HomeMy Public PortalAboutOctober 28 2003 Special Session 410 Greencastle Board of Park Commissioners
Minutes of Special Board Meeting
Tuesday, October 28, 2003
Present: President Leslie Hanson,Vice President Tim Trigg, Secretary Becky Harlan and
Dr. John Hennette
Absent: Greencastle Schools Ex-Officio Member Jeff McCall,Putnam County Library
Ex-Officio Member Margot Payne and City Council Liaison Tom Roach
Also Present: Banner Graphic Editor Eric Bernsee, Jan Firebaugh, Amy Robinson, Park
Maintenance Supervisor David Bault and Park&Recreation Director Rod
Weinschenk
Call to Order
The special board meeting of the Greencastle Board of Park Commissioners was called to order
by President Leslie Hanson at 6:30 p.m. in the Greencastle City Hall Council Room.
Approval of Minutes
On a motion from B.Harlan, seconded by T.Trigg,the minutes from the Executive Meeting held
on Wednesday, September 3, 2003,which were tabled during the last regular meeting were
approved as presented. All Ayes.
Public Input: Questions, Concerns, Statement-None
Discussion of"Loud Music in the Park"Policy
President L.Hanson presented a rough draft for the amplified music policy and a policy for
holding public events in the park clarifying procedures for when groups have to request
permission from the Board of Park Commissioners. These policies read:
"No person shall cause, allow or permit noise, music, and or sounds from
any radio, stereo, or other sound amplification system which is plainly audible
at a distance of twenty-five feet at all Greencastle Park Facilities without
permission of the Greencastle Park Board or the Director of Parks and
Recreation.
Any public event taking place at any Greencastle Park and Recreation
Facility not sponsored in partnership with the Department of Parks and
Recreation must obtain permission from the Greencastle Board of Park
Commissioners."
After some discussion on the word"noise", the board decided to drop the word"noise" and
present the policy to City Attorney Lori Robertson for review. The policy will be brought back
with her changes.
Skateboard Lessons Program
Director R.Weinschenk presented a proposal from the Putnam County Tobacco Prevention and
Cessation Group to co-sponsor a Skateboard Lesson Program providing a positive activity with a
"No Smoking"theme. The board gave their"head nod"to closing the skatepark from 10:30-
1:30 p.m. on Saturday,November 1 for the program.
Special meeting—page two
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Authorization to sign contract w/Gove Associates
On a motion from J.Hennette, seconded by B.Harlan,the board authorized the hiring of Gove
Associates, Indianapolis, to complete the Master Plan of the Big Walnut Sports Park facility. All
ayes.
Authorization to sign contract with Civil Engineering Consultants
On a motion from J.Hennette, seconded by T.Trigg, the board authorized the hiring of Civil
Engineering Consultants to complete the engineering of People Pathways Phase V Project: Big
Walnut Sports Park Loop. All Ayes.
Miscellaneous
1. Big Walnut Sports Park—J.Hennette presented a request from the Big Walnut Sports
Park Board that the Greencastle Parks &Recreation Department not absorb any program
which may be owe payment to the BWSP Board for participation at the sports park.
R.Weinschenk stated that he and BWSP President Adam Cohen have had this discussion
and agreed to it on both sides.
2. Courthouse Annex Park—President L.Hanson reported that she, Director
R.Weinschenk and City Attorney Lori Robertson will be meeting with County Attorney
Tim Bookwalter on Thursday,November 6,to discuss the maintenance agreement of the
Putnam County Courthouse Annex in turn for providing the open area for a neighborhood
park.
3. Old Industrial Park Site Plan—President L.Hanson reported that we will be presenting
a preliminary plan for review by the board at next week's regular meeting. This plan will
then be presented to the City Council on Wednesday,November 12.
4. Lil'Halloween Pumpkin Hour—Assistant Director Lori Newsom gave a report on her
latest recreation program which target preschool aged children and their parents and was
held at the Gathering Grounds downtown. The program attracted 10 individuals with
everyone creating crafts and having fun.
5. Sand&Seal Days—Park Maintenance Supervisor D.Bault reported that the annual
Sanding& Seal of the Emerald Palace Playground will be held this weekend with the
help of the Phoenix Community Corrections.
Adjournment
With no further business,the meeting was adjourned at 7:22 p.m. on a motion from J.Hennette,
seconded by T.Trigg. All Ayes.
Minutes respectfully submitted by:
Roderick M. ei schenk, Director
Greencastle Parks & Recreation Department
SIGNATURES OF GOVERNING BOARD
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