HomeMy Public PortalAboutAugust 6 2003 Regular Session Greencastle Board of Park Commissioners
Minutes of Regular Board Meeting
Wednesday, August 6, 2003
Present: President Leslie Hanson,Vice President Tim Trigg, Secretary Becky Harlan and
Dr. John Hennette and City Council Liaison Tom Roach
Absent: Putnam County Library Ex-Officio Member Margot Payne and Greencastle
Schools Ex-Officio Member Jeff McCall,
Also Present: Mayor Nancy Michael, Banner Graphic Editor Eric Bernsee, People Pathways
Coordinator Joy Marley,Friends of the Park representative Lynn Wilson, Big
Walnut Sports Parks Board President Adam Cohen,Park Maintenance
Supervisor David Bault and Park& Recreation Director Rod Weinschenk
Call to Order
The board meeting of the Greencastle Board of Park Commissioners was called to order by
President Leslie Hanson at 7:00 p.m. in the Greencastle City Hall Council Room.
Induction of Dr.John Hennette to Board
City of Greencastle Mayor N.Michael introduced Dr. J.Hennette to the Greencastle Board of Park
Commissioners and proceeded with the induction ceremonies.
Approval of Minutes
�-. On a motion from T.Trigg, seconded by B.Harlan, the minutes from the executive meeting held
on Wednesday, June 25;the regular meeting held on Wednesday, June 4; and the
executive meeting held on Wednesday, July 14, 2003 were approved as presented. All Ayes.
Finances: Approval of Monthly Claims&Invoices
Transfers-On a motion from B.Harlan, second by T.Trigg,the following transfer were approved
to fund the 2003 appropriations in the Parks &Recreation budget. All Ayes.
Amount To# From#
$2,000.00 422.0210 Gas & Oil 444.0100 Office Furniture
$1,000.00 423.0201 Playground Parts 431.5013 Sports/Concert Series
$10,000.00 429.0000 General Supplies 438.0102 Pickup Truck Lease
Monthly Claims&Invoices- On a motion from B.Harlan, second by T.Trigg, the July 2003
claims were approved for payment. Vote: 3-0-1 (Abstention by President L.Hanson, since she
had an invoice to be paid on the list).
Public Input: Questions& Concerns-None
Friends Of The Park, Special Projects, and Old Business
1. People Pathways
a. Phase III Albin Pond Trail-J.Marley reported that public comments were
received at Deer Meadow and the final plans are being prepared to be submitted
to INDOT. Purchasing may begin as soon as approval from INDOT has been
received with construction during summer 2004.
8/06/03 Minutes—page two
b. Phase V Big Walnut Sports Park Loop—J.Marley stated that official word has
been received that the City of Greencastle has been awarded the Recreation Trail
Grant in the amount of$144,000.00 for construction of a 1.25 mile perimeter trail
around Big Walnut Sports Park. The contract will be forwarded to City Attorney
Laurie Robertson for review.
c. Phase IV The Health Link—Already submitted to INDOT,we are still awaiting
word on that grant application.
d. Backroad Bike Tour—President L.Hanson reminded everyone of the upcoming
Backroad Bike Tour organized by People Pathways as a fundraiser for the care
and maintenance of the Fillmore-end of the Greencastle-to-Fillmore Trail. The
Parks &Recreation Department will participate as a cosponsor of the event.
2. Putnam County Skatepark—PCS Committee Chair J.Firebaugh reported that the final
pour will be completed by the weekend with the fences soon to be installed. The rules
sign still needs to be completed and installed.
3. Emerald Palace Playground Update—Friends of the Park representative Lynn Wilson
reported ...
a. Pickets—Pickets are still available for$20 each.
b. Hand Tile Towers—Thank you to the Banner Graphic for the front page
coverage of the installation of the two hand tile towers at the Emerald Palace.
c. F.O.T.P.—L.Wilson reported that City Attorney Laurie Robertson has
completed the final draft of the new FOTP by-laws, which have been adopted.
4. Big Walnut Sports Park—Board President L.Hanson gave a short synopsis of the
partnerships established toward the future maintenance of Big Walnut Sports Park.
a. Maintenance contract will be presented for signing at the next regular meeting.
b. Land&Water Conservation Grant Document: The L&WC Grant was
received by the InDNR, who toured our project site. We feel the visit was
encouraging.
c. Projected budget—a projected$74,258 will be needed to maintain BWSP
during the 2004 season and we will hope the best when meeting with Council
later in the month.
d. Master Plan- $8,000 has been allocated by the City Council to hire Gove&
Associated to complete a new master plan of BWSP.
5. Maple Berry Park
Recycled Product Purchasing Grant—The department has received official
notification that the department has received the$5,000 Recycled-Product Grant
to purchase recycled-content products during the development of Maple Berry
Park. Following a review by City Attorney Laurie Robertson, signing of the
contract will be on next month's agenda.
New Business
SADD 5K Run/Walk Fundraiser—Parks& Recreation Director R.Weinschenk read a request
from the Greencastle High School chapter of the Students Against Destructive Decisions (SADD)
who are requesting the use of the Greencastle-to-Fillmore Trail for a 5K Run/Walk Fundraiser to
purchase a driver's simulator in memory of Jessie and Rachel Thomas. The date is Saturday,
September 27. They also request permission to make the 5K Run/Walk an annual event and to
plant a butterfly bush with plaque at Calbert Way Park in memory of the Thomas sisters.
8/06/03 Minutes—page three
On a motion from T.Trigg, seconded by B.Harlan, the requests were granted with the Park Board
having final approval of the plaque. All Ayes.
Director's Report—Parks &Recreation Director R.Weinschenk discussed the following:
1. 2004 Fiscal Year Budget—President L.Hanson requested board support toward a request
to increase the salaries of the Assistant Director and Park Maintenance Supervisor. The
board signed a formal request to be presented to the City Council at their regular meeting
on Tuesday, August 12, 2003.
2. Greencastle Jaycee's Annual Independence Day Celebration
3. Rokicki Insurance Castle Classic 5K Road Run
4. Mushroom fountain repairs at the Greencastle Aquatic Center
5. Possible filter problems
6. Tennis Tournament to be organized by Assistant Director Lori Newsom
7. Back-To-School Pool Hours
Next Meeting
President L.Hanson reminded everyone our next regular meeting will be held September 3, 2003.
Adjournment
On a motion from T.Trigg, second by J.Hennette, the board adjourned at 8:22 p.m. All Ayes.
Minutes respectfully submitted by:
Roderick M. Weinschenk, Director
' Greencastle Parks &Recreation Department
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Leslie Hanson,President Tim Trig, Viee President
Becky Har an ecretary Dr. John Hennette
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GREENCASTLE PARKS &RECREATION DEPARTMENT
AUGUST, 2003
ACCOUNTS PAYABLE VOUCHER DOCKET
VENDOR DESCRIPTION AMOUNT
ADT Security Services Pool Security Service 67.53
Air.Hop Wireless Internet services 50.00
Black Lumber Company Wood lathe 5.99
Bright Futures SPARK& 7/5 prizes 50.00
Chapel Plastics Trash bags 120.00
Fastenal Repair Dewalt cordless drill 106.82
Flying W Awards 5K Trophies and Ribbons 276.70
Forest Commodities 100 yards Tenderturf 1,200.00
Greencastle Lions Club Hamburger, hotdogs&Flavor Ice 86.00
Handy's Dairy Products Aquatics: Product for resale 451.92
Harris Barrier Corporation Tennis posts, net ¢er strap 315.40
Headley Hardware Cable ties, padlocks, glue, etc. 100.91
HP Products T.p., air freshener, hand soap 385.85
Humphrey's Outdoor Pwr Repair Parts (2 invoices) 306.01
Humphrey's Outdoor Pwr General supplies (2 invoices) 298.95
Kroger B-day cakes for pool parties 41.97
Lisa Duggin Pool rental refund 140.00
Midland Coop Gasoline & diesel fuel 631.71
Midland Implement 4 x 2 John Deere Gator 5,200.00
Most Dependable Fountains 0-ring valve &assembly 150.00
Otis Spunkmeyer Cookie dough for cookies 512.50
Pat's Ace Hardware General Supplies(4 invoices) 139.41
Pepsi Americas Beverages for resale (6 invoices) 3,120.00
Snappy Tomato Pizza Pizza for concessions(5 invoices) 55.00
Spear Corporation Chemicals: Test kit, stabilizer, shock 394.30
Spear Corporation Repair parts: pool vacuum&LMI 447.40
Spear Corporation General supplies: ladder steps, rope 413.00
Sports Supply Group Tennis ball retriever/caddy 22.79
Sycamore Trails RC&D Council Preregistration Grant Writing Class 200.00
Sysco Food Services Pool Concessions & supplies 3,295.78
Ulrich Chemicals Inc. Muriatic acid less drum deposits 96.63
Walmart-Credit Card Office supplies: ink cartridges 120.58
Walmart-Credit Card Office supplies(2 invoices) 12.20
Walmart-Credit Card Recreation supplies(4 invoices) 105.15
Walmart-Credit Card Pool Concession(6 invoices) 184.76
Walmart-Credit Card General supplies (3 invoices) 62.27
Wiemuth& Sons Co. Candy for resale 1,171.02
TOTAL $20,338.55
PARK NON-REVERTING SOFTBALL FUND
Butler's L.P. & Fertilizer Field marker chalk, diamond dry 294.00
Handy's Ice Cream Ice cream products for resale 90.24
Kroger Stores Blastball cupcakes 35.95 .,�,/
PepsiAmericas Beverages for resale (4 invoices) 1,959.00
Sports Supply Group, Inc Blastball supplies 79.90
Sysco Popcorn 18.25
Walmart—Credit Card Concessions: items for resale 53.73
Walmart—Credit Card Gen. Supplies: Blastball drinks 4.50
Weimuth& Sons Co. Candy for resale 336.60
TOTAL $2,872.17
AUGUST'S TOTAL EXPENSES $23,210.72
ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS
We have examined the Accounts Payable on the foregoing Accounts Payable Voucher
Docket consisting of 2 pages and except for claims not allowed as shown on the Docket
such claims are hereby allowed in the total amount of$23,210.72 dated this 6th day of
August,2003.
SIGNATURES OF GOVERNING BOARD
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Leslie Hanson, President Tim Trigg, ice resident
Becky Har Secretary Dr. John H tte, Mein r