concession supplies 1,137.31 Walmart Total Purchases: 164.41 • Concession supplies $54.68 • General supplies $58.28 • Office supplies $34.36 • First aid supplies $17.09 Walmart General Supplies 61.78 Claims—page two Walmart Office supplies: Black ink cartridges 59.94 Wiemuth& Sons Co. Inc. Candy& slush supplies for resale 537.87 Total Purchases $9,212.72 PARK NON-REVERTING SOFTBALL FUND Sysco Food Service Popcorn& seasoning salts 52.15 Wiemuth& Sons, Co. Candy for concessions 177.87 Total Purchases $230.02 PARK NON-REVERTING AQUATICS CAPITAL OUTLAY (borrowed to be reimbursed) DLZ Maple Berry Park environmental study 2,866.50 Total Purchases $2,866.50 JUNE 2003 TOTAL EXPENSES $12,309.24 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable on the foregoing Accounts Payable Voucher Docket consisting of 2 page(s) and except for claims not allowed as shown on the Docket such claims are hereby allowed in the total amount of$12,309.24 dated this 4th day of June 2003. SIGNATURES OF GOVERNING BOARD 6r/4V 7(, / 766-77 Mace Terry, President Becky Harle- resident Zef / Leslie Hanson, Secretary Ti'im Trigg