HomeMy Public PortalAboutCouncil Minutes 1999 08/26CITY OF MC CALL
MINUTES
Regular Meeting
City of McCall
Thursday - August 26 , 1999
Table Of Contents
Call To Order And Roll Call 2
Executive Session 2
Public Hearing — 1999-2000 Budget 2
Public Comment 3
Consent Agenda 3
Business 4
AB 99-80 Quaker Hill
AB 99-64 Citizens Committee / Lagoon 5
AB 99-76 Facilitator Agreement 6
AB 99-77 Downtown Improvement Project 7
AB 99-78 Police Chief Appointment 7
AB 99-79 Building Permits 7
Reports 8
Executive Session 9
Adjournment 9
Minutes Aug 26.doc
Page 1 of 9
MINUTES
Call To Order
The regular meeting of the McCall City Council was called to order by Mayor Eimers at
6:30 p.m. Ms. Arp, Mr. Colton, Mr. Eimers, Mr. Muller and Mr. Venable answered roll
call. A quorum was present. City staff present were City Manager Bill Robertson, City
Attorney Dave Bieter, and City Clerk Cherry Woodbury. Also in attendance were Police
Chief Carla Donica and Administrative Assistant Chelsi Sholty.
Executive Session
Mr. Colton moved to go into Executive Session per Idaho Code 67-2345(b) to consider
a personnel matter. Mr.Eimers Seconded. At a roll call vote Mr. Colton, Mr. Eimers,
Ms. Arp, Mr. Muller and Mr. Venable voted "aye". The motion carried.
Mr. Eimers moved to come out of Executive Session. Ms. Arp seconded and the
motion carried unanimously.
During Executive Session, a personnel termination matter was discussed. The matter
will be on the September 9th meeting agenda in Executive Session at 6:00 p.m.
Public Hearing
AB 99-62 1999-2000 Budget
Ashley Royal gave a presentation on the modified summary review sheets. Mr. Royal
noted that the Airport Fund had been changed from an Enterprise Fund to a Special
Revenue Fund. Ms. Arp inquired if this change required any action by the Council. Mr.
Robertson explained the reasoning for the change. Mr. Royal noted that AIC and the
auditors had been contacted to confirm that this change could be done.
Mr. Royal presented the Cash Flow Analysis spreadsheets with figures for the current
year and projected next year. It was determined in the current year the City was
running in the black by about $176,000 in operating cash. The projected figures for
next year showed increases in the Restricted Cash.
Mr. Royal presented the Fund Balance / Retained Earnings Analysis spreadsheets for
the current year and next year. The beginning fund balances, projected revenues,
projected expenditures and ending fund balances were reviewed. Next year's figures
showed a significant increase in capital expenditures in the Sewer Fund.
Mr. Robertson and Mr. Royal noted that this budget would not require a tax increase
and there would be a positive increase in the fund balances.
Minutes Aug 26.doc
Page 2 of 9
Mr. Eimers opened the floor for public input.
Corey Wicks spoke on the budget. He commended the Council and staff for the cuts
and reductions made. He felt the Paving Plan would be a good project to finance if and
when funds become available.
Dan Krahn would support taking the 3% allowed so that the reserve funds could be
increased. He felt it would be short-sighted not to take the tax increase with all the
legal matters pending. Ms. Arp stated that an increase could not be taken because the
tentative budget had been set and the revenues could not be changed. Mr. Bieter later
verified that once the tentative budget was set it could not go up but could go down. If
an increase were to be proposed, the process would have to start over again with
another tentative budget, publications, etc.
Tobeia Walker suggested that the City have a Receptionist and Code Enforcement
Officer.
There was some discussion on the need and cost for paving and legal fees. Mr. Eimers
felt with the sewer issue and potential rate increase, he would not favor a tax increase.
Mr. Colton commented since the information was handed out at the meeting, he would
like an opportunity to review it before making a decision. Ms. Arp felt there was time to
postpone a decision and allow the public to review the information which would be
available at City Hall.
Council agreed to postpone the decision on the budget ordinance. It will be on the
September 9th agenda.
Public Comment
None
Consent Agenda
Minutes of Aug 19, 1999 — Special Meeting
Minutes of Aug 12, 1999 — Regular Meeting
Invoice Approval List Dated August, 1999
Payroll Re-ort Dated Aug 13, 1999
Request For Hand Check For Utility billing
Beer and Wine License Transfer — McCall Brewing Company
Ms. Arp moved to approve the Consent Agenda as amended. Mr. Muller seconded and
the motion carried unanimously.
Minutes Aug 26.doc
Page 3 of 9
Business
AB 99-80 Quaker Hill
Dave Bieter presented the information in the August 26th letter to the City from Moore,
Smith, Buxton & Turcke. He stated appropriate conditions to be imposed would be
those that fit the City ordinances. He stated the City Code does not specifically address
a Master Plan. The City Code has specific requirements for a CUP. Mr. Bieter reported
he had gone through all the conditions that the applicant's response addressed. Mr.
Eimers suggested that Council take a 10 minute recess to read the City Attorneys
written comments in the August 26th letter. Eimers suggested each condition be
reviewed and discussed by Council.
Mr. Eimers moved to recess for 10 minutes. Ms. Arp seconded and the motion carried
unanimously. Council reconvened at 8:55 p.m.
Ms. Arp commented that the conditions should be considered based on pedestrian and
traffic safety, demand for public services, noise, environmental considerations,
development patterns and land use intensities.
Council reviewed and agreed upon the following:
* Characterization and filing of appeal - do not need to be addressed
* Parking requirements - there currently is ample parking spaces
* Fire provisions —this is already taken care of
* Landscaping — Quaker Hill would be responsible only for disturbance of landscape on
the camp property. Landscaping requirements would be the same as any other
property owner along the Scenic By -way. The provision to do landscaping on the
entryway will remain.
* Signage on crosswalks — the camp location is in a mixed zone between City and
County so responsibility for the cost of signage is undetermined. The provision for
signage is reasonable because of the intensity of use the camp creates. Council
agreed that signage should be there but Quaker Hill should not pay for it — must be
City or County
* Quiet hours — adopt hours of 10:00 p.m. to 7:00 a.m. that were suggested by Quaker
Hill
* Building 3C construction— this would increase the 368 person camp by an additional
240. Council agreed to leave reapplication as a condition
* Noise associated with information and safety issues — condition was OK
* Dirt roads — to be treated annually for dust control
* Bus loading — in designated areas only
* South side dock requirement — leave out
* Family reunions — leave out
* Occupancy restriction at shore property — limit to 60 people (35 on shore 25 in water)
Enforce quiet hours - Noise will be restricted before 10:00 a.m. and after 7:00 p.m. —
An exception would be for special events with a limit of 60 people and time extension
Minutes Aug 26.doc
Page 4 of 9
to 10:00 p.m. or by 48 hours prior notice to surrounding property owners and special
events limited to 3 per month
* Beach signage — Quaker HiII to be responsible for containing attendees / campers and
boundary signs put up
* Camp lighting — use Quaker Hill's wording on this condition
* Public Infrastructure — delete as Quaker Hill to be treated the same as any other
property owner — already in City Code for utility
Mr. Colton moved to direct Mr. Bieter to prepare Findings & C as discussed tonight in
preparation of approval at the Sept 9th Council meeting. Mr. Muller seconded and the
motion carried unanimously.
AB 99-64 Citizens Committee
Bill Robertson presented a status report on the Committee's work. He reported the
purpose was for the Committee to formulate what action the community would
recommend or consider on the lagoon project. At the conclusion of the meetings a
recommendation was made for the continuing involvement by a subset of the
Committee .
Scott Findlay, Committee member, presented the recommendation. He thanked the
Committee members and Bill Robertson for their hard work. He also thanked Council
for the willingness to form the Committee and take another look at this issue. He
reviewed some of the highlights of the meetings and commented that sorting all the
information out was exceedingly difficult. He noted that the good part was the
Committee had insight from past issues and concerns on the project. Mr. Findlay
stated the positive aspects of the Committee's proposal 1) it gave a working framework
to bring resolution to the Phase II dispute, 2) it gave known costs of what the project will
be — build a facility with only the amount of grant funds available, 3) it maximizes
volume to build with the fund available, 4) all law suits and complaints would go away
and are key elements in known cost of project, and it gave the City an opportunity to
complete project by October 2000. Mr. Findlay felt the City was only 50% of way
through the process of coming to a resolution. Mr. Findlay noted the four Committee
members who would continue to work on the project ( Mr. Findlay, Mr. Whiteman, Mr.
McKenna, and Mr. Anderson). It was felt that it would be mid Sept to the 1st of October
before the outstanding issues were nailed down and project back underway.
Ms. Arp inquired if the Engineering Board review was included and would be eliminated.
Don Green commented that people opposing the project were in favor of the proposal
and the suits with Blue Jay would go away.
Mr. Eimers commented he was looking forward to rebuilding relations with the Sewer
District. Mr. Eimers stated he would like Mr. Findlay and Mr. Anderson to prepare
expense figures for the air transportation that was provided for Mr. Trout and thought
the expense could come out of the Contingency Fund.
Minutes Aug 26.doc
Page 5 of 9
Mr. Eimers moved to adopt the plan's concept as presented by the Citizens Committee.
Mr. Colton seconded.
Mr. Venable inquired about previous project cost estimates and overruns by JUB and
requested information be provided before agreeing to JUB's involvement on the
lagoons. Mr. Venable commented that should JUB go over the proposed cost on the
lagoon project would they eat the overrun. Mr. Findlay stated more engineering work
was required and volume figure were not yet determined. Mr. Muller stated the if the
project gets the needed approvals, the funding would be preserved. Mr. Venable noted
the plan called for the maximum capacity with available funding but did not mention the
cost of property. Mr. Findlay commented that after the land was purchased JUB would
build whatever possible with the remaining funds. Mr. Venable stated he would like to
see figures from JUB on past projects in order to determine what their past performance
had been. He felt this would give some indication that JUB could do what they say. Mr.
Muller stated he did not care who does the project, so Tong as it is completed within the
limited funding and the taxpayers do not have to pay. He also felt the City Attorney
needed to be kept involved. Mr. Robertson commented it would be City staff that would
run the project.
At the vote the motion carried 4 to 1.
AB 99-76 Facilitator Agreement
Bill Robertson presented additional hours of facilitation by Kim Trout and the associated
costs. There was discussion whether this would be covered under DEQ grant funding
left over from Phase I. Mr. Muller commented that the M Resort "stay" was extended by
Mr. Trout. Mr. Bieter stated the "stay" was to be discussed under Executive Session.
After some dialogue Mr. Bieter opt to discuss the issue in public. Mr. Trout was acting
on behalf of City which was procedurally incorrect. Mr. Bieter stated this did not hinder
the City, however. Mr. Bieter reported that all briefs were in and the case was ready to
be argued. Mr. Bieter cautioned that the judge's decision would not come for 1 — 2
months. Mr. Robertson felt this did not present a problem as the City would have the
winter months to address the "stay" issue. Mr. Bieter felt should the agencies not agree
with the plan, arguing the "stay" might keep the agencies happy by demonstrating that
the City was still proceeding with the other alternative (Bezates site). Mr. Eimers
summarized the proposed course of action 1) delay action for now on "stay" 2) see if
the Committee's plan could work, and 3) if the Committee's plan did not work continue
action on the "stay".
Mr. Eimers moved to approve the additional 40 hours for Kim Trout. Mr. Colton
seconded. At a roll call vote Mr. Eimers, Mr. Colton, Ms. Arp, Mr. Muller, and Mr.
Venable voted "aye". The motion carried.
AB 99-77 Downtown Improvement Project
Bill Robertson reported on the bid results. He noted the bids were not at or less than
the engineering estimate.
Minutes Aug 26.doc
Page 6 of 9
Boise Paving and Warrington Construction were the bidders. Mr. Robertson presented
information on the total budget of $731,878 for this project. He stated that there was an
agreement and change order due to the cost of benches being included in Boise
Paving's firgures. Change Order #1 would eliminate this cost and reduce the total
contract price. The City would purchase the benches. Mr. Robertson recommended
approval of Boise Paving.
Mr. Colton moved to approve the contract with Boise Paving, notice of award and allow
the Mayor to sign the contract including Change Order #1 contingent upon legal review.
Mr. Muller seconded. At roll call vote Mr. Colton, Mr. Muller, Ms. Arp, Mr. Eimers and
Mr. Venable voted "aye".
Mr. Colton moved to approve the agreement and payment to Idaho Power in the
amount of $51,772 and authorize the Mayor to sign. Mr. Eimers seconded. At roll call
vote Mr. Colton, Mr. Eimers, Ms. Arp, Mr. Muller, and Mr. Venable voted "aye".
Further discussion followed on the extension of undergrounding of utilities by Idaho
Power. Mr. Robertson reported that IDT was willing to extend the improvement project
to the Maverick station and Mt. Lakes Realty with funds scheduled for the year 2001.
IDT would make the funds available this year.
AB 99-78 Police Chief Appointment
Bill Robertson reported on Chief Donica's resignation and selection of a new chief. He
commented there were some candidates from within the department and within the
County. Mr. Robertson stated, with a recommendation of Chief Donica, he would like to
appoint Chris Moore as Acting Police Chief. Mr. Robertson stated he would present a
formal recommendation in the near future. Mr. Robertson felt this position was
extremely important. Mr. Muller moved to appoint Chris Moore according to staffs
recommendation at $19.56/hour or $40,000 per year as Interim Police Chief effective
August 28th. Mr. Eimers seconded and the motion carried. Mr. Colton abstained as
one candidate was related.
AB 99-79 Building Permits
Bill Robertson presented the issue of the time frame for building permits if a moratorium
was placed on the City. Mr. Bieter commented on the proposal and felt a formal
document was needed. Mr. Bieter recommended this issue be addressed by an
ordinance. Council directed the City Attorney to prepare an ordinance extending the
time period on building permits.
IReports
i
Staff
City Manger
- City P & Z requested Council consider the issuance of business licenses
Minutes Aug 26.doc
Page 7 of 9
Council felt this was a good idea and should be done by ordinance
- Sept 8th at 2 p.m. at Community Park the kickoff of the Downtown Project would take
place and include a photo shoot
- Also Sept 8th there would be a meeting with IDT at 10:30 a.m. on the Boydstun /
Deinhard
- Sept 1st there would be a public hearing on closure of East Lake Street at 7:00 p.m.
An ad for city Engineer was run and 4 responses were submitted and 1 past the
cutoff date
Will be talking with candidates
Two firms would be outside and two want to be in-house
Attorney
- Riffles have proposed alternative resolution to problem with purchase of adjacent
property
- Udell update was given and the $1000 offer rejected
Council recommend moving forward on the project and do nothing on the inside of
jail and hope the issue will be resolved in the future
- Commented that the Quaker Hill decision and process was well done on part of
Council
City Clerk
- Nothing
Council
Ms. Arp
- Would like to write to each Committee member a thank you
Mr. Eimers to compile a letter for all of Council to sign
- Inquired about recognition of Downtown Committee work on the improvement
project
Mr. Colton
- Nothing
Mr. Muller
- Requested Council be notified of events like the farewell for the Police Chief
Mr. Robertson was to get plaque
Mr. Venable
- Nothing further
Mr. Eimers
- Inquired about the possibility of a Citizens Committee to address the water issue
- Would like to have Carl Hoss report on golf course revenues
- Stated JUB billing of $183,000 was $153,000 and in the Council minutes
Stated already paid $70,000 and $40,000
Minutes Aug 26.doc
Page 8 of 9
Loss profit should go away if JUB comes back on the project
- Appointment of Duane Smith to work with Tom Kerr on Ida Ore project
To serve as Transportation Committee liaison
Executive Session
Discussion took place during the regular meeting on pending litigation.
Adjournment
Without further business, Mr. Eimers moved adjourn at 12:20 a.m. Mr. Venable
seconded and the motion carried unanimously.
ATTEST:
Cherry dbury, City Clerk
Kirk Eimers, Mayor
Minutes Aug 26.doc
Page 9 of 9