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Home My Public Portal About2022-10-03 packetNOTICE OF MEETING AND CITY COUNCIL AGENDA i MONDAY, OCTOBER 3, 2022 – 6:00 P.M. CITY COUNCIL CHAMBERS ~ JOHN G. CHRISTY MUNICIPAL BUILDING ~ 320 E. MCCARTY STREET TO JOIN VIRTUALLY: https://jeffersoncity.webex.com/jeffersoncity/j.php?MTID=mc246694cd4e1b3727ed4ca2a0bf754d2 CALL-IN PARTICIPATION AVAILABLE AT: 1-404-397-1516 MEETING NUMBER: 2487 444 1215 MEETING PASSWORD: 1234 TENTATIVE AGENDA PRAYER – Councilmember Deeken PLEDGE OF ALLEGIANCE 1. CALL TO ORDER 2. ROLL CALL 3. ADOPTION OF AGENDA 4. MISCELLANEOUS AGENDA ITEMS a. Stars and Stripes Award Presented to the City (Sam Bushman) b. Presentation of the “Jefferson City HBCU Week” Proclamation to Lincoln University President Dr. John Moseley and Carlos Graham (Mayor Tergin) 5. PUBLIC HEARINGS 6. APPOINTMENTS BY THE MAYOR 7. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS a. Capital City Housing Conference Presentation (Susan Cook-Williams) 8. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF a. Council Committee Meetings (Check www.jeffersoncitymo.gov meeting calendar for dates, times locations, and agendas): i. Administration ii. Finance iii. Public Safety iv. Public Works & Planning 9. LINCOLN UNIVERSITY STUDENT REPRESENTATIVE UPDATE City Council Agenda – October 3, 2022 ✓ = Request to suspend rules 2 10. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS (All individuals will be limited to 5 minutes without exception. All presentations shall be made from the podium unless other accommodation is requested and granted.) 11. CONSENT AGENDA a. Minutes of City Council Meetings: September 19, 2022 b. Minutes of Budget Meetings: September 22 and 26, 2022 12. BILLS INTRODUCED a. 2022-066 Rezoning .83 Acres Located in the 1200 Block of West Stadium Blvd. from C-O and C-2 to C-2 and RA-1 and Approving a Final Subdivision Plat of Ridgecrest Subdivision, Section 3 (Lester) Staff: Sonny Sanders b. 2022-067 Authorizing a Voluntary Annexation Pursuant to Section 71.012 RSMo and Zoning Plan of RA-1 High Density Residential for 3.39 Acres in the 900 Block of Emily Ln. (Lester) Staff: Sonny Sanders c. 2022-068 Authorizing a $244,195 Construction Contract with Sam Gaines Construction, Inc. for the Concrete Street Repair Project (Fitzwater) Staff: Matt Morasch 13. BILLS PENDING a. 2022-065 Authorizing a Transportation Alternatives Funds Program Agreement with MoDOT for the Construction of Enhanced Crosswalks at the Intersection of the Greenway Trail at Southwest Blvd. and at Lafayette St. (Fitzwater) Staff: Matt Morasch 14. INFORMAL CALENDAR a. 2022-052 Adopting the 2022-2023 City Operating Budget (Hensley) Staff: Shiela Pearre (Expires after the October 17, 2022 City Council Meeting) 15. RESOLUTIONS 16. PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS – (All individuals will be limited to 3 minutes without exception. All presentations shall be made from the podium unless other accommodation is requested and granted.) 17. COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS 18. NEW BUSINESS a. Capitol Avenue Update – 407 E. Capitol Ave. (Ryan Moehlman) 19. UNFINISHED BUSINESS 20. ADJOURN i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. NOTICE OF MEETING AND CITY COUNCIL AGENDAi CITY COUNCIL WORK SESSION City of Jefferson, Missouri 320 E. McCarty St. City Council Chambers MONDAY, OCTOBER 3, 2022 5:45 P.M. AGENDA 1. Discussion of October 3, 2022 City Council Meeting Agenda Items 2. Adjournment i Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Please allow three business days to process the request. Proc(amation WHEREAS, Historically Black College and University (HBCU) week was designated by Gov. Mike Parson's signature of SB 718 on June 16, 2022, for the purpose of "bringing awareness and deserved recognition to these institutions"; and WHEREAS, the designation aligns with the 2022 National HBCU Week and the White House Initiative on Advancing Educational Equity, Excellence, and Economic Opportunity through Historically Black Colleges and Universities; and WHEREAS, Missouri's designated HBCU Week recognizes the importance of the state's two HBCUs in providing education opportunities for minority populations, as well as career and technical training for a broad segment of Missourians; and WHEREAS, Missouri's two HBCUs represent a critical nexus between the past, present, and future of education and empowerment for underrepresented populations. first -generation college students, communities in need of economic opportunities and workforce development ; and WHEREAS, HBCU Week recognizes these institutions' hard work and dedication to advancing diversity, equity, and inclusion as an integral part of Missouri's culture and history. NOW, THEREFORE, I, Carrie Tergin, Mayor of the City of Jefferson. do hereby proclaim September 19 through 23, 2022 as Jefferson City 7RBCU'Week and call upon all citizens of Jefferson City to recognize and honor Missouri's HBCU's for the contributions they make in the lives of our children, citizens, and the broader Jefferson City community. Atte. Mayor v llV De ' t City Clerk L CITY COUNCIL “PRE-MEETING” WORK SESSION, SEPTEMBER 19, 2022 CALL TO ORDER In Mayor Carrie Tergin’s absence, Mayor Pro Tempore Ron Fitzwater called the September 19, 2022 City Council “Pre-Meeting” to order at 5:46 P.M. to review the agenda. ATTENDANCE The following Councilmembers were present when the meeting convened: Present: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward Absent: Wiseman DISCUSSION OF AGENDA ITEMS Councilmember Hensley will lead the prayer. Miscellaneous - A Project Homeless Connect Proclamation will be presented to representatives from the organization. Public Hearings - Eric Barron, City Planning Manager, will present the bill. The applicant of the PUD amendment will be in attendance. Appointments - Gail Strope, Human Resources Director, will present the recommended appointments. Presentation from Staff, Consultants & Invited Guests - RKG Associates will be attending via W ebEx to present the Housing Needs Assessment findings. - City Attorney Ryan Moehlman will present a Capitol Avenue Update. Lincoln University Student Representative - Student Representative Octavia Ailsworth will be in attendance to announce upcoming Lincoln University events. Consent Agenda - There were no questions at this time. Bills Introduced - City Staff presented their introduced bill. CITY COUNCIL “PRE-MEETING” WORK SESSION, SEPTEMBER 19, 2022 Bills Pending - City Staff presented their pending bills. Informal Calendar - The bill sponsor, Councilmember Hensley intends to leave the bill on the informal calendar until the budget is passed out of the Budget Committee. Councilmember Wiseman arrived to the meeting at 5:52 P.M. Resolutions - City Staff presented their respective resolutions. ADJOURNMENT The meeting adjourned at 5:55 P.M. 1 REGULAR COUNCIL MEETING, SEPTEMBER 19, 2022 CALL TO ORDER In Mayor Carrie Tergin’s absence, Mayor Pro Tempore Ron Fitzwater called the September 19, 2022 City Council meeting to order at 6:01 P.M. ROLL CALL The f ollowing Councilmembers were present for roll-call: Present: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Absent: None ADOPTION OF THE AGENDA Councilmember Kemna motioned and Councilmember Schreiber seconded the motion to adopt the agenda. The motion passed unanimously. MISCELLANEOUS AGENDA ITEMS Mayor Pro Tempore Fitzwater presented the Project Homeless Connect proclamation to committee co-chairs, Karen Taylor and Melissa Lee. They announced the Project Homeless Connect event date, September 30th from 10:00 A.M. to 2:00 P.M. Volunteers are needed. More information can be found at JCMO-PHC.org/volunteers. PUBLIC HEARINGS a. Approving a PUD Plan Amendment for Property Located at 311 Bolivar St., to Change the Number and Orientation of Parking Spaces Adjacent to Wall Way i. Associated Pending Bill 2022-061 A brief Staff presentation was made by Eric Barron, City Planning Manager Property Owner Jeff Schaeperkoetter requested a longer period of time to speak in favor of the bill. The original time allotted for opening remarks by the applicant or proponent of the bill is ten minutes. Councilmember Hensley motioned to allot 30 minutes to Mr. Schaeperkeotter to speak on the bill. Councilmember Schreiber seconded the motion. The motion passed unanimously by voice-vote. Mr. Schaeperkoetter proceeded to speak in favor of the bill. Mr. Wayne Lee then spoke in favor of the bill. There being no one else to speak on the bill, Mayor Pro Tempore Fitzwater declared the evidentiary portion of the public hearing concluded . 2022-061 sponsored by Councilmember Lester 2 REGULAR COUNCIL MEETING, SEPTEMBER 19, 2022 AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI APPROVING A PUD PLAN AMENDMENT FOR PROPERTY LOCATED AT 311 BOLIVAR STREET. Bill 2022-061 was read third time by title, placed on final passage, and failed by the following roll-call vote. Aye: Fitzwater, Hensley, Kemna, Schreiber, Ward Nay: Deeken, Lester, Spencer, Spicer, Wiseman Mayor Tergin was not in attendance to break the tie; therefore, the bill did not pass. Councilmember Hensley motioned and Councilmember Spencer motioned to refund Mr. Schaeperkoetter the full amount of his PUD application fee. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: Lester APPOINTMENTS BY THE MAYOR Human Resources Director Gail Strope presented the recommended appointments to the following boards and commissions: Board or Commission Recommended Appointment New Term Expires Term Full/Partial Board of Adjustment Jim Crabtree Sept 2027 Full Adam Cartwright Sept 2023 ALT Roy Michael Sept 2023 ALT Michael Eichner Sept 2023 ALT Police Personnel Board Troy Pinkerton Jan 2023 Partial Councilmember Schreiber motioned and Councilmember Spicer seconded the motion to approve the above recommended appointments. The motion passed u nanimously. PRESENTATIONS FROM STAFF, CONSULTANTS & INVITED GUESTS a. Eric Halvorson and Erik Woyciesjes from RKG Associates presented their Housing Needs Assessment Finds. The presentation has been added to the packet. There were no City Council questions at this time. b. City Attorney Ryan Moehlman presented a Capitol Avenue Update. Mr. Moehlman anticipates a consultant presentation on the structural analysis findings of the Capitol Avenue and surrounding area properties at the October 17th City Council meeting. Based on the findings, City Council will need to decide by January 6, 2023, which properties should be demolished. City Staff is working on listing the findings on the 3 REGULAR COUNCIL MEETING, SEPTEMBER 19, 2022 City’s website in the next day or two. Parties who have expressed interest in the properties will also be notified of the findings. ANNOUNCEMENTS BY MAYOR, COUNCIL, AND STAFF City Council committee announcements: • Committee on Administration – The next meeting is October 5th, 7:30 A.M. in the Boone-Bancroft Room. • Finance Committee – There is no September meeting. The next Budget Committee meetings are September 22nd, 26th, and 29th as needed, 5:30 P.M. in City Council Chambers. • Public Safety Committee – There were no announcements at this time. • Public Works & Planning Committee –The next meeting is October 13th, 7:30 A.M. in Council Chambers. City Staff announcement: • The CAMPO Directors meeting is this Wednesday at noon, in the Boone- Bancroft Room. The meeting will also be available to attend via WebEx. LINCOLN UNIVERSITY STUDENT REPRESENTATIVE UPDATE Octavia Ailsworth announced upcoming University events. The announcements have been added to the packet. PRESENTATIONS FROM THE GALLERY ON SPECIFIC BILLS OR RESOLUTIONS There were no presentations at this time. CONSENT AGENDA a. Minutes of City Council Meetings: September 6, 2022 b. Minutes of Budget Meetings: September 1, 8, and 12, 2022 c. Declaring Certain City-Owned Personal Property Surplus and Authorizing Disposition by Sale through Auction – Public Works Mower with Blade and Snow Blower d. Authorizing a $28,470 Contract with Mid-Missouri Earth Movers LLC for the Demolition of the Dangerous Building Located at 307 Jackson St. Councilmember Kemna motioned and Councilmember Lester seconded the motion to approve the above items on the Consent Agenda. The motion passed unanimously. BILLS INTRODUCED 2022-065 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE MISSOURI 4 REGULAR COUNCIL MEETING, SEPTEMBER 19, 2022 HIGHWAYS AND TRANSPORTATION COMMISSION FOR TRANSPORTATION ALTERNATIVE PROGRAM FUNDS. BILLS PENDING 2022-058 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION PERTAINING TO THE ROLES AND RESPONSIBILITIES FOR SIGNING INSTALLED AND MAINTAINED BY THE APPLICANT AS PART OF THE JC LOOP WAYFINDING PROJECT. Bill 2022-058 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16276: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None 2022-059 sponsored by Councilmember Hensley AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH CENTRAL BANK OF JEFFERSON CITY, MISSOURI, FOR BANKING SERVICES. Bill 2022-059 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16277: Aye: Deeken, Fitzwater, Hensley, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None Abstain: Kemna (Personal Conflict of Interest due to Employment with Central Bank) 2022-061 Taken Up Under 5(a.) 2022-062 sponsored by Councilmember Fitzwater AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A $233,951 AGREEMENT WITH THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION FOR METROPOLITAN TRANSPORTATION PLANNING SERVICES FOR THE PERIOD OF NOVEMBER 1, 2022 TO OCTOBER 31, 2023, REFLECTING CONSOLIDATED PLANNING GRANT (CPG) FUNDS AS APPROVED IN THE CAMPO FY 2023 UNIFIED PLANNING WORK PROGRAM. 5 REGULAR COUNCIL MEETING, SEPTEMBER 19, 2022 Bill 2022-062 was read third time by title, placed on final passage, and passed by the following roll-call vote as Ordinance 16278: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None INFORMAL CALENDAR 2022-052 sponsored by Councilmember Hensley AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, ADOPTING A BUDGET AND PERSONNEL CLASSIFICATION PLAN FOR THE CITY FOR THE PERIOD OF NOVEMBER 1, 2022, TO OCTOBER 31, 2023, AND APPROPRIATING MONEY IN THE CITY TREASURY TO PAY THE COST OF OPERATING THE CITY GOVERNMENT DURING THAT PERIOD IN ACCORDANCE WITH THE BUDGET. Councilmember Hensley requested the bill remain on the informal calendar until the budget is passed out of the Budget Committee. The bill expires after the October 17 th City Council meeting. RESOLUTIONS RS2022-24 sponsored by Councilmember Fitzwater A RESOLUTION ACCEPTING AMERICAN RESCUE PLAN ACT (ARPA) FUNDS FROM THE FEDERAL TRANSIT ADMINISTRATION (FTA) Matt Morasch, Director of Public Works, presented the resolution. Councilmember Fitzwater motioned to adopt RS2022-24. Councilmember Spencer seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None RS2022-25 sponsored by Councilmember Fitzwater A RESOLUTION ACCEPTING GRANT FUNDS FROM THE FEDERAL TRANSIT ADMINISTRATION (FTA) Matt Morasch, Director of Public Works, presented the resolution. Councilmember Schreiber motioned to adopt RS2022-25. Councilmember Spicer seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman 6 REGULAR COUNCIL MEETING, SEPTEMBER 19, 2022 Nay: None RS2022-26 sponsored by Councilmember Wiseman A RESOLUTION AUTHORIZING ANTHEM AND SUN LIFE TO PROVIDE GROUP HEALTH INSURANCE Gail Strope, Director of Human Resources, presented the resolution. Councilmember Kemna motioned to adopt RS2022-26. Councilmember Spicer seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None RS2022-27 sponsored by Councilmember Wiseman A RESOLUTION AUTHORIZING PRINCIPAL FOR GROUP VISION INSURANCE Gail Strope, Director of Human Resources, presented the resolution. Councilmember Ward motioned to adopt RS2022-27. Councilmember Lester seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None RS2022-28 sponsored by Councilmember Wiseman A RESOLUTION AUTHORIZING SUN LIFE FINANCIAL FOR BASIC, SUPPLEMENTAL, AND DEPENDENT LIFE; AD&D; LONG TERM DISABILITY; ACCIDENT; HOSPITAL INDEMNITY AND CRITICAL ILLNESS INSURANCES Gail Strope, Director of Human Resources, presented the resolution. Councilmember Spencer motioned to adopt RS2022-28. Councilmember Spicer seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None PRESENTATIONS FROM THE GALLERY ON OTHER TOPICS There were no presentations at this time. 7 REGULAR COUNCIL MEETING, SEPTEMBER 19, 2022 COUNCIL AND STAFF DISCUSSION OF PRESENTATION TOPICS There was no discussion at this time. NEW BUSINESS There was no new business at this time. APPROVAL OF SEPTEMBER 6, 2022 CLOSED SESSION MINUTES A motion was made by Councilmember Wiseman, seconded by Councilmember Lester to approve the September 6, 2022 Closed Session Minutes. The minutes were adopted by the following roll-call vote: Aye: Deeken, Fitzwater, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, and Wiseman Nay: None UNFINISHED BUSINESS There was no unfinished business at this time. ADJOURNMENT A motion to adjourn was made by Councilmember Wiseman, seconded by Councilmember Spicer, and approved unanimously at 8:45 P.M. MINUTES OF THE BUDGET COMMITTEE MEETING SEPTEMBER 22, 2022 CALL TO ORDER The Budget Committee Meeting of September 22, 2022 was convened at 5:31 P.M. by Councilmember Jon Hensley, Finance Committee Chair. ROLL CALL The following Council Members were present when the meeting convened: Present: Deeken, Fitzwater*, Hensley, Lester, Spencer, and Ward Absent: Kemna, Schreiber, Spicer, and Wiseman *Participated via WebEx COMMITTEE DISCUSSION OF BUDGET Chairman Hensley opened the floor for discussion. He anticipates Monday, September 26th as the last Budget Committee meeting. The meeting may run over the 1 ½ hour time allotment to finalize the budget. Chairman Hensley then made adjustments to the parking lot specifically related to the Public Safety Tax and the 2% Compression Pool. Councilmember Lester suggested allocating 15% of Public Safety employees’ holiday pay from the Public Safety tax since the only cost of the Juneteenth holiday is Public Safety holiday pay.** Councilmember Lester then proposed additional planning positions due to the increase in grant funded programs and the workload associated with those programs. Councilmember Ward asked Neighborhood Services Manager Rachel Senzee the amount of grants the department was handling. Ms. Senzee said the total amount in projects is $14.7 million with about $800,000 of City match. Councilmember Spencer is hesitant to add new positions at this time. Councilmember Fitzwater said that while he agrees with Councilmember Spencer’s hesitation, it’s important to look at the planning needs of the department with the increase in grant funded programs. **See attached updated parking lot and Councilmember’s Lester holiday pay recommendation. PUBLIC COMMENTS There were no public comments at this time. OTHER BUSINESS Director of Finance and I.T. Shiela Pearre said she will be out of town for the next Budget Committee meeting and City Council meeting, but she will be attending via WebEx. City Administrator Steve Crowell informed the Budget Committee that if the compost contract is cancelled, there is a 6 month notification of cancellation deadline. He also informed the Budget Committee of supplemental bills that will be brought to City Council to close out FY2022. ADJOURNMENT The meeting adjourned at 6:20 P.M. FY23 Proposed Revenue Budget $ 37,952,252.44 Revenue minus Expenses FY23 Proposed Expense Budget $ 37,944,141.67 $ 8,110.77 Revenue Changes Proposed Comments 1 Federal Grants - ARPA $ 417,591.00 10-100-430012 2 Additional interest income $ 70,000.00 10-100-470010 3 Remove transfer from Public Safety for Juneteenth $ (81,088.67)see public safety parking lot 4 Hensley - Add 10% of annual holiday pay cost $ 89,198.00 see public safety parking lot 5 Remove transfer from Public Safety for health/dental increases $ (169,849.02)see public safety parking lot 6 Hensley - Add transfer from Public Safety for health/dental increases $ 169,849.02 see public safety parking lot 7 Hensley - Add transfer from Public Safety for Police Sergeant $ 100,305.00 see public safety parking lot 8 Hensley - Add transfer from Public Safety for IAFF allocation $ 787,625.00 see public safety parking lot 9 Hensley - Add transfer from Public Safety for possible fire command staff allocation $ 50,000.00 see public safety parking lot 10 Hensley - Add transfer from Public Safety for public safety compression pool $ 164,942.00 see public safety parking lot 11 Hensley - Add transfer from Public Safety for portion of PD grant manager position $ 40,749.00 see public safety parking lot 12 Total Revenue Changes $ 1,639,321.33 Expense Changes Proposed Comments 1 Mayor & Council - office supplies $ (615.00)10-110-513010 2 City Administrator - office supplies $ (225.00)10-140-513010 3 City Attorney - office supplies $ (450.00)10-150-513010 4 City Attorney - dues & pubs $ (3,000.00)10-150-520030 5 City Attorney - prof services $ (3,000.00)10-150-522020 6 Municipal Court - professional services $ (1,500.00)10-160-522020 7 Human Resources - oper supplies $ (240.00)10-170-517010 8 Human Resources - dues & pubs $ (300.00)10-170-520030 9 Human Resources - training & educ $ (1,566.00)10-170-520070 10 Human Resources - prof services $ (900.00)10-170-522020 11 Finance - postage $ (3,000.00)10-180-511020 12 Finance - office supplies $ (450.00)10-180-513010 13 Finance - oper supplies $ (1,290.00)10-180-517010 14 Finance - dues & pubs $ (690.00)10-180-520030 15 Finance - training & educ $ (2,100.00)10-180-520070 16 Non-departmental - awards program $ (1,800.00)10-185-503010 17 Non-departmental - misc $ (1,200.00)10-185-550010 18 ITS - training & educ $ (3,000.00)10-190-520070 19 Mayor & Council - salary-elected official $ (6,592.50)10-110-501010 20 Police - gas $ (35,000.00)10-300-514010 21 Police - prof services $ (1,000.00)10-300-522020 22 Fire - gas $ (15,000.00)10-400-514010 23 Fire - training & educ $ (3,000.00)10-400-520070 24 PPS Admin - gas $ (6,000.00)10-520-514010 25 PPS Admin - prof services $ (2,000.00)10-520-522020 26 PPS Bldg Regs - dues & pubs $ (1,000.00)10-534-520030 27 PPS Bldg Regs - training & educ $ (2,000.00)10-534-520070 28 PW CM - office supplies $ (500.00)10-535-513010 29 PW CM - small tools $ (2,000.00)10-535-514030 30 PW CM - oper supplies $ (2,000.00)10-535-517010 31 PW CM - training & educ $ (500.00)10-535-520070 32 PW CM - veh & equip parts $ (60,000.00)10-535-541010 33 PW Admin - training & educ $ (1,000.00)10-540-520070 34 PW Engineering - dues & pubs $ (1,000.00)10-541-520030 35 PW Engineering - training & educ $ (1,000.00)10-541-520070 36 PW Streets - advertising $ (500.00)10-542-511010 37 PW Streets - chemicals $ (10,000.00)10-542-514020 38 PW Streets - prof services $ (3,000.00)10-542-522020 39 PW Streets - repairs-stop/street lights $ (10,000.00)10-542-542010 40 PW Streets - clothing $ (2,000.00)10-542-546010 41 Compost services $ 82,321.70 10-532-524030 42 Hensley - remove compost services $ (82,321.70)10-532-524030 43 Economic development $ 35,000.00 10-185-527020 44 PD Sr Mgmt Analyst/Grants Manager $ 73,096.80 10-300 personnel services 45 PD locker room renovations $ 220,635.00 10-995 ARPA 46 Demolitions $ 80,000.00 10-995 ARPA 47 Fire shift supervisor vehicle $ 67,456.00 10-995 ARPA 48 Streets concrete core drill $ 4,000.00 10-995 ARPA 49 Streets replacement street lights $ 12,000.00 10-995-ARPA 50 2 HR laptops $ 3,500.00 10-995-ARPA 51 Cemetary repairs $ 15,000.00 10-995-ARPA 52 Cemetary repairs $ 15,000.00 10-995-ARPA 53 Hensley - add Police Sergeant $ 100,305.00 10-300 personnel services - see public safety parking lot 54 Hensley - add IAFF increases $ 787,625.00 10-400 personnel services - see public safety parking lot 55 Hensley - add possible fire command staff increases $ 50,000.00 10-400 personnel services - see public safety parking lot 56 Hensley - add public safety compression pool $ 164,942.00 personnel services - see public safety parking lot 57 Hensley - add compression pool for general fund & airport/transit subsidy $ 193,069.26 10-185-501020 58 59 60 61 62 63 64 65 Total Expense Changes $ 1,631,210.56 Adjustments $ 8,110.77 FY23-General Fund Parking Lot FY23 Proposed Revenue Budget $ 12,719,156.01 Revenue minus Expenses FY23 Proposed Expense Budget $ 12,719,156.01 $ - Revenue Changes Proposed Comments 1 Addt'l to fund balance $ (67,500.00)21-210-495995 2 Transfer from fund balance $ 65,188.39 21-210-495995 3 4 5 Total Revenue Changes $ (2,311.61) Expense Changes Proposed Comments 1 Training & educ correction - golf $ (67,500.00)21-230-520070 2 Hensley - compression pool $ 65,188.39 3 4 5 6 7 8 9 10 Total Expense Changes $ (2,311.61) Adjustments $ - FY23 Parks Parking Lot FY23 Proposed Revenue Budget $ 2,130,480.00 Revenue minus Expenses FY23 Proposed Expense Budget $ 2,130,480.00 $ - Revenue Changes Proposed Comments 1 Transfer From Fund Balance $ 835,595.00 45-100-495995 2 3 4 5 Total Revenue Changes $ 835,595.00 Expense Changes Proposed Comments 1 Remove Fire Hose Replacement $ (100,835.00)45-990-575002 2 Remove CM light duty truck $ (46,000.00)45-990-585000 3 Remove Street 1-ton heavy duty truck $ (80,000.00)45-990-585001 4 Remove Street 1-ton heavy duty truck $ (80,000.00)45-990-585001 5 Add PD vehicle $ 47,410.00 45-990-575021 6 Add PD vehicle $ 47,410.00 45-990-575021 7 Add PD vehicle $ 47,410.00 45-990-575021 8 Add Fire ballistic protection $ 30,200.00 45-990-575002 9 Add IT data storage $ 275,000.00 45-990-578051 10 Add Fire future fleet replacement $ 250,000.00 45-990-575004 11 Add PD body camera grant matching $ 445,000.00 45-990-575019 12 13 14 15 Total Expense Changes $ 835,595.00 Adjustments $ - FY23 Sales Tax G (45) Prk Lot FY23 Proposed Revenue Budget $ 5,613,164.01 Revenue minus Expenses FY23 Proposed Expense Budget $ 5,613,164.01 $ - Revenue Changes Proposed Comments 1 Additional CIP sales tax revenue $ 1,150,000.00 46-100-400010 2 Addt'l to Sales Tax H fund balance $ (1,150,000.00)46-100-495995 3 4 5 Total Revenue Changes $ - Expense Changes Proposed Comments 1 2 3 4 5 6 7 8 9 10 Total Expense Changes $ - Adjustments $ - FY23 Sales Tax H (46) Prk Lot FY23 Proposed Revenue Budget $ 2,954,696.29 Revenue minus Expenses FY23 Proposed Expense Budget $ 2,954,696.29 $ - Revenue Changes Proposed Comments 1 Additional Public Safety sales tax revenue $ 575,000.00 55-100-400010 2 Hensley - Addt'l to PST fund balance $ (123,269.67)($297,034.04) already in Mayor's budget 3 4 5 Total Revenue Changes $ 451,730.33 Expense Changes Proposed Comments 1 Remove Body Cameras $ (700,000.00)55-990-575009 2 Police Sergeant $ 100,305.00 55-700-590030 3 Hensley - IAFF Allocation $ 787,625.00 $273,000 in early increases is included in mayor's budget - 55-700-590030 4 Hensley - Possible Fire command staff allocation $ 50,000.00 55-700-590030 5 Remove Juneteenth holiday $ (81,088.67)55-700-590030 6 Hensley - 10% of annual holiday pay cost $ 89,198.00 55-700-590030 7 Remove health/dental increase $ (169,849.02)55-700-590030 8 Hensley - leave health/dental increase $ 169,849.02 55-700-590030 9 Hensley - public safety compression pool $ 164,942.00 55-700-590030 10 Hensley - PD grant manager position $ 40,749.00 55-700-590030 11 12 13 14 15 Total Expense Changes $ 451,730.33 Adjustments $ - FY23 Pub Safety Tax (55) Prk Lo FY23 Proposed Revenue Budget $ 378,431.16 Revenue minus Expenses FY23 Proposed Expense Budget $ 378,431.16 $ - Revenue Changes Proposed Comments 1 2 3 4 5 Total Revenue Changes $ - Expense Changes Proposed Comments 1 2 3 4 5 6 7 8 9 10 Total Expense Changes $ - Adjustments $ - FY23 Airport Parking Lot FY23 Proposed Revenue Budget $ 1,059,274.61 Revenue minus Expenses FY23 Proposed Expense Budget $ 1,059,274.61 $ - Revenue Changes Proposed Comments 1 Transfer from fund balance $ 8,191.29 62-100-495995 2 3 4 5 Total Revenue Changes $ 8,191.29 Expense Changes Proposed Comments 1 Hensley - compression pool $ 8,191.29 2 3 4 5 6 7 8 9 10 Total Expense Changes $ 8,191.29 Adjustments $ - FY22 Parking Parking Lot FY23 Proposed Revenue Budget $ 2,807,999.75 Revenue minus Expenses FY23 Proposed Expense Budget $ 2,807,999.75 $ - Revenue Changes Proposed Comments 1 2 3 4 5 Total Revenue Changes $ - Expense Changes Proposed Comments 1 2 3 4 5 6 7 8 9 10 Total Expense Changes $ - Adjustments $ - FY23 Transit Parking Lot FY23 Proposed Revenue Budget $ 11,236,284.31 Revenue minus Expenses FY23 Proposed Expense Budget $ 11,236,284.31 $ - Revenue Changes Proposed Comments 1 Transfer from fund balance $ 47,328.12 64-100-495995 2 3 4 5 Total Revenue Changes $ 47,328.12 Expense Changes Proposed Comments 1 Hensley - compression pool $ 47,328.12 2 3 4 5 6 7 8 9 10 Total Expense Changes $ 47,328.12 Adjustments $ - FY23 WW Parking Lot Pay/Holiday # Holidays Total Holiday Pay 15% 81,088.67$ 11 891,975.37$ 133,796$ MINUTES OF THE BUDGET COMMITTEE MEETING SEPTEMBER 26, 2022 CALL TO ORDER The Budget Committee Meeting of September 26, 2022 was convened at 5:30 P.M. by Councilmember Jon Hensley, Finance Committee Chair. ROLL CALL The f ollowing Council Members were present when the meeting convened: Present: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, and Ward Absent: Fitzwater and Wiseman COMMITTEE DISCUSSION OF BUDGET Chairman Hensley opened the floor for discussion. Councilmember Wiseman arrived to the meeting at 5:31 P.M. Chairman Hensley summarized his adjustments to the parking lot specifically related to the Public Safety Tax and the 2% Compression Pool. After reviewing Councilmember Lester’s proposal from last week, allocating 15% of Public Safety employees’ holiday pay from the Public Safety tax since the only cost of the Juneteenth holiday is Public Safety holiday pay, Councilmember Hensley agreed with the 15% allocation. Councilmember Spencer asked if there is a way to track the expenses allocated to the Public Safety tax going forward. City Administrator Steve Crowell informed Councilmembers that Shiela Pearre, Finance and I.T. Director was joining the meeting by phone. He also addressed Councilmember Spencer’s concern, reminding Councilmembers that the Public Safety Tax line items are tracked in t he budget which will be presented each year to City Council and in monthly financial reports presented to the Finance Committee. Councilmember Spencer expressed the importance of “pumping the breaks” on spending additional dollars with the Public Safety ta x other than what has been allocated in the budget process. Councilmember Deeken asked if there is a way to instruct future City Councils to not allocate additional expenses to the Public Safety tax, other than what has been approved during this current budget process. City Attorney said that can not be done without a change to the City Charter. Mr. Crowell said the intent of this City Council’s use of the Public Safety tax funds can be documented in the minutes. Councilmember Spencer asked if the City Council could define “Public Safety” as it relates to the Public Safety tax. Mr. Moehlman said that can certainly be done; however, future City Councils can also amend the definition. Councilmember Hensley motioned and Councilmember Lester seconded the motion to approve the Public Safety Tax parking lot modifications, 2% Compression Pool, and 15% Juneteenth holiday pay which includes benefits. MINUTES OF THE BUDGET COMMITTEE MEETING SEPTEMBER 26, 2022 The motion passed by the following roll-call vote: Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, Wiseman Nay: None Absent: Fitzwater *See attached updated parking lot. Councilmember Lester then reviewed his revisions to Councilmember Hensley’s modifications and his new modifications to the parking lot. Councilmember Hensley had proposed reducing the Mayor and City Council Salary and Postage for the Finance Department. Councilmember Lester eliminated those reductions, deferring to the Mayor’s budget for those line items. The only two new positions funded through the budget is the Police Sargent dedicated to the body camera program and the Police Department grant position. Mr. Crowell reminded City Council of several supplemental bills that will be presented at future City Council meetings including gas and parts. Councilmember Spencer requested the final reserve fund balance after the parking lot adjustments have been made and the budget presented at City Council for the final vote. Councilmember Lester motioned to approve his revisions to Councilmember Hensley’s modifications and new modifications to the parking lot. Councilmember Hensley seconded the motion. The motion passed by the following roll-call vote: Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, Wiseman Nay: None Absent: Fitzwater *See attached updated parking lot. Councilmember Wiseman motioned to approved the budget as amended. Councilmember Spicer seconded the motion. The motion passed by the following roll - call vote: Aye: Deeken, Hensley, Kemna, Lester, Schreiber, Spencer, Spicer, Ward, Wiseman Nay: None Absent: Fitzwater PUBLIC COMMENTS There were no public comments at this time. OTHER BUSINESS Councilmember Lester would like to address the following at a future Finance Committee meeting and/or City Council meeting: administrative chargeback fees study, low planning staff to manage an increase in grant funded programs, a use tax, and the City’s reserve fund balance. Councilmember Spencer would like to see a monthly MINUTES OF THE BUDGET COMMITTEE MEETING SEPTEMBER 26, 2022 financial report summary presented at one or both of the regular scheduled, monthly City Council meetings. Councilmember Spencer also asked for an update on the Evergreen Study. Human Resources Director Gail Strope said that Evergreen has provided a very rough draft. Ms. Strope replied to Evergreen with clean -up suggestions and questions. Evergreen has not been very responsive throughout the process. Councilmember Spencer requested that once the study is presentable, he would like Staff to provide it to City Council prior to City Council packet distribution and the corresponding City Council meeting. Mayor Carrie Tergin thanked City Council and City Staff for the amount of work and time dedicated to the FY2023 budget. She noted in her time as Mayor, this budget has gone through the most revisions and meetings compared to year’s past. Chairman Hensle y also thanked the Mayor, fellow Councilmembers and City Staff for their work on the City’s FY2023 budget. Councilmember Spencer appreciated the collaboration as well. He suggested in future years, there be more collaboration before the budget reaches City Council. Mayor Tergin said if that is the case, it should be outlined in writing since the Charter outlines the budget process. ADJOURNMENT The meeting adjourned at 6:02 P.M. FY23 Proposed Revenue Budget $ 37,996,850.75 Revenue minus Expenses FY23 Proposed Expense Budget $ 37,996,179.17 $ 671.58 Revenue Changes Proposed Comments 1 Federal Grants - ARPA $ 417,591.00 10-100-430012 2 Additional interest income $ 70,000.00 10-100-470010 3 Remove transfer from Public Safety for Juneteenth $ (81,088.67)see public safety parking lot 4 Hensley - Add 10% of annual holiday pay cost $ 89,198.00 see public safety parking lot 5 Lester - Addt'l 5% of annual holiday pay cost $ 44,598.31 see public safety parking lot 6 Remove transfer from Public Safety for health/dental increases $ (169,849.02)see public safety parking lot 7 Hensley - Add transfer from Public Safety for health/dental increases $ 169,849.02 see public safety parking lot 8 Hensley - Add transfer from Public Safety for Police Sergeant $ 100,305.00 see public safety parking lot 9 Hensley - Add transfer from Public Safety for IAFF allocation $ 787,625.00 see public safety parking lot 10 Hensley - Add transfer from Public Safety for possible fire command staff allocation $ 50,000.00 see public safety parking lot 11 Hensley - Add transfer from Public Safety for public safety compression pool $ 164,942.00 see public safety parking lot 12 Hensley - Add transfer from Public Safety for portion of PD grant manager position $ 40,749.00 see public safety parking lot Total Revenue Changes $ 1,683,919.64 Expense Changes Proposed Comments 1 Mayor & Council - office supplies $ (615.00)10-110-513010 2 City Administrator - office supplies $ (225.00)10-140-513010 3 City Attorney - office supplies $ (450.00)10-150-513010 4 Lester - City Attorney - office supplies $ 225.00 10-150-513010 5 City Attorney - dues & pubs $ (3,000.00)10-150-520030 6 Lester - City Attorney - dues & pubs $ 1,500.00 10-150-520030 7 City Attorney - prof services $ (3,000.00)10-150-522020 8 Lester - City Attorney - prof services $ 1,500.00 10-150-522020 9 Municipal Court - professional services $ (1,500.00)10-160-522020 10 Human Resources - oper supplies $ (240.00)10-170-517010 11 Lester -Human Resources - oper supplies $ 120.00 10-170-517010 12 Human Resources - dues & pubs $ (300.00)10-170-520030 13 Human Resources - training & educ $ (1,566.00)10-170-520070 14 Lester-Human Resources - training & educ $ 783.00 10-170-520070 15 Human Resources - prof services $ (900.00)10-170-522020 16 Finance - postage $ (3,000.00)10-180-511020 17 Lester - Finance - postage $ 3,000.00 10-180-511020 18 Finance - office supplies $ (450.00)10-180-513010 19 Lester - Finance - office supplies $ 200.00 10-180-513010 20 Finance - oper supplies $ (1,290.00)10-180-517010 21 Lester - Finance - oper supplies $ 645.00 10-180-517010 22 Finance - dues & pubs $ (690.00)10-180-520030 23 Lester - Finance - dues & pubs $ 345.00 10-180-520030 24 Finance - training & educ $ (2,100.00)10-180-520070 25 Lester - Finance - training & educ $ 550.00 10-180-520070 26 Non-departmental - awards program $ (1,800.00)10-185-503010 27 Non-departmental - misc $ (1,200.00)10-185-550010 28 ITS - training & educ $ (3,000.00)10-190-520070 29 Lester - ITS - training & educ $ 1,500.00 10-190-520070 30 Mayor & Council - salary-elected official $ (6,592.50)10-110-501010 31 Lester - Mayor & Council - salary-elected official $ 6,592.50 10-110-501010 32 Police - gas $ (35,000.00)10-300-514010 33 Lester -Police - gas $ 5,162.00 10-300-514010 34 Police - prof services $ (1,000.00)10-300-522020 35 Fire - gas $ (15,000.00)10-400-514010 36 Fire - gas $ 3,275.00 10-400-514010 37 Fire - training & educ $ (3,000.00)10-400-520070 38 PPS Admin - gas $ (6,000.00)10-520-514010 39 Lester - PPS Admin - gas $ 1,975.00 10-520-514010 40 PPS Admin - prof services $ (2,000.00)10-520-522020 41 Lester - PPS Admin - prof services $ 1,000.00 10-520-522020 42 PPS Bldg Regs - dues & pubs $ (1,000.00)10-534-520030 43 Lester - PPS Bldg Regs - dues & pubs $ 500.00 10-534-520030 44 PPS Bldg Regs - training & educ $ (2,000.00)10-534-520070 45 Lester - PPS Bldg Regs - training & educ $ 1,000.00 10-534-520070 46 PW CM - office supplies $ (500.00)10-535-513010 47 PW CM - small tools $ (2,000.00)10-535-514030 48 Lester - PW CM - small tools $ 1,000.00 10-535-514030 49 PW CM - oper supplies $ (2,000.00)10-535-517010 50 Lester - PW CM - oper supplies $ 1,000.00 10-535-517010 51 PW CM - training & educ $ (500.00)10-535-520070 52 PW CM - veh & equip parts $ (60,000.00)10-535-541010 53 Lester -PW CM - veh & equip parts $ 30,000.00 10-535-541010 54 PW Admin - training & educ $ (1,000.00)10-540-520070 55 PW Engineering - dues & pubs $ (1,000.00)10-541-520030 56 Lester - PW Engineering - dues & pubs $ 500.00 10-541-520030 57 PW Engineering - training & educ $ (1,000.00)10-541-520070 58 Lester - PW Engineering - training & educ $ 500.00 10-541-520070 59 PW Streets - advertising $ (500.00)10-542-511010 60 Lester - PW Streets - advertising $ 250.00 10-542-511010 61 PW Streets - chemicals $ (10,000.00)10-542-514020 62 Lester - PW Streets - chemicals $ 5,000.00 10-542-514020 63 PW Streets - prof services $ (3,000.00)10-542-522020 64 Lester - PW Streets - prof services $ 1,500.00 10-542-522020 65 PW Streets - repairs-stop/street lights $ (10,000.00)10-542-542010 66 Lester - PW Streets - repairs-stop/street lights $ 5,000.00 10-542-542010 67 PW Streets - clothing $ (2,000.00)10-542-546010 68 Compost services $ 82,321.70 10-532-524030 69 Hensley - remove compost services $ (82,321.70)10-532-524030 70 Economic development $ 35,000.00 10-185-527020 71 PD Sr Mgmt Analyst/Grants Manager $ 73,096.80 10-300 personnel services 72 PD locker room renovations $ 220,635.00 10-995 ARPA 73 Demolitions $ 80,000.00 10-995 ARPA 74 Fire shift supervisor vehicle $ 67,456.00 10-995 ARPA 75 Streets concrete core drill $ 4,000.00 10-995 ARPA 76 Streets replacement street lights $ 12,000.00 10-995-ARPA 77 2 HR laptops $ 3,500.00 10-995-ARPA 78 Cemetary repairs $ 15,000.00 10-995-ARPA 79 Cemetary repairs $ 15,000.00 10-995-ARPA 80 Hensley - add Police Sergeant $ 100,305.00 10-300 personnel services - see public safety parking lot 81 Hensley - add IAFF increases $ 787,625.00 10-400 personnel services - see public safety parking lot 82 Hensley - add possible fire command staff increases $ 50,000.00 10-400 personnel services - see public safety parking lot 83 Hensley - add public safety compression pool $ 164,942.00 personnel services - see public safety parking lot 84 Hensley - add compression pool for general fund & airport/transit subsidy $ 193,069.26 10-185-501020 85 Lester - Mayor & Council - Dues & Publications $ (735.00) 86 Lester - City Manager - Dues & publications $ (300.00) 87 Lester - City Attorney - Training & Ed $ (900.00) 88 Lester - PPS Planning - Dues & Publications $ (1,500.00) 89 Lester - PW Admin - Gas $ (18,950.00) 90 Lester - PW Streets - Office Supplies $ (200.00) 91 92 Total Expense Changes $ 1,683,248.06 Adjustments $ 671.58 FY23-General Fund Parking Lot FY23 Proposed Revenue Budget $ 12,719,156.01 Revenue minus Expenses FY23 Proposed Expense Budget $ 12,719,156.01 $ - Revenue Changes Proposed Comments 1 Addt'l to fund balance $ (67,500.00)21-210-495995 2 Transfer from fund balance $ 65,188.39 21-210-495995 3 4 5 Total Revenue Changes $ (2,311.61) Expense Changes Proposed Comments 1 Training & educ correction - golf $ (67,500.00)21-230-520070 2 Hensley - compression pool $ 65,188.39 3 4 5 6 7 8 9 10 Total Expense Changes $ (2,311.61) Adjustments $ - FY23 Parks Parking Lot FY23 Proposed Revenue Budget $ 2,130,480.00 Revenue minus Expenses FY23 Proposed Expense Budget $ 2,130,480.00 $ - Revenue Changes Proposed Comments 1 Transfer From Fund Balance $ 835,595.00 45-100-495995 2 3 4 5 Total Revenue Changes $ 835,595.00 Expense Changes Proposed Comments 1 Remove Fire Hose Replacement $ (100,835.00)45-990-575002 2 Remove CM light duty truck $ (46,000.00)45-990-585000 3 Remove Street 1-ton heavy duty truck $ (80,000.00)45-990-585001 4 Remove Street 1-ton heavy duty truck $ (80,000.00)45-990-585001 5 Add PD vehicle $ 47,410.00 45-990-575021 6 Add PD vehicle $ 47,410.00 45-990-575021 7 Add PD vehicle $ 47,410.00 45-990-575021 8 Add Fire ballistic protection $ 30,200.00 45-990-575002 9 Add IT data storage $ 275,000.00 45-990-578051 10 Add Fire future fleet replacement $ 250,000.00 45-990-575004 11 Add PD body camera grant matching $ 445,000.00 45-990-575019 12 13 14 15 Total Expense Changes $ 835,595.00 Adjustments $ - FY23 Sales Tax G (45) Prk Lot FY23 Proposed Revenue Budget $ 5,613,164.01 Revenue minus Expenses FY23 Proposed Expense Budget $ 5,613,164.01 $ - Revenue Changes Proposed Comments 1 Additional CIP sales tax revenue $ 1,150,000.00 46-100-400010 2 Addt'l to Sales Tax H fund balance $ (1,150,000.00)46-100-495995 3 4 5 Total Revenue Changes $ - Expense Changes Proposed Comments 1 2 3 4 5 6 7 8 9 10 Total Expense Changes $ - Adjustments $ - FY23 Sales Tax H (46) Prk Lot FY23 Proposed Revenue Budget $ 2,999,294.60 Revenue minus Expenses FY23 Proposed Expense Budget $ 2,999,294.60 $ - Revenue Changes Proposed Comments 1 Additional Public Safety sales tax revenue $ 575,000.00 55-100-400010 2 Hensley - Addt'l to PST fund balance $ (78,671.36)($297,034.04) already in Mayor's budget 3 4 5 Total Revenue Changes $ 496,328.64 Expense Changes Proposed Comments 1 Remove Body Cameras $ (700,000.00)55-990-575009 2 Police Sergeant $ 100,305.00 55-700-590030 3 Hensley - IAFF Allocation $ 787,625.00 $273,000 in early increases is included in mayor's budget - 55-700-590030 4 Hensley - Possible Fire command staff allocation $ 50,000.00 55-700-590030 5 Remove Juneteenth holiday $ (81,088.67)55-700-590030 6 Hensley - 10% of annual holiday pay cost $ 89,198.00 55-700-590030 7 Lester - 5% addt'l of annual holiday pay cost $ 44,598.31 55-700-590030 8 Remove health/dental increase $ (169,849.02)55-700-590030 9 Hensley - leave health/dental increase $ 169,849.02 55-700-590030 10 Hensley - public safety compression pool $ 164,942.00 55-700-590030 11 Hensley - PD grant manager position $ 40,749.00 55-700-590030 12 13 14 15 Total Expense Changes $ 496,328.64 Adjustments $ - FY23 Pub Safety Tax (55) Prk Lo FY23 Proposed Revenue Budget $ 378,431.16 Revenue minus Expenses FY23 Proposed Expense Budget $ 378,431.16 $ - Revenue Changes Proposed Comments 1 2 3 4 5 Total Revenue Changes $ - Expense Changes Proposed Comments 1 2 3 4 5 6 7 8 9 10 Total Expense Changes $ - Adjustments $ - FY23 Airport Parking Lot FY23 Proposed Revenue Budget $ 1,059,274.61 Revenue minus Expenses FY23 Proposed Expense Budget $ 1,059,274.61 $ - Revenue Changes Proposed Comments 1 Transfer from fund balance $ 8,191.29 62-100-495995 2 3 4 5 Total Revenue Changes $ 8,191.29 Expense Changes Proposed Comments 1 Hensley - compression pool $ 8,191.29 2 3 4 5 6 7 8 9 10 Total Expense Changes $ 8,191.29 Adjustments $ - FY22 Parking Parking Lot FY23 Proposed Revenue Budget $ 2,807,999.75 Revenue minus Expenses FY23 Proposed Expense Budget $ 2,807,999.75 $ - Revenue Changes Proposed Comments 1 2 3 4 5 Total Revenue Changes $ - Expense Changes Proposed Comments 1 2 3 4 5 6 7 8 9 10 Total Expense Changes $ - Adjustments $ - FY23 Transit Parking Lot FY23 Proposed Revenue Budget $ 11,236,284.31 Revenue minus Expenses FY23 Proposed Expense Budget $ 11,236,284.31 $ - Revenue Changes Proposed Comments 1 Transfer from fund balance $ 47,328.12 64-100-495995 2 3 4 5 Total Revenue Changes $ 47,328.12 Expense Changes Proposed Comments 1 Hensley - compression pool $ 47,328.12 2 3 4 5 6 7 8 9 10 Total Expense Changes $ 47,328.12 Adjustments $ - FY23 WW Parking Lot PUBLIC HEARING/BILL SUMMARY BILL NO: 2022-066 SPONSOR: Councilmember Lester SUBJECT: Rezoning Property in the 1200 Block of West Stadium Boulevard from C-0 Office Commercial to C-2 General Commercial and from C-0/C-2 to RA-1, and Approving a Final Subdivision Plat of Ridgecrest Subdivision Section Three (Planning and Zoning Commission Case No . P22009) DATE INTRODUCED: PUBLIC HEARING: October 3, 2022 October 17, 2022 Staff Recommendation: Approve. Summary: Standard ordinance amending the Zoning Atlas and approving and accepting a final subdivision plat. Origin of Request: Property owner, through the Planning and Zoning Commission Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: SONNY SANDERS/Eric Barron Background Information : This bill would rezone a total of 0.83 acres (0 .61 acres from C-0 to C-2 and 0.22 acres from C-2/C-0 to RA-1) and approve a Fin al Subdivision Plat for Ridgecrest Subdivision Section Three . The purpose of the re zoning request is to permit a proposed veterinary clinic development on the property and align the residential/commercial zoning boundary along the subdivision lot lines . The Final Subdivision Plat proposes 3 commercial lots . Please see the attached planning division staff report for more information . Planning and Zoning Commission Review : The Planning and Zoning Commission reviewed the application for rezoning and final subdivision plat at their meeting of September 08, 2022. Both motions to recommend approval PASSED on votes of 5 in favor and 0 against. Public Notice: Standard public notice procedures were followed in advance of the Planning and Zoning Commission meeting and the City Council meetings. This includes (1) publication of the public notice agenda in the Jefferson City News Tribune 15 days in advance of the hearing on the case; (2) notification by letter to adjoining and affected property owners within 185 feet, and (3) posting of a sign at the property announcing the date and time of the hearing 10 to 15 days in advance of the hearing. Public Comment Received: No public comment has been received to date. Fiscal Information: $1,315.00 in application fees were received. Planning & Zoning Commission Recommendation: Approve. BILL NO. 2022-066 SPONSORED BY Councilmember Lester ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, CHANGING, AMENDING, AND MODIFYING THE ZONING MAP OF THE ZONING CODE OF THE CITY OF JEFFERSON, BY REZONING LAND LOCATED IN THE 1200 BLOCK OF WEST STADIUM BOULEVARD FROM C-O OFFICE COMMERCIAL AND C-2 GENERAL COMMERCIAL TO C-2 GENERAL COMMERCIAL AND RA-2 HIGH DENSITY RESIDENTIAL AND ACCEPTING AND APPROVING THE FINAL SUBDIVISION PLAT OF RIDGECREST SUBDIVISION SECTION THREE, A SUBDIVISION OF THE CITY OF JEFFERSON MISSOURI. WHEREAS, it appears that the procedures set forth in the zoning code relating to zoning have in all matters been complied with; and WHEREAS, the zoning ordinance requires consistency between the comprehensive plan and the zoning map. The proposed zoning change would comply with the Comprehensive Plan Future Land Use Plan Map; and WHEREAS, Twehous Excavating Company Inc., owner of the real estate hereinafter described, having submitted to the City Council a plat of said real estate, being located in Jefferson City, Cole County, Missouri, and described as: Part of the East Half of the Northwest Quarter of Section 14, Township 44 North, Range 12 West, in the City of Jefferson, Cole County, Missouri, more particularly described as follows: BEGINNING at the most easterly corner of Lot 93 of Ridgecrest Subdivision Section Two, as per plat of record in Plat Book 12, Page 913, Cole County Recorder's Office, being a point on the southwesterly right-of-way line of West Stadium Boulevard; thence along the southwesterly right-of-way line of West Stadium Boulevard the following courses: southeasterly, on a curve to the left having a radius of 1115.31 feet, an arc distance of 84.87 feet (Ch=S49°41'07"E, 84.85 feet); thence southeasterly, on a curve to the right having a radius of 1569.08 feet, an arc distance of 289.91 feet (Ch=S46°34'20"E, 289.50 feet); thence S41°16'45"E, 207.45 feet; thence southeasterly, on a curve to the left having a radius of 2342.00 feet, an arc distance of 472.14 feet (Ch=S47°03'16"E, 471.34 feet) to the most northerly corner of a tract of land as described in Book 712, page 067, Cole County Recorder's Office; thence leaving the southwesterly right -of- way line of West Stadium Boulevard, S37°10'12"W, along the northwesterly line of said tract described in Book 712, page 067, 181.00 feet to the most westerly corner thereof; thence N22°28'57"W, 68.83 feet; thence N53°44'31"W, 106.67 feet; thence N81°29'21"W, 86.01 feet; thence N44°55'35"W, 110.33 feet to a point on the southwesterly line of the second described tract in Book 552, page 324, Cole County Recorder's Office; thence N37°59'50"W, along said second described tract, 372.24 feet to the northwesterly corner thereof; thence N45°32'21"W, 356.94 feet to a corner on the boundary of said Lot 93 of Ridgecrest Subdivision Section Two; thence N44°21'46"E, along the southeasterly line of said Lot 93, 159.84 feet to the POINT OF BEGINNING. Containing in all 4.30 acres; and WHEREAS, it appears that said plat has been fully and properly signed and accepted by the owner of said subdivision, known and referred to as the Final Subdivision Plat of Ridgecrest Subdivision, Section Three. That all taxes have been paid, that in all respects the requirements of Chapter 445, RSMo, entitled "Plats" have been fully complied with by the owner of said subdivision, and that in all respects the requirements of the Planning and Zoning Commission of the City of Jefferson, Missouri, relating to plats and subdivisions have been complied with. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The following described real estate is rezoned from C-O Office Commercial to C-2 General Commercial: Part of the East Half of the Northwest Quarter of Section 14, Township 44 North, Range 12 West, in the City of Jefferson, Cole County, Missouri, more particularly described as follows: From the most easterly corner of Lot 93 of Ridgecrest Subdivision Section Two, as per plat of record in Plat Book 12, Page 913, Cole County Recorder's Office, being a point on the southwesterly right-of-way line of West Stadium Boulevard; thence along the southwesterly right-of-way line of West Stadium Boulevard the following courses: southeasterly, on a curve to the left having a radius of 1115.31 feet, an arc distance of 84.87 feet (Ch=S49°41'07"E, 84.85 feet); thence southeasterly, on a curve to the right having a radius of 1569.08 feet, an arc distance of 289.91 feet (Ch=S46°34'20"E, 289.50 feet); thence S41°16'45"E, 207.45 feet; thence southeasterly, on a curve to the left having a radius of 2342.00 feet, an arc distance of 306.73 feet (Ch=S45°01'52"E, 306.51 feet) to the POINT OF BEGINNING of this description; thence southeasterly, on a curve to the left having a radius of 2342.00 feet, an arc distance of 165.42 feet (Ch=S50°48'23"E, 165.38 feet) to the most northerly corner of a tract of land as described in Book 712, page 067, Cole County Recorder's Office; thence leaving the southwesterly right-of-way line of West Stadium Boulevard, S37°10'12"W, along the westerly line of said tract described in Book 712, page 067, 181.00 feet to the most westerly corner thereof; thence N22°28'57"W, 68.83 feet; thence N53°44'31"W, 106.67 feet; thence N81°29'21"W, 11.34 feet; thence N41°01'29"E, 159.56 feet to the Point of Beginning. Containing 0.61 acres. Section 2. The following described real estate is rezoned from C-O Office Commercial and C-2 General Commercial to RA-1 High Density Residential: Part of the East Half of the Northwest Quarter of Section 14, Township 44 North, Range 12 West, in the City of Jefferson, Cole County, Missouri, more particularly described as follows: From the most easterly corner of Lot 93 of Ridgecrest Subdivision Section Two, as per plat of record in Plat Book 12, Page 913, Cole County Recorder's Office, being a point on the southwesterly right-of-way line of West Stadium Boulevard; thence along the southwesterly right-of-way line of West Stadium Boulevard the following courses: southeasterly, on a curve to the left having a radius of 1115.31 feet, an arc distance of 84.87 feet (Ch=S49°41'07"E, 84.85 feet); thence southeasterly, on a curve to the right having a radius of 1569.08 feet, an arc distance of 289.91 feet (Ch=S46°34'20"E, 289.50 feet); thence S41°16'45"E, 207.45 feet; thence southeasterly, on a curve to the left having a radius of 2342.00 feet, an arc distance of 306.73 feet (Ch=S45°01'52"E, 306.51 feet); thence southeasterly, on a curve to the left having a radius of 2342.00 feet, an arc distance of 165.42 feet (Ch=S50°48'23"E, 165.38 feet) to the most northerly corner of a tract of land as described in Book 712 , page 067 , Cole Coun ty Recorder's Office; t hence leaving the southwesterly right-of-way line of West Stadium Boulevard , S3r 10'12"W, along the westerly line of said tract described in Book 712 , page 067 , 181 .00 feet to t he most westerly corner thereof and the POINT OF BEGINNING of th is description; thence N22 °28'57"W, 68.83 feet; thence N53 °44'31"W, 106.67 feet ; t hence N81 °29 '21"W, 86 .01 feet; thence N44 °55'35"W, 110.33 feet; thence S3r59'50"E , 125.15 feet; thence S59 °02'51"E, 231.19 feet to the Point of Beginning. Containi ng 0 .22 acres . Section ~. That the Final Subdivision Plat of Ridgecrest Subd ivi s ion Section Three, lying , being and situated within the corporate limi ts of the Ci ty of Jefferson , Missouri , as shown by the said plat attached hereto and made a part of this ordinance , is hereby approved and accepted by the City Council of the Cit y of Jefferson , Missouri. Section ~· The Mayor and City Clerk are hereby authorized and directed to endorse acceptance of said plat hereon and to certify the a pproval of said plat under t he seal of the City of Jefferson. Section ~ This ordinance shall be in full force a nd effect from and after its passage and approval. Passed: _________ _ Approved: ________ _ Presiding Officer Mayor Carrie Tergin ATTEST: APPROV ED AS TO FORM : City Clerk City~ ( ' ' ,£ ~~~ N %-Q '<' Oo I W. EDGEWOOD. SITE LOCATION -- P.O.B. (Most Easterly Corner of lot 93) 15' GEN. UTIL ESMT L"20.01', R"lllS.31' P.B. 12, PG. 913 CH"N46'59'3D"W20.01' -,---,----- 20'x 55' INGRESS/EGRESS EASEMENT (BY SEPARATE DOCUMENT) I . S44'21'46"W 64.53' 0: Cl "' 0 0 z ~ "' z MAP .......... IIIJl llll iliiliGlflll- l=84.87' R=1115.31' CH=S49'41'07'E 84.85' 5etiP n I I I I I I I I I I I I J_..l-- Jefferson Crty 1241 APL MP llC Bk-702, pg-913 1241 W. Stadium Blvd. ----- I I I I I I ll I I I I I I I I I I L-.J.._I_ W. STADIUM BLVD. (100' R/W) Bk.263,pg.567 ZONED: PUD --··Ill! !ill ill\ l!ll lllll:!lil" !lllllllllli"' m Ill! Ill! ;:: ZONED: C. 2 _289 _91' R=1569.08' , C~~546 •34 •20"E 289.50 --------· -·-----N45-09'0G•vi264.sr- SAN. SEWER EASEMENT y BK. 741, PG. 613 _.-~-- GEN. UTIL & STORM DRAINAGE EASEMENT -5<:1'16'45"E 207.45' r Nocthwesterly line of I..U 2nd Described :ract i'o-. Bk. 522, pg. 324 "" 0 "' ' 25' GEN. UTiL, STORM DRAINAGE & SAN. SEWER EASEMENT BK. 710,PG.449 LOT91 I I I I I I N44"21'46"E 65.00' 15' SAN. SEWER EASEMENT BK. 741, PG. 612 20'x 65' INGRESS/EGRESS EASEME~T (See General Note #7) LOT92 1.43 Acres (62,365 SF) ~r 1.53 Acres (66,495 SF) N45"3S'l4"W 20.00' Set IP (25' On line) S4S'3S'l4"E 20.00' 0 1 inch 30 60 60 feet 120 180 ---- ( Graphic Scale -Feet ) \ \ \ \ \ Union Electric Co. Property Tax Department \ \ \ Jefferson City 1241 APL MP llC Bk-702, pg-913 Bk-360, pg-992 1241 W. Stadium Blvd. s 1247 W. Stadium Blvd. l=146.91' 20'x 80' INGRESS/EGRESS EASEMENT (See General Note #7) Twehous Excavating Company, Inc. Bk-552, pg-324 (2nd Described Tract) W. Stadium Blvd. ----- n .J.J -472 14' R=2342.00' ' L-7.'03'l6"E 4 71.34 CH=54 \ ____l-- \ __ \------\ --~--+---wleibackl\ne---\ \ 8 ' ~ ~\ ~ o2 20'x 80' INGRESS/EGRESS EASEMENT ;'; ~ ~.I~ ~ ~~,<? ~\s.r (See Genera! Note #7) ~\'A ?\ LOT90 1.34 Acres (58,3B5 SF) ~\ \ \ ~...,;;:,; ~J:''N :;16(;1' / !153'4'1 \ TOE OF SLUFF""\,~ / '<:;..( Not Set (On Rock Face) - ' Set IP (25' On line) Fd IP Dunville Properties, LLC Bk-712, pg-067 1270 W. Stadium Blvd. I/ Set IP (25' On line) ~~ <o'<>· \-- 1~~::~~~~!:~~~~~~i3s6.94~~~~~~~~~~~-'t~~~~~~~~Z~O~NE~D~:C~-2~~~~~~~~nN3n~~~~=:~:-~~~:;~~~~~~!= ~"~ ----\ Not Set (On Rock Face) ~-=---------/ :::."); I I LOT 93 RIDGECREST SUED. SECTIONTWC P.B. 12, PG. 913 Fd IP On line (4.0' from Corner) ----· - ----~ \. -----= ~'b .--.---l \ -N.\s·s~./356.94'-SetiP ZOND: RA-1 N37'59'50"W 372 .24 • _ N4A'SS'3S"W 11033.:._-,_--'"'1\ Southwesterly line of \ SNK Real Property Holdings, LLC Bk-698, pg-229 1200 W. Stadium Blvd. GENERAL NOTES: 1. The Setback lines from the property lines shall be as per the City of Jefferson Zoning Code. 2. 3. 4. 5. 6. 7. FLOODPLAIN INFORMATION: This property is located in Zone "X" (area outside the 0.2% chance flood plain) as per Flood Insurance Rate Map, Cole County, MO, map numbered 29051C0129E dated November 2, 2012. Set 5/8" I.P. with cap at all subdivision corners, and 1/2" I.P. with cap at all interior lot corners, unless otherwise shown. RECORD SOURCE: Twehous Excavating Company, Inc., Book 552, page 323 and Book 552, page 324, Cole County Recorder's Office, Cole County, Missouri. BEARING BASE: Ridgecrest Subdivision Section Two, as per plat of record in Plat Book 12, page 913, Cole County Recorder's Office, Cole County, Missouri. VERTICAL DATUM: City of Jefferson and County of Cole Vertical Datum System (U.S.G.S. NAVD83). The Ingress/Egress Easements shown on this plat are hereby dedicated to the public for use. All roads, entrances, and driveways located within said easements shall be privately maintained by adjacent property owners in accordance with the terms and conditions setforth by a Driveway Maintenance Agreement of record by separate document. Southwesterly line of 2nd described Tract in Book 552, page 324 Twehous Excavating Company, Inc. Bk-552, pg-323 Bk-5S2, pg-324 (1st Described Tract) W. Stadium Blvd. (47.82 Acres Remain) LEGEND c:fD IP =Found Iron Pin dETIP =Set Iron Pin with cap UTILITY COMPANIES SANITARY SEWER-City of Jefferson WATER SUPPLY-MO American Water Co. ELECTRIC-Ameren GA5-Ameren TELEPHONE-Century Link Set IP E 1/2, NW 1/4 Sec. 14, T 44N, R12W Not Set (On Rock Face) 2nd Descr'bed Tract \ Bk. 522, pg. 324 I, the City Clerk of the City of Jefferson, County of Cole, State of Missouri, hereby certify that this plat was approved by the Mayor of the City of Jefferson, Missouri, by Ordinance No. ____ _ Approvedthis __ dayof ________ 20 . Carrie Tergin, Mayor Matthew J. Morasch, P.E. Director of Public Works Emily Donaldson, City Clerk Luther W. Sanders, AICP, Director of Planning and Protective Services ---·-······-·-·-··-·--··------------- \ \ \ \ \ \ \ \ \ \ \ \ \ SURVEYOR'S CERTIFICATE This is to certify that at the request ofTwehous Excavating Company, Inc., a survey and subdivision was made, under my personal direction, regarding the property shown and described hereon and that the results are represented on this plat and that said survey was performed in accordance with the requirements of the standards for an Urban Property Boundary Survey as adopted by the Missouri Board for Architects, Professional Engineers and Land Surveyors. In Witness whereof, I have hereunto set my seal and signature this /h.,.... day of Se?t~mll"r , ~ZZ. I RIDGECREST SUBDIVISION SECTION THREE PARl" OF THE EAST HALF, NORTHWEST QUARTER SECTION 14, TOWNSHIP 44 NORTH, RANGE 12 WEST J~FFERSON CITY, COLE COUNTY, MISSOURI ZONED: C-2 AREA: 4.30 ACRES PROPERTY BOUNDARY DESCRIPTION Part of the ~ast Half of the Northwest Quarter of Section 14, Township 44 North, Range 12 West, in the City of jefferson, Cole County, Missouri, more particularly described as follows: BEGINNING at the most easterly corner of Lot 93 of Ridgecrest Subdivision Section Two, as per plat of record in plat Book 12, Page 913, Cole County Recorder's Office, being a point on the southwesterly right-of-w2Y line of West Stadium Boulevard; thence along the southwesterly right-of-way line of West Stad;~m Boulevard the following courses: southeasterly, on a curve to the left having a radius of 1115.31 feet, an arc distance of 84.87 feet (Ch=S49.41'07"E, 84.85 feet); thence southeasterly, on a curve to the right having a radius of 1569.08 feet, an arc distance of 289.91 feet (Ch=S46'34'20"E, 289.50 fee!); thence S41.16'45"E, 207.45 feet; thence southeasterly, on a curve to the left having a radius of 22142.00 feet, an arc distance of 472.14 feet (Ch=S47"03'16"E, 471.34 feet) to the most northerly 0arner of a tract of land as described in Book 712, page 067, Cole County Recorder's Office; thence leaving the southwesterly right-of-way line of West Stadium Boulevard, S37.10'12"W, along the northwesterly line of said tract described in Book 712, page 067, 181.00 feet to the most westerly corner the•eof; thence N22.28'57"W, 68.83 feet; thence N53.44'31"W, 106.67 feet; thence N81'29'21''W, 86.01 feet; thence N44'55'35"W, 110.33 feet to a point on the southwesterly line of the second described tract in Book 552, page 324, Cole County Recorder's Office; thence N37'59'50"W, along said second described tract, 372.24 feet to the northwesterly corner thereof; thence N4§.32'21"W, 356.94 feet to a corner on the boundary of said Lot 93 of Ridgecrest Subdivision Section Two; thence N44'21'46"E, along the southeasterly line of said Lot 93, 159.84 feet to the POI~·T OF BEGINNING. Containing in all4.30 acres. Bearing Ba§e: RIDGECREST SUBDIVISION SECTION TWO, as per plat of record in Plat Book 12, page 913, Cole c;nunty Recorder's Office. OWNER'~ CERTIFICATE Know all m?n by these presents, that the undersigned, being the owners of the tract of land described ;n the foregoing Property Description, have caused said tract to be surveyed and subdivided into lots and easements and on this plat the numbers of the lots and the sizes thereof are fully and tr~ly set forth, and the undersigned do hereby dedicate to the public, for public use forever, all easements, (not presently of record) as shown on this plat (see General Note #7), which shall be known as •'RIDGECREST SUBDIVISION SECTION THREE". All taxes dci2 and payable against said property have been paid in full. In testimonY whereof, Twehous Excavating Company, Inc., a Missouri Corpo~ation, has caused these presents to be signed by its president and secretary and their seals to be affixed this 16 .,.._ day of .5ew.e;oo.J,.e.r • 20 n .. Twehous f_Kcavating Company, Inc. By:~~ FrafikTW8hous, President STATE OF ~liiSSOURI }ss COUNTY OF COLE On this ;d!!_'aay of 5;-,.1.,,~-tL-, z.,z. ~efore me personally appeared Frank Twehous and Laverne TlJ1iehous, to m&nown, who, being by me duly sworn, did say that he is President and she is Secretary ef Twehous Excavating Company, Inc., that the seal affixed to this instrument is the corporate seal of said corporation, and that the said instrument was signed in behalf of said corporatio~ by authority of its president and secretary. And the said Frank Twehous and Laverne Twehous acknowledge said instrument to be the free act and deed of said Corporation. IN TESTIM§NY WHEREOF, I have hereunto set my hand and affixed my official seal at my office in .J,.g...,.:;o-,• (' '!;J the day and year first above written. My commi§;Sion expires 'i ~~ t. r Notary Puffiiic Ti1lE Central Missouri Professional Services, Inc. ENGINEERING -SURVEYING -MATERIAUl TESTING 250D E. McCARTY JEFFERSON CITY, MISSOURI 65101 Phone (573) 634-3455 FAX (573) 634-8898 RIDGECREST SUBDIVISION SECTION THREE E 1/2, NW 1/4, Sec. 14, T44N, R12W, Cole Co., MO Twehous Excavating Co., Inc. Central Missouri Professional Services, Inc. Missouri State Certificate of Authority #(100355 07-26-2022 09-16-2022 DRN. BY c.F.B. CKD. BY J.B.R. SCALE 1";;; 60 1 BOOK SHEET 1 OF 1 JOBND. 04-007 Excerpt of Unapproved Minutes JEFFERSON CITY PLANNING AND ZONING COMMISSION September 8, 2022 COMMISSION MEMBERS PRESENT Dale Vaughan, Chair Penny Quigg, Vice Chair Bunnie Trickey Cotten Shanon Hawk Blake Markus Treaka Young, Alternate Hank Vogt, Alternate COMMISSION MEMBERS ABSENT Gregory Butler Spencer Hoogveld Emily Fretwell Jacob Robinett, Alternate COUNCIL LIAISON (ABSENT) Michael Lester STAFF PRESENT Dustin Birch, Associate City Counselor Eric Barron, Planning Manager Kortney Bliss, Planner Katrina Williams, Planner Shane Wade, Civil Engineer Lisa Dittmer, Administrative Assistant 5:15p.m. ATTENDANCE RECORD 3 of 3 3 of 3 3 of 3 3 of 3 2 of 3 3 of 3 3 of 3 0 of 3 0 of3 2 of 3 2 of 3 Guests: Paul Samson with Central Missouri Professional Services (CMPS), Dave Edwards, Carolyn Bartel, Heath Garvin, and Matthew Allen. Case No. P22009 1200 Block of West Stadium Boulevard, Rezoning from C-0 to C- 2 and RA-1 and Final Subdivision Plat. Request filed by Twehous Excavating Company Inc., property owner, for a rezoning of 0.61 acres from C-0 Office Commercial to C-2 General Commercial, rezoning 0.22 acres from C-0/C-2 to RA-1, and a final subdivision plat consisting of 4.52 acres proposing three lots. The purpose of rezoning is to establish a zoning designation for a portion of the property which permits veterinary clinics. The property is located 380 feet south of the intersection of West Edgewood Drive and West Stadium Boulevard and is described as Part of the East Half of Northwest Quarter of Section 14, Township Range 44 North, Range 12 West, in the City of Jefferson, Missouri. (Central Missouri Professional Services, Consultant). Ms. Bliss stated the applicant is requesting to rezone three commercial lots from C-0 to C-2 and C-0 and C-2 to RA-1. The applicant is also requesting approval of the Final Subdivision Plat for the Ridgecrest Section Three. Consultant for property owner Twehous Excavating, Paul Samson, with CMPS, presented the case. Section three of Ridgecrest Subdivision includes three commercial lots ranging from 1.3-1.5 acres. There are no proposed right-of-way's that will be plotted with this. All lots will have access to West Stadium Blvd. On the plat, there are two locations where existing driveways will be used for access to the site. Mr. Wade advised storm water drainage and sanitary sewer are already in place for the commercial portion of this subdivision. Sidewalks exist along a portion of Stadium Blvd where developments have occurred and will be required along Stadium Blvd as the lots develop. No infrastructure plans are needed at this time. A drive entrance plan was submitted for review for lots 90 & 91. Stadium Blvd is an existing arterial two-lane roadway with room for a center turn lane in the future. Stormwater quality and erosion control will need to be considered on a lot by lot basis as the remaining lots develop. Street lights and fire hydrants are already in place. Ms. Bliss stated that staff recommends approval of the proposed rezoning and final subdivision plat request. Ms. Cotten moved and Ms. Hawk seconded a motion to recommend approval of the request to rezone the property from C-0 to C-2 and C-0 and C-2 to RA-1. The motion passed 5-0-1 with the following votes: Aye: Quigg, Cotten, Hawk, Young, and Vogt. Nay: None. Abstain: Markus Ms. Cotton moved and Ms. Vogt seconded a motion to recommend approval of the Final Subdivision Plan for the Ridgecrest Subdivision Section Three. The motion passed 5-0-1 with the following votes: Aye: Quigg, Cotten, Hawk, Young, and Vogt. Nay: None. Abstain: Markus Jefferson City Planning & Zoning Commission September 08, 2022 Case No. P22009 1200 Block of Stadium Boulevard Rezoning from C-0 to C-2 and C-0 and C-2 to RA-1 and Final Subdivison Plat PLANNING STAFF REPORT JEFFERSON CITY PLANNING AND ZONING COMMISSION September 08, 2022 Case No. P22009 -1200 Block of West Stadium Boulevard, Rezoning f1·om C-0 to C-2 and RA-1 and Final Subdivision Plat. Request filed by Twehous Excavating Company Inc., property owner, for a rezoning of0.61 acres from C-0 Office Commercial to C-2 General Commercial, rezoning 0 .22 acre s from C-0/C-2 to RA-1 , and a final subdivision plat consisting of 4.52 acres proposing three lots. The purpose of rezoning is to establish a zoning designation for a portion of the property which permits veterinary clinics. The property is located 380 feet south of the intersection of West Edgewood Drive and West Stad ium Boulevard and is described as Part of the East Half of Northwest Quarter of Section 14, Township Range 44 North, Range 12 West, in the City of Jefferson, Missouri. (Central Missouri Professional Services, Consultant). Nature of Request This request consists of a rezoning and final plat. Section 35-28, which outlines a use's status per each zoning district, states that veterinary clines for both large animal clinics and small animal clinics are prohibited under the C-0 Commercial Office zoning designation but permitted by right under the C-2 General Commercial zoning designation. The owner wishes to rezone a portion of the subject property from C-0 to C-2 to pe rmit development of a veterinary clinic on the property . Within the platting process the owner identified a small portion of Lot 90 which would be kept as a part of the future residential portion of the development This small portion has been requested to be rezoned from C-0 and C-2 to RA-1, which would match the zoning adjacent to and south of it. Article VI involves the ad ministrative functions of different entities such as the Planning and Zoning Commission and City Council. Within this article under Section 35-70, the Planning and Zoning Commission is recorded as being tasked with review and recommendation of zoning map amendment requests. Likewise, the Commission is tasked with review and recommendation of final plat requests in accordance with Chapter 35 and Chapter 33 of the City Code for the City of Jefferson. The City Council then makes a decision for both zoning map amendment as well as final plat requests based on text from those chapters just mentioned. Zoning History: The preliminary plat and zoning plan for the Schepker's Farm Subdivision was originally approved in 2005 and 2006. The applicant of the time aimed to accommodate an increase of commercial activity in the area, however, the development was not successful. In 2015, a revised zoning p lan and plat, including the Section One final plat for a portion of the residential development, was approved. An additional final plat involving Section Two of the subdivision, a single commercial lot at the comer of Edgewood and Stadium, was approved in 2019. Zoning And Surrounding Land Use Current Zoning: C-0 & C-2 Current Use: Vacant Residential Lot & st d Zo . C-2 & RA I -.eque e nm_g: -lnt ded U C . liR .d f I U en se: ommercta est en ta se Surrounding Zoning Surrounding Uses North C-2&PUD Banking & Medical South RS-2 Single Family Residential, Farm Land, & Education East RS-2 Sing le Family Residential West RA-1 & C-2 Multi Family, Commercial Staff Analysis Standard checklist for rezoning: Yes No Notes: Complies with Comprehensive Plan X The Comprehensive Plan identifies the area proposed to be rezoned to C-2 as intended for commercial and the portion proposed to be rezoned to RA-1 as intended for commercial. However, just below this s ubject area is called o ut to be used for High Density Residential. Has access to necessary utilities X The subject p roperty is connected to all necessary util ities. Located outside flood zone X The property d oes not lie within the I 00 year floo dplain. Meets district size requirement X Both the C-2 General Commercial and RA-1 High Density Residential zoning districts have a minimum size requirement of l acre with no maximu m size requirement; all parts of the rezoning req uest meet th is requ irement. Benefit to City is substantial when compared to X The rezoning would be similar to the adverse effects on adjacent property existing uses in the area and the adverse effects on adjacent property shou ld be minima l. The rezoning would not be a grant of privilege to the X The rezoning and proposed use would owner with little or no benefit to the public be compatible with existing area uses an d zo ning. The req uest would appea r to be beneficial to the public. After rezoning, the allowed uses would be X The rezoning would expand the compatible with uses allowed in adjacent districts adjacent commercial and residential zoning districts. After rezoning, the allowed uses would be X With other medical oriented uses in compatible with adjacent existing land uses the area, the veterinary clinic would seem compatible. If not rezoned, the owner would be deprived of use X Wh il e C-2 zoning is to th e west, other advantages enjoyed by s urrounding owners (reverse adjacent owners are under same if not spot zoning) more restrictive PUD zoning. The requested rezoning would be an expansion of an X The rezoning would be a continuation existing district of the commercial as well as residential zoning in th e area Final Plat The Final Subdivision Plat for the Ridgecrest Subdivision. Acreage: The total size of the subdivision is 4.52 acres. Number of Lots: 3 lots are shown on the Final Plat. Lot Sizes: According to the Final Subdivision Plat submitted by the applicant, Lot 92 would comprise of 1.43 acres, Lot 91 would contain 1.53 acres, and Lot 90 would encompass 1.36 acres. Streets: The Final Plat does not contain any newly proposed streets and is bordered to the north by West Stadium Boulevard. Sidewalks: Sidewalks are required as a part of this subdivision. It is anticipated that sidewalk design and construction would occur with the development of each lot. Utilities: Fire hydrants and street lights exist along Stadium Boulevard at appropriate spacing. Staff Recommendation The Comprehensive Plan Development Plan map currently identifies this property as being intended for commercial use and residential to the south. The proposed rezoning would be a continuation of C-2 and RA-1 zoning already existing to the west and south of the subject property. The final subdivision plat is in alignment with the approved preliminary plat. Staff recommends approval of the rezoning and final subdivision plat request. Form of Motion 1. Motion to recommend approval of the request to rezone the property from C-O to C-2 and C-O and C-2 to RA-1. 2. Motion to recommend approval of the Final Subdivision Plat for the Ridgecrest Subdivision Section Three. Jefferson City Planning & Zoning Commission Meeting Engineering Division Staff Report Thursday, September 8, 2022, 5:15pm Item 6. -New Business/Public Hearings Case No. P22009-Final Subdivision Plat, Ridgecrest Subdivision Section Three (3), 1200 Block of West Stadium Blvd. (Existing C-2/ C-0 Zoning, Proposed C-2 Zoning) ENGINEERING STAFF RECOMMENDATION- Recommend approval, subject to minor te chnical corrections being a ddressed on docume nts prior to the fmal plat being cons idered by the City Council. Final Plat & ln(rastructure Plans- Existing Infrastructure Summary • Public infrastructure ex ists in the vicinity. • Storm wate r drainage fa ci lities e x ist in the vicinity. • Sanitary se w e r fac ilities e x ist in the vic in ity. • Wes t Sta dium Blvd. is existing, serving this Subdivision. • Sidewalk exists a long a portion of West Stadium B lvd. Improvements Summarv • No public infrastructure plans are needed at thi s t ime. The shared comme rc ial d ri ve e ntrance p lan for proposed Lot 90/ proposed Lot 9 1 has however been sub m itted for review. Roa dway • Wes t Stadium Blvd . is an existing arterial roadway. • Wes t Stadium Blvd. is an exis ting two (2) lane street. w ith a roo m for a c e nte r tum lane, and no parking is allowe d o n e ith e r s ide o f the roadway. Storm Water I Erosion Control • A storm water qua lity pl an will need to be c onsidered as each individ ual lot de ve lops. All futu re additiona l drainage fac ilities proposed will be considered private. A subdivis io n sized detentio n basin is la id out in another area of the s ubdiv is ioiL • Eros io n/ sed im e nt co ntro l will be needed with s ite develo pment for each of the individual lots . Sanitary Sewer • All prop osed lots in this developme nt a re to be served by a sanitary se w er m ai n e xte ns io n t hat w as previous ly con structed to s erve adj acent lots. Sidewalk • Sidewalks will be required to be installed along the frontage of West Stadium Blvd. Sidewalks will need to be constructed in conjunction with site development for each individual lot. Fire Hydrants I Street Lights/ Utilities • Street lights exist along West Stadium Blvd. in this area, on existing utility poles. on the development side of the roadway. • A utility easement along West Stadium Blvd. has been previously dedicated, along with sanitary sewer and stonn water drainage easements as well. • Fire hydrants exist along West Stadium Blvd. (300' spacing along the frontage new subdivisions is the standard spacing). These hydrants were recently installed in conjunction with this subdivision development. Review Status of Documents- • Plats and description/ details have all been reviewed and are generally in good order. • Minor technical review comments have been sent back to the consultant for consideration, and will need to be addressed prior to the final plat being considered by the City Council. City of Jefferson Planning & Zoning Commission LOCATION MAP Case No. P22009 o 1so 320 640 Feet 1200 Block of West Stadium Boulevard ----.. - Rezoning from C-0 to C-2 and Final Subdivision Plat City of Jefferson Planning and Zoning Commission VICINITY 0 245 490 980 Feet Case No. P22009 1200 Block of Stadium Boulevard Rezoning from C-0 to C-2 and RA-1 and Final Subdivision Plat City of Jefferson Department of Planning & Protective Services 320 E. McCarty St Jefferson City, MO 65101 August 25, 2022 Dear Property Owner: Carrie Tergin, Mayor Sonny Sanders, AJCP, Director Phone: 573-634-6410 Fax: 573-634-6457 This letter is to notify you that the Jefferson City Planning and Zoning Commission will meet at 5:15p.m . on Thursday, September 08, 2022, to consider the following matters (see map on back): Case No. P22009 -1200 Block of West Stadium Boulevard, Rezoning from C-0 to C-2 and RA-2 and Final Subdivision Plat. Request filed by Twehous Excavating Company Inc., property owner, for a rezoning of 0.61 acres from C-0 Office Commercial to C-2 General Commercial, rezoning 0.22 acres from C-0/C-2 to RA-1, and a final subdivision plat consisting of 4 .52 acres proposing three lots. The purpose of rezoning is to establish a zoning designation for a portion of the property which permits veterinary clinics. The property is located 380 feet south of the intersection of West Edgewood Drive and West Stad ium Boulevard and is described as Part of the East Half of Northwest Quarter of Section 14, Township Range 44 North, Range 12 West, in the City of Jefferson, Missouri. (Central Missouri Professional Services , Consultant). As a nearby landowner and/or neighbor, you are being provided notice of this hearing. Unfortunately, we are unable to record comments received by telephone, however, written comments may be directed to the Planning and Zoning Commission in one of the following ways: e-mail: JCPianning@jeffersoncitymo.gov fax: Dept. of Planning and Protective Services I Planning Division 573-634-6457 mail: Dept of Planning and Protective Services I Planning Division John G . Christy Municipal Building , 320 E. McCarty Street Jefferson City, MO 65101 Written comments received on or before 1 :00 p.m. on the day of the meeting will be made a part of the official record and copied and distributed to Commission members at the meeting. Those unable to provide written comments in advance are invited to deliver their comments to the Commission Chairman only at the meeting . Correspondence received after 1:00 p.m . will be included in the official record, but there is no guarantee that copies will be made for distribution to all Commission members. For your information, this case is tentatively scheduled for a public hearing in front of the City Council on October 17, 2022. The City Council meets at 6 :00p.m. in the Council Chambers of the John G . Christy Municipal Building, 320 East McCarty Street. Information regarding this case may be viewed on the Planning and Zoning Commission webpage at: https :l/www.jeffersoncitymo.gov/governmenUplann inq/plann inq and zoning commission.php If you have any questions concerning this matter, please contact 573.634.6573. Best Regards, Jlwt5~ Kortney Bliss Planner 1 Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disab ilities Act. Please allow three business days to process the request. Please call (573) 634-6410 with questions regarding agenda items. ,., II II ,, _,,,,,.,. I II \I _________ _li.ll-- -------.,..,,.....-n\·~~ ,.,.__....,.,....." I . I I I I I I II/ I .... --1 .~': ....... ._.......,._.W: I ........ "' ' , .......... I . . I ~ ..... .,._.,..-. ...... "",.._, . .,,.,.,._ ......... fMtlC4 •1"""'11',Worl•""'t.MflW. ._~....,.w....,., ...................... ,_ ... ..,..,....,.. .... n.._ ..... ,....,. ... 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'"'' .. __ ,.., .. ____ ........ ____ _....,..,.,__ ... .._ ......... _'-'....._ ...... _,_...,..,_._.N ... -.... ,..,..,.. __ 11 ~ ........ ..-..c-.-.. ......................... ...._... ... . ..,. ..... , ...... ._ .................. ....,....._..._..,_ ............ .... ............ -..... .... .., .............. ,_, ................... ~ ... ~ , ......... ._.._.,.....,_.,.._..,,. .... ,..,.., ... .,,.wc .. _~t~tooo ., ................ 01.1•---...... .._ __ ..,.-.w ...... ..., ..... .. _____ .......... ,_ ........ ......... ................... ___ _ ... ~;~ GHI07 JofftnonCily 12~1 API. MP l lC ' ' 8k·70Z, P1 ·90l 1241 W. S!Jdlvm D!Yd. @ I I 1111111 •110 ' fn\ \ l=!lii"'.-"!mll!l:i'irRii.sl'r ,.,_ ___ , I I l9111 AIXitQUT lllw.l!CTIOH lWO P.L II,PG.tu ,.., I ,... Union ElrC1tlc Co. Property T" 'i: 1 ~ Otpartment :; q Bk·360, P1·991 ., - ZONED: PUfJ --8 1247 W. Sttlflum IIIYd. SHK RNI Property Holdlnss, llC Bk-6§8, pe·ll9 1200 W. S\Jdklm BMj. • •' • I • Twrhoul bun~ Compii!Y, I"' B~·m, pe :m Bk·S5l, Jil·31( W.SI..<ItumiiiYd. (~7.11Aaaftom-'l\). · REZONING DESCIIIPTION C.2 Pert of the hll Half of the Nonhwoll Quarter of Section 14, Township ~4 North , Ronse 12 West, In th e Clty of Jefferson, Cole County, Mlssollfl, more p1r1lcul1rly dtSc:rlbed as follows : From the most euterty comer of lot 93 of Rldsecrest Subdivision Soctlon Two, as per plat of record In Pla t Oook 12, Past 913, Cole County Recorder's Olflco, being a poin t on the sou thwesterly rlght·o f·way line of W111 Stadium Boulevtrd; thence Diona the southwes terly rlah t·of·WIY llna of Wnt Stadium BoultYird the following courses: southoutefly, on 1 curve to thtltl\ hevina a radius of 1115.31 feet, an trc dlst1ncc of 84.87 feet (Choo$49'41 '07 "E, 84.85 feet); thencesouthelltrrly, on a curve to the rleht hevlna 111dlu1 of 1569.08 feet, an trc dlsunce of 289 .91 feet (Cha~6'34'20"E, 289 .50 feet); thence S41 '16'45"E , 2 07.~5 feet; thtnte sOU1heuterly, on a curve to the loft ~nc; r~dlus or 2342 .00 l110t, on trt db tinct of 306.73 lett (Ch~S'01'52"E, 306.51 feet) to the POINT OF BEGINNING of t his description; thence southealtlrly, on a curvt to the left hiYinca rtdlus of 2342 .00 feet, 1n trc distance of 165.42 feet (Ch•SS0 '48'23"E, 165.38 fre t) to t he most northerly corner of 1 trtct ofl1nd 11 dncrlbtd In Oook 712, PISt 067, Colt County Rttordtr's Offk1!; thenctlnvtna tha sOU1hwcstorly rlaht-11l·wey line of Wnt Sttdlum 8oultvlrd, S37'10'12"W, llonstht weslttly lin t of Slid tne1 dtscrlbed In Book 712, Pill 067, 181 .00 feet to the most westerly «<rntr thereo f; thtnce N22 'U '57"W, 68.83 ftt1; thence N53 '44 '31"W, 106.67 feet ; then~• NI1 '29'21"W, 11.34 fell; thtnct N41 '01'29"E, 159 .56 fee t to the Point of Oqlnnlns. Contllnlns 0.61 acrts . BetrlnsBne: llldsecrest Subdivision Section Two, as per pial or record In Pl1 t Book 12, pas e 913, Cola County Recorder's Office. . ' on,ff¥11/1. • 1«.14, TWI, U%'1 l . II I t I IJtnmbn Clly 1141 Afll MP llC Ok·70Z. pt903 1241 W. Stadium etYd. --- lDli;O: PUO : t• ,.. •• :. ·~ ,. . '. lfW 1/4, HIJ/4, S«.I4,T44N,RIIW ), ·'~-..... ' .~ ·~ """ \ ' 11Central Mi ssouri Profe ssional Servic es, Inc. ENGJNKERINQ -8UJlVZYD'fQ -MA'I'ZRIAI-' TEmllfO 11000 E. WoCAll'n' ,_ P7Jlfl4-MU JEJTEI180H CTI'Y, WSOURJ 110101 r~ pm- 11111 REZO NING -EXHI BIT Stadium Blvd.; E 1/2, NW 1/4, Se c.14, T44N, Rl 2W, Jefferson City, MO "" Tw ehou s Excava t ing Comp any Inc. OAll 177-16-2011 OM.IT U.l, """ I'•UG' :,; 118-23-2012 Clll.l'l JJ.A. SlUT 1 01 2 101110. 04-007 5 { ~ il I y ~ i ~ t t ~ .. 5 I I I > i ~ I 101'-1 liDG(DUf~'IWO ,,1.1!, PG. tn Jtlfinon City 1241 Alii. "'' lLC Bk·701, pt•90l 1241 W.Stadlutft lllvd. 1·• I (§ I l ... •IIO'ft.t \ 6-! T ... T c._ ___ , I , I ,.., Union Electric Co. Property Tu ~ 1 i Ot partme nt ,.., I ,_. §.J~ ..'i \ r p , ;, II 'Jeffm\wt 'c\ty 1141 Al'l. MP lLC Bk· 702. pe-90l ,('~~/';\ '/ 7 '.) ~\_, loiOII!nltflyCiw .loUl !.....-!.. I ) -~ ; c; 8~·360, Pt-992 "' !:;> 1141 W. Stadiu m Blvd. """'--~ \ ;:; 1247 W. Sta dium Blvd. 0 --lONED .P,m ~ \ § -1011ED:P\JO _.-""'' NW I/4,Nt l/4. loc.IC,TUJI,JIIW """ lONED:C·l CH•IU'li'IO'! 111,10 ' l•IIUJ', l•ISU.OI' ZONEO:C·2 --.;;. l•I4J7,l•llls.ll' ·oc.sc,.uon eus· lO!lEO .CO ~ •s· CH•!WOI'Il'i 101.11 ' CHoll0 '41'1l'( J's.ll' --tRACT A \ ~ 'f:~";_., l •l01.7l', ~·1141 ,00 ' toiiUI', R•UU.OO' urr;J!:::JO ' V, . ., .r, ~ ~ Propeftles,llC , ~ "-;' SHK ftul PfOI)tlty lloliff!111,lLC dk-6§1, PC·l29 1200 w. Stacllum'Biwd : • I ~· • T wohous fiaYatlnc CDmP.~.tnc. Bk·SSl, Pt·313 8~·552, pt·324 . w. ~\idlum Blvd. • · (47 .UAcrnRemeiil)-. · REZONING DESCRIPTION RA-1 Part of tht East Half of tht Northwtlt Qulfttr of Stctlon 14, Township 44 North, ftans• n Wtst,ln tht City ol Jtfltuon, Colt County, Mluourt, mort ptrtlculltly described ulollows: ~ s Bk·711, pe-067 ' ~ 1270 W. Sttclum Blvd. ' PROPOSED ZON ING: C-2 ' 1 ~;n:_·~ '\ ·"" ' ' .. . PROPOSED ZONING: RA-1 . ''il/l,NWI/~ 1«. u, T4t'l, lllW .. ! r"" /. ·. I ' ' I '.•, " ., -:;; ' ' ·---~~ ' ' ' From tht mostnllltly corner ollot n olllldltCrtll SubdiVIsion Section TWo, os per plat ol record In Plot Book 12, Pt11 DU, Colo County llttofdtr's Olllce. btln11 point on the southwllttrly rllht·ol·way ll no or Well Stad ium loulomd; tho nco •lonatht southwesterly r\lht·ol·wav lint of Wilt Stadium Boulevard the lol lowlna cour&GI: &outhautorly, on 1 curva to thtltll htvlftl a rad ius ol 1115.31 feat, an ltC distinct of IU7 fttt (Cha5~9'~1 '07'£, a..as lett); thence southusttrly, on a curva to the rl&ht hevlna • rtdlus of 1560.0IItet, an arc diJUnct ol119.911eet(Ch•S~6'3~'20"E. 289 ,50 lut); thence 5~1'16'~5"£, 207 .45 lett; thence southeaswty, on a curva to the left havln11 radius of 23~2 .00 feet. on arc distance of 306.731oet (Ch•~5'01'52'E, 306.51 feetl ; thence southeuterly, on a curve to the left hlllln& ll'ldlus of 2342.00 feet, an arc dist ance ol165.42 feet (Ch •SS0'48'23'E, 16S .381eet)to the most northerly comti' of 1 tract olland as described In Oook 712, paae 067, Cole County Recorder's Otnce; thence Ieavins the soullnftsterty ri&ht-of-w.y line ol West Stadium Boulevard, S37"10'U'W, alona the W61erly line of said tl'lct described In Book 712, paae 061, 181.00 feet to the mou WMter!y comer thereof and the POINT OF BEGINNING of this description; the net! N22'28'57"W, 68.831eet; thence N53'44'31"W, 106.671eet; thence N81'29'21"W, 16.01 feet; thence N44'5S'3S'W,11o.33 feet ; thence 537'59'50"£, 125.15 feet; thence 559'02'51"£, 231.19 feet to the Point of Beslnnlns. lJCenlral Missouri Professional Services, Inc. ENOINEEIUNO -smm:YINO -)UTIRLW! TES'nNG 2 5 00 E. lolcCARTY ,_ IS1l)I)O.:I4SI JEF'P'ERSON CITY, lollSSOuni 1111101 I Al tsnl ,_ Contalnln1 0.22 acres . aoar lna Bno: Rids-est Subdivision S~on Two, as per pill of record In Plat Book 12, p•se 913, Cole County Recorder's Olflce. REZONING • EXHIBIT Stad ium Blvd.; E 1/2, NW 1/4, Sec . 14, T44N, R12W, Jeffers on City, MO lj)l Twehous Excavating Company Inc. W.TT OH6-20ll -" CJ.e. SCAli I" • llO' I toOl 111'1. .. rt 01-D-2012 Kn 2 ~ 2 la110. 04-007 II!Ln I.U Jefferson City Planning and Zoning Commission Adjoining Property Owner List Case No P22009 1200 Block of West Stadium Boulevard DUNVILLE PROPERTIES ll C; 1270WSTADIUM BLVD JEFFERSON CITY, MO 65109 1270WSTADIUM BLVD MO 65109 HENLEY, HERBERT T; 1216 SATINWOOD DR JEFFERSON CITY, MO 65109 1216 SATINWOOD DR MO 65109 JEFFERSON CITY 1225 A P L M P LL C; 181 W MADISON ST STE4700 CHICAGO, IL60602 1225 W STADIUM BLVD MO 65109 LOCKENVITZ, PATRICIAA; 1302 SATINWOOD DR JEFFERSON CITY, MO 65109 1302 SATINWOOD DR MO 65109 S N K REAL PROPERTY HOLDINGS LL C; 103 N OLIVE ST META, MO 65058 1200 W STADIUM BLVD MO 65109 lWEHOUS EXCAVATING COMPANY INC; 8514 LIBERTY RD JEFFERSON CITY, MO 65101 W STADIUM BLVD MO 65109 UNION ELECTRIC CO; PROPERTY TAX DEPT PO BOX66149 MAIL CODE 212 STLOUIS, MO 63166-6149 1247 W STADIUM BLVD MO 65109 Case No . P22009 1200 Block of West Stadium Boulevard Rezoning from C-0 to C-2 and Final Subdivision Plat 185 ft . Notification Buffer ;::PI 0 W EDGEWOOD DR BRIARWOOD DR 0 195 390 780 1.170 1.560 Feet ------ BUEHRLE DR c:: 0 0 0 0 :: (!) 0 0 --STADIUM BLVD u PUBLIC HEARING I BILL SUMMARY BILL NO: 2022-067 SPONSOR: Councilmember Lester SUBJECT: Voluntary Annexation and Zoning Plan for 3 .39 Acres of Property Located in the 900 Block of Emily Lane (Planning and Zoning Commission Case No. P2201 0) DATE INTRODUCED: October 3, 2022 PUBLIC HEARING: October 17, 2022 DEPARTMENT DIRECTOR: ~ ~- CITY ADMINISTRATOR: /L~ Staff Recommendation: Approve. Summary: Standard ordinance annexing territory by petition of the landowner, amending the city boundary description and establishing the zoning district. Origin of Request: Property owner Department Responsible: Department of Planning and Protective Services PERSON RESPONSIBLE: SONNY SANDERS/Eric Barron Background Information: The subject property consists of a single 3.39 acres tract located adjacent to the existing city limits . The property owner intends to develop the property in a multi-family re sidential manner (likely 3-plexes or 4 -plexes). The purpose of the request is to incorporate the subject property into the city limits of the City of Jefferson with an RA-1 zo ning designation in order to accommodate the future development. Emily Lane , a city street , dead ends at the edge of the property. The property owner intends to extend Emily Lane (likely with construction of a cul-de-sac). The design of the street extension would occur at a future date through the standard subdivision platting process . Please see the attached staff report for more information . Planning and Zoning Commission Review : The Planning and Zoning Commission reviewed the annexation and zoning plan at their meeting of October 08, 2022 . The motion to approve PASSED on a vote of 6 in favor, 0 against. Council 's Public Hearing : Chapter 71 .012 RSMo governs voluntary annexation procedures . The public notice advertising the date and time of the public hearing was published in the Jefferson City News Tribune in order to provide the required minimum seven day notice prior to the public hearing. The public hearing is scheduled for October 17, 2022 at 6:00 p.m. during the City Council Meeting. Public Comment Received: No public comments were received pertaining to the request. Fiscal Information: Property within Cole County and the Jefferson City School District is assessed at 6.0165 cents per $100 assessed valuation. The City of Jefferson property tax levy is 0.5561. The vacant tract, currently valued at $3,500, would pay approximately $3.70 in annual City property tax. Following completion of a future residential development, the property would be assessed at 19% of fair market value. A future development of the property would provide a few thousand dollars of funding annually to support the extension of City services (for example, a multi-family residential development valued at $1.2 million will pay approximately $1300 annually in City property taxes). Residents of a future development will be subject to payment of taxes on personal property at the City levy of 0.5561. The development will be subject to City rates, including taxes and fees on utilities. Fire District Effect: With the exception of Jefferson City, every property in Cole County is within a fire district, and is assessed a fire district fee. This property is served by Regional West Fire District, and is assessed at 0.2950 cents per $100 in assessed valuation for fire service, resulting in a 2021 tax of $1.98. Properties within Jefferson City are provided fire service as part of the City tax levy. Upon annexation, properties are no longer assessed a fire district fee, but would pay the City tax levy. Missouri Statute governs the procedure when annexing property in a fire protection district. In the absence of an agreement with the affected fire district, Section 321.322 requires the City to pay the fire district a decreasing amount annually, based on the fees collected, as follows (amounts are approximate): 2023 - $1.98 (100% of the fees collected) 2024 - $1.59 (4/5 of fees collected) 2025 - $1.19 (3/5) 2026 - $0.80 (2/5) 2027 - $0.40 (1/5) 2028 - $0 City Services: Upon annexation, all City services (police, fire, etc.) will be extended. The property is currently undeveloped, so immediate effect on city services would be negligible. If the property is developed, infrastructure improvements, including a short street extension (likely consisting of just a cul-de-sac bulb), sewer line extension, and any public stormwater infrastructure would be installed at the expense of the property owner and accepted by the city for long term maintenance. The public infrastructure design would be finalized with a future subdivision plat application. Impact on provision of other city services (police, fire, code enforcement, etc.) is dependent on the nature of the future development of the property. The property owner’s current plans envision construction of 6 triplexes, which should have a minimal financial effect on provision of city services and would be offset by collection of property taxes, fees, and utilities. Planning & Zoning Commission Recommendation: Approve. BILL NO. 2022-067 SPONSORED BY Councilmember Lester ORDINANCE NO. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI PROVIDING FOR THE VOLUNTARY ANNEXATION OF REAL PROPERTY LOCATED IN THE 900 BLOCK OF EMILY LANE CONTIGUOUS TO THE PRESENT CITY LIMITS, INTO THE CITY OF JEFFERSON, MISSOURI, AND AMENDING SECTION 1-17 OF THE CODE OF THE CITY OF JEFFERSON, MISSOURI, DEFINING THE EXISTING CITY BOUNDARY BY ADDING ONE NEW SUB-SECTION PERTAINING TO THE SAME SUBJECT. WHEREAS, pursuant to Section 71.012.2 RSMo, the City Council of the City of Jefferson desires to annex the unincorporated area of land described in Section 1; and WHEREAS, the property is adjacent to the current City boundary; and WHEREAS, a public hearing concerning the annexation was advertised in advance of the hearing in the Jefferson City News Tribune. NOW THEREFORE, BE IT ENACTED BY THE CITY COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The City Council intends to and shall proceed to annex, as provided by law, the unincorporated area of land described as follows: Part of the Southwest Quarter of the Southwest Quarter of Section 8, Township 44 North, Range 12 West, Cole County, Missouri, more particularly described as follows: From the southwest corner of Section 8, Township 44 North, Range 12 West, Cole County, Missouri; thence N0°40'00"W, along the Section Line, 188.10 feet to the northwesterly comer of the property described in Book 631, page 14, Cole County Recorder's Office, also being a point on the boundary of the property described in Book 401, page 939, Cole County Recorder's Office and the POINT OF BEGINNING for this description; thence along the boundary of said properties described in Book 631, page 14 and Book 401, page 939 the following courses: S89°56'00"E, 104.28 feet; thence S0°36'00"E, 188.98 feet to a point on the Section Line; thence leaving the boundary of said properties described in Book 631, page 14 and Book 401, page 93 9, S89°26'45"E, along the Section Line, 130.16 feet to a point on the boundary of the properties described in Book 401, page 939 and Book 402, page 974, Cole County Recorder's Office; thence along the boundary of said property described in Book 401, page 93 9 the following courses: N0°40'00"W, along the westerly line of said property described in Book 402, page 974 and the westerly line of Emily Lane Subdivision Section Two, as recorded in Plat Book 12, page 662, Cole County Recorder's Office, 616.42 feet to a point on the boundary of the property described in Book 509, page 764, Cole County Recorder's Office; thence N49°56'00"W, along the boundary of said property described in Book 509, page 764,309.05 feet to a point on the boundary of the property described in Book 653, page 54, Cole County Recorder's Office, also being the Section Line; thence S0°40'00"E, along the boundary of said property described in Book 653, page 54, also being the Section Line, 625.00 feet to the point of beginning. Containing 3.39 acres. Section 2. The City Council finds and declares that the land described in Section 1 is contiguous to the City boundary; that the annexation is reasonable and necessary to the proper development of the City; and further, did determine the City has an ability to furnish normal municipal services to this area. Section 3. A public hearing was held on October 17, 2022 as provided by law, concerning the annexation of the unincorporated area described in Section 1. Section 4. The land described in Section 1 shall be zoned RA-1 until such time as the zoning may be changed in the manner provided for by State Statute and City Code. Section 5. The annexed area shall be in Ward 4 of the City until such time as the ward boundaries may be changed in the manner provided for by City Code. Section 6. Section 1-17 of the City Code of the City of Jefferson, Missouri is hereby amended by adding one new subsection which shall read as follows: (AB) The City’s boundaries shall also include the following parcel: Part of the Southwest Quarter of the Southwest Quarter of Section 8, Township 44 North, Range 12 West, Cole County, Missouri, more particularly described as follows: From the southwest corner of Section 8, Township 44 North, Range 12 West, Cole County, Missouri; thence N0°40'00"W, along the Section Line, 188.10 feet to the northwesterly comer of the property described in Book 631, page 14, Cole County Recorder's Office, also being a point on the boundary of the property described in Book 401, page 939, Cole County Recorder's Office and the POINT OF BEGINNING for this description; thence along the boundary of said properties described in Book 631, page 14 and Book 401, page 939 the following courses: S89°56'00"E, 104.28 feet; thence S0°36'00"E, 188.98 feet to a point on the Section Line; thence leaving the boundary of said properties described in Book 631, page 14 and Book 401, page 93 9, S89°26'45"E, along the Section Line, 130.16 feet to a point on the boundary of the properties described in Book 401, page 939 and Book 402, page 974, Cole County Recorder's Office; thence along the boundary of said property described in Book 401, page 93 9 the following courses: N0°40'00"W, along the westerly line of said property described in Book 402, page 974 and the westerly line of Emily Lane Subdivision Section Two, as recorded in Plat Book 12, page 662, Cole County Recorder's Office, 616.42 feet to a point on the boundary of the property described in Book 509, page 764, Cole County Recorder's Office; thence N49°56'00"W, along the boundary of said property described in Book 509, page 764,309.05 feet to a point on the boundary of the property described in Book 653, page 54, Cole County Recorder's Office, also being the Section Line; thence S0°40'00"E, along the boundary of said property described in Book 653, page 54, also being the Section Line, 625.00 feet to the point of beginning. Containing 3.39 acres. Section 7. The effective date of this Ordinance and the annexation of the area described in Section 1 will be immediately upon passage, provided that no written objections to the proposed annexation are filed with the City Council. If sufficient objections are filed, this ordinance shall not become effective until such time as the annexation issue has been resolved pursuant to the provisions of Chapter 71 RSMo. Passed: ______________________ __ Appro v ed : ________________ _ Presiding Officer Mayor ATTEST: APPROVED AS TO FORM: City Clerk c~ VERIFIED PETITION FOR VOLUNTARY ANNEXATION Mark Gerlach & Julie Gerlach Petitioners ) ) ) ) COMES NOW, the Petitioners, Mark Gerlach AND Julie Gerlach, and pursuant to the provisions of §71.012, RSMo., hereby petitions the City of Jefferson City, for voluntary annexation into the City of Jefferson City, and in support thereof, state the following: 1. That Petitioners are the owners of certain property in Cole County, Missouri, said property being described as: Part ofthe Southwest Quarter ofthe Southwest Quarter of Section 8, Township 44 North, Range 12 West, Cole County, Missouri, more particularly described as follows: From the southwest comer of Section 8, Township 44 North, Range 12 West, Cole County, Missouri; thence N0°40'00"W, along the Section Line, 188.10 feet to the northwesterly comer of the property described in Book 631, page 14, Cole County Recorder's Office, also being a point on the boundary of the property described in Book 401, page 939, Cole County Recorder's Office and the POINT OF BEGINNING for this description; thence along the boundary of said properties described in Book 631, page 14 and Book 401, page 939 the following courses: S89°56'00"E, 104.28 feet; thence S0°36'00"E, 188.98 feet to a point on the Section Line; thence leaving the boundary of said properties described in Book 631, page 14 and Book 401, page 939, S89°26'45"E, along the Section Line, 130.16 feet to a point on the boundary of the properties described in Book 401, page 939 and Book 402, page 974, Cole County Recorder's Office; thence along the boundary of said property described in Book 401, page 939 the following courses: N0°40'00"W, along the westerly line of of said property described in Book 402, page 974 and the westerly line of Emily Lane Subdivision Section Two, as recorded in Plat Book 12, page 662, Cole County Recorder's Office, 616.42 feet to a point on the boundary of the property described in Book 509, page 764, Cole County Recorder's Office; thence N49°56'00"W, along the boundary of said property described in Book 509, page 764, 309.05 feet to a point on the boundary of the property described in Book 653, page 54, Cole County Recorder's Office, also being the Section Line; thence S0°40'00"E, along the boundary of said property described in Book 653, page 54, also being the Section Line, 625.00 feet to the point ofbeginning. Containing 3.39 acres. 2. This real estate is not now a part of any incorporated municipality . 3. This real estate is contiguous and compact to the existing corporate limits of the City of Jefferson, Missouri. 4. That the Petitioners are the owners in fee of all of the property to be annexed. WHEREFORE, Petitioners request that the City of Jefferson City annex the aforesaid property. ___ ..___ __ _ Mark Gerlach Q-.~~~~ ul · Gerlach STATE OF MISSOURI COUNTY OF COLE ) ) ) VERIFICATION ss . COMES NOW Julie Gerlach, being oflawful age and after being duly sworn upon his/her oath, deposes and states that she is the Petitioner who signed the foregoing VERIFIED PETITION FOR VOLUNTARY ANNEXATION ("Petition"), that the signature imprinted on the Petition is the manual , authentic, authorized signature of the Petitioner, and that she has read the Petition and that the facts and matters stated in the Petition are true and correct to the best of her knowledge , information and belief. a e: Juhe Gerlach ~{) SUBSCRIBED AND SWORN to before me this Z~ day of (I' a/. , 2022. r My commission expires: '/~J'2s JERRY WAYNE MORGAN .. NostaT.ry Public -Notary Seal ATE OF MISSOURI County -Cole M Com.mission # 21 860538 Y Commission Expires : 11/21/2025 STATE OF MISSOURI COUNTY OF COLE ) ) ) VERIFICATION ss. COMES NOW Mark Gerlach, being oflawful age and after being duly sworn upon his/her oath, deposes and states that he is the Petitioner who signed the foregoing VERIFIED PETITION FOR VOLUNTARY ANNEXATION ("Petition"), that the signature imprinted on the Petition is the manual, authentic, authorized signature of the Petitioner, and that he has read the Petition and that the facts and matters stated in the Petition are true and correct to the best of his knowledge, information and belief. Name: Mark Gerlach SUBSCRIBED AND SWORN to before me this Z?.llD day of >tPR{ , 2022. ' My commission expires: 1 j z/tJ/ JERRY WAYNE MORGAN Notary Public -Notary Seal STATE OF MISSOURI County -Cole Commission# 21860538 My Commission Expires: 11/21/2025 Excerpt of Unapproved Minutes JEFFERSON CITY PLANNING AND ZONING COMMISSION September 8, 2022 COMMISSION MEMBERS PRESENT Dale Vaughan, Chair Penny Quigg, Vice Chair Bunnie Trickey Cotten Shanon Hawk Blake Markus Treaka Young, Alternate Hank Vogt, Alternate COMMISSION MEMBERS ABSENT Gregory Butler Spencer Hoogveld Emily Fretwell Jacob Robinett, Alternate COUNCIL LIAISON (ABSENT) Michael Lester STAFF PRESENT Dustin Birch, Associate City Counselor Eric Barron, Planning Manager Kortney Bliss, Planner Katrina Williams, Planner Shane Wade, Civil Engineer Lisa Dittmer, Administrative Assistant 5:15p.m. ATTENDANCE RECORD 3 of 3 3 of 3 3 of 3 3 of 3 2 of 3 3 of 3 3 of 3 0 of3 0 of 3 2 of 3 2 of 3 Guests: Paul Samson with Central Missouri Professional Services (CMPS), Dave Edwards, Carolyn Bartel, Heath Garvin, and Matthew Allen. Case No. P2201 0-900 Block of Emily Lane, Voluntary Annexation and Zoning Plan. Request filed by Mark and Julie Gerlach, property owners, for the following: I. Voluntary annexation of 3.39 acres 2. Approval of a zoning plan for the property to be zoned RA-1 High Density Residential. The property is located 900 feet northwest of the Emily Lane terminus and is described as Part of the Southwest Quarter of the Southwest Quarter of Section 8, Township 44 North, Range 12 West, in the City of Jefferson, Missouri. (Central Missouri Professional Services, Consultant). Ms. Bliss advised the property owner has submitted a request to annex the property into city limits of the City of Jefferson with a RA-1 High Density Residential zoning designation. The property owner hopes to utilize city utilities for future development. Mr. Barron advised the role of the Planning and Zoning Commission is to recommend a zoning district for the property upon annexation approval by the City Council. RA-1 zoning would allow up to 4 units per building, multiple units could be put on the property. A preliminary plat will be submitted at a later date with further details on the dead end of Emily Lane. Consultant for property owners Mark and Julie Gerlach, Paul Samson with CMPS, presented the case. The Gerlach's purchased the property with a goal of multi-family development on the property, similar to the other properties on Emily Lane. Area resident Caroline Bartel at 4679 Tanman Ct, spoke about the request. Ms. Bartel had questions about the plans to extend Emily Lane and tree clearing in the area in relation to the back of her property. Mr. Barron advised there is a creek in the area and city code requires a riparian corridor along major creeks. Mr. Wade advised the minimum riparian area that is required to remain is 25 feet along the creek bank/ordinary high-water mark of the creek. There's also an additional 35 feet for building setback. All of this would be reviewed during the site plan. Ms. Bliss stated the staff recommends approval of the requested voluntary annexation and zoning plan. Ms. Cotton moved and Mr. Markus seconded a motion to recommend approval of the zoning plan establishing a RA-1 High Density Residential zoning designation for the property upon annexation. The motion passed 6-0 with the following votes: Aye: Quigg, Cotten, Hawk, Markus, Young, and Vogt. Nay: None Jefferson City Planning & Zoning Commission September 08,2022 Case No. P2201 0 900 Block of Emily Lane Voluntary Annexation and Zoning Plan (RA-1) PLANNING STAFF REPORT JEFFERSON CITY PLANNING AND ZONING COMMISSION September 08, 2022 Case No. P22010-900 Block of Emily Lane, Voluntary Annexation and Zoning Plan. Request filed by Mark and Julie Gerlach, property owners, for the following: I. Voluntary annexation of 3.39 acres 2. Approval of a zoning plan for the property to be zoned RA-1 High Density Residential. The property is located 900 feet northwest of the Emily Lane terminus and is described as Part of the Southwest Quarter of the Southwest Quarter of Section 8, Township 44 North, Range 12 West, in the City of Jefferson, Missouri. (Central Missouri Professional Services, Consultant). Nature of Request This property consists of a 3.39 acre lot located adjacent west to the existing city limits. The property owner desires to connect to City utilities and construct driveway( s) joining to a City street. In this instance, that such street is Emily Lane, which dead ends at the City limit line and this line touches the eastern property lot line. In order to construct a driveway off of the City street and use City utilities, the property owner needs to continue the roadway and annex into the City of Jefferson. To further the length of the roadway, the applicant is planning on constructing a cul-de-sac to which the driveway(s) would connect. The specifications of roadway design and conformance with City Code standards in addition to details regarding division(s) of the property and its use such as residential structure(s) would come at a later date, needing to meet all applicable City Code requirements, in the form of preliminary and final plat as well as other required plan submittals such as a site plan. The applicant is requesting a zoning designation of RA-I High Density Residential, which would match adjacent east properties within City Limits. Zoning and Surrounding Land Use Current Zoning: None-Unincorporated R equested Zoning: RA-1 High Density Residential Surrounding Zoning_ Surrounding Uses North RS-2 Single Family Residential South RS-2 Single Family Residential East RA-1 Multi Family Residential West None Storage Units, Open Land Staff Recommendation Voluntary Annexation and Zoning Plan: Current Use: Undeveloped Intended Use: Multi F amily Residential The property owner has submitted a request to annex the property into city limits of the City of Jefferson with a RA-1 High Density Residential zoning designation. The property is contiguous to current city limits and the property lends itself well to incorporation in addition to the requested High Density Residential zoning would be in alignment with current adjacent east properties along Emily Lane. The recommended land use of the Comprehensive Plan suggests low density residential for the lot and High Density Residential is shown lining Emily Lane up to the City limit line where the roadway ends. Continuation of the roadway with High Density Residential lining appears suitable. Staff recommends approval of the requested voluntary annexation and zoning plan. Form of Motion: I. Motion to recommend approval of the zoning plan establishing a RA-1 High Density Residential zoning designation for the property upon annexation. City of Jefferson Planning & Zoning Commission LOCATION MAP Case No. P22010 o as 110 340 Feet 900 Block of Emily Lane '--· Voluntary Annexatuion and Zoning Plan (RA-1) City of Jefferson Planning and Zoning Commission VICINITY Case No. P22010 o 190 380 760 Feet 900 Block of Emily Lane Voluntary Annexation and Zoning Plan (RA-1) City of Jefferson Department of Planning & Protective Services 320 E. McCarty St. Jefferson City, MO 65101 August25,2022 Dear Property Owne r: Carrie Tergin, Mayor Sonny Sanders, AJCP, Director Phone: 573·634-6410 Fax: 573.f;34-6457 This letter is to notify you that the Jefferson City Planning and Zoning Commission will meet at 5:15p.m. on Thursday, September 08, 2022, to consider the following matters (see map on back}: Case No. P2201 0-900 Block of Emily Lane, Voluntary Annexation and Zoning Plan. Request filed by Mark and Julie Gerl ach, property owners, for the following : 1. Voluntary annexation of 3 .39 acres 2. Approval of a zoning plan for the property to be zoned RA-1 High Density Residential. The property is located 900 feet northwest of the Emily Lane terminus and is described as Part of the Southwest Quarter of the Southwest Quarter of Section 8, Township 44 North, Range 12 West, in the City of Jefferso n , Missouri. (Central Missouri Professional Services , Consultant}. As a nearby landowner and/or neighbor, you are being provided notice of this hearing. Unfortunately, we are unable to record comments received by telephone , however, written comments may be directed to the Planning and Zoning Commission in one of the following ways: e -mail: JCPianning@jeffe.rsoncitymo.gov fax: Dept. of Planning and Protective Services I Planning Division 573-634-6457 mail: Dept. of Planning and Protective Services I Planning Division John G. Christy Municipal Building, 320 E. McCarty Street Jefferson City, MO 65 101 Written comments received on or before 1:00 p.m . on th e day of th e meeting will be made a part of the official record and copied and distributed to Commission m embers at the meeting. Those un ab le to provide written comments in advance are invited to deliver their comments to the Commissio n Chairman only at the meeting. Correspondence received after 1:00 p.m . will be included in the official record, but there is no guarantee that copies will be made for distribution to all Commission members. For your information, this case is tentatively scheduled for a public hearing in front of the City Council on October 17, 2022. The City Council meets at 6 :00p.m. in the Counc il Chambers of the John G. Christy Municipal Building, 320 East McCarty Street. Inform ation regarding this case may be viewed on the Planning and Zoning Commission w ebpage a t: https://www.jeffersoncitymo.govlqovernmenUplanning/planning and zon ing comm ission .p hp If you have any questions concerning this matter, please contact 573 .634 .6573. Individuals s hould contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as required under the Americans with Disabilities Act. Plea se a llow three business d ays to process the request P lease call (573) 634-6410 wi th questions regarding agenda ite ms. Jefferson City Planning and Zoning Commission Adjoining Property Owner List Case No P22010 900 Block of Emily lane GERLACH, MARK & JULIE; 1807 VAllEY HI RD JEFFERSON CITY, MO 65109 OLD lOHMAN RD MO 65109 ROBNETT, DIANNA; 4655 TANMAN CT JEFFERSON CITY, MO 65109. 4655 TANMAN CT MO 65109 ELLEDGE, RUTH C; 4659 TANMAN CT JEFFERSON CITY, MO 65109 4659 TANMAN CT MO 65109 ROBERTSON, AliCE M; TRUSTEE 4663 TANMAN CT JEFFERSON CITY, MO 65109 4663 TANMAN CT MO 65109 AllEN, MARY CATHERINE; TRUSTEE 4665 TANMAN CT JEFFERSON CITY, MO 65109 4665 TANMAN CT MO 65109 DUNSMORE, DARLENE A TRUSTEE; 4671 TANMAN CT JEFFERSON CITY, MO 65109 4671 TAN MAN CT MO 65109 WINKELMAN, BETTY A TRUSTEE; 4675 TANMAN CT JEFFERSON CITY, MO 65109 4675 TANMAN CT MO 65109 BARTEL, CAROlYN A; 4679 TAN MAN CT JEFFERSON CITY, MO 65109 4679 TANMAN CT MO 65109 WISE, WILLIAM J & KEELY K; 4710 OLD LOHMAN RD JEFFERSON CITY, MO 65109 4710 OLD lOHMAN RD MO 65109 BONNOT, KRISTA; BONNOT, DUANE 4716 OLD lOHMAN RD JEFFERSON CITY, MO 6S109 OLD LOHMAN RD MO 6S109 VALDES, ELSA & SAAVEDRA, VICTOR; 4718 OlD LOHMAN RD JEFFERSON CITY, MO 65109 4718 OlD LOHMAN RD MO 65109 lAGE LLC; SO lAGE lN HENLEY, MO 65040 4383 TANMAN CT MO 65109 KAUFFMAN, THOMAS A & RICHARD l &; KENNETH W & WILLIAM J & lEONA B 5824 ELSTON ROAD JEFFERSON CITY, MO 65109 HWY SO W MO 65109 GRAVES INVESTMENT CO INC; 913 BIG HORN DR JEFFERSON CITY, MO 65109 HORNER RD MO 65109 NEW STANDARD PROPERTIES; l L C ATTN: DAVID J DRANE/DANIEL M BURKS 1200 1-70 DR SW COLUMBIA, MO 65203 1009 EMILY LN MO 65109 THOENEN, WILLIAM C & DENISE C; PO BOX 104982 JEFFERSON CITY, MO 0 4728 OLD LOHMAN RD MO 65109 IOWA-MISSOURI CONFERENCE ASSOC OF; SEVENTH-DAY ADVENTISTS PO BOX65665 WEST DES MOINES, lA 0 4776 OLD LOHMAN RD MO 6S109 Case No. P2201 0 900 Block of Emily Lane Voluntary Annexation, Zoning Plan (RA-1), and Preliminary and Final Subdivision Plat cr o,_ __ _ 2 cr 0 :r Cl iD ] Jl_j cr 0 j r > CHARM OAK DR :!: cr oct :r 0 0 155 310 620 185 ft. Notification Buffer DENESEDR T s 930 1.2<10 Feel I BILL SUMMARY BILL NO: 2022-068 SPONSOR: Councilman Fitzwater SUBJECT: A Construction Contract with Sam Gaines Construction. Inc. for the Concrete Street Repair. Project No. 32182, Bid No. 4061 DATE INTRODUCED: October 3, 2022 DEPARTMENT Dl RECTOR(S):_--+_w.~___,<----+--"'--------- Staff Recommendation: Approve. Summary: When approved, this bill will authorize a contract with Sam Gaines Construction, Inc. in the amount of $244,195.00 for the Concrete Street Repair project. Origin of Request: City Staff Department Responsible: Public Works PERSON RESPONSIBLE: MATIHEW J. MORASCH, P.E./David Bange, P .E. Background Information: Additional funding was approved by the City Council to complete the original scope of the street resurfacing contract that had been reduced due to the lack of funds at the time of its approval. However, after the funds were approved the contractor was not able to honor their original bid prices. Given the climate within the asphalt market, it was determined that the additional funding would be better used in making repairs to sections of our concrete street network. Fiscal Information: Account Available Required Remaining 1 0-995-599512 $276 ' 509.44 $244 ,195.00 $32 ,314.44 BILL NO . 2022-068 SPONSORED BY Councilmember Fitzwater ORDINANCE NO . _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI , AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH SAM GAINES CONSTRUCTION , INC . IN THE AMOUNT OF $244,195.00 FOR THE CONCRETE STREET REPAIR PROJECT. WHEREAS, Sam Gaines Construction has become the apparent lowest and best bidder on the Concrete Street Repair project. NOW, THEREFORE, BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS: Section 1. The bid of Sam Gaines Construction , Inc. is declared to be the lowest and best bid and is hereby accepted for the Concrete Street Repair project. Section 2_. The Mayor and City Clerk are hereby authorized to execute an agreement with Sam Gaines Construction for the Concrete Street Repa ir project. Section ~. The agreement shall be substantially the same in form and content as that agreement attached hereto as Ex hibit A. Section 1_. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed : __________ _ Approved : _______ _ Presiding Officer Mayor Carrie Terg in ATTEST: APPROVED AS TO FORM : C ity Clerk FINANCE DEPARTMENT PURCHASING DIVISION SUBJECT: Bid IFB4061 -Project 32182, Concrete Street Repair Public Works, Opened September 22 , 2022 RECOMMENDATION: Staff recommends the award of bi d IFB4061 to Sam Gai nes Construction ofNew B loomfield , MO for Project 32182, Concrete Street Repair. The bid was evaluated by Public Work's staff and Sam Gaines Construction was determined the l owest and best bid meeting specifications. Total cost of the contract is $244,195.00. BIDS RECEIVED: Sam Gai nes Construction, New Bloomfield, MO B& P Patterson, LLC, Linn, MO Don Schneid er's Excavating Co, Jefferson Cit y, MO Bid Amount $2 44,195.00 $35 1,727.00 $290,897.00 This bid was advertised in the News Tribune on 09/07/2022 and posted on Bonfire. Bid notifications were sent to 35 4 vendors . FI SCAL NOTE: Expended or Account Number Description FY 2022 Budget Encumbered Bid Amount Balance Amount Street Resurfacing- 10-995-599512 ARPA Funds $325,000 .00 $48,490.56 $244,195.00 $32,31 4 .44 Bid Total $244,195.00 PAST PERFORMANCE The vendors have sati sfactorily provided services as specifi ed and bid during pre vious years. ATTACHMENTS -SUPPORTING DOCUMENTATION Signature: ~-!J (}ru;_~ urc~ng Agent 9/23/22 Page1 Date: 22/09/2022 Bid No. 4061 ITEM NO. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 DESCRIPTION Mobilization Traffic Control (Wildwood and W. Edgewood at Fairgrounds) Traffic Control (General) Inlet Protection Straw WatOes Subgrade Stabilization 6" Concrete Pavement, Remove & Replace 7" Concrete Pavement, Remove & Replace Type "A" Curb and Gutter Remove & Replace 411 Concrete Sidewalk, Remove & Replace 6" Concrete Sidewalk Ramp, Remove & Replace Detectable Waming Panels Barrier Curb, Jefferson & Stadium Fencing, Jefferson & Stadium Traffic Control (Jefferson & Stadium) TOTAL BASE BID o/o OVER/UNDER ENGINEER'S EST. APPROX. UNIT QUANTITY LS 1 LS 1 SY 1150 SY 30 LF 300 TON 890 SY 1150 SY 1015 LF 354 SY 7 SY 18 SF 30 LF 14 LF 16 LS 1 CITY OF JEFFERSON BID TABULATION CONCRETE STREET REPAIR PROJECT NO. 32182 Sam Gaines Construction, ENGINEER'S ESTIMATE Inc. UNIT UNIT PRICE AMOUNT PRICE AMOUNT $7,500.00 $7,500.00 $20,000.00 $20,000.00 $8,000.00 $8,000.00 $6,675.00 $6,675.00 $5.00 $5,750.00 $3.00 $3,450.00 $150.00 $4,500.00 $10.00 $300.00 $5.50 $1,650.00 $5.00 $1,500.00 $38.00 $33,820.00 $50.00 $44,500.00 $85.00 $97,750.00 $55.00 $63,250.00 $95.00 $96,425.00 $65.00 $65,975.00 $46.00 $16,284.00 $55.00 $19,470.00 $75.00 $525.00 $300.00 $2,100.00 $85.00 $1,530.00 $200.00 $3,600.00 $35.00 $1,050.00 $35.00 $1,050.00 $130.00 $1,820.00 $425.00 $5,950.00 $120.00 $1,920.00 $250.00 $4,000.00 $3,000.00 $3,000.00 $2,375.00 $2,375.00 $281,524.00 $244,195.00 -13.3o/o Don Schneider's Excavating Company, Inc. B&P Patterson LLC UNIT UNIT PRICE AMOUNT PRICE AMOUNT $15,000.00 $15,000.00 $9,000.00 $9,000.00 $7,500.00 $7,500.00 $8,000.00 $8,000.00 $3.50 $4,025.00 $3.50 $4,025.00 $10.00 $300.00 $75.00 $2,250.00 $5.00 $1,500.00 $5.00 $1,500.00 $30.00 $26,700.00 $55.00 $48,950.00 $78.70 $90,505.00 $115.00 $132,250.00 $103.00 $104,545.00 $120.00 $121,800.00 $63.00 $22,302.00 $42.00 $14,868.00 $100.00 $700.00 $100.00 $700.00 $150.00 $2,700.00 $98.00 $1,764.00 $30.00 $900.00 $30.00 $900.00 $630.00 $8,820.00 $50.00 $700.00 $150.00 $2,400.00 $95.00 $1,520.00 $3,000.00 $3,000.00 $3,500.00 $3,500.00 $290,897.00 $351,727.00 3.3o/o 24.9%1 IFB4061-09/22 -Project 32182, Concrete Street Repair Scoring Summary Active Submissions Total - Supplier /100 pts Sam Gaines 100 Construction Don Schnieders 83.95 Excavating Company B&P Patterson 69.43 Concrete Pricing Form /100 pts 100 ($244, 195.00) 83.95 ($290,897.00) 69.43 ($351 ,727.00) Generated on Sep 23, 2022 11:43 AM COT-Leigh Ann Corrigan Page 1 of 1 Department of Public Works Memorandum 320 E. McCarty Street ·Jefferson City , Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www.jeffcitymo.org Date: To : From : Subject: September 22 , 2022 Leigh Ann Corrigan , Purchasing Director, Finance David Bange, City Engineer~ Concrete Street Repair Project No. 32182 Bid No. 4061 Public Works has completed a review of the bids opened at 1:30PM on September 22, 2022 for the above noted project. As part of the review all the bids were tabulated to check for math errors and to compare unit price quotes of the various contractors . Attached to this memo is the tabulation of the Three (3) bids that were received for the project, as well as a listing of the registered plan holders. Based on our review, we recommend acceptance of the bid from the low bidder Sam Gaines Construction, 3205 County Rd . 452, New Bloomfield , MO 65063. The total amount of the contract will be $244,195.00 . The project will be expensed as follows: Sam Gaines Construction ($244, 195.00): Account Number: Amount Available: Required: Remaining: 1 0-995-599512 $276,509.44 $244,195 .00 $32 ,314.44 If you need any other information please feel f ree to contact me at extens ion 6433 . DB :db Attachments : Bid Tabulation Sheet, Plan Holders List cc: Project file Writer's file CITY OF JEFFERSON CONSTRUCTION CONTRACT THIS CONTRACT made and entered into the date last executed by a party as indicated below, by and between Sam Gaines Construction, INC hereinafter referred to as "Contractor", and the City of Jefferson, Missouri, a municipal corporation of the State of Missouri, hereinafter referred to as "City". WITNESSETH: That Whereas, the Contractor has become the lowest responsible bidder for furnishing the supervision, labor, tools, equipment, materials and supplies and for constructing the following City improvements: Project No. 32182, Concrete Street Repair. NOW THEREFORE, the parties to this contract agree to the following: 1. Scope of Services. Contractor agrees to provide all labor, equipment, hardware and supplies to perform the work included in the project entitled "Concrete Street Repair" in accordance with the plans and specifications on file with the Department of Public Works. 2. Payment. The City hereby agrees to pay the Contractor for the work done pursuant to this contract according to the payment schedule set forth in the Contract Documents upon acceptance of said work by the Director of Public Works and in accordance with the rates and/or amounts stated in the bid of Contractor dated 9-22-2022 which are by reference made a part hereof. No partial payment to the Contractor shall operate as approval or acceptance of work done or materials furnished hereunder. The total amount of this contract shall not exceed Two-Hundred Forty Four Thousand One Hundred Ninety Five Dollars and Zero Cents ($244,195.00). 3. Manner and time for Completion. Contractor agrees with the City to furnish all supervision, labor, tools, equipment, materials and supplies necessary to perform said work at Contractor's own expense in accordance with the contract documents and any applicable City ordinances and state and federal laws, within 90 working days from the date Contractor is ordered to proceed, which order shall be issued by the Director of Public Works within ten (1 0) days after the date of this contract. 4. Prevailing Wages. To the extent that the work performed by Contractor is subject to prevailing wage law, Contractor shall pay a wage of no less than the "prevailing hourly rate of wages" for work of a similar character in this locality, as established by Department of Labor and Industrial Relations of the State of Missouri, and as established by the Federal Employment Standards of the Department of Labor. Contractor acknowledges that Contractor knows the prevailing hourly rate of wages for this project because Contractor has obtained the prevailing hourly rate of wages from the contents of the current Annual Wage Order No. 29, Section 026, Cole County rates as set forth. The Contractor further agrees that Contractor will keep an accurate record showing the names and occupations of all workmen employed in connection with the work to be erformed under the terms of this contract. The record shall show the actual wages paid to the workmen in connection with the work to be performed under the terms of this contract. A copy of the record shall be delivered to the Purchasing Agent of the Jefferson City Finance Department each week. In accordance with Section 290.250 RSMo, Contractor shall forfeit to the City One Hundred Dollars ($100.00) for each workman employed, for each calendar day or portion thereof that the workman is paid less than the stipulated rates for any work done under this contract, by the Contractor or any subcontractor under the Contractor. 5. Insurance. (a) The Contractor shall obtain and maintain during the term of the Project and this Contract the insurance coverages at least equal to the coverages set forth in this paragraph 7, and as further provided in the General Conditions, but no event less than the individual and combined sovereign immunity limits established by Section 537.610 R.S.Mo. Insurance policies providing required coverages shall be with companies licensed to do business in the State of Missouri and rated no less than AA by Best or equivalent. All costs of obtaining and maintaining insurance coverages are included in the Bid Amount and no additional payment will be made therefor by the City. Comprehensive General Liability Insurance (including coverage for Bodily Injury and Property Damage) $500,000 per occurrence $3,000,000 aggregate Comprehensive Insurance Automobile Liability $500,000 per occurrence $3,000,000 aggregate (including coverage for Bodily Injury and Property Damage) Employer's Liability $3,000,000 bodily InJury by accident (each accident) $3,000,000 bodily injury by disease (each employee) $3,000,000 bodily injury policy limit (b) Worker's Compensation -In addition, the Contractor and all subcontractors shall provide Worker's Compensation Insurance in at least statutory amounts for all workers employed at the Project site. (c) Builder's Risk-The Contractor shall also provide a policy of Builder's Risk Insurance in the amount of 100% of the complete insurable value of the Project, which policy shall protect the Contractor and the City, as their respective interests shall appear. (d) Owner's Protective Liability Insurance-The Contractor shall also obtain at its own expense and deliver to the City an Owner's Protective Liability Insurance Policy naming the City of Jefferson as the insured, in an amount not less than the individual and combined sovereign immunity limits established by Section 537.610 R.S.Mo. exce t for those claims overned b the rovisions of the Missouri Workmen's Compensation Law, Chapter 287, RSMo. No policy will be accepted which excludes liability for damage to underground structures or by reason of blasting, explosion or collapse. (e) Before commencing any work, the Contractor shall provide to the City certificates of insurance evidencing the issuance and maintenance in force of the coverages required by this paragraph 4. Each such certificate shall show the City, and such other governmental agencies as may be required by the City to be insured by underlying grant or contract relating to the Project, as an additional insured, and shall bear an endorsement precluding cancellation of or change in coverage without at least thirty (30) days written notice to the City. The City may waive any insurance coverages or amounts required by this paragraph 4 when the City deems such waiver to be in the interest of the public health, safety, and general welfare. (f) Subcontracts -In case any or all of this work is sublet, the Contractor shall require the Subcontractor to procure and maintain all insurance required in Subparagraphs (a), (b), and (c) hereof and in like amounts. (g) Scope of Insurance and Special Hazard. The insurance required under Sub-paragraphs (b) and (c) hereof shall provide adequate protection for the Contractor and its subcontractors, respectively, against damage claims which may arise from operations under this contract, whether such operations be by the insured or by anyone directly or indirectly employed by it, and also against any special hazards which may be encountered in the performance of this contract. NOTE: Paragraph (f) is construed to require the procurement of Contractor's protective insurance (or contingent public liability and contingent property damage policies) by a general contractor whose subcontractor has employees working on the project, unless the general public liability and property damage policy (or rider attached thereto) of the general contractor provides adequate protection against claims arising from operations by anyone directly or indirectly employed by the Contractor. 6. Contractor's Responsibility for Subcontractors. It is further agreed that Contractor shall be as fully responsible to the City for the acts and omissions of its subcontractors, and of persons either directly or indirectly employed by them, as Contractor is for the acts and omissions of persons it directly employs. Contractor shall cause appropriate provisions to be inserted in all subcontracts relating to this work, to bind all subcontractors to Contractor by all the terms herein set forth, insofar as applicable to the work of subcontractors and to give Contractor the same power regarding termination of any subcontract as the City may exercise over Contractor under any provisions of this contract. Nothing contained in this contract shall create any contractual relations between any subcontractor and the City or between any subcontractors. 7. Liquidated Damages. The Contractor agrees and acknowledges that time is of the essence of this A reement and that dela in the rosecution of the Work and the Project will inconvenience the public and increase administrative costs of the City, the costs of which the Contractor and the City are incapable of ascertaining at this time. Should the Contractor, or in the case of Contractor's default, the surety, fail to complete the Work within the time stipulated in this Agreement, or within such extension of time as may be allowed by the City in the manner set forth in the Contract Documents, the Contractor (or surety, as applicable) shall pay to the City as liquidated damages, and not as a penalty, the sum of for each calendar day that the Work remains uncompleted after the time allowed for the completion, including approved extensions. In the sole discretion of the City, the amount of the liquidated damages may be deducted from any money due the Contractor under this Agreement. Permitting the Contractor to finish the Work or any part thereof after the expiration of the time for completion or any approved extension, shall in no way operate as a waiver of the City of any of rights under this Contract. 8. Termination. The City reserves the right to terminate this contract by giving at least five (5) days prior written notice to Contractor, without prejudice to any other rights or remedies of the City should Contractor be adjudged a bankrupt, or if Contractor should make a general assignment for the benefit of its creditors, or if a receiver should be appointed for Contractor or for any of its property, or if Contractor should persistently or repeatedly refuse or fail to supply enough properly skilled workmen or proper material, or if Contractor should refuse or fail to make prompt payment to any person supplying labor or materials for the work under the contract, or persistently disregard instructions of the City or fail to observe or perform any provisions of the contract. 9. City's Right to Proceed. In the event this contract is terminated pursuant to Paragraph 8, then the City may take over the work and prosecute the same to completion, by contract or otherwise, and Contractor and its sureties shall be liable to the City for any costs over the amount of this contract thereby occasioned by the City. In any such case the City may take possession of, and utilize in completing the work, such materials, appliances and structures as may be on the work site and are necessary for completion of the work. The foregoing provisions are in addition to, and not in limitation of, the rights of the City under any other provisions of the contract, City ordinances, and state and federal laws. 10. Indemnity. To the fullest extent permitted by law, the Contractor agrees to defend with counsel selected by the City, and defend, indemnify and hold harmless the City, its officers, engineers, representatives, agents and employees from and against any and all liabilities, damages, losses, claims or suit, including costs and attorneys' fees, for or on account of any kind of injury to person, bodily or otherwise, or death, or damage to or destruction of property, or money damages, or trespass, or any other circumstances, sustained by the City or others, arising from the Contractor's breach of the Contract or out of services or products provided by the Contractor or its subcontractors under the terms of this a reement. The Contractor shall not be liable for any loss or damage attributable solely to the negligence of the City. To the extent required to enforce this provision, the Contractor agrees that this indemnification requires the Contractor to obtain insurance in amounts specified in the Contract Documents and that the Contractor has had the opportunity to recover the costs of such insurance in the compensation set forth in this Agreement. In any and all claims against the City or any of its agents or employees by any employee of the Contractor, any Subcontractor, anyone directly or indirectly employed by any one of them or anyone for whose acts any of them may be liable, this indemnification obligation shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any Subcontractor under workmen's compensation acts, disability benefit acts or other employee benefit acts. The Contractor shall reimburse to the City any costs and attorneys' fees that the City may reasonably incur in pursuit of any remedies at law or equity or enforcement of any rights established in this Contract, which may result from the Contractor's breach of the Contract, the Contractor's failure to perform any obligation or requirement contained herein, or the City's enforcement of this Contract. 11. Payment for Labor and Materials. The Contractor agrees and binds itself to pay for all labor done, and for all the materials used in the construction of the work to be completed pursuant to this contract. Contractor shall furnish to the City a bond to ensure the payment of all materials and labor used in the performance of this contract. 12. Supplies. The Contractor is hereby authorized and directed to utilize the City's sales tax exemption in the purchase of goods and materials for the project as set out in Section 144.062 RSMo 1994 as amended. Contractor shall keep and maintain records and invoices of all such purchases which shall be submitted to the City. 13. Performance and Materialman's Bonds Required. Contractor shall provide a bond to the City before work is commenced, and no later than ten (10) days after the execution of this contract, guaranteeing the Contractor's performance of the work bid for, the payment of amounts due to all suppliers of labor and materials, the payment of insurance premiums for workers compensation insurance and all other insurance called for under this contract, and the payment of the prevailing wage rate to all workmen as required by this contract, said bond to be in a form approved by the City, and to be given by such company or companies as may be acceptable to the City in its sole and absolute discretion. The amount of the bond shall be equal to the Contractor's bid. 14. Knowledge of Local Conditions. Contractor hereby warrants that it has examined the location of the proposed work and the attached specifications and has fully considered such local conditions in making its bid herein. 15. Severability. If any section, subsection, sentence, or clause of this Contract shall be adjudged illegal, invalid, or unenforceable, such illegality, invalidity, or unenforceability shall not affect the legality, validity, or enforceability of the contract as a whole, or of any section, subsection, sentence, clause, or attachment not so adjudged. 16. Governing Law. The contract shall be governed by the laws of the State of Missouri. The courts of the State of Missouri shall have jurisdiction over any dispute which arises under this contract, and each of the parties shall submit and hereby consents to such courts exercise of jurisdiction. In any successful action by the City to enforce this contract, the City shall be entitled to recover its attorney's fees and expenses incurred in such action. 17. Contract Documents. The contract documents shall consist of the following: a. This Contract f. General Provisions b. Addenda g. Special Provisions c. Information for Bidders h. Technical Specifications d. Notice to Bidders i. Drawing and/or Sketches e. Signed Copy of Bid This contract and the other documents enumerated in this paragraph, form the Contract between the parties. These documents are as fully a part of the contract as if attached hereto or repeated herein. 18. Complete Understanding, Merger. Parties agree that this document including those documents described in the section entitled "Contract Documents" represent the full and complete understanding of the parties. This contact includes only those goods and services specifically set out. This contract supersedes all prior contracts and understandings between the Contractor and the City. 19. Authorship and Enforcement. Parties agree that the production of this document was the joint effort of both parties and that the contract should not be construed as having been drafted by either party. 20. Amendments. This contract may not be modified, changed or altered by any oral promise or statement by whomsoever made; nor shall any modification of it be binding upon the City until such written modification shall have been approved in writing by an authorized officer of the City. Contractor acknowledges that the City may not be responsible for paying for changes or modifications that were not properly authorized. 21 . Waiver of Breach . Failure to Exercise Rights and Waiver: Failure to insist upon strict compliance with any of the terms covenants or conditions herein shall not be deemed a waiver of any such terms, covenants or conditions, nor shall any failure at one or more times be deemed a waiver or relinquishment at any other time or times by any right under the terms, covenants or conditions herein. 22. Assignment. Neither party may sell or assign its rights or responsibilities under the terms of this agreement without the express consent of the remaining party. 23. Nondiscrimination. Contractor agrees in the performance of this contract not to discriminate on the ground or because of race, creed, color, national origin or ancestry, sex, religion, handicap, age, or political opinion or affiliation, against any employee of Contractor or applicant for employment and shall include a similar provision in all subcontracts let or awarded hereunder. 24. Illegal Immigration. Prior to commencement of the work: A. Contractor shall, by sworn affidavit and provision of documentation, affirm its enrollment and participation in a federal work authorization program with respect to the employees working in connection with the contracted services. B. Contractor shall sign an affidavit affirming that it does not knowingly employ any person who is an unauthorized alien in connection with the contracted services Contractor agrees in the performance. C. If contractor is a sole proprietorship, partnership, or limited partnership, contractor shall provide proof of citizenship or lawful presence of the owner prior to issuance of the Notice to Proceed. 25. OSHA Training Prior to commencement of the work: A. Contractor shall provide a ten-hour Occupational Safety and Health Administration (OSHA) construction safety program for their on-site employees which includes a course in construction safety and health approved by OSHA or a similar program approved by the department which is at least as stringent as an approved OSHA program. B. All employees subject to this provision are required to complete the program within sixty days of beginning work on such construction project. C. Any employee, agent or subcontractor of the Contractor subject to this provision found on the worksite without documentation of the successful completion of the course shall be afforded twenty days to produce such documentation after which time they shall be removed from the project. D. If Contractor fails the provisions of subsection A, B, or C, the Contractor shall forfeit as a penalty two thousand five hundred dollars plus an additional one hundred dollars for each employee employed by the contractor or subcontractor, for each calendar day, or portion thereof, such employee is employed without the required training. The penalty shall not begin to accrue until the time period in subsections B or C, whichever is applicable, of this section have elapsed. E. The City shall withhold and retain from any amount due under the contract, all sums and amounts due and owing as a result of any violation of this section when making payments to the contractor under the contract. The contractor may withhold from any subcontractor, sufficient sums to cover any penalties the City has withheld from the contractor resulting from the subcontractor's failure to comply with the terms of this section. 26. Transient Employers. Every transient employer, as defined in section 285.230, RSMo, enclosed in the laws section, must post in a prominent and easily accessible place at the work site a clearly legible copy of the following: (1) The notice of registration for employer withholding issued to such transient employer by the director of revenue; (2) Proof of coverage for workers' compensation insurance or self-insurance signed by the transient employer and verified by the department of revenue through the records of the division of workers' compensation; and (3) The notice of registration for unemployment insurance issued to such transient employer by the division of employment security. Any transient employer failing to comply with these requirements shall, under section 285.234, RSMo, enclosed in the laws section, be liable for a penalty of $500 per day until the notices required by this section are posted as required by that statue. 27. Notices. All notices required to be in writing may be given by first class mail addressed to City of Jefferson, Department of Public Works, 320 East McCarty, Jefferson City, Missouri, 65101, and Contractor at 3205 County Rd 452 New Bloomfield, MO 65063. The date of delivery of any notice shall be the second full day after the day of its mailing. CITY OF JEFFERSON CONTRACTOR Mayor: Carrie T erg in Title: Date : Date: ATTEST: ATTEST: City Clerk Title : APPROVED AS TO FORM : City A~--- BILL SUMMARY BILL NO: 2022-065 SPONSOR: Councilmember Fitzwater SUBJECT: Transportation Alternatives Funds Program Agreement with MoDOT for the Construction of Enhanced Crosswalks at the Intersection of the Greenway Trail at Southwest Boulevard and at Lafayette Street DATE INTRODUCED: September 19 , 2022 / DEPARTMENT DIRECTOR(S ): ___ --+-----':...:..______...<----,--------,,L--L ______ _ CITY ADMINISTRATOR:____,.;;:~--~--=----:::........:....~~----------- Staff Recommendation: Approve. Summary: Authorizes a program agreement with MoDOT for the purpose of accepting a Transportation Alternatives Program (TAP) grant in the amount of $222,743.60 which will be used to construct raised pedestrian crosswalks at the intersection of the greenway trail with Southwest Boulevard and at Lafayette Street. Origin of Request: City Staff Department Responsible: Public Works PERSON RESPONSIBLE: MATT MORASCH P.E. I David Bange P.E . Background Information: In June , Staff made the Public Works and Planning Committee aware of the call for applications for the Transportation Alternative Program (TAP) grant through the Missouri Department of Transportation. In July, the grant application was submitted and on August 81h the City was notified that it had been selected to receive grant funds . During the September meeting of the Public Works and Plann ing Committee a vote was taken which supported the approval of this agreement. The project is estimated to cost $278,429,50 and with the grant covering 80% of the project cost up to $222 ,743.60. The matching funds will come from the local roads category within the 12 cent Capital Improvement Sales Tax . Fiscal Information: The matching funds for this project totaling $55,685.90 will come from the local roads category of the 12 cent Capital Improvement Sales Tax . BILL NO. 2022-065 SPONSORED BY Councilmember Fitzwater ORDINANCE NO. _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI , AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION FOR TRANSPORTATION ALTERNATIVE PROGRAM FUNDS. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS: Section 1. The Mayor and City Clerk are hereby authorized to execute a Transportation Alternatives Funds Program Agreement with the Missouri H ighways and Transportation Commission . Section ~-The agreement shall be substantially the same in form and content as that agreement attached hereto as Ex hibit A. Section ~-This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: __________ _ Approved: _______ _ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM: City Clerk Cit~ Memorandum ______________________________________________________________________________ To: City Council From: City Administrator Re: Grant Acceptance Over $25,000 For: Consent Agenda ______________________________________________________________________________ Pursuant to Section 2- 28 of the City Code, I request authority to accept the following Grant: The name of the grantor: Missouri Highways and Transportation Commission The amount of the grant: $222,743.60 The purpose of the grant: For the construction of enhanced crosswalks at the intersections of the greenway trail with Southwest Boulevard and with Lafayette Street. Any matching requirements or future obligations tied to acceptance of the grant: GL Acct where matching funds will come from (will be used for budget adjustment upon grant acceptance to make budget authority in expense acct shown below whole) The grant requires a 20% match which totals $55,685.90 The matching funds will be taken from accounts 45-990-577062 and 46-990-577062 CFDA#: 20.205 Grant Award # (if any): TAP – 3100 City Department Responsible: Public Works Employee assigned as Grant Administrator: David Bange Revenue account # to be amended: 10-990-430010 Federal Grants Expense account # to be amended: 10-990 SW & Lafayette XWalks Reviewed by Finance: Please NOTE: Upon Approval of the Consent Agenda, the City Administrator may, on behalf of the city execute any documents necessary for accepting the grant and amend the budget to reflect the acceptance of such revenue, and amend the budget to reflect equivalent expenses so as to accomplish the purpose of such funds. For Finance Department Use only: Approved on the Consent Agenda this _______ day of _______, 20_____ Revised 8/2/16 by Ordinance 15545 CCO Form: FS25 Approved: 04/95 (MGB) Revised: 03/17 (MWH) Modified: FDA Number: 20.205 CFDA Title: Highway Planning and Construction Award name/number: TAP – 3100 ( ) Award Year: FY 2022 Federal Agency: Federal Highway Administration, Department of Transportation MISSOURI HIGHWAYS AND TRANSPORTATION COMMISSION TRANSPORTATION ALTERNATIVES FUNDS PROGRAM AGREEMENT THIS AGREEMENT is entered into by the Missouri Highways and Transportation Commission (hereinafter, "Commission") and the City of Jefferson City (hereinafter, City). WITNESSETH: NOW, THEREFORE, in consideration of the mutual covenants, promises and representations in this Agreement, the parties agree as follows: (1) PURPOSE: The United States Congress has authorized, in Fixing America’s Surface Transportation Act (FAST); 23 U.S.C. §101, §106 and §213; SAFETEA-LU §1404 funds to be used for transportation alternatives activities. The purpose of this Agreement is to grant the use of such transportation enhancement funds to the (City). (2) LOCATION: The transportation alternatives funds which are the subject of this Agreement are for the project at the following location: Construct raised pedestrian crosswalks at two locations – Wears Creek Greenway intersection with Southwest Boulevard and Layfayette Street in tersection with East Branch Greenway. The general locations of the project is shown on attachment marked "Exhibit A" and incorporated herein by reference. (3) REASONABLE PROGRESS POLICY: The project as described in this agreement is subject to the reasonable progress policy set forth in the Local Public Agency (LPA) Manual and the final deadline specified in Exhibit B attached hereto and incorporated herein by reference. In the event, the LPA Manual and the final deadline within Exhibit B conflict, the final deadline within Exhibit B controls. If the project is within DRAFT a Transportation Management Area that has a reasonable progress policy in place, the project is subject to that policy. If the project is withdrawn for not meeting reasonable progress, the City agrees to repay the Commission for any progress payments made to the City for the project and agrees that the Commission may deduct progress payments made to the City from future payments to the City. The City may not be eligible for future Transportation Alternatives Funds if the City does not meet the reasonable progress policy. (4) INDEMNIFICATION: (A) To the extent allowed or imposed by law, the City shall defend, indemnify and hold harmless the Commission, including its members and the Missouri Department of Transportation (MoDOT or Department) employees, from any claim or liability whether based on a claim for damages to real or personal property or to a person for any matter relating to or arising out of the City’s wrongful or negligent performance of its obligations under this Agreement. (B) The City will require any contractor procured by the City to work under this Agreement: 1. To obtain a no cost permit from the Commission’s district engineer prior to working on the Commission’s right-of-way, which shall be signed by an authorized contractor representative (a permit from the Commission’s district engineer will not be required for work outside of the Commission’s right-of-way); and 2. To carry commercial general liability insurance and commercial automobile liability insurance from a company authorized to issue insurance in Missouri, and to name the Commission, and MoDOT and its employees, as additional named insureds in amounts sufficient to cover the sovereign immunity limits for Missouri public entities as calculated by the Missouri Department of Insurance, Financial Institutions and Professional Registration, and published annually in the Missouri Register pursuant to Section 537.610, RSMo. The City shall cause insurer to increase the insurance amounts in accordance with those published annually in the Missouri Register pursuant to Section 537.610, RSMo. (C) In no event shall the language of this Agreement constitute or be construed as a waiver or limitation for either party’s rights or defenses with regard to each party’s applicable sovereign, governmental, or official immunities and protections as provided by federal and state constitution or law. (5) AMENDMENTS: Any change in this Agreement, whether by modification or supplementation, must be accomplished by a formal contract amendment signed and approved by the duly authorized representatives of the City and the Commission. (6) COMMISSION REPRESENTATIVE: The Commission's District Engineer is designated as the Commission's representative for the purpose of administering the provisions of this Agreement. The Commission's representative may designate by written notice other persons having the authority to act on behalf of the Commission in furtherance of the performance of this Agreement. (7) NONDISCRIMINATION ASSURANCE: With regard to work under this Agreement, the City agrees as follows: (A) Civil Rights Statutes: The City shall comply with all state and federal statutes relating to nondiscrimination, including but not limited to Title VI and Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. §2000d and §2000e, et seq.), as well as any applicable titles of the "Americans with Disabilities Act" (42 U.S.C. §12101, et seq.). In addition, if the City is providing services or operating programs on behalf of the Department or the Commission, it shall comply with all applica ble provisions of Title II of the "Americans with Disabilities Act". (B) Administrative Rules: The City shall comply with the administrative rules of the United States Department of Transportation relative to nondiscrimination in federally-assisted programs of the United States Department of Transportation (49 C.F.R. Part 21) which are herein incorporated by reference and made part of this Agreement. (C) Nondiscrimination: The City shall not discriminate on grounds of the race, color, religion, creed, sex, disability, national origin, age or ancestry of any individual in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The City shall not participate either directly or indirectly in the discrimination prohibited by 49 C.F.R. §21.5, including employment practices. (D) Solicitations for Subcontracts, Including Procurements of Material and Equipment: These assurances concerning nondiscrimination also apply to subcontractors and suppliers of the City. These apply to all solicitations either by competitive bidding or negotiation made by the City for work to be performed under a subcontract including procurement of materials or equipment. Each potential subcontractor or supplier shall be notified by the City of the requirements of this Agreement relative to nondiscrimination on grounds of the race, color, religion, creed, sex, disability or national origin, age or ancestry of any individual. (E) Information and Reports: The City shall provide all information and reports required by this Agreement, or orders and instructions issued pursuant thereto, and will permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Commission or the United States Department of Transportation to be necessary to ascertain compliance with other contracts, orders and instructions. Where any information required of the City is in the exclusive possession of another who fails or refuses to furnish this information, the City shall so certify to the Commission or the United States Department of Transportation as appropriate and shall set forth what efforts it has made to obtain the information. (F) Sanctions for Noncompliance: In the event the City fails to comply with the nondiscrimination provisions of this Agreement, the Commission shall impose such contract sanctions as it or the United States Department of Transportation may determine to be appropriate, including but not limited to: 1. Withholding of payments under this Agreement until the City complies; and/or 2. Cancellation, termination or suspension of this Agreement, in whole or in part, or both. (G) Incorporation of Provisions: The City shall include the provisions of paragraph (7) of this Agreement in every subcontract, including procurements of materials and leases of equipment, unless exempted by the statutes, executive order, administrative rules or instructions issued by the Commission or the United States Department of Transportation. The City will take such action with respect to any subcontract or procurement as the Commission or the United States Department of Transportation may direct as a means of enforcing such pro visions, including sanctions for noncompliance; provided that in the event the City becomes involved or is threatened with litigation with a subcontractor or supplier as a result of such direction, the City may request the United States to enter into such litigation to protect the interests of the United States. (8) ASSIGNMENT: The City shall not assign, transfer or delegate any interest in this Agreement without the prior written consent of the Commission. (9) LAW OF MISSOURI TO GOVERN: This Agreement shall be construed according to the laws of the State of Missouri. The City shall comply with all local, state and federal laws and regulations relating to the performance of this Agreement. (10) CANCELLATION: The Commission may cancel this Agreement at any time for a material breach of contractual obligations by providing the City with written notice of cancellation. Should the Commission exercise its right to cancel this Agreement for such reasons, cancellation will become effective upon the date s pecified in the notice of cancellation sent to the City. (11) ACCESS TO RECORDS: The City and its contractors must maintain all records relating to this Agreement, including but not limited to invoices, payrolls, etc. These records must be available at no charge to the Federal Highway Administration (FHWA) and the Commission and/or their designees or representatives during the period of this Agreement and any extension, and for a period of three (3) years after the date on which the City receives reimbursement of their final invoice from the Commission. (12) FEDERAL-AID PROVISIONS: Because responsibility for the performance of all functions or work contemplated as part of this project is assumed by the City, and the City may elect to construct part of the improvement contemplated by this Agreement with its own forces, a copy of Section II and Section III, as contained in the United States Department of Transportation Form Federal Highway Administration FHWA 1273 "Required Contract Provisions, Federal-Aid Construction Contracts," is attached and made a part of this Agreement as Exhibit C. Wherever the term "the contractor" or words of similar import appear in these sections, the term “the City”is to be substituted. The City agrees to abide by and carry out the condition and obligations of "the contractor" as stated in Section II, Equal Opportunity, and Section III, Nonsegregated Facilities, as set out in Form FHWA 1273. (13) ACQUISITION OF RIGHT OF WAY: With respect to the acquisition of right of way necessary for the completion of the project, City shall acquire any additional necessary right of way required for this project and in doing so agrees that it will comply with all applicable federal laws, rules and regulations, including 42 U.S.C. 4601 -4655, the Uniform Relocation Assistance and Real Property Acquisition Act, as amended and any regulations promulgated in connection with the Act. (14) MAINTENANCE OF DEVELOPMENT: The City shall maintain the herein contemplated improvements without any cost or expense to the Commission. All maintenance by the City shall be done for the safety of the general public and the esthetics of the area. In addition, if any sidewalk or bike trails are constructed on the Commission's right-of-way pursuant to this Agreement, the City shall inspect and maintain the sidewalk or bike trails constructed by this project in a condition reasonably safe to the public and, to the extent allowed by law, shall indemnify and hold the Commission harmless from any claims arising from the construction and maintenance of said sidewalk or bike trails. If the City fails to maintain the herein contemplated improvements, the Commission or its representatives, at the Commission's sole discretion shall notify the City in writing of the City’s failure to maintain the improvement. If the City continues to fail in maintaining the improvement, the Commission may remove the herein contemplated improvement whether or not the improvement is located on the Commission's right of way. Any removal by the Commission shall be at the sole cost and expense of the City. Maintenance includes but is not limited to mowing and trimming between shrubs and other plantings that are part of the improvement. (15) PLANS: The City shall prepare preliminary and final plans and specifications for the herein improvements. The plans and specifications shall be submitted to the Commission for the Commission's review and approval. The Commission has the discretion to require changes to any plans and specifications prior to any approval by the Commission. (16) REIMBURSEMENT: The cost of the contemplated improvements will be borne by the United States Government and by the City as follows: (A) Any federal funds for project activities shall only be available for reimbursement of eligible costs which have been incurred by City. Any costs incurred by City prior to authorization from FHWA and notification to proceed from the Commission are not reimbursable costs. The federal share for this project will be 80% percent not to exceed two hundred and twenty-two thousand seven hundred and forty- three dollars and 60/100 ($222,743.60). The calculated federal share for seeking federal reimbursement of participating costs for the herein improvements will be determined by dividing the total federal funds applied to the project by the total participating costs. Any costs for the herein improvements which exceed any federal reimbursement or are not eligible for federal reimbursement shall be the sole responsibility of City. The Commission shall not be responsible for any costs associated with the herein improvement unless specifically identified in this Agreement or subsequent written amendments. (17) PROGRESS PAYMENTS: The City may request progress payments be made for the herein improvements as work progresses but not more than once every two weeks. Progress payments must be subm itted monthly. The City shall repay any progress payments which involve ineligible costs. (18) PROMPT PAYMENTS: Progress invoices submitted to MoDOT for reimbursement more than thirty (30) calendar days after the date of the vendor invoice shall also include documentation that the vendor was paid in full for the work identified in the progress invoice. Examples of proof of payment may include a letter or e -mail from the vendor, lien waiver or copies of cancelled checks. Reimbursement will not be made on these submittals until proof of payment is provided. Progress invoices submitted to MoDOT for reimbursement within thirty (30) calendar days of the date on the vendor invoice will be processed for reimbursement without proof of payment to the vendor. If the City has not paid the vendor prior to receiving reimbursement, the City must pay the vendor within two (2) business days of receipt of funds from MoDOT. (19) PERMITS: The City shall secure any necessary approvals or permits from any federal or state agency as required for the completion of the herein improvements. If this improvement is on the right of way of the Commission, the City must secure a permit from the Commission prior to the start of any work on the right of way. The permits which may be required include, but are not limited to, environmental, architectural, historical or cultural requirements of federal or state law or regulation. (20) INSPECTION OF IMPROVEMENTS AND RECORDS: The City shall assure that representatives of the Commission and FHWA shall have the privilege of inspecting and reviewing the work being done by the City’s contractor and subcontractor on the herein project. The City shall also assure that its contractor, and all subcontractors, if any, maintain all books, documents, papers and other evidence pertaining to costs incurred in connection with the Transportation Enhancement Program Agreement, and make such materials available at such contractor's office at all reasonable times at no charge during this Agreement period, and for three (3) years from the date of final payment under this Agreement, for inspection by the Commission, FHWA or any authorized representatives of the Federal Go vernment and the State of Missouri, and copies shall be furnished, upon request, to authorized representatives of the Commission, State, FHWA, or other Federal agencies. (21) CREDIT FOR DONATIONS OF FUNDS, MATERIALS, OR SERVICES: A person may offer to donate funds, materials or services in connection with this project. Any donated funds, or the fair market value of any donated materials or services that are accepted and incorporated into this project shall be credited according to 23 U.S.C. §323. (22) DISADVANTAGED BUSINESS ENTERPRISES (DBE): The Commission will advise the City of any required goals for participation by disadvantaged business enterprises (DBEs) to be included in the City’s proposal for the work to be performed. The City shall submit for Commission approval a DBE goal or plan. The City shall comply with the plan or goal that is approved by the Commission and all requirements of 49 C.F.R. Part 26, as amended. (23) VENUE: It is agreed by the parties that any action at law, suit in equity, or other judicial proceeding to enforce or construe this Agreement, or regarding its alleged breach, shall be instituted only in the Circuit Court of Cole County, Missouri. (24) NOTICE TO BIDDERS: The City shall notify the prospective bidders that disadvantaged business enterprises shall be afforded full and affirmative opportunity to submit bids in response to the invitation and will not be discriminated against on grounds of race, color, sex, or national origin in consideration for an award. (25) FINAL AUDIT: The Commission may, in its sole discretion, perform a final audit of project costs. The United States Government shall reimburse the City, through the Commission, any monies due. The City shall refund any overpayments as determined by the final audit. (26) OMB AUDIT: If the City expend(s) seven hundred fifty thousand dollars ($750,000) or more in a year in federal financial assistance it is required to have an independent annual audit conducted in accordance with 2 CFR Part 200. A copy of the audit report shall be submitted to MoDOT within the earlier of thirty (30) days after receipt of the auditor's report(s), or nine (9) months after the end of the audit period. Subject to the requirements of 2 CFR Part 200, if the City expend(s) less than seven hundred fifty thousand dollars ($750,000) a year, the City may be exempt from auditing requirements for that year but records must be available for review or audit by applicable state and federal authorities. (27) FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT OF 2006: The City shall comply with all reporting requirements of the Federal Funding Accountability and Transparency Act (FFATA) of 2006, as amended. This Agreement is subject to the award terms within 2 C.F.R. Part 170. IN WITNESS WHEREOF, the parties have entered into this Agreement on the date last written below . Execu ted by the City this day of _________ _ Executed by the Commission this day of ______ _ MISSOURI HIGHWAYS A ND TRANSPORTATION COMMISSION Title ATTEST: Secretary to the Commission Approved as to Form: Commission Counsel CITY OF JEFFERSON CITY By _______________________ _ Title _ _...:.M=a=-yz...:.o::..:..r.....::C:::...:a=r.:....:.rie=-....:.T.c=e..:..org;;L:.i:...:..n ___ _ ATTEST: By -------------- Title City Clerk Em i ly Dona ldson Approved as to Form: T i City Attorney Ryan Moehlman Ordinance N o ----------------- Exhibit A - Location of Project 9 -~-- • -... I I ' o ~ ·0 . .!. \. ~ h • .,..,--- .,._ ~ ... M ·; . 9 i::!'!"'' .. 9 .... .:.s' I j •• ' l • •. 0 t . · ... :-.. :9 • • 9--·- o- ........ - "t:~.,!;.;q I / '· '· • r • Proposed Crosswalk / • / • Exhibit B – Project Schedule Project Description: TAP 3100 ( ) Construct raised pedestrian crosswalks at two locations – Wears Creek Greenway intersection with Southwest Boulevard and Layfayette Street intersection with East Branch Greenway. Task Date Date funding is made available or allocated to recipient 9/1/2022 Solicitation for Professional Engineering Services (advertised) 10/1/2022 Engineering Services Contract Approved 11/1/2022 Preliminary and Right-of-Way Plans Submittal (if Applicable) 8/1/2023 Plans, Specifications & Estimate (PS&E) Submittal 1/1/2024 Plans, Specifications & Estimate (PS&E) Approval 3/1/2024 Advertisement for Letting 5/1/2024 Bid Opening 6/1/2024 Construction Contract Award (REQUIRED) 8/1/2024 *Note: the dates established in the schedule above will be used in the applicable ESC between the sponsor agency and consultant firm. **Schedule dates are approximate as the project schedule will be actively managed and issues mitigated through the project delivery process. The Award Date or Planning Study Date deliverable is not approximate and a Supplemental Agreement is required to modify this date. Exhibit C - Required Contract Provisions Federal-Aid Construction Contracts BILL SUMMARY BILL NO: 2022-052 SPONSOR: Councilmember Hensley SUBJECT: Adoption of 2022-2023 Operating Budget DATE INTRODUCED: August 15 , 2022 (I/ . DEPARTMENT DIRECTOR(S): VLo~ Rt..Ci..M_g CITY ADMINISTRATOR: 1~-;(;--c.-~ Staff Recommendation: Approve . Summary : This ordinance adopts a budget and personnel classification plan for the period November 1, 2022, to October 31, 2023, and appropriates monies out of the funds to support the budget. Origin of Request: All Departments Department Responsible: All Departments CONTACT PERSON FOR MORE INFORMATION: MAYOR CARRIE TERGIN/ Shiela Pearre Background Information: The 2022-2023 operating budget has been recommended for approval by the Mayor. The proposed General Fund Budget is projected to be $36,312,931.11. Fiscal Information: The proposed appropriation for this budget ordinance from the General Fund is projected to be $36 ,312,931.11 with additional funding for other funds and for capital projects bringing the total City of Jefferson budget for FY2023 to $75,563,805.16. BILL NO . 2022 -052 SPONSORED BY Councilmember Hensley ORDINANCE NO . _______ _ AN ORDINANCE OF THE CITY OF JEFFERSON , MISSOURI, ADOPTING A BUDGET AND PERSONNEL CLASSIFICATION PLAN FOR THE CITY FOR THE PERIOD OF NOVEMBER 1, 2022 , TO OCTOBER 31, 2023 , AND APPROPRIATING MONEY IN THE CITY TREASURY TO PAY THE COST OF OPERATING THE CITY GOVERNMENT DURING THAT PERIOD IN ACCORDANCE WITH THE BUDGET. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON , MISSOURI , AS FOLLOWS : Section 1. A budget and personnel classification plan for the City of Jefferson , Missouri, are hereby adopted for the period November 1, 2022, to October 31, 2023 . A copy of the budget and personnel classification plan is attached and made a part hereof, as fully set forth verbatim herein . Section .f.. There is hereby appropriated out of the various funds in the City Treasury such monies as are provided for in the budget for the City for the period November 1 , 2022, to October 31 , 2023 , to defray the cost and expense of operating the City government during that period in accordance with the budget. Section ~. This Ordinance shall be in full force and effect from and after the date of its passage and approval with an effective date of November 1, 2022 . Passed : ---------------------Approved : ______________ _ Presiding Officer Mayor Carrie Tergin ATTEST: APPROVED AS TO FORM : City Clerk MEMORANDUM TO: Mayor Carrie Tergin and City Council CC: Steve Crowell, City Administrator Sonny Sanders, Director of Planning and Protective Services FROM: Ryan Moehlman, City Attorney DATE: September 28, 2022 RE: Fire Damage to 407 E. Capitol On Saturda y evening (9/24/22), 407 E. Capitol suffered a structure fire. Fire and smoke damage to the building is extensive. Because the building is already on the City’s Dangerous Building list and has been ordered to be demolished, the City has not expended further resources to conduct further formal assessments of the building, however it appears that the back half of the building is structurall y compromised. Recent photos showing extensive fire and smoke damage are attached. For purposes of context only, if this type of fire damage had been inflicted on another building elsewhere in the City, coupled with existing deterioration, the building would be considered for summary/emergency demolition. However, because the building is part of the Capitol Avenue redevelopment area and subject to a previously-approved plan for assessment and demolition/rehabilitation of these buildings, City staff wanted to give the Cit y Council the opportunity to weigh in on whether the building should be demolished immediatel y or left standing and subjected to the “Call for Interested Parties” process. If the Cit y Council decides at its Monday Oct. 3 Council meeting that the building should be demolished, our demolition contractor is prepared to start demolition the week of Oct. 4-7. If the Cit y C ouncil decides to not demolish the building, the City will need to immediatel y undertake securing and stabilization efforts to attempt to mitigate future breaks-in and further deterioration. Planning and Protective Services staff believes that these efforts would likel y cost $2500 - $3500. Page 1 Page 1 Page 2 Page 3