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Home My Public Portal AboutSeptember 3 2003 Regular Session Greencastle Board of Park Commissioners Minutes of Regular Board Meeting Wednesday, September 3, 2003 Present: President Leslie Hanson, Vice President Tim Trigg, Secretary Becky Harlan and Dr. John Hennette, Putnam County Library Ex-Officio Member Margot Payne and City Council Liaison Tom Roach Absent: Greencastle Schools Ex-Officio Member Jeff McCall Also Present: Mayor Nancy Michael, Banner Graphic Editor Eric Bernsee, People Pathways Coordinator Joy Marley,Kiwanis Club representative Mike Murphy, Park Maintenance Supervisor David Bault and Park&Recreation Director Rod Weinschenk Call to Order The board meeting of the Greencastle Board of Park Commissioners was called to order by President Leslie Hanson at 7:00 p.m. in the Greencastle City Hall Council Room. Approval of Minutes On a motion from B.Harlan, seconded by T.Trigg, the minutes from the regular meeting held on Wednesday, August 6, 2003 were approved as presented. All Ayes. Finances: Approval of Monthly Claims&Invoices Monthly Claims&Invoices-On a motion from T.Trigg, second by B.Harlan,the September 2003 claims were approved for payment. All Ayes. Public Input: Questions & Concerns—Because Kiwanis member Mike Murphy was expected at the meeting, but not yet present, President L.Hanson reserved time later in the meeting for the Kiwanis Kars For Kids car show presentation. Friends Of The Park,Special Projects,and Old Business 1. People Pathways a. Phase III Albin Pond Trail—President L.Hanson reported that a public comments session to discuss the final plans for Phase III will be discussed at next month's regular meeting. A time was set of 6:30 p.m. for the public discussion portion followed by the regular meeting. b. Civil Engineering Consultants—L.Hanson made a motion to hire Garth Hughes and Civil Engineering Consultants as engineers for the Phase V:Big Walnut Sports Park Loop project. The motion was seconded by T.Trigg and passed. All Ayes. c. Backroad Bike Tour—President L.Hanson reminded everyone of the upcoming Backroad Bike Tour organized by People Pathways as a fundraiser for the care and maintenance of the Fillmore-end of the Greencastle-to-Fillmore Trail. The Parks & Recreation Department will participate as a cosponsor of the event to be held this Saturday, September 6t. d. Crisis Pregnancy Center's 5K Run and Walk—J.Marley reminded everyone that a 5K Run and Walk will be held on the Greencastle-to-Fillmore portion of the People Pathways Trail this Saturday, September 6th, as well. V L) 9/3/03 Minutes—page two e. Recreation Trails Program Grant Agreement-President L.Hanson stated that we need approval to sign the Recreation Trails Program Grant Agreement with the State of Indiana Department of Natural Resources. The project involved in the agreement is to acquire and construct a paved multi-use trail around Big Walnut Sports Park including support facilities (or Phase V of the People Pathways Plan: Big Walnut Sport Park Loop). T.Trigg made the motion authorizing the board president and vice president to sign the necessary paperwork, which was seconded by B.Harlan. All Ayes. Director R.Weinschenk will file the documents with the DNR. f. Phase N: The Health Link—We are still awaiting word on that application. 2. Putnam County Skatepark—PCS Committee Chair J.Firebaugh reported that approximately $13,900.00 is outstanding to California Skateparks and inquired into opening the facility. The Park Board agreed that we could open the skatepark if the rules sign was posted and if City Engineer Glen Morrow, Parks & Recreation Director R.Weinschenk and J.Firebaugh completed another walkthrough and were happy with the latest work completed by California Skateparks. J.Firebaugh thanked the park board for their continued support. 3. Emerald Palace Playground Update-None 4. Big Walnut Sports Park a. Maintenance Agreement-Board President L.Hanson gave an update in regards to the maintenance agreement between the parks &recreation department and Big Walnut Sports Park. Although listed on the agenda for authorization, we are still in discussion of a few points and are not ready to sign the maintenance agreement. A special meeting may be needed to authorize this agreement. b. Gove&Associates Park Master Plan—President L.Hanson reported that City Attorney Laurie Robertson-Hardwick had a few points that needed to be clarified before the board could sign the master plan contract. She stated that a possible special meeting may be necessary to authorize this agreement. L.Hanson will contact Terry Killen with Gove in regards to the concerns. 5. Maple Berry Park/Recycled Product Purchasing Grant Agreement—B.Harlan made a motion to authorize Parks &Recreation Director R.Weinschenk to sign the Recycled Product Purchasing Grant agreement with the Indiana Department of Commerce, Energy and Recycling Office, which will allow the department to purchase $5,000 in recycled-content products during the development of Maple Berry Park. The motion was seconded by T.Trigg, and passed. All Ayes. R.Weinschenk will forward the document to the Department of Commerce. Director's Report—Parks &Recreation Director R.Weinschenk discussed the following: 1. Greencastle Aquatics Center Season-End Report—Aquatics Manager Toni Johnson will present her season-end report at the October meeting. 2. Hike with your Hound—A special program for dog lovers has been set for Saturday, October 4 at Calbert Way Park and the Greencastle-to-Fillmore Trail. Assistant Director Laurie Newsom has organized the program. 3. Personnel—Director R.Weinschenk made the recommendation to hire Assistant Director Lori Newsom on a full-time basis, since she has successfully completed her 90-day probationary period. The recommendation was accepted on a motion from T.Trigg, i''` seconded by B.Harlan. All Ayes. 9/3/03 Minutes—page three Next Meeting President L.Hanson reminded everyone that the next regular meeting has been scheduled for Wednesday, October 1, 2003 at 6:30 p.m. beginning with a public input session for the Old Industrial Park Master Plan and Albin Pond Trail projects. Adjournment On a motion from T.Trigg, second by J.Hennette, the board adourned at 8:05 p.m. All Ayes. c Minutes respectfully submitted by: II -----: -X--------s Roderick M. Weinschenk, Greencastle Parks& RecreationDirector Department (----- .71; Lesli4/, ident . Tim Trigg, Vi e President —7.-Ki) 7 �� Ii..‘„.7, Q,1,0 , Becky ar , Se etary Dr. John Hennette ri 1S GREENCASTLE PARKS & RECREATION DEPARTMENT SEPTEMBER, 2003 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT AA Huber& Sons, Inc. Aquatic center restroom repairs 68.00 AA Huber& Sons, Inc. Park house sink repairs 68.00 ADT Security Services Pool Security Service 67.53 Air.Hop Wireless internet services 50.00 Black Lumber Company Wood for skatepark signs 104.40 Bright Futures Beanbags, July 4 prizes, swim cert. 143.95 Cox Electric Repairs following safety inspection 99.50 Greencastle Photo Supply Photo processing 38.38 Headley Hardware Facility maintenance(10 invoices) 121.83 Headley Hardware Chemical supplies(2 invoices) 28.94 Hoosier Microbiological Labs Pool water quality test 32.00 Horizon Business Center Office supplies (4 invoices) 175.45 Humphrey's Outdoor Pwr Repair Parts (6 invoices) 556.43 Humphrey's Outdoor Pwr General supplies: safety glasses 19.90 IKON Office Supplies Ricoh staples for copier 80.00 Kroger Stores B-day cakes for pool party 13.99 Lawless Nursery Red mulch 27.00 Lawless Nursery Dwarf Alberta Spruce 32.25 Marsee's Tree Service Remove free at Robe-Ann Park 450.00 Midland Co-op Gasoline& diesel fuel 203.83 �„� Midland Implement Filters 21.60 Otis Spunkmeyer Cookie dough for cookies 182.00 Patricia Hargis Refund unused 20-punch pass 20.00 Pat's Ace Hardware General Supplies(6 invoices) 72.75 Snappy Tomato Pizza Pizza for concessions (5 invoices) 55.00 Spear Corporation Ladder steps & mushroom repair 800.90 Sysco Food Services Pool Concessions & supplies 653.63 Walmart-Credit Card Office supplies:Post its, calculator 32.72 Walmart-Credit Card Pool Concession(6 invoices) 110.54 Walmart-Credit Card Gas& Oil 18.00 Walmart-Credit Card Facility Maintenance: TP&cleaners 16.56 Wiemuth& Sons Co. Candy for resale 181.92 TOTAL $4,547.00 PARKNON-REVERTING SOFTBALL FUND Butler's L.P. &Fertilizer Diamond dry 187.50 PepsiAmericas Beverages for resale(5 invoices) 503.50 Walmart-Credit Card Concessions: items for resale 33.88 Walmart-Credit Card Rec. supplies for Tot Days 13.28 Weimuth& Sons Co. Candy for resale 53.55 TOTAL $791.71 AUGUST'S TOTAL EXPENSES $5,338.71 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable on the foregoing Accounts Payable Voucher *400 Docket consisting of 2 pages and except for claims not allowed as shown on the Docket such claims are hereby allowed in the total amount of$5,338.171 dated this 3rd day of September, 2003. SIGNATURES OF GOVERNING BOARD 1, LeslieeHanson, President Tim Trigg, Nit resident 1 4:41_ - 2 Becky HSecretary Dr. John Hennette, Member