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Council Minutes 1999 03/25CITY OF MC CALL MINUTES Regular Meeting McCall City Council Thursday - March 25, 1999 Table Of Contents Call To Order And Roll Call 2 Public Hearing - Ordinance No. 729 2 Consent Agenda.............................................................................. 2 AB 99-30 Purchase Of Police Vehicle .................................................. 3 AB 99-166 Clubhouse Contract.......................................................... 3 AB 99-28 CUP 99-1 Carley................................................................ 4 AB 99-23 Sewer Improvement Contract RH2.......................................... 4 AB 99-29 Sewer Lagoon Bids.............................................................. 4 Adjournment 6 Council Minutes - March 25, 1999.doc Page 1 of 6 MINUTES Call To Order The regular meeting of the McCall City Council was called to order by Mayor Eimers at 7:05 PM. Mr. Colton, Mr. Eimers, Mr. Muller, and Mr. Venable answered roll call. Ms. Arp was absent. A quorum was present. City staff present were Interim City Manager Bill Robertson, City Attorney Dave Bieter, and City Clerk Cherry Woodbury. Dave Bieter recommended that the item to be presented by the Police Department for the purchase of Police vehicle be added to the agenda as AB 99-30. Mr. Robertson stated AB 99-27 pertaining to the Recreation Department programs was being withdrawn from the agenda. Presenter Bob Peckham was unable to be present at the meeting. Public Comment o There was no public comment offered. Public Hearing a AB 99-11 Ordinance No. 729 — Utility Billing Collection Mr. Eimers opened the public hearing for comments on Ordinance No. 729 pertaining to responsibility of owner of real property for utility services billing. No comment was presented. Mr. Colton moved to suspend the rules and read by title only and for the 3rd reading Ordinance No. 729. Mr. Muller seconded. At a roll call vote Mr. Colton, Mr. Muller, Mr. Eimers and Mr. Venable voted "aye". The motion carried. Mr. Bieter read Ordinance No. 729 by title only. Mr. Colton moved to adopt Ordinance No. 729. Mr. Muller seconded and the motion carried unanimously. IConsent Agenda I Minutes Of March 11, 1999 - Regular Meeting Minutes Of March 18, 1999 — Special Meeting Invoice Approval List Dated March, 1999 Council Minutes - March 25, 1999.doc Page 2 of 6 Hand Check For Utility Billing Payroll Report Dated Feb 26, 1999 Mr. Eimers inquired about RH2 expenditures. Mr. Robertson explained a meeting had taken place and the ones presented on the invoice list represent January and February expenses. Mr. Eimers asked that expenditures be identified as to what project / subject it was for. Eimers requested that the expense of $14,302.30 to RH2 be pulled out. Staff needs to review and verify this expense. Mr. Muller requested that Bill Keating investigate the rebate for diesel fuel to find out the amount received and that this rebate be put in a separate fund. Mr. Muller moved to approve the Consent Agenda. Mr. Colton seconded and the motion carried unanimously. IBusiness I AB 99-30 Purchase of Police Vehicle Nancy Lockhart presented the request for purchase of a 1999 Explorer. Mr. Colton noted that this purchase was presented during the budgeting process, but the bank required notice that it was approved by Council. Dave Bieter suggested approval pending attorney review. He noted the requirement for legal opinion and thus stressed the importance of review. Mr. Muller moved to approve the lease purchase agreement contingent upon City Attorney's review and approval. Mr. Colton seconded. At a roll call Mr. Muller, Mr. Colton, Mr. Eimers, and Mr. Venable voted "aye". The motion carried. AB 99-166 Clubhouse Contract Dan Pillard presented the contract and noted changes for Council review. He stated that the summer and winter contracts were basically the same as the previous year. Mr. Eimers inquired why the City does not just lease the facility. Mary Clemmer commented that she felt it had to do with the bond requirement. Investigation for consolidating the contacts will continue. Mr. Colton moved to approve the contracts and authorize the Mayor to sign. Mr. Muller seconded. At a roll call vote Mr. Colton, Mr. Muller, Mr. Eimers, and Mr. Venable voted "aye". The motion carried. Council Minutes - March 25, 1999.doc Page 3of6 City Treasurer ■ Commented on Accounts Payable reports presented in the packet ■ Reported the RH2 payable of $14,302.30 that.was a code error and was for the lagoon project under one of the two RH2 contracts — Mr. Robertson suggested that the item remain pulled out and placed on the next Council agenda ■ Reported that the utility billing software conversion was progressing ■ Commented that the auditor's draft report is being reviewed with the City Manager P & Z Admin ■ Stated his monthly report was distributed to Council members ■ Reported on the sign ordinance and the work being done with both of the P & Z Commissions ■ Stated the need to have a sign ordinance that could be enforced — example was the signs on snowmobiles for sale — stated goal to have public hearing April 27t'' providing changes to the ordinance meet Commissions approval ■ Comp Plan — met with consultants and have tentative meeting scheduled for April 21 st or 22nd Public Works Director ■ Reported on sewer operations — sewer flows up with spring runoff — felt employees from District were doing a good job ■ Gave comments on Shore Lodge Pump Station ■ Video Camera — working with PSG — cost of camera estimated $5,000 ■ Hydro clean process is being undertaken and video of lines should follow that operation ■ Reported complaint on Camry Drive has been resolved Council Mr. Colton Nothing further Mr. Muller Nothing further Mr. Venable Nothing further Mr. Eimers Nothing further Council Minutes - March 25, 1999.doc Page 5 of 6 Dan Pi!lard noted that Ms. Clemmer had been under the old contract until this time. He inquired about payments to Ms. Clemmer under that contract. Ms. Clemmer is to contact the City Treasurer for payment. AB 99-28 CUP 99-1 — Carley Andy Locke presented the agenda bill for a Conditional Use Permit for a guest house at 1798 Crescent Drive. Mr. Colton moved to adopt the Findings and Conclusions of the P & Z Commission for the Carley CUP 99-1. Mr. Eimers seconded and the motion carried unanimously. AB 99-23 Sewer Improvement Contract — RH2 Bill Keating presented agenda bill AB 99-23. He explained that this item was previously presented and RH2 had reviewed the cost. Mr. Keating stated the work had been budgeted. Discussion followed on the problems that have occurred with Lift Station #9. Mr. Keating reviewed the $100,000 cost of remodel for Lift Station #11 and the $130,000 cost to abandon Lift Station #9. Mr. Muller moved to approve contract with RH2 and authorize Mayor to sign. Mr. Colton seconded. At roll call vote Mr. Muller, Mr. Colton, Mr. Eimers, and Mr. Venable voted "aye". The motion carried. AB 99-29 Sewer Lagoon Bids Andy Locke reported that the bids had been received and opened. Mr. Robertson suggested that no action be taken until further review of the bids was completed. Council inquired what the timeframe would be for the review. Mr. Locke felt review and information would be available by the next Council meeting. No further action was taken at this meeting. IReports Staff City Manager ■ Reported the new Airport Manager had arrived and should be on board in a week ■ Gave status update on Brian Charles matter ■ Gave update on several items on the Action Update List City Attorney ■ Nothing further City Clerk ■ Reported on utility adjustment request by SITPA Council Minutes - March 25, 1999.doc Page 4 of 6 IExecutive Session I Mr. Eimers moved per Idaho Code 67-2345(b) and (f) to go into Executive Session. Mr. Muller seconded. At roll call vote Mr. Eimers, Mr. Muller, Mr. Colton and Mr. Venable voted "aye". The motion carried. Business At approximately 8:45 PM Council came out of Executive Session. Mr. Muller moved to give authority to the City's legal counsel to write a letter to JUB and State Board of Engineering requesting from JUB that they disclose who is paying them for their services and who they are representing with respect to conflicts between the City and anyone with an adverse position concerning the J Ditch Phase II project. Also requesting JUB to cease and desist from these representations which are in a conflict by representing any person or company who has an adverse position with the City. Mr. Colton seconded and the motion carried unanimously. Adjournment Without further business, Mr. Eimers moved to adjourn. Mr. Colton seconded and the motion carried unanimously. The Council adjourned at 9:10 PM ATTEST: Kirk Eimers, Mayor c Wtfilli\lr Cherry Wood , City Clerk Council Minutes - March 25, 1999.doc Page 6 of 6