HomeMy Public PortalAboutCouncil Minutes 1999 09/23CITY OF MC CALL
MINUTES
Regular Meeting
City of McCall
Thursday - September 23 , 1999
Table Of Contents
Call To Order And Roll Call
Public Hearing — Sewer Rates
Public Comment
Consent Agenda
Business
AB 99-89 J-Ditch
AB 99-84 Out Of Town Representation
AB 99-85 Legal Service Contract
AB 99-86 1998-1999 Budget
AB 99-87 Appointment of City Clerk and Deputy City Clerk
AB 99-88 Cost of Living Adjustment
Reports
Adjournment
Minutes Sept 23.doc
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MINUTES
`Call To Order
I
The regular meeting of the McCall City Council was called to order by Mayor Eimers at
7:00 p.m. Ms. Arp, Mr. Colton, Mr. Eimers, Mr. Muller, and Mr. Venable answered roll
call. A quorum was present. City staffs present were City Manager Bill Robertson, City
Attorney Dave Bieter, and Assistant to the City Manager, Consuelo Blake.
Public Hearing
AB 99-81 Sewer Rates
Mr. Robertson outlined past and projected revenues, discussing net operating
expenses, fund revenues, and capital expenditures. The proposed increase would be
$6.00 per user, increasing the current monthly rate of $18.50 per user to $24.50 per
user. Connection fees would also increase by 10%. January to February of 2001 was
the targeted time to start the payback for the J-Ditch loan from DEQ, another rate
increase would be required to pay the loan.
Michael Anderson wanted to clarify that interest was NOT accruing on the DEQ loan.
Mr. Robertson reported that it was not accruing.
Covey Ruyle inquired about the terms of the loan. Mr. Robertson informed that it was
approximately 20 years, which is estimated to be $4.00 per million on loan per
household.
Mr. Eimers asked when the rates would go into effect? Bill Robertson stated that the
rates would be effective October 1, 1999 for bills due November 1, 1999.
Ms. Arp moved to increase sewer rates $6.00 per month per household and to set new
connection charges at $2,915 effective October 1, 1999. Mr. Muller seconded the
motion. The motion carried unanimously.
Public Comment
No Comments
Minutes Sept 23.doc
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!Consent Agenda
o
Minutes of September 9, 1999 — Regular Meeting were approved as amended.
All other consent agenda items approved as submitted
IBusiness
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AB 99-89
J-Ditch
Mr. Robertson reported on the progress of the J-Ditch issue since last presentation by
the Citizens Committee to the council. He asked council to approve the plan,
negotiation agreements, a voluntary temporary suspension of sewer connections in lieu
of outside agencies imposing a mandatory moratorium on the city with recommendation
to PLWSD to do the same, and authorization of Mayor Eimers to sign all necessary
agreements. Mr. Robertson recommended continuing negotiations with JUB on the
conditions that:
• JUB agree to accept a payment of $124,500 from the city in settlement of
prior disputes and JUB drops lawsuit against the city
• JUB agree to drop their lawsuits and/or issues against DEQ and BOR
• City to work closely with PLWSD and the subgroup of the Citizens Committee
. JUB will cooperate in good faith with any agency request for independent
geotech work
Steve Milkman, M Resorts, wanted to go on record as being a team player. He gave
public thanks to the Council and to Ted Whiteman, Mike Anderson, Scott Findlay, and
Don Green. Additional thanks went to Bill Robertson on this plan and his openness for
input to the plan. He also wanted to go on record that JUB's conditions are reasonable
and that M Resorts supports the plan vocally and will do all to support its
implementation. He believes it is the right plan for the City and recommended the
Council endorse it.
Mike Anderson, McCall resident, offered his unreserved support for the plan on behalf
of himself and the others members of the Citizen's Committee.
Ted Whiteman, McCall resident and Manager of Payette Lakes Water & Sewer District,
stated that he was ready to roll up his sleeves and help the City accomplish the goals
for this project.
Don Green, McCall resident, stated that he was at the meeting to show his support,
work with all involved, and cooperate.
Dottie Moore, McCall resident, stated that she hopes the plan goes.
Minutes Sept 23.doc
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Discussion:
Mayor Eimers moved to separate the issues: plan approval versus the voluntary
suspension of sewer hookups. Council member Colton disagreed and believed it is all
one issue. Discussion continued but prevailing opinion was in favor of non -separation.
At this time Steve Milliman wished to go on record stating that the voluntary
suspension is a good faith statement and believed this is the right course. However, be
forewarned, he stated, that if improvements continue, then cooperation from the council
would be expected for the hookup suspension to be lifted. Council member Venable
was in the negative and believed the hookup suspension should be a separate issue.
Council member Muller reinforced the issues for acceptance and compliance verifying
that all would be looked at (i.e.: EA's, FONSI's BOR funds, HazMat, geotech work, etc.)
and wanted to be sure that all these issues are well covered with involvement of our
own legal staff. Bill Robertson affirmed. Eimers believed the geotech decisions
were to be left to JUB to deal with fairhandedly. Robertson confirmed.
Colton put forth the motion to support the plan as proposed by Bill Robertson
and the committee, to support steps to negotiate to bring the J-Ditch matter to a
conclusion and to authorize Mayor Eimers to sign all agreements. Eimers
seconds. Arp wanted to maintain that the steering committee's involvement be
continued and asked who would speak as to guarantees. Bill Robertson affirmed
the steering committee's continued involvement. Mr. Robertson went on to
clarify the guarantee issue re: x amount of gallons. The bottom line was that the
city will need to wait until closer to the bid deadlines for more accurate
estimates, that there is no set volume commitment at this time, and that all
previous numbers were estimates, not guarantees. Mike Anderson spoke to
confirm that there is no guarantee of volume at this time, and that the concept we
need to grasp is that once the engineers have reviewed all, that they could then
project volume and bring the project in at budget at that number. Gallonage was
never their intention at this stage. The council then voted. Venable voted nay.
Arp, Colton, Eimers, Muller all vote aye. The motion carried.
AB 99-84 Out Of Town Representation
Dave Eaton, President of Brundage Mountain Air and McCall resident wished to
present his new organization, Out of Town Owners Organization (OOTO), to the City
Council. This is an organization developed to inform non-resident property holders of
the "goings-on" in the town of McCall and to better inform these people of rate
increases and other city government issues. The purpose of OOTO is to keep these
"part-time residents" involved and informed and to provide an open channel of goodwill
when it comes time to seek their support.
Minutes Sept 23.doc
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Council wished to affirm Chamber of Commerce involvement and supported the
new organization.
AB 99-85 Legal Service Contract
Bill Robertson presented AB99-85, which was the renewal of the current City
Prosecutor, Richard Roats, contract and called for Acting Police Chief Chris Moore to
speak. Mr. Moore spoke in support of contract renewal stating Mr. Roats countywide
service and that he considered the contract a positive situation. City Attorney, Dave
Bieter questions the liability/benefit carrier for Mr. Roats and sought approval of the
contract pending further investigation and negotiation of where liability stands.
Council member Colton moved to approve agreement with fiat to liability and
authorize Mayor Eimers to sign all agreements. Muller seconded. All council
members vote aye. The motion carried.
AB 99-86 1998-1999 Budget
Ashley Royal, City Treasurer, presented the 1998-1999 budget. The attachment was
presented and reviewed for the council highlighting changes such as the increased
sewer fund appropriation and major impact zones. Bill Robertson stated that there
were no surprises in this budget.
Council member Arp moved to accept/approve Ordinance Number 734 and to
suspend the rules to read by title only, one reading only. Colton seconded the
motion. All council members vote aye. The motion carried.
Ashley Royal read the Ordinance by title only.
AB 99-87 Appointment of City Clerk and Deputy City Clerk
Bill Robertson, City Manager, defined the need for dual roles within the city
management system; it is legal for the title of City Clerk to be bestowed upon another.
With the resignation of former City Clerk, Cherry Woodbury, McCall was left without a
City Clerk. Cathleen Koch, has accepted the position as Deputy City Clerk, but will not
be able to assume her duties until Oct. 8t. Mr. Robertson then proposed to appoint
himself to the role of City Clerk until another department head is available to take on
the responsibility. He reaffirmed that there would be no pay raise associated with this
move and that it was definitely a temporary situation
Minutes Sept 23.doc
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Council member Eimers motioned to adopt/approve the proposal to appoint City
Manager Bill Robertson temporarily as City Clerk and Cathleen Koch as Deputy
City Clerk. Muller seconds the motion. All council members voted aye. The
motion carried.
AB 99-88 Cost of Living Adjustment
Bill Robertson made a presentation to the council to adopt a 2.1 % cost of living
increase for this upcoming fiscal year. This number is based on the national Consumer
Price Index and had been budgeted for. It is not based on merit and equates to an
annual $32,600 increase in funds dispersal across the board and would go into effect
Oct. 2, 1999 for all city employees.
Council member Colton motioned to adopt the cost of living increase. Muller
seconded the motion. All council members voted aye. The motion carried.
IReports
o
Bill Robertson reported on the City Manager's Office. He presented Lindley Kirkpatrick,
City Planner, and Consuelo Blake, Assistant to the City Manager, as new hires in his
department. Also, he stated that the new Deputy City Clerk, Cathleen Koch, would be
at the Oct. 14th City Council Meeting as official minute taker. Weekly meetings
concerning the McCall Beautification Project would continue under Mr. Kirkpatrick's
supervision. Mr. Robertson also stated that Chris Moore was doing a fine job as Acting
Police Chief and the city would be accepting applications for the position of Police
Chief until Sept. 30, 1999. Advertisements for this position appeared in the local press
as well as the Idaho Statesman.
Dave Bieter presented the City's Legal Report. He stated that there were no lawsuits
against the City from former City Manager, Brian Olsen. A status conference via
telephone involving M Resorts and concerning the J-Ditch issue has been scheduled
for Oct. 10th via telephone. Mr. Bieter will also follow up on the "Torte" claim reference
and the Udell easement situation.
Ashley Royal presented the City's Treasury Report focusing on late fees on water and
sewer collections; delinquencies are decreasing.
Chris Moore presented a report on the Police Department. The 3`d Citizens Academy
has been quite a success.
Minutes Sept 23.doc
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Council member Marilyn Arp stated that she would not be available for the next Council
meeting and has left her calendar with Bill Robertson's office. She also presented the
1999 Annual Ida -Ore Report to be copied and distributed to the rest of the council.
Kirk Eimers had concerns regarding possible Y2K problems in the Public Works sector.
Mr. Robertson stated that our lift stations should be fine since they are not date based
processing chips but analog based chips.
Adjournment
9:25 all move to adjourn....all agree!
Kirk Eimers, Mayor
ATTEST:
Bill Robertson, City Cler
Minutes Sept 23.doc
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