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Home My Public Portal AboutFebruary 4 2004 Regular Session . ,.� Greencastle Board of Park Commissioners Minutes of the Regular Board Meeting Wednesday, February 4, 2004 Present: President Leslie Hanson, Vice President Tim Trigg, Secretary Becky Harlan, Dr. John Hennette and City Council Liason Russ Evans Absent: Greencastle Schools Ex-Officio Member Jeff McCall and Putnam County Library Ex-Officio Member Margot Payne Also Present: Banner Graphic Editor Eric Bernsee, Terry Killen—Gove Associates, BWSP President Adam Cohen, BWSP Secretary/Treasurer Helen Gunn, BWSP board member Steve Fields, BWSP member& Girls Softball President Matt Amis, County Council member Darrel Thomas, Robert Harbison, Cemetary Sexton Clark Robinson, Marjorie Robinson, Vicki Evans, Mayor Nancy Michael, City Engineer Glen Morrow, Parks Maintenance Supervisor David Bault, and Parks & Recreation Director Rod Weinschenk Call to Order The monthly Greencastle Board of Park Commissioners was called to order at 7:04 p.m. by President L.Hanson in the Greencastle City Hall council room. The meeting was turned over to Parks & Recreation Director R.Weinschenk who gave an introduction leading into the Public Input Session. Public Input Session—Big Walnut Sports Park Introductions—R.Weinschenk gave a short introduction explaining that the City of Greencastle did not own BWSP, however was seeking input toward a new master plan of the facility that would guide our actions when applying for park development grants like the State of Indiana Dept. of Natural Resources Land& Water Conservation Grant. These grants would be matched with the eventual donation of land from the BWSP board to the City of Greencastle. He then introduced and turned the input session over to T.Killen with Gove Associates. Public Input—T.Killen lead discussion, with the following ideas gathered: 1. Asphalt a. Pave roadways—to cut down on dust b. Pave parking lots—organize parking 2. Parking areas needed in the SE corner next to practice fields 3. Restrooms a. Open existing restrooms b. Construct additional restrooms, replacing"port-a-pots" 4. Sidewalks-Construct ADA Pathways to all facilities 5. Eliminate the"through"roadway, constructing parking on either end of facility and i^'" letting people walk through the park. 6. Drainage issues Meeting—page two a. Tile blow-outs need to be addressed. b. Creating wetlands may address this concern. c. Water flowing from cornfields on western end of park collects in the southern portion of the park. 7. Concessions Stands a. Centralized concession stand needs to be opened—centrally controlled b. Individual concessions—let individual leagues control c. Portable concession stands needed 8. Sports Fields a. Little League Baseball would like 1 more field,but may be taken care of if we light one existing field. b. Adult Softball could use 1 more field if adult leagues move from Robe-Ann Park. c. Girl's Slow-Pitch and Fast-Pitch Softball could use 1 more lighted field. d. MABA Baseball field is needed if we intend to centralize all the 13-14 year old baseball league e. Dual usage—It may be possible to share 1-more field and schedule it for both Adult Softball and Girls Softball. f. Soccer—Could use more fields,but through dual usage may be able to utilize the outfields of some of the lighted softball fields. g. Football Field—could be shared with a"Great Lawn"or share soccer fields. 9. Playground Equipment is needed throughout the park. 10. Trees—Shade is needed along all playing fields. 11. Nature Trails with educational kiosks located through wooded areas. 12. Indoor Sports Facility is needed in the community. a. Gymnasium 1) Basketball courts 2) Volleyball courts 3) Badminton courts b. Classrooms/meeting rooms c. Weight room d. Fitness equipment e. Aerobics room f. Art studio/arts-n-craft facilities g. Theatre/Auditorium h. Daycare i. Senior Center j. After school activities k. Ping pong tables/game room 1. Skate rink m. Tennis Courts n. Outdoor basketball courts In closing—R.Weinschenk took a virtual trip through BWSP utilizing all of the ideas gathered and putting them on paper. He explained he would try to discuss everything in $200,000 blocks, since the InDNR Land & Water Conservation Grant is in that amount. Meeting—page three Rokicki Community Park T.Killen, Gove Associates, presented the final draft copy of Rokicki Community Park Master Plan. He also presented a cost estimate analysis for the proposed features in the park. Park Board Reorganization The park board held elections with the following results: President - L.Hanson motion T.Trigg, second B.Harlan. All Ayes. Vice President- T.Trigg motion L.Hanson, second B.Harlan. All Ayes. Secretary - J.Hennette motion T.Trigg, second B.Harlan. All Ayes. President L.Hanson reported that Mayor Nancy Michael has reappointed B.Harlan to the Board of Park Commissioners for another 4-year term. Approval of Minutes Changes—President L.Hanson asked that a statement be included in the January 28th set of minutes that the Mayor and City Council members joined the retreat discussion at 7:30 p.m. R.Weinschenk noted the change. Approval—On a motion from J.Hennette, seconded by B.Harlan,the minutes from the January 7, 2004 regular meeting, January 21, 2004 special meeting: retreat#1, and January 28, 2004 special meeting: retreat#2 were approved. All Ayes. Monthly Claims & Invoices On a motion from B.Harlan, seconded by T.Trigg, the monthly claims and invoices were approved as presented. All Ayes. Engineer Update City Engineer G.Morrow gave an update in regards to the Maple Berry Park Brownfield Grant deadline of March 1,the need for support letters for the grant application, and an Albin Pond Trail Update. Project Timelines President L.Hanson reviewed a timeline for a number projects that the department is involved with(see attached). Friends Of The Park,Special Projects, and Old Business These items were discussed during the public input sessions or in reference to the timeline stated above. New Business Personnel - R.Weinschenk presented a resignation letter from Toni Johnson who served as Aquatics Center Facility Manager during the summers of 2002 & 2003. • W Meeting—page four R.Weinschenk presented an updated job description for that position and one for a full- time park maintenance laborer. On a motion from T.Trigg, seconded by B.Harlan, and with City Attorney Laurie Robertson's approval, approved the issuing of the two job descriptions. All Ayes. The two positions will be posted by the end of February. Director's Report Parking Lot—R.Weinschenk presented a draft plan of the parking lot designed by Gove Associates for the department's administration and maintenance building. The board liked the concept, but was concerned about giving up green space. On a suggestion by T.Killen, the board agreed that the parking lot could be cut by 8-10 feet. The 4' sidewalk will then be changed to a 6' sidewalk and combined with a curb. T.Killen will make changes to the design. Upcoming Programs Youth Basketball - R.Weinschenk gave an update in regards to the youth basketball program, with 278 registered players, 50 coaches and assistant coaches, and 38 sponsors are participating in the program. Scrabble Night has been scheduled for February 23`d, 6:00 p.m. at the Gathering Grounds restaurant. R.Weinschenk urged everyone to dust off their boards and '^'' dictionaries and join in the fun for a non-competitive game of"S C R A B B L E". Craft Programs—R.Weinschenk explained that Assistant Director Lori Newsom has scheduled arts-n-craft programs for February 12th, Valentines Day theme, and February 19th, Snowman theme. These programs target preschool aged children and their parents. Adjournment The meeting was adjourned at 9:30 p.m. on a motion from T.Trigg, seconded by B.Harlan. All Ayes. Minutes respectfully submitted by: e Roderick M. Weinsche ,Director Greencastle Parks&Recreation Department 112'e Les ie Hanson,President Ti fp ' esiden A r$ ....... rtzt. ..2 iz,4_,,,i ,---.� Becky Harla diri. etary R .J hn He nttte GREENCASTLE PARKS & RECREATION DEPARTMENT ,.-\ FEBRUARY 2004 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Pool security service 67.53 AirHop Wireless Internet Service 50.00 Allied Wholesale Electric 4 Florescent Bulbs 7.26 Bumgardner's Auto Service Replace tail lights 10.00 David Bault Reimburse hotel room—training 61.05 Greencastle Photo Service 25 Color laser prints—Rokicki Park 17.25 Headley Hardware Concrete mix—benches 18.90 Horizon Business Center Dry erase markers & "Draft"stamp 17.85 Humphrey's Outdoor Pwr. Battery& air filters 97.70 Iron Age Corporation 6 pair of safety glasses 50.94 Iron Age Corporation 2 pair of safety boots/shoes 201.90 Lowes—Avon Patio block 19.32 Midwest Turf Expo David's registration 55.00 Midland Coop Gasoline& fuel tax 106.79 Pat's Ace Hardware Concrete mix,primer, & saw blades 31.96 S & S Worldwide Recreation supplies—program crafts 24.93 Walmart Instant film for picture frame crafts 21.84 TOTAL EXPENSES $860.22 PARK NON-REVERTING BASKETBALL FUND David Blackburn, II Basketball official (4 games) 60.00 Eric Davis Scorer/Timekeeper(8 games) 42.00 Justin Tillis Basketball official (4 games) 60.00 Mark Davis Scorer/Timekeeper(18 games) 94.50 Nick Pritchard Scorer/Timekeeper(8 games) 42.00 TOTAL,EXPENSES $298.50 GRAND TOTAL $1,158.72 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable on the foregoing Accounts Payable Voucher Docket consisting of 1 page and except for claims not allowed as shown on the Docket such claims are hereby allowed in the total amount of$1,158.72 dated this 4th day of February,20043. SIGNATURES OF GOVERNING BOARD Lesife anson, President Jo-, . Timce Pres denim Becky r , Secretary Dr.;Joln Hennett