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Council Minutes 1999 07/08CITY OF MC CALL MINUTES Regular Meeting City of McCall Thursday -July 8 , 1999 Table Of Contents Call To Order And Roll Call ................................................................................... 2 Public Comment ..................................................................................... 2 Consent Agenda ................................................................................... 2 Business .............................................................................................. 2 AB 99-67 Transportation Committee Appointment ..................................... 2 AB 99-61 Fishing Day ......................................................................... 3 AB 99-62 Budget Amendment and Development ...................................... 3 AB 99-63 Financial Analysis Of Funds ................................................... 3 AB 99-66 Paving Bid Opening ......................... .. .................................... 4 AB 99-64 Citizens Committee ................................................................ 4 Reports ................................................................................................ 5 Executive Session .................................................................................. 6 Adjournment ........................................................................................................... 6 Minutes July 8.doc Page 1 of 6 MINUTES The regular meeting of the McCall City Council was called to order by Mayor Eimers at 7:08 pm. Ms. Arp, Mr. Eimers, and Mr. Venable answered roll call. Mr. Colton and Mr. Muller were absent. A quorum was present. Present were staff members City Manager Bill Robertson, City Attorney Dave Bieter, and City Clerk Cherry Woodbury. None Staff recommends approval of the following items: Minutes Of June 10, 1999 - Regular Meeting Invoice Approval List Dated July, 1999 Payroll Report Dated July 2, 1999 Payroll Report Dated June 18, 1999 Ms. Arp inquired about the billing from Minert & Associates. Ms. Arp requested more descriptive information on the bills be provided. Corrections to the vendor invoice list were made. Ms. Arp moved to approve the Consent Agenda. Mr. Eimers seconded and the motion carried unanimously. AB 99-67 Transportation Committee Bill Keating reported the Transportation Advisory Committee had recommended the appointment of Richard Coonts. Ms. Arp moved to approve the Mayor appointing Richard Coonts to the Transportation Committee. Mr. Venable seconded and the motion carried unanimously. Mayor Eimers appointed Richard Coonts to the Committee. Minutes July 8.doc Page 2 of 6 AB 99-61 Fishing Day Chuck Davis presented the request by Trout Unlimited for fishing off the fish pen docks. It was noted that the two days would be July 10th and August 14th. Ms. Arp moved to approve the fishing days proposed by Trout Unlimited. Mr. Eimers seconded and the motion carried unanimously. AB 99-62 Budget Amendment and Development Ashley Royal commented that the process was further along than last year at this time. He requested feedback from the Council on ideas for the upcoming work sessions. He reviewed the purpose of the work sessions. Ms. Atp inquired about the information the Finance Department had received from the department heads. Mr. Royal reported on the information received thus far. Mr. Eimers stated he would not want to pass a tax increase this year. He would want to see a cash recover in the water fund, the cost of the loan included in the sewer fund, and would like Council to make a decision on the operation of the Golf Fund. Mr. Robertson stated that the analysis of the Golf Fund requested by Council would not been completed before the budget due to the busy summer golf season. Mr. Eimers would like to have the Comp Plan completed. He would also like to see some sort of paving plan for the City. Ms. Arp also mentioned the paving plan. She would like to have discussion on setting policy for the Recreation Department. She commented that Bob Peckham was to bring to Council some of the plans for the department. Discussion followed on the grant funds received last year but spent in this year's budget. Also discussed was the revenues and expenditures for the department. Ms. Arp inquired about the insurance coverage. Mr. Robertson reported he would be meeting with the various insurance companies. Ms. Arp would like to review the structure of the Planning Department. Another item mentioned was looking at sewer installation at the Airport. Mr. Venable agreed the above items should be added for discussion during the budget. Saturday, July 24th at 9:00 AM was set for the budget work session. Department heads will make their presentation. The newspaper will be notified of the department presentation times so citizens are informed. Friday, August 6th at noon was set for the second budget work session. The public hearing date will be set at the August 12th Council meeting. The tentative budget will be established and published. AB 99-63 Financial Analysis - Water, Sewer, and Golf Funds Ashley Royal presented the financial information for the Golf Course fund. He reviewed the prior-current-and ensuring year cash flows, net operating loss, net cash Minutes July 8.doc Page 3 of 6 provided by operations, and net decrease in cash. The fund showed a deficit beginning and ending cash for the current and ensuring years. The second fund reviewed was the Golf Clubhouse fund. The same elements were reviewed. Mr. Royal reported breaking this out from the Golf Course would be beneficial as this beginning and ending deficit could be resolved over time. He noted there was only 5 more years of debt on the bond. The Water Fund was reviewed. This fund's detail sheet showed the additions to the bond reserves that caused a deficit in the beginning and ending cash. At the end of the year 2000 the ending bond reserve would be about $1 million. Mr. Robertson commented that this data shows that the rate increase enacted last year improved the fund balances and reserve. The Sewer Fund wes the last reviewed. This fund was more complicated as there was the DEQ debt service and covenant to be considered. Because of the DEQ loan the fund would need to include these restricted funds. This fund will have a deficit in beginning and ending cash into the year 2000. Discussion took place on the various figures on the cash flow analysis sheet. Mr. Royal commented that the management transfers made this more complicated to calculate. Mr. Royal reported that something needed to be done to improve this fund. He felt during the upcoming budget process this fund should be a consideration. AB 99-66 Bid Opening-Warren Wagon Road Bill Keating reviewed the paving bids from Boise Paving & Asphalt ($68,501) and Valley Paving & Asphalt ($70,337). Mr. Eimers moved to approve the contract with Boise Paving & Asphalt. Ms. Atp seconded. At roll call Mr. Eimers, Ms. Arp, and Mr. Venable voted "aye". The motion carried. AB 99-64 Citizens Committee Bill Robertson reported on the agenda item. It was felt that a qualified mediator be part of the process. Kim Trout who is certified has been contacted. The expectation was that the Committee's recommendation wouldl be acted on by the Council. Mr. Robertson reported that during this process there would be the possibility of incurring expenses such as engineering work that might be necessary. He reported that those with special interest in the project would have a representative on the Committee - as many as 14 people. The first meeting would be to organize and determine the meeting schedule. The Committee would establish the goals and objectives and steps to achieve those. First meeting would potentially be next Friday or the following Monday at 6:00 - 9:00 pm. Minutes July 8.doc Page 4 of 6 A special Council meeting was set for Wednesday, July 14th at noon to establish the Committee, authorize appointment of individuals to Committee and authorize the expenditure for Kim Trout to be the mediator. No action needed. Staff City Manger -Presented logo (workman) for Downtown Improvement project and status on project -Reported on Chambers' request for installation of pay phone at City expense -Writing letter to Olympic Committee on potential of athletes training in McCall City Treasurer -Reported late charges would not be incurred this time due to change in payment due date and software conversion Attomey -None City Clerk -None Council Ms. Arp -Inquired about status of Cemetery expansion Mr. Venable -Nothing further Mr. Eimers -Commented on management transfers and inquired about costs -Commented on Mr. Robertson's response to citizen with concern on paving Minutes July 8. doc Page 5 of 6 At approximated 9:30 pm, Ms. Arp moved to go into Executive Session per Idaho Code 67-2345(f) to consider pending litigation. Mr. Venable seconded. At a roll call vote Ms. Arp, Mr. Venable, and Mr. Eimers voted "aye". The motion carried. Discussion on the J Ditch, Water Treatment issue, and Udell property took place during the Executive Session. Council agreed to adjourn. Without further business, Mr. Eimers moved adjourn at 11:45 pm. Ms. Arp seconded and the motion carried unanimously. ATTEST: Kirk Eimers, Mayor C-~erry VV~odbu~ City Cl~:k (~ Minutes July 8.doc Page 6 of 6