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Council Minutes 1999 07/22CITY OF MC CALL MINUTES Regular Meeting City of McCall Thursday - July 22 , 1999 Table Of Contents Call To Order And Rof/ Call 2 Public Comment ............ 2 AB 99-65 Downtown Improvement Project. 3 AB 99-65 Downtown Improvement Project Promotion3 AB 99-68 Community Park Old Jail 4 AB 99-69 Revised Minimum Standards ............................................. 4 AB 99-55 Self Fueling -John Wolf........................................................... 4 AB 99-70 City Manager's Goal & Expectations4 AB 99-71 New RH2 Contract................................................................ 4 Adjournment 7 Minutes July 22.doc Page 1 of 7 MINUTES ICall To Order I The regular meeting of the McCall City Council was called to order by Mayor Eimers at 7:05 p.m. Mr. Colton, Mr. Eimers, Mr. Muller and Mr. Venable answered roll call. Ms. Arp was absent. A quorum was present. City Staff present were City Manager Bill Robertson, City Attorney Dave Bieter and City Clerk Cherry Woodbury. Mr. Eimers added AB 99-71 (RH2 Contract) to the agenda items. IPublic Comment I None Consent Agenda I Minutes Of July 14, 1999 — Special Meeting Minutes Of July 8, 1999 — Regular Meeting Minutes Of July 6, 1999 — Special Meeting (Evening) Minutes Of July 6, 1999 — Special Meeting (Noon) Invoice Approval List Dated July, 1999 Hand Check For Utility Billing There was discussion on some of the warrant register bills. Mr. Royal presented the transfer of funds pertaining to the softball account for professional services. Mr. Robertson suggested Council authorize the single signature on that account due to recreation events that require payment for umpires, etc. Mr. Royal reviewed additional budget and financial information handed out. He reviewed the debt service payments for the period of July to September. Mr. Colton moved to approve the Consent Agenda. Mr. Eimers seconded and the motion carried unanimously. Minutes July 22.doc Page 2of7 Business AB 99-65 Downtown Improvement Project Rod Linja, Keller & Associates, gave a presentation. He commented on the budget, project features, and schedule for the project. He reviewed the funding sources with the block grant for $500,000 being the major one. The primary expenses were for the actual construction of the project. Mr. Linja commented the was to obtain a balance between funding and expenditures. Mr. Linja presented a schematic of the project and noted various features such as curbs, gutter, sidewalks, lights, etc. A new technology filtering system will be installed to handle storm water. Mr. Muller inquired about the right turn from Highway 55 onto Railroad Ave. Mr. Linja reported that would involve additional work and was estimated to be under $5,000 to increase the radius of that turn. Mr. Linja reviewed the schedule with a completion date of October 29th. The advertisement period would begin next week. August 9th would be the bid opening. The contract would be on the August 12th Council agenda. Mr. Linja stated there would some 50 pay outs to contractors, suppliers, electrical company, etc. This would entail management of those pay outs. Mr. Colton moved to approve Keller and Associate to advertise for bid. Mr. Muller seconded and the motion carried unanimously. AB 99-65 Downtown Improvement Project Bonnie Shikrallah presented the Committee ideas to promote the project and gain local business involvement. She presented a proposal for appropriation of funds to be used for advertising. She addressed the parking issue during construction and how alternative nearby areas would be identified for parking. It was noted that Highway 55 from Smiths Ferry to New Meadows would be under construction in various areas and trucks should be encouraged to bypass McCall's construction area if possible. She presented the idea of a public information center at Legacy Park. Ms. Shikrallah handed out information on the cost of advertising and reviewed the figures with Council. The City's portion of the cost would be $2,100. Mr. Eimers inquired if funds were available in the Contingency Fund to cover this amount. Mr. Colton wondered if this would set a precedent but Ms. Shikrallah commented that equal support would be given to the other businesses in the corridors. Mr. Colton moved to approve allocation of $2,100 from the Contingency Fund to assist in advertisement for the Downtown Improvement project. Mr. Muller seconded and the motion carried unanimously. Minutes July 22.doc Page 3 of 7 AB 99-68 Community Park Old Jail Mary Allen, Idaho Interpretive Center, gave a presentation on the project. She noted some changes that would take place to the existing park. Part of existing berm would be removed to allow access to the Old Jail and kiosk. Mr. Robertson presented the idea of blocking off a portion of the adjacent alley during the summer to keep traffic out. This would allow for pedestrian foot traffic and there would be benches and planters to enhance the area. During winter the stakes would be removed for snow plowing and emergency access. This would not be a vacation of the alley but just a use of the alley. A lot of the improvement work to the park would be done by City employees. Ms. Allen discussed what the condition and features inside the jail would look like. She commented on what interpretative features of historical interest would be added and displayed. With the Lewis and Clerk Centennial celebration that will be in the future it was estimated that an additional 4 million people would be visiting Idaho . AB 99-69 Revised Minimum Standards Geoff Rowe gave a presentation on the proposed standards. He had communicated with FAA because of a controversy and to ensure grant funding was not jeopardized. Mr. Rowe stated that counsel for McCall Air Taxi and counsel for Mr. Wolf would be sending letters to the FAA. The FAA representative requested Council table the item until review of the letters had been completed. Mr. Rowe commented the revised standards addressed fueling as a function. It did not separate full service and self service. Whatever the fueling service was it would have to meet the standards. Mr. Rowe would like to schedule a future meeting to discuss the controversy that exists. The meeting would be only on the fueling issue. Counsel for McCall Air Taxi, Allen Durr, state he had contacted FAA. Mr. Rowe stated he had contacted Mr. Watson, FAA Director, and had faxed the standards two weeks ago. Mr. Bieter stated the current standards were not in ordinance form. Mike Dorris presented Resolution 8-90 and commented that these were the current Minimum Standards. Resolution 10-90 pertaining to fuel rates was also mentioned. AB 99-55 Self Fueling — John Wolf This item was tabled and will be presented after the Minimum Standards are adopted. AB 99-70 City Manager's Goal & Expectations Bill Robertson reviewed the documented goals. Mr. Colton felt they addressed the primary issue of communication. Mr. Muller moved to approve the goals set by the City Manager. Mr. Eimers seconded and the motion carried unanimously. AB 99-71 New RH2 Contract Bill Robertson presented the request by RH2 to re -address the contract provisions. RH2 felt the contract should include some of the features such as demobilization which was in the previous JUB and Toothman Orton contracts. Mr. Robertson noted that Minutes July 22.doc Page 4 of 7 there were two agreements and the City Engineer one had expired. Mr. Robertson mentioned delaying the lift station project, engineering contract for the project and the expense of $230,000. He also commented that RH2 would be out next week to address the Citizens Committee. He felt there were many outstanding projects and it would be unwise to switch City engineers at this point. He reported RH2 was willing to produce a report on the volume issue, but JUB had solicited CH2M Hill to review any figures or work compiled by RH2. RH2 believes the charge would be $180,000 to produce that document. Mr. Robertson commented on the possibility of $1 M saving in reduction of volume but a known expense of $180,000. Mr. Robertson recommended that the City not move forward on obtaining calculations by RH2 but go ahead and accept the higher 363 million volume figure which was an approved volume by DEQ. The higher figure would allow for expansion and should put a halt to the treat of legal action by JUB concerning the volume requirement. Lengthy discussion followed on the various volume numbers presented in the JUB facility plan. There were two issues on the RH2 contract proposed. The volume document and the cost for RH2 to compile that document and the regular contract to cover engineering for the City on the expired contract. Mr. Robertson reported that no work was going on under the regular City engineering contract and no costs incurred on the J Ditch other than the volume issue and RH2 presentation to the Citizens Committee. Mr. Bieter commented on the legal aspects of the two contract proposals. Mr. Colton suggested that DEQ utilize their engineers to do the volume calculations. However, it was thought that this would mean potential suit from JUB. Mr. Robertson commented on Mr. Whiteman's volume calculations of 219 million. Mr. Eimers felt the following were the options to consider: Option on volume — accept the 363 million Option to hire RH2 to calculate Option to look for 3rd party to do calculation Option to challenge DEQ Mr. Muller stated he was not ready to make any decision on the volume issue. Mr. Venable felt more volume in the long run would be best and did not want to spend $180,000 for further calculations. Mr. Colton moved to approve only the request to continue using RH2 as the City Engineer contingent upon legal review for the contract. Mr. Eimers seconded. At a roll call vote Mr. Colton, Mr. Eimers, Mr. Muller and Mr. Venable voted "aye." Minutes July 22.doc Page 5 of 7 'Reports I Staff City Manger Commented on the Udell proposal, pending legal approval, of the Interpretative Center offering a tax credit to Udell if the land was donated. The Interpretative Center would then turn around and donate the land to City of McCall - Reported that IDT would be here July 28th (Wednesday ) at 10:30 am to talk about the $4.3 million Deinhard / Boydstun connector Discussed Carey project for 3rd Street and the need to get IDT approval Reported the fish pond grant of $20,000 had been lost but consideration was being given to leasing the pond at SMR Golf Course and working with Mary Whiteman on this project Attorney - Will present in Executive Session City Clerk - Reported on communication with KT Hanna and potential loss of Department of Water Resource funds ($122,000) to be used on purchase of property from Carey Council Mr. Colton - Nothing Mr. Muller - Nothing Mr. Venable - Nothing Mr. Eimers - Nothing IExecutive Session I Mr. Venable moved per Idaho Code 67-2345(f) to consider pending litigation to go into Executive Session. Mr. Eimers seconded. At a roll call vote Mr. Venable, Mr. Eimers, Mr. Colton and Mr. Muller voted "aye." Minutes July 22.doc Page 6 of 7 Council recessed for 15 minutes and reconvened at 9:40 p.m. Discussion pertaining to the water and sewer litigation issues took place during the Executive Session. IAdjoumment I Without further business, Mr. Colton moved to adjourn at 10:40 p.m. Mr. Eimers seconded and the motion carried unanimously. ATTEST: Cherry Wc(ajdbury, City Clerk Kirk Eimers, Mayor Minutes July 22.doc Page 7 of 7