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Home My Public Portal AboutOctober 1 2003 Regular Session Greencastle Board of Park Commissioners Minutes of Regular Board Meeting Wednesday, October 1, 2003 Present: President Leslie Hanson, Vice President Tim Trigg, Secretary Becky Harlan and Dr. John Hennette Absent: Greencastle Schools Ex-Officio Member Jeff McCall, Putnam County Library Ex-Officio Member Margot Payne and City Council Liaison Tom Roach Also Present: Banner Graphic Editor Eric Bernsee, People Pathways Coordinator Joy Marley, City Clerk/Treasurer Pamm Jones, Russ Evans, Vicki Evans, Thelma Bumgardner, Lynn Wilson, Bill Newgent, Tom Wicks, Park Maintenance Supervisor David Bault and Park&Recreation Director Rod Weinschenk Call to Order The board meeting of the Greencastle Board of Park Commissioners was called to order by President Leslie Hanson at 6:35 p.m. in the Greencastle City Hall Council Room. Old Industrial Park Site Plan President Leslie Hanson introduced Terry Killen with Gove Associates from Indianapolis, Indiana, who began with a description of the 40-acre plat of land. During this input session many ideas in regards to the development of the 40-acre tract of land referred to as the Old Industrial Park site were received from members of the public, city council, and board. Amenities discussed included: • Greencastle Fire Station or substation— 1-2 acres located at the Northwest corner to include some training grounds • People Pathways Extension along Zinc Mill Road • Nature path or Interpretive walk throughout the park, since many animals can be seen wandering the area • Educational/Plant Identification Trail- Tree and plant identification, wildlife viewing areas would benefit and draw school field trips from the Middle School, High School and New Pathways • Playground equipment to serve the bordering neighborhoods to the south and west • Community building with a divided meeting room and kitchenette that could be rented for special occasions, such as family reunions, wedding receptions, prom. • Gazebo that could serve as an outdoor shelter or a place for outdoor weddings, graduation photos, reunions, etc. • Meditation gardens that would include butterfly gardens, flowers and planting areas surrounding the gazebo area,which could lead to a senior citizen Adopt-A- Garden Program 10/1/03 Board Meeting-page two • A Great Lawn, located on the northern portion, which could be an open field area for kite flying, pickup (unorganized) soccer and football games, etc. • Crossing of Highway 240 (Veteran's Memorial Highway) from the Wood's Edition neighborhood to the Middle and High Schools, with either a lighted cross walk or under pass (tunnel) • Relocate on site, for the short-term, or locate to another site, on the long-term, the yard waste recycling center and leaf dump Following the public's response period, Parks &Recreation Director Rod Weinschenk embellished on everyone's suggestions and gave a verbal walk through the future municipal park. President Leslie Hanson added that once a plan has been drafted, we (Park Board)would like to schedule a presentation with the City Council to discuss the plan of developing the Old Industrial Park site into a municipal park. Final Design of the People Pathways Phase III: Albin Pond Road Trail Project- Garth Hughes from Civil Engineering presented the final design for the Albin Pond Road Trail Project. He presented a virtual tour along the proposed 2.04-mile route, which will connect Tzouanakis Elementary School via Albin Pond Road to Deer Meadow Elementary School. Approval of Minutes On a motion from T.Trigg, seconded by B.Harlan, the minutes from the regular meeting held on Wednesday, September 3, 2003 were approved as presented. All Ayes. The minutes from the Executive Meeting were unavailable, so were tabled until the next meeting. Finances: Approval of Monthly Claims & Invoices Monthly Claims & Invoices - On a motion from B.Harlan, second by T.Trigg, the October 2003 claims were approved for payment. All Ayes. Public Input: Questions & Concerns—None Big Walnut Sports Park Maintenance Agreement The board authorized signing an agreement to maintain the green areas and structures at Big Walnut Sport Park, beginning January 1, 2004 on a motion from B.Harlan, seconded by J.Hennette. All Ayes. Signatures from the Big Walnut Sports Park Board representatives will be sought. Big Walnut Sports Park Master Plan We are still in discussions with Gove Associates in regards to the contract to complete 10/1/03 Board Meeting-page three the master plan for Big Walnut Sports Park, so this issue was tabled on a motion from T.Trigg, seconded by B.Harlan. All Ayes. Civil Engineering Consultants We are still in discussion with Garth Hughes, Civil Engineering Consultants, in regards to a contract to complete the People Pathways Phase V: Big Walnut Sports Park Loop, so this issue was tabled on a motion from T.Trigg, seconded by J.Hennette. All Ayes. Amplified Music at the Skatepark A letter from Chad McAtee, First Assembly of God Church, was presented to the board for a request to play amplified music at the skatepark. Since C.McAtee was unavailable to address the board,the request was tabled on a motion from B.Harlan, seconded by J.Hennette. All Ayes. This issue raised a question in regards to the need for a policy addressing amplified music in the park system. President L.Hanson and Director R.Weinschenk will contact City Attorney Laurie Robertson to draft a proposal for the board's review. Friends of the Park, Special Projects and Old Business 1. Friends of the Park—Lynn Wilson gave an update in regards to the Friends-of- the-Park organization. President Bart Spencer has resigned his position on the board, which then elected L. Wilson as the new president. New members for this organization are being recruited. 2. People Pathways a. SADD 5K - Joy Marley reported on the success of the SADD 5K Run held on the Greencastle-to-Fillmore Trail. She reported that over 200+participants lead to the success of the event to raise funds for a driving simulator for the High School's Driver Education Program. b. Backroad Bike Tour—Leslie Hanson reported that $3,300 was raised for maintenance of the Fillmore-end of the Greencastle-to-Fillmore Trail. c. "Hike With Your Hound"Program —Assistant Director Lori Newsom will hold a new and innovative program on Saturday, October 4 on the Greencastle-To-Fillmore Trail. 3. Emerald Palace Playground Improvements a. Annual Sanding and Sealing—The Emerald Palace Playground will receive its annual resealing with the help of 30 Depauw University students on Make a Difference Day, Saturday, October 11, 10:30a.m.-12:45 p.m. and Phoenix Community Corrections on Sunday, October 12, from 9:00 a.m.-4:00 p.m. b. Musical Addition to the Playground—The Emerald Palace will be gaining a new musical section through an addition being constructed by the Sigworth 10/1/03 Board Meeting-page four family. It should be installed sometime in the next 10 days and will provide a musical experience for the young users of the playground. 4. Maple Berry Park a. Tree Plan —With the help of Stephanie Sheldon, Shrubworks, a plan for the tree plantings at Maple Berry Park has been completed. b. Greencastle Civic League—The Civic League has requested the tree plan for a project they are interested in completing as an Arbor Day gift for the new park. c. Kiwanis Club—R.Weinschenk reported that he is scheduled to speak to the Kiwanis Club on Wednesday, October 23, 12:00 Noon, in regards to the Maple Berry Park project. The Kiwanis Club has expressed interest in becoming involved with this park development project. Putnam County Courthouse Annex Greenspace Maintenance Agreement President L.Hanson reported that she has been in contact with County Attorney Bookwalter's office in regards to the maintenance agreement with the county. He hasn't returned her phone calls. This agreement is needed before we can improve the sight as requested by the residents of the west side and City Council Member Tom Roach. New Business - None Director's Report Parks&Recreation Director R.Weinschenk gave a short report on upcoming programs, including the youth basketball program. Adjournment On a motion from B.Harlan, seconded by T.Trigg the meeting was adjourned at 8:35 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. inschenk, Director Greencastle Parks & Recreation Department SIGNATURES OF GOVERNING BOARD Leslie Hanson, President Tim Trigg, Ve P'resid'ent 46 , :ecky Harlan, S cretary Dr. Jo nn tte GREENCASTLE PARKS &RECREATION DEPARTMENT OCTOBER, 2003 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Pool Security Service 67.53 Air.Hop Wireless internet services 50.00 Black Lumber Company Wood for skatepark signs 121.52 Butler's L.P. &Fertilizer Grass seed 60.00 Flying W Awards Tennis tournament trophies 29.00 Greater Greencastle Chamber of Comm. Luncheon fees 15.00 Headley Hardware Chemical supplies (3 invoices) 17.95 Headley Hardware Facility maintenance(5 invoices) 120.03 Horizon Business Center 2004 Calendar/Organizer 16.23 Humphrey's Outdoor Power Repair Parts(invoices) 294.86 Menards Park house repairs 29.11 Midland Coop Gasoline& diesel fuel 150.33 Pat's Ace Hardware Facilities Maintenance(6 invoices) 84.05 Pepsi Beverage for resale 168.00 Quality Fence Pool& tennis court fence repairs 1,056.00 Refuse Handling Service Dumpster rental(old garage) 1,271.90 Spear Corporation Test kit chemicals 3.95 Ulrich Chemical Pool Chemicals 21.63 Walmart Anti-freeze to winterize pool 13.08 Walmart Fabric,Polaroid camera, film 99.48 Walmart Toilet bowl cleaner 11.58 TOTAL $3,701.23 PARK NON-REVERTING SOFTBALL FUND Quality Fence Softball field fence improvements 902.25 TOTAL $902.25 PARK NEEDS ASSESMENT/MASTER PLAN FUND Gove& Associates, Inc. Master Plan(Old Industrial Park) 2,000.00 TOTAL $2000.00 TOTAL MONTHLY EXPENSES $6,603.48 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable on the foregoing Accounts Payable Voucher Docket consisting of 1 page and except for claims not allowed as shown on the Docket such claims are hereby allowed in the total amount of$6,603.48 dated this 1' day of October, 2003. 1 SIGNATURES OF GOVERNING BOARD Les ie Hanson, resi nt Tim Trigg, is Preside Becky Secretary Dr. John'JHennette, M ber j to I •