The URL can be used to link to this page

Home My Public Portal AboutDecember 4 2003 Regular Session Greencastle Board of Park Commissioners Minutes of Regular Board Meeting Thursday,December 4, 2003 Present: Vice President Tim Trigg, Secretary Becky Harlan, and Dr.John Hennette Absent: President Leslie Hanson, Greencastle Schools Ex-Officio Member Jeff McCall, Putnam County Library Ex-Officio Member Margot Payne and City Council Liaison Tom Roach Also Present: Banner Graphic Editor Eric Bernsee, Park Maintenance Supervisor David Bault and Park&Recreation Director Rod Weinschenk Call to Order The special board meeting of the Greencastle Board of Park Commissioners was called to order by Vice President Tim Trigg at 7:06 p.m. in the Council Room of Greencastle City Hall. Approval of Minutes Vice President T.Trigg pointed out that the minutes from the Regular Meeting held on Wednesday,November 5, 2003,reflected Secretary B.Harlan as present, when in fact she was absent due to a scheduling conflict. The change was noted. On a motion from J.Hennette, seconded by B.Harlan,the minutes were then approved. All Ayes. Approval of Finances Transfers-On a motion from J.Hennette, seconded by B.Harlan the following transfers were approved. All Ayes. Amount From# To# $ 300.00 401.0180 PT Salaries 401.0160 Overtime $ 3,000.00 401.0140 PT Salaries 404.0500 Health Insurances $ 400.00 421.0200 Printing 421.0500 Office Supplies $ 300.00 422.0210 Gas&Oil 422.0230 Tires&Tubes $6,500.00 422.0401 Chemical Supplies 423.0201 Playground Parts $8,000.00 422.0403 Recreation Supplies 423.0201 Playground Parts $2,600.00 401.0140 PT Salaries 423.0201 Playground Parts $ 500.00 431.0511 Sports Officials 432.0400 Telephone $3,050.00 401.0140 PT Salaries 434.0200 Insurance $ 100.00 439.0101 Medical Services 439.0400 Premiums on bonds $ 1,150.00 436.0101 Shelter Maintenance 444.0300 Computer Upgrades $ 1,000.00 422.0404 Concession Supplies 444.0300 Computer Upgrades $ 5,000.00 401.0140 PT Salaries 449.0000 NR Capital Transfer $6,000.00 436.0100 Facilities Maintenance New Lawn Mower $2,000.00 422.0405 First Aid Supplies New Lawn Mower $15,000.00 From: 204-5-00-449.0000 NR Capital Transfer To: 403-5-00-436.0500 Pk NR Capital Outlay: Aquatic Center Repairs Claims& Invoices-On a motion from B.Harlan, seconded by J.Hennette the monthly claims& invoices were approved as presented. All Ayes. s - • • • 12/04/03 Minutes—page two Parkreation Contract R.Weinschenk presented a contract from Parkreation for new playground equipment to be purchased for Maple Berry Park at a cost of$14,147.00. On a motion from J.Hennette, seconded by B.Harlan,the board authorized signing a contract for the playground equipment. All Ayes. Spear Contract D.Bault described the lengthy process in operating the waterslide at the Greencastle Aquatic Center,which included a difficult priming process and other problems. R.Weinschenk presented a contract from Spear Corporation, Roachdale,to replumb the waterslide to help alleviate the current problems at$4,887.00. On a motion from B.Harlan, seconded by J.Hennette,the board authorized signing a contract with Spear Corporation. All Ayes. DLZ Environmental Study R.Weinschenk explained that during the preliminary study completed by DLZ last spring it was determined there was a petroleum residual found at the Maple Berry Park property. He presented a contract with DLZ to complete a more in depth environmental study to determine the extent of the residual and provide a proposal for clean-up. Hopefully a written report would be available in January 2003. On a motion from B.Harlan, seconded by J.Hennette,the board authorized entering into a contract for the study. All Ayes. Authorization for 2003 Encumbrances R.Weinschenk presented the following list of items he would like to encumber, since they were tesN items not purchased due to the limitations placed on the 2003 budget due to the property tax reassessment issue. This list included: $14,147.00 Playground Parts Parkreation, Inc. Little Tikes Playground equip. $ 7,999.00 Maintenance Equip. Hill's Pit Stop 72"Dixie Chopper Lawnmower $ 4,887.00 Facility Maintenance Spear Corp. Replumb waterslide pump $ 2,108.89 Deck Furniture In The Swim 12 Blue/White Chaise Lounges $29,141.89 Total Encumbrances On a motion from J.Hennette, seconded by B.Harlan, list of encumbrances was accepted and will be sent to the Greencastle City Council for approval. All Ayes. Public Input: Questions,Concerns,Statement—None Review the Draft Master Plan Rokicki Community Park R.Weinschenk presented the lastest draft of Rokicki Community Park received from Gove Associates on Monday, December 1. He stated the City Council will consider a resolution on Tuesday,December 9, officially renaming the Old Industrial Park to Rokicki Community Park after City Council member and park advocate Mike Rokicki. Friends Of The Park, Special Projects,and Old Business Quick updates were given in regards to the following projects: 1. People Pathways a. Phase III: Albin Pond Road Trail—R.Weinschenk stated the question and answer public meeting held on Wednesday,December 3,2003 went well. Garth Hughes, Civil Engineering presented the latest plan for the Albin Pond , .10 12/04/03 Minutes—page three /'N, Trail and also answered question in regards property assessors, surveyors and rough timelines. b. Phase IV: Health Link—still awaiting news on the ISTEA Grant, which are said to be"imminent". c. Phase V: Big Walnut Sports Park Loop—President Leslie Hanson, Garth Hughes,Bill Dory,Pat Martin and R.Weinschenk visited the DNR on Monday, December 1 in regards to our application for the The Land& Water Conservation Grant. The application was not was not funded so we met and received suggestions on making the application stronger and gain insight towards next year's application. 2. Putnam County Skate Park Project a. Sod-Additional sod was purchased by the Skatepark Committee and laid by the department's personnel. The additional sod placed and instant green ring around the facility. b. Benches- We are now working on installing around the skatepark some park benches inherited and refurbished from the Greencastle School System. The first has been installed,while the remaining three are being constructed. c. Sawcuts— California Skateparks made some sawcuts as the last step to their project. As soon as Laurie Robertson returns to work we can release the bonds and final payment. 3. Emerald Palace Playground—D.Bault he has received some additional pickets for the playground fence, which will be routed and installed on indoor weather days. 4. Big Walnut Sports Park—covered earlier. 5. Maple Berry Park—The DLZ environmental testing and playground equipment were covered earlier. Director's Report CPSI Course-Director R.Weinschenk began his Director's Report with a congratulatory welcome to Park Maintenance Supervisor David Bault who recently passed the Certified Playground Safety Inspector course offered by NRPA National Playground Safety Institute. Contracts-the Greencastle Parks&Recreation Board/Department is currently involved in the following contracts and/or projects for the betterment of the community's recreational choices: 1. People Pathways Phase III: Albin Pond Road Trail 2. People Pathways Phase IV: The Health Link 3. People Pathways Phase V: Recreation Trail Grant for Big Walnut Sports Park Loop 4. Big Walnut Sports Park Maintenance Agreement w/BWSP Board 5. DLZ environmental study of Maple Berry Park 6. Recycled-Content Product Grant for Maple Berry Park 7. Gove Associates Contract to Master Plan the Old Industrial Park Site 8. Gove Associates Contract for Master Plan the Big Walnut Sports Park 9. Gove Associates Contract to design parking lot for our Administrative& Maintenance Office Building 10. Skatepark Committee/California Skateparks Or i • 12/04/03 Minutes—page four Upcoming Programs 1. Youth Basketball—Youth basketball season has arrived with Wednesday evening, November 12, serving as the final registration night. We will be organizing teams, assigning coaches,and soliciting sponsors throughout the next two weeks. 2. Santa Claus Woodcarving Contest—2 entries were received. 3. Gingerbread House Contest —no entries were received. 4. Holiday No Sew Throw—On Friday,December 12,the department will host a"How to ..."class on making a Christmas-themed blanket, involving no sewing. Cost is$20.00 per person,with all supplies furnished. 5. Phone Calls from Santa Claus—The department will be registering youngsters soon who wish to receive a phone call from Santa on Saturday morning,December 13th . Adjournment With no further business,the meeting was adjourned at 7:47 p.m. on a motion from J.Hennette, seconded by B.Harlan. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschen ,Director Greencastle Parks& Recreation Department (Th SIGNATURES OF GOVERNING BOARD /7-H Leslie Hanson, President Tim Trigg, ce Pr siden ffr H.i 1pSecretary Dr. n Hennette 1 GREENCASTLE PARKS & RECREATION DEPARTMENT DECEMBER, 2003 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT A&C Products Top soil for landscaping 449.33 ADT Security Services Pool Security Service 67.53 Air.Hop Wireless internet services 50.00 Allied Wholesale Electrical Supply, Inc.Light bulbs 9.90 Andrea Hodges Reimbursement for WSI class 56.00 Black Lumber Company Wood for skatepark signs 49.52 Bumgardner's Auto Service GMC pickup repairs 103.18 Criss&Hutcheson Building Contractors Bathroom ceiling repairs 340.00 Fastenal Nuts&Bolts 21.70 Grant Communications Cigarette Lighter 15.00 Greencastle Photo Supply Color laser prints 8.28 Headley Hardware Facility Maint. (3 invoices) 40.72 HOP.Com New computer& software 2,639.50 Horizon Business Center Printer stand,copy paper, envelopes 169.54 Humphrey's Outdoor Power Repair Parts: Kubota hydraulics,battery 276.25 Humphrey's Outdoor Power Stihl weedeater 273.99 Indiana Parks&Recreation Association Annual membership renewal 410.00 Lowe's—Avon Patio block&planter 59.00 Menards—Terra Haute Paint supplies&holiday decor 56.04 Midland Coop Gasoline&diesel fuel 87.96 Midland Implement Trac Vac impellor&turbine 182.36 Midland Implement John Deere pushmower 225.00 Neal Tire and Auto Service Repair Kubota tractor tire 38.95 Pat's Ace Hardware Gear puller&miter saw 95.98 Quality Fence Repair Hinges for skatepark fence 38.00 S& S Worldwide Toddler Turkey Time supplies 35.94 Shrubworks Landscape Management Bald Cypress tree 212.00 Walmart Scrabble game&craft supplies 34.07 TOTAL $6,045.74 PARK NON-REVERTING BASKETBALL FUND Rod Weinschenk Basketball organization meeting pizzas 22.98 TOTAL $22.98 TOTAL MONTHLY EXPENSES $6,068.72 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable on the foregoing Accounts Payable Voucher Docket consisting of 1 page and except for claims not allowed as shown on the Docket such claims are hereby allowed in the total amount of$6,068.72 on this 4th day of December 2003. SIGNATURES OF GOVERNING BOARD Leslie Hanson,Presiden Tim Trill,V?'r-.ident Becky Harl ecretary Dr.Jo., ennette,vTe ber kt0 ‘.)