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Council Minutes 1999 10/14CITY OF MCCALL MINUTES Regular Meeting City of McCall Thursday — October 14, 1999 Table of Contents Call To Order and Roll Call Public Comment Consent Agenda Business AB 99-91 Annual Charity Tournament for Shepherd's Home, Inc. AB 99-92 Ice Skating Rink AB 99-93 Ice Rink Grant Proposal Public Hearing AB 99-104 Idaho Community Development Block Grant Business AB 99-94 Approval of Request for Funds #5 and #6 for Downtown Improvement Project AB 99-95 Spring Mountain Ranch Phase IV Final Plat AB 99-96 Painting Interior of Golf Clubhouse AB 99-76 Chris Keith — "Shortblock Exchange" AB 99-97 Snowcross Event at the Airport AB 99-98 Changing City Ordinance Section 8-14-6(f) to Allow Fishing from the Fish Pen Dock AB 99-99 Resolution No. 9-99 AB 99-100 Resolution No. 10-99 AB 99-103 Lease/Purchase Agreement for Police Cars AB 99-102 Police Chief AB 99-89 J-Ditch AB 99-101 JUB Settlement Agreement AB 99-90 BOR Memorandum of Agreement Reports Executive Session Adjournment i MINUTES Call To Order The regular meeting of the McCall City Council was called to order by Mayor Eimers at 7:00 p.m. Mr. Colton, Mr. Eimers, Mr. Muller, and Mr. Venable answered roll call. A quorum was present. City staff members present were City Manager Bill Robertson, City Attorney Dave Bieter, and Deputy City Clerk Cathleen Koch. Public Comment No comments were made. Consent Agenda A public hearing on agenda bill 99-104 was added after agenda bill 99-93. Agenda bill 99-103 for a lease/purchase agreement for police cars was added after agenda bill 99- 100. There were no objections to the additions. All other consent agenda items were approved as submitted. Business AB 99-91 Annual Charity Tournament for Shepherd's Home, Inc. Bill Robertson reported that the annual golf tournament has been held in Meadow Creek in the previous years. The Shepherd's Home wanted to hold the charitable event August 11, 2000 at the McCall Golf Course. The historical revenues for green fees were between $2000 and $2500 for an afternoon of golf. There would be a benefit for season pass holders. There were 84 players the previous year. The city revenue would be 25% of season pass holders, which is approximately $2000. It was estimated that there would be 120 players. Cedar course would still be open to the public. The estimated revenue does not account for the restaurant business. Carl Hoss from the ##ewe and Max Williamson from the Gulf Advisory Committee recommended approval of the event. 2 Sharon Wilson, Executive Director for the Shepherd's Home explained that the only source of income for the Shepherd's Home comes from grants and donations. The golf tournament is the only fund raising event they engage in. They also receive $27,000 from an auction and the tournament. Allan Muller asked what the start time would be and if it was on a Friday. Bill Robertson responded with 1:O0pm and yes it was a Friday. Mayor Eimers asked what loss would be incurred. Ralph Colton responded with $400-$500 maximum. Ralph Colton moved for approval of the plan to accommodate the tournament. Mayor Eimers seconded the motion. All council members voted aye. The motion carried. AB 99-92 Ice Skating Rink Ballard Smith, representing the Richard Sabala Foundation introduced Ron and Diana Sabala and then gave an Ice Rink update. He reported that enough money had been raised to buy the building from Shavers. Network Architects had been hired. Bob Miller and Gary Michael have committed to lead the fundraising effort. Building is expected to begin in the spring. The Building will be ready in the winter of 2000 to 2001. Mr. Smith wants support for IDA-ORE so grant money can be received. Agenda bill 99-93 was also discussed before any action was taken. AB 99-93 Ice Rink Grant Proposal Karl Augustine with IDA-ORE- Planning and Development is working with Mr. Sabala to get grants for the project. The deadline for the application is December 21, 1999. Funds are available from the economic development organization. There is a maximum of $750,000 to a million dollars available between 2 sources. Mayor Eimers motioned to lend support to IDA-ORE. Allan Muller seconded the motion. All council members voted aye. The motion carried. 3 Public Hearing AB 99-104 Idaho Community Development Block Grant Karl Augustine, with IDA-ORE explained that this is the second of 2 required hearings. The second hearing is required when the project is 50 percent complete so citizens may have input into the project. The Community Block Grant Program awarded $500,000 in funds. Mr. Augustine read from the attachment to the agenda bill. Mayor Eimers then opened the floor for public comments. Bonni Shikrallah, Chair for the Downtown Improvement Committee explained that meetings have been held every Tuesday morning so that businesses that had any concerns to voice could do so. She commented that Sharli's hospitality had been exceptional. They had opened early every week to allow for the meetings. All input to her was positive and all problems had been resolved. The mood of businesses was very positive. Allan Muller asked if the street would be overlaid. Karl Augustine referred to Jeff Miles of ITD and said he would follow up with him. Ms. Shikrallah mentioned that Fred and Judy Drake had volunteered in order to supply the irrigation free of cost to the city. She also said that a display lamp had been shipped without a diffuser and that it would eventually have a diffuser. It will look different than it presently does. Bonni also mentioned that banners had been designed by Judy Drake for the winter and summer carnivals. Mayor Eimers asked if the corner at Lenora would be widened for trucks. Bill Robertson responded and said that there would be an additional cost of $10,000 to change from a 20-foot radius to a 40-foot radius. The city opted not to do so because it was tight on costs and there was no financial benefit at this time. Mayor Eimers announced that public comment was closed. Karl Augustine was to be supplied with copies of the discussion. 4 AB 99-94 Approval of Request for Funds #5 and #6 for Downtown Improvement Project Lindley Kirkpatrick asked for approval for request of funds. Mayor Eimers asked if there would be a turn bay at Park Street. Bill Robertson said that the widening of the road would allow the turn bay to be a left hand turn lane heading North on 3rd Street. It would happen in the springtime. Allan Muller asked if there would be a left turn off of Park Street. Bill said there were no plans to do differently than currently laid out. Ralph Colton made a motion to approve the request of funds and authorize the Mayor to sign the request. Allan Muller seconded the motion. Colton, Eimers, Muller, and Venable all voted aye. The motion carried AB 99-95 Spring Mountain Ranch Phase IV Final Plat Lindley Kirkpatrick recommended approval for the final plat with the condition that there be a Subdivision Agreement, if necessary, to ensure the completion of the project. Allan Muller motioned to approve the subdivision incorporation and addition. Mayor Eimers seconded the motion. All council members voted aye. The motion carried. AB 99-96 Painting Interior of Golf Clubhouse Bill Robertson explained that the Women's Golf and Men's Golf Association contribute proceeds from activities throughout the year. They are currently having the bridges rebuilt but it was not included in the agenda because there was no cost to the city. The Women's Golf Association will provide paint for the clubhouse if the city will supply labor and wallpaper. Bill said that is was already budgeted. Mayor Eimers motioned to approve that the city pays for the supply of labor and wallpaper. Allan Muller seconded the motion. All council members voted aye. The motion carried. Dan Pillard came in and requested to give a report on the Golf Course for year to date figures. He reported that revenues were up 10 percent or $44,000 from greens fees for the year. Total rounds played also increased 12 percent from 28,000 rounds last year to 32,000 rounds this year. Dan said that this is due to Twilight golfing at reduced rates. 5 AB 99-76 Chris Keith — "Shortblock Exchange" Geoffrey Rowe requested to skip to AB 99-97 because Chris Keith had left the room. There were no objections to coming back to this agenda bill after the Snowcross agenda bill. AB 99-97 Snowcross Event at the Airport Geoffrey Rowe presented the future Snowcross event. He explained that the concerns addressed were safety, liability, security, and aircraft access. All questions had been answered and he was asking for approval of the event for one year only. Andrew Findlay then explained to the council that the event would be held February 19 and 20, 2000. He felt that the location would bring more spectators to the event. Mayor Eimers asked if the event had been held further south last year. Andrew said yes it was further south the previous year. Dave Bieter wanted to review the documentation of liability insurance given to participants and spectators. Ralph Colton motioned to approve the event contingent on proof of insurance. Allan Muller seconded the motion. All council members voted aye. The motion carried. AB 99-76 Chris Keith — "Shortblock Exchange" Geoffrey Rowe commented that Mr. Keith had not returned. He agreed to present the Airport Advisory Committee's position on the issue. He explained that the lease for Mr. Keith, which had been turned down by the Airport Advisory Committee, would be an FBO and not an individual hanger. A waste tank would have to be installed. Chris Keith is interested in the space next to the Manchester building because he can connect to the sewer. Mr. Rowe mentioned several problems with the proposal. 1. It would require FAA approval because it is not part of the airport layout. 2. It is in close proximity to the fire truck lane and Mr. Keith could not park in front of the hanger because of this. 3. There would be no room for expansion or outside storage. Mr. Keith had already voiced the fact that he eventually wanted fuel cells and aircraft rental opportunities. 4. The building could not be expanded. 5. It would be hard to get the snowplow through. 6. Currently, it was a good spot for piling the snow. Mr. Rowe said that they would like to have Mr. Keith as a mechanic but there are no lots available other than this one that can connect to sewer. 6 Ralph Colton asked if there was sewer access across highway 55 where there is vacant property in front of the storage facility. Bill Robertson said that it is planned, but not available. Mayor Eimers requested that Mr. Rowe continue to think about other alternatives. It became a non -issue since Mr. Keith was not present. AB 99-98 Changing City Ordinance Section 8-14-6(f) to Allow Fishing from the Fish Pen Dock Bill Robertson explained that the fish pens are a positive attraction in town. He requested that the ordinance be changed to allow fishing September 20 through May 10. Bill stated that the trout are raised in the fish pens next to Harry's Dry Dock. He also explained that the pen production is under Idaho Fish and Game, Trout Unlimited and the City of McCall control. Business volunteers feed the fish food that is donated. The food is stored at May Hardware. The cost to the city would be the attention of Bob Peckham and his staff. Dave Bieter pointed out that the ordinance had already been codified and the one presented was not current. He stated that it could possibly be made a resolution instead of an ordinance change. Mayor Eimers moved to approve fishing from September 20 through May 10 and that Dave Bieter needs to bring back the appropriate form of the ordinance or resolution. Ralph Colton seconded the motion. All council members voted aye. The motion carried. AB 99-99 Resolution No. 9-99 Bill Robertson presented resolution 9-99 for the authorization of signers on the new account opened for J-Ditch Farmers 10 percent maintenance account. Mayor Eimers motioned to approve the signing of the resolution. Allan Muller seconded the motion. All council members voted aye. The motion carried. AB 99-100 Resolution No. 10-99 Bill Robertson presented resolution 10-99 to designate the Election Judge and Clerks for November 2, 1999 election. Marcia Gauss was named as the additional person. The wages are the same as two years ago. Six clerks were requested instead of the previous five because of the number of ballots with the double ballot. Ralph Colton moved to approve the resolution outlining the Election Judge and Clerks. Allan Muller seconded the motion. All council members voted aye. The motion carried. AB 99-103 Lease/Purchase Agreement for Police Cars Bill Robertson presented the lease/purchase agreement for the police cars. He explained that only two of the three that have been budgeted were included in this lease/purchase agreement. He mentioned that John Koch negotiated a good deal and that the lease was approved by legal counsel. Mayor Eimers moved to approve the lease and authorize the Mayor to sign the agreement. Ralph Colton seconded the motion. Colton, Eimers, Muller, and Venable all voted aye. The motion carried. AB 99-102 Police Chief Bill Robertson made reference to the fact that Carla Donica had resigned as the Police Chief and she would be tough to follow because she was loved. Mr. Robertson received input from citizens, the police department and the City Council about hiring a new Chief of Police. He said that there had been a good response for candidates. He announced that his recommendation for replacement was Steve Wolf who was currently employed in Boise with Lord and Associates. He was previously with the Fort Lauderdale Police Department for over 12 years before moving to Boise. While in Boise, Steve also became a Certified Polygraph Examiner. Mr. Wolf is also working on his Masters in Public Administration. Mr. Robertson also mentioned that Chris Moore who had been Acting Chief of Police had done a wonderful job. He mentioned that he had spoken to Chris and Jim Kangas and that he was confident that they would remain in the organization. Bill went on to say that Mr. Wolf was a strong leader with a positive influence. Steve had meritorious service in dive and rescue and community policing. Mr. Wolf has been on the Canyon County Police department as a reservist and is currently in the process of becoming certified in the state of Idaho. His salary would begin at $45,000, effective immediately. The police department is very supportive. Allan Muller requested that City Council be involved in the hiring of department heads in the future. The Council Members seemed to agree. 8 Allan Muller motioned to accept Steve Wolf as the recommended Police Chief. Mayor Eimers seconded the motion. Eimers, Muller, and Venable all voted aye. Colton abstained. The motion carried. AB 99-89 J-Ditch Bill Robertson stated that he worked with the J-Ditch subcommittee and with JUB on putting together a plan to complete the project by November 2, 2000. It was presented to DEQ, EPA, CRA, BOR, Central District Health and Attorneys. With the weather permitting, there was 130 days. BOR funds require that the work must be completed by September of 2000. The support of citizens in the presentation helped with the decision. JUB refused to drop the lawsuit against DEQ. JUB doesn't believe that the lawsuit has anything to do with the City of McCall. Steve Allred, administrator of DEQ, felt that the project could go forward with no problems. Bill requested that the conditions be amended that JUB drop the lawsuit so that the project could move forward. Ralph Colton moved to approve the amendment. Mayor Eimers seconded the motion. The Mayor then had questions about the concessions that the city has had to make to go forward on the project. Scott Findlay addressed the council and said that he was comfortable with continuing with the project. Mayor Eimers noted that the motion had been moved and seconded. Ray Venable voted nay. All other council members voted aye. The motion carried. AB 99-101 JUB Settlement Agreement Bill Robertson requested the authority to negotiate a settlement agreement with JUB. He also noted that JUB wanted interest of $16,000. DEQ will reimburse design portion if we certify that the receipt of that portion of the project is complete. Dave Bieter does not approve of the contract form. He said there were too many details to go into it in the meeting but would work with JUB to iron it out. Bill Robertson said that approval couldn't wait until the next meeting so he would call a special meeting when the agreement was worked out. Mayor Eimers said that they were operating on good faith, not knowledge. He wanted to know what item 8A meant. Dave Bieter said he was unsure of the meaning himself. 9 r-- Bill Robertson requested that the concept of the agreement be approved for the Mayor to sign when the attorney's of both sides agree. A special Council meeting will be held to approve the agreement. AB 99-90 BOR Memorandum Agreement Bill Robertson presented the BOR Memorandum Agreement and explained that the city was at risk of losing $3.6 million through BOR. Jerry Gregg, Regional Manager of BOR, assured Bill that the funds have not been lost but that the money needs to be spent. The agreement binds BOR, DEQ and the City of McCall. Mayor Eimers moved to approve the Memorandum Agreement and give the authority to sign it. Allan Muller seconded the motion. All council members voted aye. The motion carried. Reports Bill Robertson explained the policy of the golf course is to refund season passes in cases of people who suffer from physical injuries, disabilities, or death as long as it was not used more than seven times. Gary Simmons had back surgery and had not used the season pass seven times. The refund should be $400 less $24 for greens fee usage. Gary's wife did not golf at all. There was no recommendation to refund her season pass. The Golf Advisory Committee recommended refunding $376. Mayor Eimers moved to approve the refund of $376. Ralph Colton seconded the motion. All council members voted aye. The motion carried. Bill also introduced the new Deputy City Clerk, Cathleen Koch, and the City Planner, Lindley Kirkpatrick. He said that with the new Police Chief coming he could now concentrate on being a City Manager. Dave Bieter noted that the Williamson's had appealed to the Supreme Court. The insurance company had picked up the appeal. Mr. Bieter also had an update on the Riffles lawsuit. The insurance carrier moved for a summary judgement in the next two to three weeks. Dave's assistant, Becky, was introduced. Ralph Colton requested that they start receiving scorecards again. He also requested a calendar of meetings for all of the committees. Allan Muller requested that minutes for each of the committees be emailed to the council members. Bill Robertson explained that the Deputy City Clerk doesn't type all of the minutes and that it would cause duplicate work. Cathleen Koch suggested possibly purchasing a scanner for this purpose and to replace the Canofile. Mayor Eimers said that he had a request from another party to have the Pledge of Allegiance done before each meeting. He asked if it had ever been done. Ralph 10 Colton said it had not been done in the six years he had been on the Council. The Mayor requested that it be thought about and considered as something to do. The Mayor also raised concerns about signs showing up for the recalls. He stated that they couldn't be put in street right of ways or on city property. He suggested that a public notice be displayed stating where the signs are prohibited. Mr. Eimers requested the finance reports. He said that even if it changes he would like a rough draft. He requested a date of when he can expect to have a copy. The Mayor also requested to receive reports monthly by the 15tn Ray Venable asked if the accounting computers are Y2K compatible for accounting. Bill Robertson said that they are. Mr. Venable asked if there are back up generators? Bill told him not for the offices. Mike Smith requested copies of agreements discussed earlier and will come into the office to obtain copies. Executive Session Ralph Colton moved to go into executive session per Idaho Code 67-2345(f) for pending litigation. Allan Muller seconded the motion. Colton, Eimers, Muller, and Venable all voted aye. The motion carried. Ralph Colton moved to go out of executive session. Allan Muller seconded and the motion carried unanimously. Adjournment 10:30 all motion to adjourn. All council members voted aye. The motion carried. ATTEST: Cat een Koch, Deputy City Clerk Kirk Eimers, Mayor 11