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Council Minutes 1999 12/30MINUTES McCall City Council Regular Meeting Thursday, December 30, 1999 Table of Contents Call To Order and Roll Call Public Comments Consent Agenda Business Reports Executive Session Adjournment Page 1 of 9 December 30, 1999 City Council Minutes CALL TO ORDER AND ROLL CALL The regular meeting of the McCall City Council was called to order by Mayor Eimers at 10:05am. Ms. Arp, Mr. Colton, Mr. Eimers, and Mr. Venable answered roll call. A quorum was present. City staff members present were Acting City Manager/City Planner Lindley Kirkpatrick and Acting City Clerk Cathleen Koch. Attorney Dave Bieter was not present. PUBLIC COMMENT The Mayor called for public comment. There were no comments. CONSENT AGENDA A new appointment to the City Planning and Zoning Commission was added to the agenda. The following items were listed on the consent agenda: • Minutes of December 9, 1999 Meeting • Invoice Approval List Dated December 27, 1999 • Payroll Report Dated December 3, 1999 • Payroll Report Dated December 17, 1999 There was discussion about items on the invoice approval list. There will be future discussion concerning Chief Wolfs terms of employment. Mr. Colton moved to approve the Consent Agenda. Mr. Eimers seconded the motion. All council members voted aye. The motion carried. BUSINESS AB 99-133 Y2K Readiness Report City Staff gave a presentation explaining that the essential services for the City and the community would continue unless something out of their control happened. Staff members included Mr. Kirkpatrick, Acting City Manager/City Planner, Mr. Wolf, Police Chief, Mr. Points, Fire Chief, Mr. Kimball, Water and Sewer Superintendent, and Mr. Simmons from Alpha & Omega Computers. They each addressed specific issues. Page 2 of 9 December 30, 1999 City Council Minutes AB 99-134 Temporary Street Closures Mr. Kirkpatrick stated that the Chamber of Commerce was requesting that the City close 2' Street from Lenora to Lake Street for Winter Carnival. They were also requesting closure of East Lake Street from the Hotel McCall to Bev's Cafe. The Police Department, Fire Department and Public Works reviewed the request and had no objections. There was discussion about notifying the other businesses that would be affected. Mr. Eimers moved to approve the temporary closure of 2nd Street, between Lenora and Lake Street for January 28-30 and February 4-6, and East Lake Street, between the Hotel McCall and Bev's Cafe for January 29—February 6, with the East Lake Street portion being contingent upon no objections from Harry's, Mountain Monkey Business and Gravity Sports. Ms. Arp seconded the motion. All council members voted aye. The motion carried. AB 99-135 Police Car Lease/Purchase Mr. Koch, Police Officer, presented a request for the third police car that had been budgeted for the year. The agreement was identical to the previous one that included two cars, but for half the cost. Mr. Bieter, City Attorney had reviewed and approved the agreement. Mr. Eimers moved to approve and authorize the Mayor to sign the agreement. Mr. Colton seconded the motion. At a roll call vote Ms. Arp, Mr. Venable, Mr. Eimers and Mr. Colton voted aye. The motion carried. AB 99-136 Spring Mountain Ranch LID Mr. Kirkpatrick presented Ordinance 736 requested by Spring Mountain Ranch to segregate the assessments for LID #3 to allow the platting of Phase IV. The value is divided between the lots. Mr. Colton moved to suspend the rules and read by title only and one time only Ordinance 736. Ms. Arp seconded the motion. All council members voted aye. The motion carried. Mr. Kirkpatrick read by title only Ordinance 736. Mr. Colton moved to adopt Ordinance 736. Ms. Arp seconded the motion. All council members voted aye. The motion carried. Page 3 of 9 December 30, 1999 City Council Minutes AB 99-143 Lakeport Corporation LID This agenda bill was postponed until the January 13, 2000 meeting. AB 99-137 Golf Clubhouse Contract Mr. Pillard requested approval of Resolution 14-99 for an extension of the Golf Course Clubhouse Winter Contract. The Golf Advisory Committee will review the contract on February 10, 2000 and have a recommendation for City Council after that date. Mr. Eimers asked if a lease was considered. The Committee will consider all options. Ms. Arp moved to adopt Resolution 14-99. Mr. Colton seconded the motion. Mr. Eimers, Mr. Muller, Ms. Arp and Mr. Venable voted aye. Mr. Colton abstained. The motion carried. AB 99-138 Golf Course Green Fees Mr. Pillard explained that this agenda item would be postponed until the next meeting so that it can be noticed as a public hearing. AB 99-139 Downtown Improvement Committee Name Change Mr. Kirkpatrick presented a request from the Downtown Improvement Committee to change their name to the McCall Improvement Committee. He stated that the committee would like to expand its scope to include the whole community. A revised mission statement and goals will be presented to the Council at a later date. Mr. Kirkpatrick asked that the Council endorse the change in scope and approve the name change. Ms. Arp moved to approve the name change from the Downtown Improvement Committee to the McCall Improvement Committee. Mr. Colton seconded the motion. All council members voted aye. The motion carried. AB 99-140 Snow Removal Ordinance Mr. Kirkpatrick presented Ordinance 737, to prohibit depositing of snow, ice, or debris on public rights -of -way and provide penalties for violations. He stated that the current City Code does not expressly prohibit depositing snow into the street, and a safety hazard is often created. The Public Works Department recommends the Ordinance. Page 4 of 9 December 30, 1999 City Council Minutes There was discussion about snow being pushed from the road into private driveways. Staff was asked to examine the cost of removing snow from the entrances to driveways and private roads for the next meeting. Mr. Colton moved to suspend the rules and read by title only the first reading only of Ordinance 737. Ms. Arp seconded the motion. At a roll call vote Ms. Arp, Mr. Venable, Mr. Eimers and Mr. Colton voted aye. The motion carried. Mr. Kirkpatrick read by title only Ordinance 737. AB 99-130 Alcohol Beverage Licenses Ms. Koch requested approval of the remaining liquor license applications that had been received. All businesses had turned in an application. Some applications were still pending a background check and approval by the Police Chief. Ms. Arp moved to approve the alcohol beverage licenses contingent on the Police Chief's approval. Mr. Eimers seconded the motion. All council members voted aye. The motion carried. AB 99-141 J Ditch Project Manager Mr. Kirkpatrick stated that four excellent candidates had been interviewed for the position. Paul Levihn was selected for the position and agreed to the concept of the employment contract presented. The cost of the contract will be reimbursable by DEQ grant funds. Mr. Kirkpatrick reviewed the scope of work included in the contract, stating that the Project Manager would work to ensure that the project is completed in a timely fashion, within the available budget. Mr. Eimers requested that City Staff draft a letter to Ralph Kangas thanking him for his application. Ms. Arp requested progress reports from the Project Manager. Mr. Kirkpatrick stated that Mr. Levihn would attend City Council meetings at least once a month to provide progress reports. Mr. Colton moved to approve the consulting agreement presented and authorize the Mayor to sign. Mr. Eimers seconded the motion. At a roll call vote Ms. Arp, Mr. Venable, Mr. Eimers and Mr. Colton voted aye. The motion carried. Page 5 of 9 December 30, 1999 City Council Minutes AB 99-142 JUB Report—Seubert Site Kirby Vickers, Tim Haener and Rick Mallory from JUB made a presentation concerning the technical analysis of the Seubert Site. Mr. Vickers reviewed the budget, pointing out the extremely low contingency. He stated that JUB would like to have a 5% contingency and would seek to reduce other costs in order to increase the amount available for contingencies. Mr. Vickers stated that the report was delivered to IDWR and DEQ on December 29, along with the appropriate IDWR dam permit application. He stated that the report includes recommendations based on the geotechnical analysis, but that the final geotech logs are not included. The peer review of the geotechnical analysis has been started, although the review by one of the experts has not been completed. Mr. Haener discussed the piping system and disinfection options. He stated that the system is designed to allow maximum operational flexibility. JUB is recommending that chlorine in one -ton cylinders be used for disinfection. There was discussion about the certification of the site. Mr. Vickers expects to hear any concerns from IDWR and DEQ by the middle of January. He will try to have a certification of the site for the next City Council meeting. Rick Mallory reviewed the progress of the environmental documents. He stated that the comparison of the sites had not been completed. Mr. Mallory stated that he would be meeting with the nearby property owners to review the site layout, screening, and buffering plans. Rod Miller, Chad Drive, expressed his concern about how the development of the Seubert site will impact his property. He questioned the proximity of the holding pond to his property. Mr. Colton moved to authorize JUB to proceed with the remainder of the design. Ms. Arp seconded the motion. At a roll call vote Ms. Arp, Mr. Venable, Mr. Eimers and Mr. Colton voted aye. The motion carried. Mr. Colton will proceed with finalizing the Bezates negotiations. At 12:55pm City Council recessed. The meeting reconvened at 1:15pm. City Planning and Zoning Commission Appointment Mr. Kirkpatrick reminded the Council that since Shirley Potter has resigned from the Commission, very few members remain. He stated that Dottie Moore has requested to be appointed and recommended that the Council do so. Page 6 of 9 December 30, 1999 City Council Minutes Ms. Arp moved to direct Mayor Eimers to appoint Dottie Moore to a 3-year term effective January 1, 2000. Mr. Colton seconded the motion. All council members voted aye. The motion carried. Mayor Eimers appointed Dottie Moore to a 3-year term on the City Planning and Zoning Commission beginning January 1, 2000. REPORTS Acting City Manager & City Planner — Lindley Kirkpatrick • Mr. Kirkpatrick stated that the Urban Renewal Agency met with Jack Marshall to discuss John Carey's development plans. The Urban Renewal Agency endorsed the East Lake Street conceptual development with the understanding that the grant funds would be used to purchase the property behind City Hall and that the funds would be reserved by Mr. Carey for use in the Urban Renewal District when the East Lake Street design is finalized, in addition to the $50,000 already pledged for public improvements. • Mr. Kirkpatrick stated that the FY99 audit is underway and is estimated to continue throughout January. City Councilor — Marilyn Arp • Ms. Arp asked that City staff stay in touch with Glenn Gore regarding the proposed Veterans Memorial and approvals that will be required. • Ms. Arp asked about the incorrect Ponderosa State Park sign downtown. Mr. Kirkpatrick stated that the Public Works Department had removed the sign and that the sign will be reinstalled correctly by the contractor. • There was discussion about correspondence received by the Council regarding membership on the Airport Committee. Mr. Kirkpatrick stated that Geoff Rowe and the Committee were aware of the issue and would be presenting an agenda bill to the Council at the next meeting. • A citizen contacted Ms. Arp about a letter delivered to City Hall several weeks ago. She questioned why the Council Members had not received a copy. Mr. Kirkpatrick stated that he was not aware of any correspondence for the Council not being delivered. He stated that all mail received for the Mayor or Council Members is delivered to them. The policy was clarified to ensure that letters received would be copied and delivered to Council Members. • Ms. Arp expressed her concern over Mr. Kirkpatrick's decision to close City offices early on December 23. The Council asked that a calendar of 2000 holidays be presented at the next meeting for approval. Page 7 of 9 December 30, 1999 City Council Minutes City Councilor — Ralph Colton • Mr. Colton expressed his appreciation for the work done at the Ice -Skating Rink and asked that Parks & Recreation, Public Works and the McCall Ice Skating Association be commended for their efforts. City Councilor — Ray Venable • Mr. Venable wished everyone a happy New Year. City Treasurer — Ashley Royal • Mr. Royal stated that the Finance Department is currently seeking to fill a vacant position. • He stated that the monthly financial statements may be delayed beyond January 15 because of the audit, but that he would complete it as soon as possible. • Mr. Royal stated that he has arranged for the auditors to help render the closing financial statements for FY99, as is done in many small cities. He stated that funds are available in the budget for the work. City Councilor — Mayor Eimers • A water grant application needs to be filled out. Mr. Kirkpatrick stated that Ms. Shikrallah is working on water grants. • The final meeting for water mediation will be on January 6, 2000. Agenda Items for the January 13, 2000 City Council Meeting • Citizens Committee to review options for DEQ water • Medley's property rezoning request EXECUTIVE SESSION At 3:15pm Mr. Colton moved to go into executive session per Idaho Code 67- 2345(fl to consider pending litigation. Mr. Eimers seconded the motion. At a roll call vote Mr. Eimers, Mr. Colton, Ms. Arp and Mr. Venable voted aye. The motion carried. The discussion concerned pending litigation. Page 8 of 9 December 30, 1999 City Council Minutes At 3:40pm Mr. Colton moved to come out of executive session. Mr. Eimers seconded the motion. At a roll call vote Mr. Eimers, Mr. Colton, Ms. Arp and Mr. Venable voted aye. The motion carried. ADJOURNMENT Without further business, Mr. Colton moved to adjourn. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. The Council adjourned at 3:40pm. a uller, Mayor ATTEST: Cathleen Koch, Acting City Clerk Page 9 of 9 December 30, 1999 City Council Minutes