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Council Minutes 1999 02/25CITY OF MC CALL MINUTES Regular Meeting McCall City Council Thursday - Feb 25, 1999 Table Of Contents Executive Session 2 Call To Order And Roll Call 2 Public Comment 2 Consent Agenda 3 Business 3 AB 99-21 Status Report J Ditch 3 AB 99-11 Ordinance No. 729 3 AB 98-5 Computer Equipment 4 AB 99-15 City Manager Position 5 AB 99-17 Idaho Power Underground 5 AB 99-18 BOR Cooperative Agreement 5 AB 99-19 Airport Lease Resolution 6 AB 99-20 Appointment Airport Advisory Committee 6 Reports 6 Adjournment 7 Council Minutes - Feb 25, 1999.doc Page 1 of 7 MINUTES Executive Session — 6:00PM The Executive Session was called to order by Mayor Eimers at 6:00 p.m. Roll call was taken. Mr. Colton, Mr. Eimers, Mr. Muller and Mr. Venable answered. A quorum was present. Members of the staff present were Acting City Manager Carla Donica, City Attorney Susan Buxton, City P & Z Administrator Andy Locke and City Clerk Cherry Woodbury. Mr. Eimers moved to go into Executive Session per Idaho Code 67-2345(f) to consider pending and threatened litigation. Mr. Colton seconded. At a roll call vote Mr. Eimers, Mr. Colton, Mr. Venable, Mr. Muller voted "aye". The motion carried. At 6:40 p.m. Council came out of Executive Session. Mr. Venable moved for a 10 minute recess. Mr. Muller seconded and the motion carried unanimously. The meeting reconvened at 6:50 p.m. I Call To Order The regular meeting of the McCall City Council was called to order by Mayor Eimers at 7:00 p.m. Mr. Colton moved to direct the City Engineer on February 26th to present mitigation plans 1, 2, 3, and 4 from M Resorts.to DEQ and BOR , to acquire cost projection of the proposals, and request direction and input from agencies. Mr. Muller seconded and the motion carried unanimously. Public Comment Patrick Phillips and Andre Fernand commented on their concerns regarding portions of Camy Drive that is not being plowed by the City. They inquired if there was a regular snow plow route. Mr. Eimers stated the matter would be taken up with Public Works. In addition, Public Works is to investigate putting more gravel on the road if necessary. Acting City Manager would respond to Mr. Phillips and Mr. Fernand. Council Minutes - Feb 25, 1999.doc Page 2 of 7 'Consent Agenda 1 Minutes Of Feb 11, 1999 - Regular Meeting Invoice Approval List Dated Feb, 1999 Hand Check For March Utility Billing Payroll Report Dated Feb 12, 1999 Ashley Royal presented an additional warrant register. Mr. Colton moved to approve the Consent Agenda with the additional warrant register. Mr. Muller seconded and the motion carried unanimously. Business AB 99-21 Status Report On J Ditch Susan Buxton reported the public meeting scheduled for March 1, 1999, with focus on the DEQ and BOR environmental documents. She reviewed the process for the meeting. She stated that the City would merely be acting as a body that will record public comments. The governmental agencies will respond to all public comments. Ms. Buxton stated that a court reporter will be available to transcribe verbatim what is said at the meeting. Dean Martens inquired if the DEQ and BOR would be making presentations. The meeting will be to receive public comments and not make presentations. AB 99-11 Ordinance No. 729 Ashley Royal commented on the changes recommended by legal counsel to this ordinance. He felt this revision of the ordinance fulfilled the intent to provide a means for collection of delinquent utility bills. Ms. Buxton commented on the changes and noted the similarity to the prior version. She recommended this be the 1st and 2nd reading of the ordinance and a public hearing be scheduled. The cost to the customer of implementing a lien for nonpayment was discussed and Ms. Buxton felt $100 unreasonable. Mr. Royal reviewed the costs to the customer for deposits, delinquent accounts, and shut off. Mr. Muller reiterated the request for some documentation showing examples of the costs to landlords should the account become delinquent. He inquired as to where the billing would be sent — to the landlord or tenant. He felt best practice would be for the landlords to be informed that the bills would go to them and the City transfer all contracts to the landlord's name. Mr. Muller also felt the new contract should be implemented when the account becomes delinquent or there is a change in the tenants. Council Minutes - Feb 25, 1999.doc Page 3 of 7 He suggested a letter be sent to the property owners that the contract must be signed by them. Mr. Venable commented that the purpose of the ordinance was to eliminate delinquent payments. Currently bills are sent and payments received from landlords, tenants, and property managers. He had no concern with the ordinance and felt it would be easier for the City to manager if all contracts were in the landlord's name. Discussion followed on how to let the public know. Mr. Colton felt the public hearing process would provide the means for public input and as a result changes incorporated into the ordinance. Ms. Buxton briefed the Council on situations that may require the City to have the property owner sign a contract (ie the file showed the owner never did return the contract to the City) Mr. Royal suggested that every customer file be reviewed and if incomplete a letter and contract be sent to the property owner to be signed and returned. He also suggested that if the file was in order, but the tenant was paying the bill and there were no problems, the bill should continue to be sent to the tenant. Ms. Buxton explained the City could obtain updated contracts during roll over or delinquency of the accounts. Mr. Colton suggested a 1st reading of the revised ordinance be done and set a public hearing date. Ms. Buxton supported the 1st reading because material changes had been made. Mr. Colton moved to suspend the rules and read by title only for the 1st reading revised Ordinance No. 729 with the addition of the $100 fee under Section 270. Mr. Muller seconded. At a roll call vote Mr. Colton, Mr. Muller, Mr. Eimers and Mr. Venable voted "aye". The motion carried. The 2' reading of Ordinance No. 729 was sent for the March 11 to agenda. The public hearing for Ordinance No. 729 was sent for the March 25' agenda with notice to be published in the Star News 15 days in advance. AB 98-5 Computer Equipment For council Members Mr. Colton commented on the compatibility issue with his current personal computer. He stated that the way the City does business puts requirements on Council members to do business currently on personal computers (ie a mail, communication to the public, meeting agendas, etc). He felt a computer was a necessary tool to do the job. Mr. Colton advocated getting a lap top computer that could be passed on to the next Council member. Council Minutes - Feb 25, 1999.doc Page 4 of 7 Mr. Muller commented on the ease it would provide for the next member to review information pertaining to particular topics that would be stored on the computer. Mr. Colton moved to approve the purchase of computers out of the Contingency Fund for those Council members requiring such and the computers to be transferable. Mr. Muller seconded. At a roll call vote Mr. Colton, Mr. Muller, Mr. Eimers and Mr. Venable voted "aye". The motion carried. AB 99-15 City Manager Mr. Colton reported on the selection process and stated that Mr. Bill Robertson was the candidate of choice. He commented that a background check had been completed. Mr. Colton moved to contact Mr. Robertson and negotiate a contract consistent with the position. Mr. Eimers seconded. At a roll call vote Mr. Colton, Mr. Eimers, Mr. Muller, and Mr. Venable voted "aye". The motion carried. AB 99-17 Idaho Power Underground Utilities Mr. Eimers gave a summary of the issues with undergrounding of utility lines and noted the most difficult location was the alley South of Lake Street between 1s` and 3'. He reported that the engineering fee for that portion would be $2,880.00 and requested Council consider approving this expense from the Contingency Fund. Three lines are involved — Falcon Cable, Idaho Power, and the telephone. Mr. Muller commented that property owners in the area have been contacted concerning the utility boxes for the lines that would be placed on the property. Mr. Muller wondered if RH2 had to approve (an extra expense) the design that Idaho Power would do. Ms. Buxton stated it was up to Council and that it was an Idaho Power engineering estimate to do Idaho Power work. Mr. Eimers reported on Idaho Power's plans to upgrade lines Park Street to Stibnite. To put them underground would be an additional cost estimate of $100,000. Mr. Muller moved to approve Contingency funds of $2,880.00 to pay for the engineering costs. Mr. Eimers seconded. At a roll call vote Mr. Muller, Mr. Eimers, Mr. Colton and Mr. Venable voted "aye". AB 99-18 BOR Cooperative Agreement Susan Buxton reported on the revised Cooperative Agreement. The main revision dealt with the extension of time in the Consent Order from September 30, 1999 to the year 2000. Mr. Colton moved to approve the proposed Cooperative Agreement and authorize the Mayor to sign. Mr. Eimers seconded. At a roll call vote Mr. Colton, Mr. Eimers, Mr. Muller and Mr. Venable voted "aye". The motion carried. Council Minutes - Feb 25, 1999.doc Page 5 of 7 AB 99-19 Airport Lease Resolution Mr. Colton noted that this resolution was approved but the intent was to change the fees when a contract rolled over rather than change all contracts to the new rate. There is a specific date when a contract terminates. Mr. Eimers commented that only brand new leases or change in ownership would be effected by the fee. Carla Donica reported a call had been received from the Airport Advisory Committee and it was requested that this item be tabled. The Committee wanted to review the fee and bring a recommendation back to Council. At that time the resolution could be revised to also reflect the intent when the fee would take effect. Mr. Royal inquired as to which department would handle the billing — Airport or Finance. This item was tabled and sent back to the Airport Advisory Committee. AB 99-20 Appointment To Airport Advisory Committee Carla Donica reported on the recommended appointment of Ray Franz to the Committee. Mr. Colton moved to have the Mayor appoint Ray Franz to the Airport Advisory Committee. Mr. Muller seconded and the motion carried unanimously. Mr. Eimers approved the appointment of Ray Franz to the Committee. Mr. Eimers moved to recess for 5 minutes. Mr. Muller seconded and the motion carried. The meeting reconvened at 9:05 p.m. Reports Staff Acting City Manager - Reported that Ida Ore will be presenting three grant application at the March 11' meeting in order to meet the submittal deadline Treasurer - Handed out report on budget/actual comparison - Report on conversion to Caselle for utility billing / estimated that the May billing will be via the new software - Commented on the conversion of all the LID data to Caselle Mr. Eimers wanted to take a look at the Water Fund and potential relief for rate payers City Attorney - Reviewed items on attorney action update list - Stated that all written input at the March 1st meeting should be date stamped City Clerk - Nothing further to report Council Minutes - Feb 25, 1999.doc Page 6 of 7 Council Mr. Colton - Submitted the water bill for the ice skating rink in the amount of $148.80. Mr. Colton moved to pay the $148.80 bill for the ice skating rink from the Contingency Fund. Mr. Eimers seconded. At a roll call vote Mr. Colton, Mr. Eimers, Mr. Muller and Mr. Venable voted "aye". The motion carried. Reported on the annual conference attended by Dan Pi!lard and Randy McJunkin who won a $6,800 golf cart which will be donated to the City of McCall Members of the Council complemented Mr. Colton on the City Manager selection process he coordinated Mr. Muller - Nothing further Mr. Eimers - Thanked legal counsel for the work done on the BOR Agreement Mr. Venable - Nothing further 'Adjournment I Without further business, Mr. Muller moved to adjourn. Mr. Colton seconded and the motion carried unanimously. The Council adjourned at 9:30 P.M. ATTEST: Kirk Eimers, Mayor Council Minutes - Feb 25, 1999.doc Page 7 of 7