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HomeMy Public PortalAbout2022-09-08 minutesMINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE John G. Christy Municipal Building, 320 East McCarty Street Council Chambers and Virtual September 8, 2022 Committee Members Present: Attendance Ron Fitzwater 6 of 6 Mike Lester 6 of 6 David Kemna 6 of 6 Mark Schreiber 6 of 6 *Scott Spencer 5 of 6 *Left the meeting at (10:05 a.m.) Staff Present: Matt Morasch, Director of Public Works David Bange, City Engineer Don Fontana, Stormwater Engineer Jon Fitch, Civil Engineer II Eric Bowers, Airport Manager Mark Mehmert, Transit Division Manager Chief Matt Schofield, Fire Chief Rachel Senzee, Neighborhood Services Supervisor Eric Barron, Planning/MPO Manager Katrina Williams, Planner II Matt Kreyling, Building Official Jessica Rackers, IT Ron Childs, IT Ryan Moehlman, City Counselor Steve Crowell, City Administrator Brenda Wunderlich, Administrative Supervisor Chairman Fitzwater called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests attended the meeting: Jack Deeken, Joe Ridenhour, Derek Thomas, Angela Hirsch, Zeke Long, Randy Aulbur, Grant Shorthose and Matt Brenneke. 1) Introductions No formal introductions were made at this time. 2) Approval of the August 11, 2022 Committee meeting minutes Councilman Lester moved and Councilman Kemna seconded to approve the August 11 minutes, motion carried. 3) Business Minutes/Jefferson City Public Works and Planning Committee September 8, 2022 2 1. MoDOT Presentation of the Highway 54/63 Lane Addition North of the Missouri River Bridge and the Truman Boulevard Interchange Scoping Study Mr. Aulbur gave a presentation and explained the various options for a lane addition on Highway 54/63. He stated MoDOT will be having public meetings in the next couple months regarding the options. He then went on the discuss the unfunded needs project on Truman Boulevard interchange project and how it is not a good pedestrian and bicycle mode due to site distance problems. He stated there will be public meetings coming up soon. 2. Parking Garage Study Update and App Update (Britt Smith) Mr. Smith explained the consultant should have the draft study to the City next month. Staff has ordered new parking rate cards to place on the meters, new signage to reflect the time limit change, and the software vendor is working on the app. There was discussion among Committee members and staff regarding the draft study taking so long, one of the parking garage stairwells being closed, possibly supply chain issues for rate cards, and possible changes to additional parking rates. Chairman Fitzwater requested the raising the parking rates be placed on the October Committee meeting for discussion. 3. Program for Upgrading Private Stormwater Systems (Committee Feedback) Mr. Morasch explained staff has created another section in the stormwater code. There was discussion among Committee membe rs and staff regarding the cost to the homeowner, the restoration of the property would be at the homeowner cost, and the petition needing to be signed by all owners whose property agreed upon the drainage system resides. Committee members requested staff bring this item back to the Committee at the October Committee meeting. 4. TAP Grants for City Street Crosswalks at Southwest Boulevard, Lafayette Street, Edgewood Drive, and the Highway 179 Bypass Trail (David Bange) Mr. Bange explained staff is requesting the Committee to move the Missouri Highways and Transportation Commission Transportation Alternatives Funds Program agreement for the improved crosswalks at Southwest Boulevard and at Lafayette Street to the Council with recommendation to approve. The agreement for the acceptance of the grant for the 179 Bypass Trail will be presented to the Parking Commission for approval at their upcoming meeting. Minutes/Jefferson City Public Works and Planning Committee September 8, 2022 3 There was discussion among Committee members and staff regarding the height of the raised crosswalk, the funding of the 20 percent match, and safety. Councilman Kemna moved and Councilman Lester seconded to refer the TAP grant agreements to the City Council with recommendation to approve, motion carried. 5. Public Transit Advisory Committee (PTAC) Recommenda tion for Transit Fare Increase (Mark Mehmert) Mr. Mehmert explained the PTAC recommended the Committee consider a change to transit fares at their August 30 meeting. Fare changes should be considered in light of the level of inflation, which is up approximately 42 percent since the last fare change in 2007. There was discussion among Committee members, staff and those present regarding electronic payment and cost, and the required public hearings prior to consideration by the Council. Councilman Spencer moved and Councilman Lester seconded to refer the fare change recommendation to the City Council with recommendation to approve, motion carried. 6. On-line Building Permit Process (Matt Kreyling) Mr. Kreyling explained the new permitting and inspection software has been implemented to improve internal and external communications and processes through the plan review, permitting, and inspection phases of all construction project within the City. This will give a public access portal where designers, contr actors, and property owners can track the progress of their projects. There was discussion among Committee members and staff regarding if this was presented to the Home Builders Association, on -line payments for permits, and a much easier application process. Mr. Kreyling stated he would discuss the program with the HBA. 7. Regulation of Utilities in Right-of-Way (Chairman Fitzwater) Chairman Fitzwater stated he gets several calls from citizens complaining regarding the utilities not fixing the yards when doing work in the City. There was discussion among Committee members, staff, and those present regarding the disruptions, restoring yards, keeping the streets clean, State law allowing standards for restoration, and the possibility of the City restoring and billing the utilities, the need for better communications with property owners, and using door hangers to Minutes/Jefferson City Public Works and Planning Committee September 8, 2022 4 explain to property owners when the restoration may be finished. There was also discussion of cables running through the streets. Mr. Moehlman stated many of these items discussed could be put in the City standards and staff would work with the utility companies on time limits. Chairman Fitzwater requested the item come back to the Committee at a future meeting. 8. Annexation in General (Chairman Fitzwater) Councilman Spencer asked about the Wildwood and Algoa areas for annexation. There was discussion among Committee members and staff regarding if properties want City sewer they must sign for voluntary annexation, involuntary annexation, and development agreements. Chairman Fitzwater requested Mr. Crowell and Mr. Moehlman work to get an Annexation Committee together. 4) Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues) • Mr. Shorthose asked the Committee to not approve the removal of the ramp MoDOT is discussing on Route W. There is a lot of traffic that uses Route W. Committee members requested staff coordinate with the businesses across the river to get their idea. Staff explained the City Council could do a resolution to send an official position letter to MoDOT to keep this ramp open. Mr. Morasch stated staff would have something for the next Committee meeting. 5) Reports: Neighborhood Service Grant Updates (Rachel Senzee) Ms. Senzee gave an update on the grants. She explained staff is continually looking for opportunities for use of grant funds. She stated this item will be a continual agenda item to update the public about funding opportunities, give Council the information to provide their respective constituency, and provide information to support budgetary decisions. There was discussion among Committee members and staff regarding if the developer could do a presentation at a Council meeting or if a Special Work Session would be needed. *Councilman Spencer left the meeting at this time (10:05 a.m.). 6) Adjourn Councilman Kemna moved and Councilman Lester seconded to adjourn the meeting at this time (10:15 a.m.), motion carried. Councilman Spencer was absent for this vote.