HomeMy Public PortalAboutCouncil Minutes 1999 02/11CITY OF MC CALL
MINUTES
Regular Meeting
McCall City Council
Thursday - Feb 11, 1999
Table Of Contents
Executive Session 2
Call To Order And Roll Call 2
Public Hearing — Quaker Hill 2
Consent Agenda 2
Business 3
AB 98-149 Quaker HILL 3
AB 99-16 Old McCall Jail Interpretive Center & Partnership Agreements 3
AB 99-10 Golf Course Fees 4
AB 99-11 Ordinance No. 729 4
AB 98-146 Winter Storage Lagoons 4
AB 99-13 Kleinfelder Contract 5
AB 99-15 City Manager 5
Reports 6
Executive Session 7
Adjournment 7
Council Minutes - Feb11, 1999.doc
Page 1 of 8
MINUTES
Call To Order
The regular meeting of the McCall City Council was called to order by Mayor Eimers at
7:10 p.m. Ms. Arp, Mr. Eimers, Mr. Muller and Mr. Venable were answer roll call. Mr.
Colton was absent. A quorum was present. City staff present were City Attorney
Susan Buxton, City Treasurer Ashley Royal, P & Z Administrator Andy Locke, and City
Clerk Cherry Woodbury.
Public Comment
Loren Parapovich requested an update on the potable water project (water treatment
plant). Mr. Eimers reported the City was working on a grant funding in conjunction with
new filtering technology. The City has acquired an estimated $250,000 in funding
based on demonstration grant for known technology. The grant application is being
prepared for processing.
Consent Agenda
AB 99-16
Minutes Of Feb 5, 1999 — Special Meeting
Minutes Of Jan 28, 1999 - Regular Meeting
Minutes Of Dec 21, 1998 — Special Meeting
Invoice Approval List Dated Feb, 1999
Payroll Report Dated Jan 29, 1999
Old McCall Jail Interpretive Center & Partnership Agreements
There were questions regarding some of the invoices and the Hawley Troxell charge to
the General Fund should be changed to the Sewer Fund.
Ms. Buxton commented the Idaho Code with regard to payment of bills. Ms. Buxton will
inform the Council on the Code Section.
Ms. Arp requested that AB 99-16 be removed from the Consent Agenda. Ms. Arp
moved to approve the Consent Agenda as amended with the exception of AB 99-16.
Mr. Eimers seconded and the motion carried unanimously.
Council Minutes - Feb11, 1999.doc
Page 2 of 8
Business
AB 98-149 Quaker Hill
Andy Locke reported that 23 additional letters had been received and this item was
ready for Council decision.
Ms. Arp inquired about other camps. Mr. Locke stated two camps had master plans in
place. Paradise Point had a CUP for water intake. Mr. Locke stated it was
undetermined whether the master plans were initiated because of an expansion project.
It is anticipated that Quaker Hill master plan will be ready for approval process
sometime in March.
Ms. Arp commented that the existing Quaker Hill CUP came into existence in 1994.
She felt a master plan would be a good way to address public concerns. She sees the
current CUP as an expansion of the "grandfather CUP". Although the intention may be
well and good, Ms. Arp felt the effects of such an expansion need to be considered.
Mr. Eimers stated that outside recreation and camps were what McCall was all about.
However, he felt consideration for neighbors is a factor. The camp had been there for
some 65 years and Mr. Eimers felt a master plan could resolve most of the issues. He
encouraged the area residents and camp management to work together.
Mr. Muller felt the 50 feet of lakefront may become an issue with the increase in
attendees.
Ms. Buxton commented the Council had an option to table the CUP and have the
master plan come before Council first and thus the applicant would have the option to
withdraw the CUP. The master plan will require the public process and hearings.
Ms. Arp moved to table the CUP for Quaker Hill until on or before May 1st. Mr. Eimers
seconded and the motion carried unanimously. This item to be on the agenda for the
second meeting in April.
AB 99-16 Old McCall Jail Interpretive Center & Partnership
Agreements
Ms. Buxton spoke on both of the agreements. She reported on the issue with Mr. Udell
and his interests in property at the Old Jail. She felt the agreements were not an
irretrievable commitment of resources and could be reversed if resolution on the
property was not obtained. She noted that the agreement stated if the funds were not
used, they must be returned.
Mr. Muller moved to approve the ST-3270(631) Cooperative Agreement and the SBID-
3270(125) Old McCall Jail Agreement and authorize the Mayor to sign. Mr. Eimers
seconded. At a roll call vote Mr. Muller, Mr. Eimers, Mr. Venable and Ms. Arp voted
"aye". The motion carried.
Council Minutes - Feb11, 1999.doc
Page 3 of 8
AB 99-10 Golf Course Fees
Mr. Eimers commented on the auditors' concerns regarding the state of the fund. Mr.
Eimers inquired about a 3% increase due to the deficit in the fund.
Mr. Muller had talked to several people about the fee proposal and the responses were
that the fee structure was acceptable. He felt the course had not yet been marketed
and the amount of play determined on the improved course.
Ms. Arp felt it was getting down to the time limit and the proposed fee schedule should
be approved.
Mr. Muller requested that Mr. Pillard keep Council aware of the marketing strategy.
Ms. Arp moved to approve the 1999 fee structure as presented. Mr. Muller seconded
and the motion carried unanimously.
AB 99-11 Ordinance No. 729
Susan Buxton reported that under Idaho law, lien on property for City utilities must be
stipulated in the contract with the customer. City Code has requirement for such a
contract. Ms. Buxton stated Mr. Royal has made modifications to the Code section.
Ms. Buxton has legal assistance reviewing modifications and will bring this item back to
Council at a future meeting. Council agreed with Ms. Buxton that issue should have a
public hearing. It was noted a 15 day period has be allowed in the public hearing
process.
Ms. Buxton emphasized the importance of Public Works being involved in the process
since utility shut offs will have to be in a timely manner.
Mr. Muller requested Mr. Royal provide a document showing what it will cost a landlord
under the new ordinance. Ms. Buxton stated the elements would be 1) dollar amount to
cover time until shut off 2) dollar amount to turn off and back on and 3) payment history
of customer.
Ms. Buxton recommended item be tabled and presented at next Council meeting.
Mr. Royal reported that action was already being taken to have property owners sign
contact.
Mr. Muller moved to table Ordinance No. 729 until the February 25th meeting. Ms. Arp
seconded and the motion carried unanimously.
AB 98-146 Winter Storage Lagoons
Andy Locke gave a status report on the project. The draft of the FONSI is complete
and available for public review at City Hall along with the revised facility plan and other
Council Minutes - Feb11, 1999.doc
Page 4 of 8
documents. A public hearing is scheduled for March 1st at 7:00 PM at the Clubhouse.
This will be a joint meeting with BOR, DEQ, and the City of McCall.
Mr. Locke reported on the meeting with RH2 to discuss various items such as
landscaping.
Mr. Locke will respond to a letter received from Mike Barton on the project.
AB 99-13 Kleinfelder Contract
Mr. Muller reported he attended the meeting to discuss this change order in the amount
of $86,270.30. He commented that most of the changes came as a result of tightened
requirements by the government agencies. He commented there was actual savings by
Klienfelder handling the work and keeping it with an Idaho firm. RH2 expenses for this
work would have been more. Mr. Muller reported Kleinfelder now understood this
change order should have come before Council, but City Manager Olson did not
promote such action.
Ms. Arp felt some items should have been anticipated and a more realistic cost figure
given by Kleinfelder / RH2.
Mr. Eimers stated change orders were what the Council did not want to see on projects
and this was a large one.
Mr. Muller commented the wetland issues were resolved, permits applied for, and the
work done. Both Mr. Muller and Ms. Arp wanted it conveyed to RH2 that Council
should have been apprised of such action.
Ms. Buxton commented this was a contract amendment. It was her opinion a letter to
RH2 and Kleinfelder should be written specifying change orders must be approved by
Council before the work is done.
Ms Buxton requested a 5 minute recess. Mr. Eimers moved to recess. Mr. Muller
seconded the motion carried unanimously. The meeting reconvened at 8:45 PM.
Ms. Arp moved to approve the Kleinfelder change order dated January 15th with
additional wording written by the City Attorney. Mr. Muller seconded. At a roll call vote
Ms. Arp, Mr. Muller, Mr. Venable and Mr. Eimers voted "aye". The motion carried.
AB 99-15 City Manager
There was discussion on the applicants for Interim / Permanent City Manager.
Ms. Buxton noted a written agreement from the candidates must be obtained to do a
criminal background check. Ms. Arp suggested this be done on the top 3 candidates.
Council Minutes - Feb11, 1999.doc
Page 5 of 8
The next step in the selection process will be to talk to people in the community as well
as reference checks on the top candidates. It was noted that 2 of the top 3 were local.
Contract and terms will be negotiated.
Ms. Buxton stated she would provide a list of questions NOT to be asked for legal
purposes. The following Selection Committee members are to do the background
checks:
Committee Member Candidate
Loren Parapovich B. McMakin
Allan Muller
Loren Parapovich
Marilyn Arp
Kirk Eimers
Ray Venable
B. Kretschmer
W. Robertson
Council agreed to schedule a special Executive Session for February 18th at 3:00 PM to
review the information. The Selection Committee members are to be informed of the
special meeting.
IReports
1
Staff
City Attoreny
- Reviewed the Attorney Action List which will be included in the packets
City Treasure
- Reported working on evaluation list of "to do" items
- Working on training process for staff and flow of financial information
Mr. Royal was asked when the audit information would be available. Mr. Royal
estimated sometime in March and it will be put on the Council agenda. Mr. Royal was
asked to remind the auditors to have copies of the report to Council before the
presentation is made. Ms. Buxton noted that the City Attorney needed a draft so the
legal audit letter could be completed. The major elements that need to be addressed in
the legal audit letter are financial obligations and claims the City is involved in.
City Clerk
- Reported on the information from Kevin Bissell, Toothman Orton. All payments
made except retainage of $46,300.82 due Seubert. Seubert to provide liens to
Toothman Orton. Toothman Orton to compile final report with as build drawings.
This final report is needed by FAA.
Council Minutes - Feb11, 1999.doc
Page 6 of 8
P & Z Admin
- Reported on base mapping being a GIS critical link. Estimated cost would be
$18,000
- Reviewed some of the work being done on the J Ditch project
- Noted sign ordinance draft document. Discussion followed on citation case.
Council
Ms. Arp
- Will be in Washington DC and not present at the February 25th meeting
- Noted direction was still needed for Page Parker and the Hayden matter
Mr. Muller
- Handed out information on computer equipment and requested it be put on the
February 25th agenda. Ms. Arp felt she was not prepared to authorize this
expenditure at this time. Mr. Eimers felt he would support expense.
Mr. Eimers
Nothing further
Mr. Venable
- Nothing further
Executive Session
Mr. Eimers moved to go into Executive Session per Idaho Code 67-2345(b) and (f) to
consider personnel matter and pending litigation. Mr. Muller seconded. At a roll call
vote Mr. Eimers, Mr. Muller, Ms. Arp and Mr. Venable voted "aye". The motion carried.
Council came out of Executive Session at 10:45 PM
Mr. Venable moved to direct Page Parker to defend the City on the Hayden case and
seek a suitable settlement. Mr. Muller seconded and the motion carried unanimously.
Mr. Muller moved to direct the City Attorney to seek the City's water right to its effluent
and to oppose the filed application. Mr. Eimers seconded and the motion carried
unanimously.
IAdjournment
i
Without further business, Mr. Muller moved to adjourn. Mr. Venable seconded and the
motion carried unanimously. The Council adjourned at 11:00 p.m.
Council Minutes - Feb11, 1999.doc
Page 7 of 8
ATTEST:
City Cherry •odbury, y Clerk
Kirk Eimers, Mayor
Council Minutes - Feb11, 1999.doc
Page 8 of 8