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Home My Public Portal About2022-08-09 minutesMEETING MINUTES JEFFERSON CITY BOARD OF ADJUSTMENT August 9, 2022 BOARD MEMBERS PRESENT ATTENDANCE RECORD Andrew Hake, Chairman 10 of 10 Jim Crabtree, Vice Chairman 9 of 10 Katy Lacy 7 of 10 Jay Seaver 7 of 10 Brad Schaefer 5 of 10 Adam Cartwright, Alternate 10 of 10 Roy Michael, Alternate 9 of 10 Michael Eichner, Alternate 3 of 4 BOARD MEMBERS ABSENT COUNCIL LIAISON PRESENT Erin Wiseman STAFF PRESENT Sonny Sanders, Director of Planning & Protective Services Eric Barron, Planning Manager Dustin Birch, Associate City Attorney Kortney Bliss, Planner Shane Wade, Civil Engineer Katrina Williams, Planner Lisa Dittmer, Administrative Assistant Guests: John & Martha Lage, Scot Drinkard, Joann Laux, and Brian McMillian with CMPS. 1. Call to Order and Introduction of Members, Ex-Officio Members and Staff Chairman Hake called the meeting to order at 7:30 a.m. and introduced Board members and asked staff to introduce themselves. A quorum was present to hear the items on the agenda. The following members were designated to vote: Crabtree, Hake, Lacy, Schaefer, and Seaver. Those wishing to speak to the Board were sworn in. 2. Procedures Explained Chairman Hake explained the procedures of the meeting. Ms. Bliss entered the following documents as exhibits for all items under consideration at the meeting: 1. The City Code of the City of Jefferson, as amended 2. The Comprehensive Plan and Land Use Map 3. Copies of applications under consideration 4. A list of Property owners to whom notice of the hearing was sent 5. The affidavits of publication of notice of the public hearing 6. Copies of drawings and plans under consideration 7. Letters and memoranda from City staff 8. Staff reports and minutes of proceedings 9. Materials submitted by the public or the applicant 10. Rules of Procedure for the Board of Adjustment 3. Adoption of Agenda Mr. Crabtree moved and Ms. Lacy seconded to adopt the agenda as printed. The motion passed 5-0 with the following votes: Aye: Crabtree, Hake, Lacy, Schaefer, and Seaver. Nay: None. Minutes/Jefferson City Board of Adjustment Page 2 August 9, 2022 4. Approval of Minutes from the Regular Meeting of the July 12, 2022 Meeting Mr. Seaver moved and Ms. Lacy seconded to approve the minutes as printed. The motion passed 5-0 with the following votes: Aye: Crabtree, Hake, Lacy, Schaefer, and Seaver. Nay: None. 5. Communications Received Communication on Case B22007 was distributed to Commission Members. 6. New Business – Public Hearing Case No. B22007 – 2302 & 2312 East McCarty Street, Conditional Use Permit and Variances. Request filed by Partner Xtra Storage LLC, property owner, for the following: 1. A Conditional Use Permit for an Outdoor Mini Warehouse Storage Facility in C-2 General Commercial Zoning District 2. A variance from Type C Bufferyard Installation Requirements 3. A 5-foot variance from the 30-foot Driving Lane Width Requirement to permit a 25-foot driving lane width between storage units. 4. A variance from the requirement to install a 6-foot screening fence. The property is located 280 feet east of the intersection of Doehla Drive and East McCarty Street and is described as part of private survey No. 2701 in the City of Jefferson, Cole County, Missouri. (Central Missouri Professional Services, Consultant). Ms. Bliss described that the location of the request, zoning of the property and surrounding property, and the proposed use as mini warehouse storage facilities. Brian McMillian with CMPS, consultant for the property owner, spoke regarding the request. Mr. McMillian advised the owners plan to put in an underground detention system which will meet the stormwater quality requirement and feels this will help alleviate any flooding issues downstream. Mr. Crabtree inquired about the uses of the multiple buildings on the property. Mr. McMillian advised most of the buildings are used as storage for the owner and additional access can be added between building nine and building four to access the lower part of the lot; if an access is not added, a barrier will probably be required. Mr. McMillian advised the buildings on the west and south side of the site will act as fencing and provide solid screening that the code requires. The property owner plans to install a gate at the entrance to restrict access, which will provide additional fencing and screening. Mr. McMillian advised this will be in compliance with FEMA standards, it is in the 100- year flood plain, but FEMA allows grading/fill in the flood plain. John Lage, property owner at 315 Indian Meadow Drive, spoke in opposition of the request. Mr. Lage is not opposed to the development of storage units, but is concerned there will be increased flooding. Joann Laux, resident at 2326 Theresa Street, is concerned about being able to see the storage units from her property and requested pine trees be planted to help with the Bufferyard. No one else spoke regarding the request; the Chair closed the public hearing. Ms. Bliss described that information about the required findings is contained within the application forms and within the staff report. Ms. Bliss described the recommended form of motion s. Mr. Wade discussed the Burns and McDonnell study and advised additional analysis on stormwater and flooding issues will occur during the site plan review. Mr. Seaver moved and Ms. Lacy seconded to approve the variances, but withdrew motion after discussion. Members discussed and agreed to split the variances into multiple motions. Minutes/Jefferson City Board of Adjustment Page 3 August 9, 2022 Mr. Seaver moved and Ms. Lacy seconded to approve a 5-foot variance from the 30-foot driving lane width requirement to permit a 25-foot driving lane width between storage units. The motion passed 5-0 with the following votes: Aye: Crabtree, Hake, Lacy, Schaefer, and Seaver. Nay: None. Mr. Seaver moved and Ms. Lacy seconded to approve a variance from the requirement to install a 6-foot screening fence. The motion passed 5-0 with the following votes: Aye: Crabtree, Hake, Lacy, Schaefer, and Seaver. Nay: None. Mr. Crabtree moved and Ms. Lacy seconded to approve a variance from Type C Bufferyard Installation Requirements to permit the absence of such required Bufferyard for the western portion of the site which abuts a RS-2 Single Family Zoning district. The motion passed 5-0 with the following votes: Aye: Crabtree, Hake, Lacy, Schaefer, and Seaver. Nay: None. Mr. Crabtree moved and Mr. Seaver seconded to approve a variance from Type C Bufferyard Installation Requirements to permit grading to occur within the Bufferyard along the property’s south side during initial construction and then leaving such natural Bufferyard to remain undisturbed. The motion fails 0-5 with the following votes: Aye: None. Nay: Crabtree, Hake, Lacy, Schaefer, and Seaver. Mr. McMillian advised they will add a row of trees to meet the Type C Bufferyard requirement. Mr. Barron advised the fence requirement will not be required due to topography in the area. Mr. Seaver moved and Mrs. Lacy seconded to approve the requested C onditional Use Permit for an Outdoor Mini Warehouse Storage Facility in a C-2 General Commercial Zoning District. The motion passed 5-0 with the following votes: Aye: Crabtree, Hake, Lacy, Schaefer, and Seaver. Nay: None. 7. Miscellaneous Reports None 8. Other Business None 9. Adjournment The meeting was adjourned at 9:04 a.m. Respectfully submitted, Lisa Dittmer Administrative Assistant