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Home My Public Portal AboutJanurary 7 2004 Regular Session r Greencastle Board of Park Commissioners Minutes of the Regular Board Meeting Wednesday, January 7, 2004 Present: President Leslie Hanson, Secretary Becky Harlan, Dr. John City Council Liason Russ Evans Hennette and Absent: Vice President Tim Trigg, Greencastle Schools Ex-Officio Member Jeff McCall and Putnam County Library Ex-Officio Member Margot Payne Also Present: Banner Graphic Editor Eric Bernsee, People Pathwaysy Yn arley, Park Maintenance Supervisor David Bault and Park&Recreation Director Rod Weinschenk Call to Order The monthly Greencastle Board of Park Commissioners was called to order at 7: by President L.Hanson in the Greencastle City Hall council room. 18 p.m. Introductions President L.Hanson introduced new City Council member and Park Board Liaison Russ Evans to the other board members. ON Approval of Minutes On a motion from J.Hennette, second by B.Harlan the minutes of the Regular M held on Thursday, December 4, 2003 were approved as presented. All Ayes. eeting Monthly Claims & Invoices On a motion from B.Harlan, seconded by J.Hennette, the monthly claims and invoices were approved as presented. All Ayes. Public Input: Questions Concerns, Statement—None Park Board Retreat President L.Hanson updated the board on the meeting dates for the board's annual retreat playing discussions. The first meeting will be held on Wednesday, January 21 from 7:00-9:00 p.m. at the Greencastle Parks & Recreation Department office. The second meeting will be held at the Greencastle City Hall from 7:00-8:00 with board discussion and from 8:00-9:00 p.m. with the City Council. Friends Of The Park, Special Projects, and Old Business A. Big Walnut Sports Park 1. Maintenance Plan—R.Weinschenk reminded everyone that maintenance responsibilities for Big Walnut Sports Park began on January 1st. He stated that park Maintenance Supervisor D.Bault and he will be trimming trees at BWSP this next week. r � r page--p ge two 2. Master Plan Project —Gove Associates will lead our next regular meeting with a ession seeking information for the master plan of Big Walnut public input s Sports Park.B.EmeraldPalace Playground—D.Bault reported that the pickets ordered prior to the and installed along the fence line surrounding the holidada y season have been completed playground structure. Z Environmental Study Update—President L.HansonC.Maple Berry Park-DL has been completed and presented copies for interpretation,there is a petroleum residual reportediew. that the environmental study behindis Mama petroleum Nun re review. a section of stated that in his located immediatelyTana Development present in a section of the property Restaurant. A meeting has been scheduled with DLZ and Indhe iana De Finance Authority in regards to grant funding to clean up ual. D.People Pathways 1. People le Pathways Phase III: Albin Pond Road Trail Project soo Staking golf property lines has started with negotiations for landacquisitioninformed the 2. Phase IV: Health Link—People Pathways9410 00 from the State of Indiana group that Greencastle has received$ 05 ou h the TEA-21 Grant that we applied for. R.We�chenk displayed promotional check we were presented Governor Joseph thr g on December 19,2003 by approximately $226,000 for the 20%match, Kernan. We will need to raise which may be through grants,land donations,easement donations and cash. 3. Phase V: Big Walnut Sports Park Loop—President asked Hanseveryon informed rm d every- one s ite that the route of the loop has been staked and notify R.Weinschenk in regards to concerns. 4. Putnam County Skate Park Project—No reportwe 5. Putnam County Annex Park—L.Hanson informed om County that ev re still awaiting a Greenspace Maintenance Agreement Tim Bookwalter for the annex property. 10. Rokicki Community Park Master Plan-President L.Hanson informed the board that R.Weinschenk and she met with Terry Killen, Gove Assoc.,in regards to the master plan. T.Killen will present the final draft at our meeting on Wednesday,February 4,2004. New Business 2003-2007 Master Plan—President L.Hanson informed the other members of the board that during our upcoming retreat sessions,one goal is to gather information to update the current master plan for the department. Many changes have happened since wge submitted the plan,with Maple Berry Park,Rokicki Community Park and Big Walnut Sports Park. The master plan must list the development of these properties if we are to reapply for state grants. 1/7/04 Minutes—page three Director's Re ort R.Weinschenk discussed current and upcoming programs: A. Youth Basketball Program B. Scrabble Night- January C. b Night Cr 26, 6:00 p.m. at the Gathering be held at Wonderland Gathering aft Time - organized by Grounds restaurant;r Lori and Grounds Assistant Director Lori Newsom to urant D. Soap Carving Demonstration at the Putnam County Library Adiournment With no further business,the meeting was adjourned at 8:17 p.m. on a motion from J.Hennette, seconded by B.Harlan. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, 'rector Greencastle Parks&Recreation Department Leslie a nson,President Tim Tl , Vice Presiders ecky , . ohn Hen 'tt S . I •1 1 GREENCASTLE PARKS &RECREATION DEPARTMENT JANUARY 2004 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT A&C Products, Inc. Dirt for landscaping ADT Security Services Pool security service 253.00 AirHop p Wireless Internet Service 50.00 Cox Electric Service Replace lights in restrooms facility 344.32 Fastenal Saw blade, nuts&bolts 30.24 Flying W Awards Santa Claus&Gingerbread Awards 76.50 Gove Associates Needs Assessment Master Plan 4,000.00 Helen Robbins Refund for unused shelter rental 25.00 Headley Hardware Concrete blocks, bolts&masonry blades 18.84 HOP.Com Replaced keyboard to computer 16.95 Humphrey's Outdoor Pwr. Repair parts(3 invoices) 453.95 Midland Co-Op Gasoline 39.47 Pat's Ace Hardware Facility maintenance(3 invoices) 35.23 Pat's Ace Hardware 4 pair cutting scissors 3.96 Pat's Ace Hardware Extension cord ends 11.67 Pat's Ace Hardware Extension cord end 4.49 Putnam County Plat Office 14 Copies x$2 28.00 Rust Publishing Legal notice—BWSP Loop Project 25.30 State Chemical Manuf. Cleaning supplies 318.60 Walmart Office supplies: Printer cartridges&decor 122.32 Walmart Rec. supplies: Straight pins for blankets 8.92 Walmart Repair parts: Headlight&fuses for GMC 15.55 Walmart General supplies: Cords, decor,tablecloth 51.94 Walmart Facility Maint: Paper towels,t.p.,trash bags 11.20 TOTAL EXPENSES $6,012.98 PARK NON-REVERTING BASKETBALL FUND David V. Blackburn, II Official(8 games) 120.00 Eric Davis Scorer/Timekeeper(8 games) 42.00 Greencastle Community Schools 2003-'04 gym usage 1,000.00 Justin Tillis Official(8 games) �120.00 Mark Davis Scorer/Timekeeper(12 games) 63.00 Nick Pritchard Scorer/Timekeeper(6 games) 31.50 PASS—Chuck Schroeder Youth basketball t-shirts&sweatshirts 2,121.00 TOTAL EXPENSES $3,497.50 GRAND TOTAL $9,510.48 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable on the foregoing Accounts Payable Voucher Docket consisting of 1 page and except for claims not allowed as shown on the Docket such claims are hereby allowed in the total amount of$9,510.48 dated this 7th day of January, 2004. / SIGNATURES OF GOVERNING BOARD L esh anso President Tim rigg , J: t ecky Harlan retary Dr.+• Henne `rf i