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Council Minutes 1999 05/13CITY OF MC CALL MINUTES Regular Meeting McCall City Council Thursday - May 13, 1999 Table Of Contents Call To Order And Roll Call ................................................................................... 2 Consent Agenda ................................................................................... 2 Business .............................................................................................. 3 AB 99-42 Airport Lease Transfer- Smith To Salmon Air ............................ 3 AB 99-43 Airport Lease Assumptions .................................................... 4 AB 99-44 Lease For Fire Department .................................................... 4 AB 99-19 Hanger Lease Rates ............................................................. 4 AB 99-45 Tiedown Rates ..................................................................... 5 AB 99-37 Striping .............................................................................. 5 AB 99-46 Hawker's Licenses ............................................................... 6 AB 99-47 Earth Tech Contract .............................................................. 7 Reports ................................................................................................ 7 Adjournment ........................................................................................................... 8 Council Minutes May 13.doc Page 1 of 8 MINUTES The regular meeting of the McCall City Council was called to order by President Muller at 7:00 p.m. Ms. Arp, Mr. Colton, Mr. Muller and Mr. Venable answered roll call. Mr. Eimers was absent. A quorum was present. City staff present were Interim City Manager Bill Robertson, City Attorney Dave Bieter and City Clerk Cherry Woodbury. Public Comment None Ms. Arp noted that there was an item that Stephanie Valle was to present during public comment, but will present it at next meeting. Minutes Of May 5, 1999 - Special Meeting Minutes Of May 1, 1999 - Special Meeting Minutes Of April 22, 1999 - Regular Meeting Invoice Approval List Dated May, 1999 Payroll Report Dated May 7, 1999 With Payroll Related Expenses Payroll Report Dated April 23, 1999 With Payroll Related Expenses Corrections to the minutes were noted. Ms. Arp noted a $56,000 plus invoice for engineering services that did not have backup documentation provided. Ms. Arp would like some documentation (progress report) showing the projects, work completed, percentage completed, amounts paid, and remaining funds available. Mr. Robertson stated that this is invoice was for prior services and he has now compiled a format for future projects to show such detail. Mr. Colton moved to approve Consent Agenda with the additional warrant register presented at meeting. Mr. Muller seconded and the motion carried unanimously. Council Minutes May 13.doc Page 2 of 8 AB 99-42 Airport Lease Transfer- Smith To Salmon Air Geoff Rowe reported on leases in general and the status on various leases. He had discussed with the City Attorney the situation of a transfer of a private lease to an FBO. Mr. Rowe read the minimum standards information from the FAA. He noted the FAA does not specify what standards the City Airport is to set. He noted the FAA information defined that a monopoly and that a monopoly was not to be allowed or grant funding could be withheld. Mr. Rowe then discussed the history of the City's minimum standards. He commented on how those were incorporated into the City's lease format dated 1996. He felt the City's minimum standards were good. Mr. Rowe reported that a letter had been received from Salmon Air outlining how the company would meet the City's minimum standards. He noted the Advisory Committee had some concerns which were further investigated and reviewed. Salmon Air is now on a septic system and would be required by the Health Department to connect up to sewer if use exceeded allowed requirements. Mr. Rowe gave background on this particular lease. After discussion with the City Attorney, it was felt that it would be best if Salmon Air signed a new lease. The transfer to Ballard Smith and then the transfer from Smith to Salmon Air was never clearly documented. The Resolution 10-90 rate schedule would apply to this lease. Dave Bieter recommended obtaining newly signed leases should be undertaken when the opportunity arises. He also suggested that a current separate minimum standards document be compiled. Mr. Rowe noted that the Advisory Committee recommended that the transfer take place. Mike Dorris, McCall Air Taxi, noted concern over the City's minimum standards and did not believe signed documents existed. He recommended that the minimum standards documentation be cleaned up. He questioned the economics of having additional FBOs in McCall. He also cautioned the City over potential sewer problems. Mr. Rowe stated the challenge to the Council was to determine a balance to provide FBO service, a business level for each FBO and address the issue of monopoly. Mr. Muller expressed concern about the sewer situation. He felt it was a good idea to have a new lease signed. Discussion followed on the size and use of the Salmon Air building. Ms. Arp moved to approve the transfer of the lease to Salmon Air and authorize the Mayor to sign the existing lease and direct staff to negotiate a respective FBO lease with modifications as discussed. Mr. Colton seconded. At a roll call vote Ms. Arp, Mr. Colton, Mr. Venable and Mr. Muller voted "aye". The motion carried. Council Minutes May 13.doc Page 3 of 8 AB 99-43 Airport Lease Assumptions Geoff Rowe gave a report on the three lease assumptions - Boyd Miller to Dave AIImen & Kristi Franich / James Slaton to John Magee / John Magee to Jeff Magee Mr. Colton moved to approve the lease assumptions and authorize the Mayor to sign. Mr. Muller seconded. At a roll call vote Mr. Colton, Mr. Muller, Mr. Venable and Ms. Arp voted "aye". The motion carried. AB 99-44 Lease For Fire Department Geoff Rowe presented information on this item and the positive effects this move of the Fire Department to that location / area would have. Mr. Colton commented that for years this move has been discussed. Dale Points commented the intention for many years has been to put the main fire station at the Airport. Approval of this initial step will allow the Fire District to design and fund the construction of the building. Discussion followed on the Airport property, ownership of the current Fire Department building, and lease agreements. Mr. Colton moved to have Mr. Robertson move forward on negotiating a lease and address the issues of property at the current Fire Station and Airport. Mr. Muller seconded and the motion carried unanimously. Mr. Rowe commented that as the City grows the Fire District will need to be aware of the additional services that would be required. AB 99-19 Hanger Lease Rates Geoff Rowe noted that the City is currently operating under Resolution 10-90. He reviewed the comparison information that he had gathered from other similar airports. He discussed the difference between the logic for FBO rates and that for private hangers. The proposed fiat rate for private hangers would be $0.12 for 5 years. This would only effect new or renewed leases. He reported on the potential revenue increase this would generate. He felt this would be a very attractive rate and would encourage more business. Mr. Rowe also noted that this rate could be changed in the future. Scott Findlay stated that the condo association had 9 hangers at the Airport. He felt that at the $0.12 rate no further business would be generated. Mr. Findlay felt the demand is not there for the supply of land available. He proposed putting the lease rates back to $0.05 and $0.10. Mr. Muller inquired why Mr. Findaly felt $0.12 was too high. Mr. Findlay compared the proposed new hanger fee to what it would cost for an aircraft monthly tie down fee and felt this would present a huge inequity. Ms. Arp inquired if this was presented at the Advisory Committee and what their perspective was. Discussion followed on lease terms of 20 years to cover the building expense of the hanger with rate increases reviewed every 5 years. Mike Anderson who is on the Committee commented he was familiar with the lease rate issue. He advocated a lower rate even though the Committee's recommendation was for the $0.12. Mr. Anderson believed the key to the situation was to get more assessed valuation at the Airport to Council Minutes May 13.doc Page 4 of 8 gain tax revenues. He felt a lower rate proposal with review at 5 year intervals would be best. He reported on calculations made of the various rates, blend of rates, and average square footage. He felt comparisons to other airports was misleading due to amenities provided / offered at the other airports. Mr. Anderson stated the Advisory Committee voted in favor largely because of the budget requirements since the Airport is an Enterprise Fund. The Committee decided to recommend a $0.12 rate because a higher rate was proposed and this was a compromise. Mr. Muller inquired how much land was available at the Airport for new hangers. Mr. Anderson reported an estimated 50% was available. The new taxiway would also provide a development area and increase the available percentage to an estimated 80%. Mr. Robertson pointed out there would also be more fuel flow generated with an increase in hangers. Mike Dorris commented on rates for the fuel area and customer parking as vacant land. He reported that his current rate was $0.10 and $0.20 and felt he was paying a lot for the vacant land and was being left out of the loop. Mr. Rowe reported that the FBO rates would be looked at in the future. Mr. Robertson questioned if Salmon Air should have vehicle parking land available. Mr. Rowe read from the minimum standards and noted no requirement for any parking area. Mr. Colton commented there appeared to be issues unresolved on the lease rates. He felt the focus was directed on addressing budget requirements. Mr. Robertson stated if it was the Council's direction to recommend staff focus on filling the Airport that would be undertaken. Ms. Arp noted that like the Golf Course there were different opinions on how to make the fund balance. Mr. Colton requested that the Advisory Committee take another look at this matter with the focus on generating hanger development or not. AB 99-45 Tiedown Rates Geoff Rowe reported on the comparison of these rates at other airports. He felt with the amenities offered such as asphalt, chains, FBO services, etc an increase would be appropriate. Mr. Colton moved to approve the authorization to draft a resolution to change the tiedown rates to $4.00 for single/light twins and $10.00 for turbo-prop/jet with $8.00 for a weekend stay.. Mr. Muller seconded and the motion carried unanimously. AB 99-37 Striping Bill Robertson spoke on this proposal which was previously presented. He noted it had been advertised in the newspaper. He explained the various traffic flow changes of the proposal. He commented on the possibility of traffic lights that would be considered in the future. He noted the two responses received. Mr. Robertson stated there was the need for proper signage to alert traffic of the changes. There were questions on the road width to accommodate left turn lanes South of Lenora. Idaho Department of Council Minutes May 13.doc Page 5 of 8 Transportation representive reported that the widening of that portion would not be done for some time (this will be done with the project headed by Keller and Assoc). Marie Owen voiced concern and inquired about a traffic light at the Hwy 55 and Lake Street intersection. She voiced concern about the potential of closing Lake Street. She inquired if this was the first step towards closing that street. Ms. Arp stated that the Council would be obligated to go through the public process to close Lake Street. John Watkins stated it was his understanding with building of Railroad Avenue it was to ease the flow of traffic at the Lake Street intersection. He felt a stop light was warranted and more logical for traffic flow and pedestrian safety. He felt the striping was not the complete answer. Ms. Arp questioned if the striping was done could it be changed in the future. IDT stated if striped this year a change could be made if the change requalified to the standards. Scott Findlay recommended the proposed change. Roger Ross commented he was set against any proposal for one way traffice or closure of Lake Street. Ron Jefferies felt it was a dangerous intersection. He felt a City by-pass would resolve the issue on this corner. Ester Mulnick supported the idea of a stop light. Harry Stathis wanted to clarify if this proposed striping did not work, that it could be changed in the future. Ms. Arp inquired about the reasoning on is issue of the Transportation Committee. Mr. Muller reported the Committee felt it would enhance the flow of traffic. Mr. Muller moved to have the State implement the striping as presented with the exception of the portion South of Lenora. Ms. Arp seconded. She inquired as to how the success of this new striping could be assessed. Carla Donica stated that an assessment could be done. The motion carried with unanimous vote from Council. John Watkins hoped that further studies would be done on the placement of a stop light and the traffic flow in that area. Bill Robertson reported on IDT meeting to discuss the Deinhard Connector. He stated the State has agreed to the responsibility of doing the project. Mr. Robertson reported the Hwy 55 Bypass was some 8 to 10 years out. When that does occur, the Bypass will be Highway 55 and there will be a Business Route 55. Ms. Arp inquired about funding for the connector. The IDT representative reported exact figures would not be known until the information comes from the Federal Government. AB 99-46 Hawker's Licenses Bill Robertson presented this agenda bill. He reviewed the Code and the time frame to allow sales of fireworks. Last year Council felt City Code did not allow enough time. Thus, last year's licenses permitted earlier dates for sales to begin. Mr. Robertson commented if the earlier date was allowed, he would work towards changing the City Code to prevent this from becoming an annual issue. Options were discussed. Ms. Arp felt the additional days would not be an issue and recommended changing the Code. The Council direction was for this year to bring Council Minutes May 13.doc Page 6 of 8 each application before Council. The Council would then make the decision for the application. AB 99-47 Earth Tech Contract Bill Robertson reported on this agenda item. He recommended Council authorize expenditure of $10,000 after NEPA approval. He commented the real benefit would be that this would allow Earth Tech to start on the design and allow more time for citizen involvement. With NEPA approval this cost would come out of grant funding. Without NEPA approval it would come out of the General Fund. Ms. Arp was concerned, as the previous understanding was that no money would be spent until NEPA approval. Mr. Colton thought NEPA was to be completed the end of April. Mr. Colton felt various agency timelines that appeared as threats could in reality be extended. Mr. Muller felt if this initial step was not taken it may put Earth Tech in a catch up position. Mr. Robertson reported on the meeting with Cascade Reservoir regarding gallonage, cell size requirements and cell size / profile, etc. Dave Bieter stated one of the Findings and Conclusions was to have a meeting with M Resorts and citizens. He commented that M Resorts was planning to go forward with filing of suit, but was still open to mitigation. Mr. Bieter felt to have a meeting be productive, Earth Tech would need to have informative documents to present. Mr. Robertson suggested that Earth Tech come before Council at a special meeting to present what work would be done for this cost. Mr. Muller recommended staff contact Earth Tech and a special meeting be held Tuesday, May 18th. (Later this date was changed to May 19th at 4:00 p.m.) Discussion followed on the required size, the facility plan projections, recalculation of figures, reduction in pond size, I & I reduction, farmer permission to allow sprinkling at an earlier date, and other options. Mr. Colton moved for a 5 minute recess. Mr. Muller seconded and the motion carried unanimously. The Council reconvened at 10:45 p.m. Staff City Manager - Presented recommendation by Transportation Committee that Wes Rhoades be added to the Committee. Mr. Colton moved to direct the Mayor to appointed Wes Rhoades to the Transportation Committee. Mr. Muller seconded and the motion carried unanimously. Council Minutes May 13.doc Page 7 of 8 - Gave update from Transportation Committee that members will be working on the progress for the Deinhard Connector- limited responsibilities to be written and given to members - Reported on meeting of stormwater funding City already received ($98,000) to be redirect to 319 grant recently applied for - May 1998 Council approved becoming a Gem Community and must have non profit organization apply for available funding. Mr. Robertson recommended reactivating the Value organization and Council appoint someone to head group on a volunteer basis. Gave update on Williamson case. The case was heard but no decision. End of June decision to be forthcoming - Comment on letter identifying citizens not hooked up to sewer as required City Attorney - Nothing further City Clerk - Nothing further Council Mr. Colton Reported on progress on City Manager position Ms. Arp Noted pamphlet on AIC Conference Inquired about budget schedule. May 27~h meeting to have Golf budget. Finance Department to provide schedule by June 10th meeting. Requested during the budget process more narrative from the departments Mr. Venable - Nothing further Mr. Muller Nothing further Without further business, Mr. Muller moved to adjourn at 11:30 p.m. Mr. Colton seconded and the motion carried unanimously. ATTEST: Cnerry v~oodbury, City Clerk~" Kirk Eimers, Mayor Council Minutes May 13.doc Page 8 of 8