HomeMy Public PortalAboutFebruary 25 2004 Special Session Greencastle Board of Park Commissioners
Minutes of the Special Board Meeting
Wednesday, February 25, 2004
Present: President Leslie Hanson,Vice President Tim Trigg, Secretary Becky Harlan, Dr.
John Hennette and City Council Liason Russ Evans
Absent: Greencastle Schools Ex-Officio Member Jeff McCall and Putnam County
Library Ex-Officio Member Margot Payne
Also Present: Banner Graphic Editor Eric Bernsee,Civic League members Rachel(Mandleco)
Seipel and Denise Sigworth,Parks Maintenance Supervisor David Bault,and
Parks&Recreation Director Rod Weinschenk
Call to Order
The special meeting of the Greencastle Board of Park Commissioners was called to order at 7:07
p.m. by President L.Hanson in the Greencastle City Hall council room.
Public Input Session—Emerald Palace Maintenance Fund
Denise Sigworth,Greencastle Civic League(League),explained that the maintenance fund for the
Emerald Palace Playground held by the Putnam County Foundation(Foundation)was closed due
to repayment of a$10,000 loan to the League from the Foundation. Sigworth stated she was
going to approach the Foundation asking them to forgive half the debt, so a maintenance fund
n will be available for maintenance of the playground. R.Weinschenk is to submit to Elaine Peck a
proposed annual budget for maintenance and upkeep.
The Board thanked her for the update.
Resolution for Master Plan Amendments
President L.Hanson briefed the board on the proposed changes to the 2003-2007 Greencastle
Parks&Recreation Department's Master Plan. R.Weinschenk added two paragraphs describing
1)the pending maintenance agreement with Putnam County Board of Commissioners for the
Putnam County Courthouse Annex and 2)obtaining the maintenance responsibilities for Jaycee
Park.
On a motion from T.Trigg, seconded by J.Hennette,the board accepted the proposed changes to
the 5-Year Master Plan. All Ayes. R.Weinschenk will hand deliver the document to Susanna
Arvin at the State of Indiana Department of Natural Resources.
Additionals
R.Weinschenk reviewed with the board the need for some"additionals"to the 2004 fiscal year
budget for some improvements in the municipal park system. He described the need for the
improvements and some cost estimates. These"additionals"would come from the parks
department's"cash balance",be up for discussion at the March 3 Regular
Park Board Meeting,and target the April city council meeting for approval. The improvements
mentioned include:
1) Emerald Palace Maintenance Fund
2) Administration/Maintenance Building Sidewalk-$6,000
02/25/04 Meeting—page two
3) Administration/Maintenance Building Parking Lot- $33,000.00
4) Skatepark/Shelter#2 Parking Lot/Sidewalks-$32,000.00
5) Emerald Palace Playground Parking Lot-$9,500.00
Old Business
1) Putnam County Courthouse Annex Greenspace Maintenance Agreement-
R.Weinschenk presented a draft copy of the maintenance agreement he drafted and passed to
City Attorney Laurie Hardwick for review. He had not received a copy of the revisions until
right before the evenings meeting and due to suggested changes, asked that further discussion
in regards to the agreement wait until the March 3rd regular meeting. The board obliged.
2) Rokicki Community Park—R.Weinschenk included in each of the packets a copy of the
final master plan of Rokicki Park which will be included with the amendments.
3) Maple Berry Park Letters of Support—President L.Hanson collected the letters of support
for the Maple Berry Park Development Project that will be submitted as part of the
Brownfield Revitalization Grant. R.Weinschenk will submitted these to City Engineer Glen
Morrow.
New Business
1) Big Walnut Sports Park Tornado Siren—Council Liaison R.Evans informed the board that
he has entered into an agreement with Big Walnut Sports Park Board for the placement of a
2-horse tornado siren mid park. The BWSP Board will finance the annual insurance and
electricity to the unit.
2) Lightning Detection Alarm-Council Liaison R.Evans informed the board that he has been
.-� approached by Big Walnut Sports Park Board for the placement of a Lightening Detection
Alarm on the same pole as the tornado siren. This would be funded by the BWSP Board in
its entirety.
3) Skatepark Emergency Phone—T.Trigg inquired with R.Weinschenk about callbox
telephones for the park. Weinschenk stated he has received negative comments in regards to
the crank calls from the callboxes,and that cell phones are widely available in case of
emergencies. He offered to look into the matter further. No further direction was received.
Adjournment
On a motion from T.Trigg, seconded by J.Hennette,the special board meeting was adjourned at
8:07 p.m. All Ayes.
Minutes respectfully submitted by:
1
Roderick . Weinsche Director
Greencastle Parks Recreation Department
eslie Hanson,President Tim Trigg,I ice P 'dent
Becky Har , Secretary Dr Jolut Hen e