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Home My Public Portal AboutMarch 3 2004 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Board Meeting Wednesday, March 3, 2004 Present: President Leslie Hanson,Vice President Tim Trigg, Secretary Dr.John Hennette, Becky Harlan,Putnam County Library Ex-Officio Member Margot Payne and City Council Liason Russ Evans Absent: Greencastle Schools Ex-Officio Member Jeff McCall Also Present: Banner Graphic Editor Eric Bernsee,Big Walnut Sports Park Board President Adam Cohen,Putnam County 4-H Dog Club member Tina Hall,Parks Maintenance Supervisor and Jaycee member David Bault,and Parks& Recreation Director Rod Weinschenk Call to Order The regular meeting of the Greencastle Board of Park Commissioners was called to order at 7:00 p.m. by President L.Hanson in the Greencastle City Hall council room. Public Input Session 1. Putnam County 4-H Dog Club Fundraiser-Tina Hall with the Putnam County 4-H Dog Club requested the use of the Greencastle-To-Fillmore Trail portion of the People Pathways on Saturday,May 22°1 for a Dog Walk Fundraiser for new club agility equipment. Registration will begin at 8:30 a.m.with the event beginning at 9:00 a.m. On a motion from B.Harlan, seconded by T.Trigg the request was approved. All Ayes. 2. Jaycees Easter Egg Hunt—David Bault requested the use of Robe-Ann Park on Saturday, April 3rd, 10:00 a.m. for the Greencastle Jaycees Annual Easter Egg Hunt. Rain date will Sunday,April 4th,2:00 p.m. On a motion from T.Trigg, seconded by J.Hennette,the request was granted. All Ayes. 3. Women's/Coed Softball League Request—Adam Cohen,Big Walnut Sports Park Board President,made an inquiry as to whether the Greencastle Board of Park Commissioners and the Parks&Recreation Department would be interested in organizing the women's softball and coed softball leagues this upcoming season. He explained that the current organizers are in arrears,the board didn't want to penalize the players,and wanted to offer an alternative. On a motion from T.Trigg, seconded by B.Harlan,the board instructed R.Weinschenk to pursue the women's and coed slow-pitch softball program. The motion passed unanimously. R.Weinschenk requested of A.Cohen a reservation of Tuesday and Thursday evenings for the women's program. 4. Tornado Siren—A.Cohen informed the board that a tornado siren and a future lightning detection system will be installed at Big Walnut Sports Park, for the users of the park and nearby residences. Approval of Minutes On a motion from J.Hennette, seconded by B.Harlan the minutes from the regular board meeting held on Wednesday,February 4th and the special meeting held on Wednesday,February 25th were approved as presented. All Ayes. 3/3/04 Minutes—page two Approval of Monthly Claims& Invoices In his presentation of the monthly claims,R.Weinschenk pointed out that we will no longer be paying fuel taxes on our Midland Coop invoices,which made a change to the monthly claim docket. The total expenses for the month will be$23,565.21. On a motion from B.Harlan, seconded by T.Trigg the monthly claims were approved. All Ayes. 2004 Program and Activity Fee Schedule R.Weinschenk presented a proposal for fees for all 2004 programs offered through the department,which listed a change increasing fees for the youth basketball program by $2.50/person. On a motion from J.Hennette, seconded by T.Trigg the proposal was accepted as presented. All Ayes. Putnam County Courthouse Annex Greenspace Maintenance Agreement R.Weinschenk provided a copy of the agreement,which included the recommended changes from City Attorney Laurie Hardwick. The board's reviewed,authorized and then signed the agreement. The maintenance agreement will be presented to the Putnam County Board of Commissioners at their meeting scheduled for the 15th of March. Putnam County Attorney Tim Bookwalter has already received it. Friends Of The Park,Special Projects,and Old Business 1. 5-Year Master Plan Amendment—R.Weinschenk provided a fmal draft of the 2004 amendments approved in February's park board meeting. 2. People Pathways—Russ Evans stated that he has received and inquiry as to why the trails weren't cleared for snow. R.Weinschenk responded that,at this time,the Parks& Recreation Department was not removing snow from the existing trails. He has began researching other communities policies on trails similar toPeople Pathways Phase III: Albin Pond Trail Project where the trail provides pedestrian access to schools. He did add at this time,he does not have the proper equipment to remove snow from the trails. 3. Big Walnut Sports Park a. 2004 LWCF Grant Application—Terry Killen with Gove Associates guided us through the public input session for BWSP on Wednesday,February 4t'. Park Board President Leslie Hanson and I met with Terry Killen,again on February 19th,to discuss the master plan. A meeting has been scheduled between President L.Hanson,Garth Hughes,Bill Dory,Pat Martin and R.Weinschenk for Friday morning,March 5 to discuss the Land&Water Conservation Grant application. b. Maintenance—Weinschenk reported that our park maintenance staff have trimmed trees,repaired 3 picnic tables,and aerated the soccer fields this past week. Mowing will be completed as Mother Nature requires. 4. Maple Berry Park Development Project a. Phase I(West end)Development—5-6 businesses were represented at last weeks pre-bid meeting, so hopefully we will get some good competitive bids. The bid opening will be held Friday afternoon,March 5th at 1:00 p.m. at City Hall. b. Playground Equipment-The playground structure ordered for Maple Berry Park has arrived and will be put into storage until needed. 3/3/04 Minutes—page three c. Cemetary Help—R.Weinschenk reported that Randy Robinson, Cemetary Superintendent,has offered to maintain Maple Berry Park,while we adjust to the new park maintenance schedule. R.Weinschenk stated that he has accepted the offer. 5. Jaycee Park—President Leslie Hanson shared with the board a letter from Chad Remsburg,President of the Greencastle Jaycees in regards to Jaycee Park. She reported that she,City Council Liaison Russ Evans and R.Weinschenk met with Jaycees President Chad Remsburg, Treasurer Tim Geirke,and member Staci Baird last week to discuss the care of Jaycee Park. Due to a decline in active membership,the Greencastle Jaycees have undergone a self-evaluation and feel they can no longer maintain the park to the level at which it should be kept. The Jaycees are requesting to be let out of their 40-year lease with the City of Greencastle and have asked the Parks&Recreation Department to undertake the daily maintenance of Jaycee Park. R.Weinschenk was asked to discuss the legal aspects with City Attorney Laurie Hardwick and to discuss insurance issues with Marty Denton from HBG Insurance. Directors Report R.Weinschenk gave a brief report on current and upcoming programming. Adjournment On a motion from Tim Trigg, seconded by J.Hennette,the meeting was adjourned at 8:26 p.m. All Ayes. Minutes respectfully submitted by: • Roderick M. Weinschenk,Director Greencastle Parks&Recreation Department Leslie Hanson,President Tim T4,g,Vice President Becky Harlan, Secretary Dr.John Henne 0. 4 4110 411° sue, GREENCASTLE PARKS & RECREATION DEPARTMENT MARCH 2O04 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Pool security service 67.53 AirHop Wireless Internet Service 50.00 Black Lumber Company, Inc. Wood for shelves 37.44 Fastenal Bolts 2.48 Gove Associates, Inc. BWSP Master Plan 3,000.00 Gove Associates, Inc. Admin. Bldg. parking lot design 3,000.00 eb Greencastle Photo Service Photo processing 13.37 - Horizon Business Center Copy paper 65.98 je.,, t Humphreys Outdoor Pwr. Battery& air filters 14.13 Lry,�P av Little Tikes Commercial Play Systems Playground equipment 14,147.00 0' Menards Paint supplies for office 50.39 L Midland Coop Gasoline& fuel tax 24.23 Midland Coop Gasoline& fuel tax 122.07 National Recreation& Parks Assoc. Annual Membership Dues—Rod 130.00 Pat's Ace Hardware Sandpaper 14.75 Refuse Handling Services Dispose of refrigerator 40.00 Pms Ridpath Primary School Butterfly garden seed mix 49.50 Rod Weinschenk Reimburse food&travel expenses 22.98 Walmart Office Supplies 78.18 Walmart Paper Towels 1.44 Walmart Instant film,knifes, soap, craft sticks 89.08 TOTAL EXPENSES $21,020.55 PARK NON-REVERTING BASKETBALL FUND Christopher Query Basketball official (8 games) 120.00 David Blackburn, II Basketball official (16 games) 240.00 Eric Davis Scorer/Timekeeper (18 games) 94.50 James Pritchard Basketball official (9 games) 135.00 Justin Tillis Basketball official (16 games) 240.00 Mark Davis Scorer/Timekeeper (15 games) 78.75 Nick Pritchard Scorer/Timekeeper(14 games) 73.50 Taylor Made Products Basketball awards and plaques 1,578.30 TOTAL EXPENSES $2,560.05 GRAND TOTAL $23,580.60 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS (7) We have examined the Accounts Payable on the foregoing Accounts Payable Voucher Docket consisting of 2 pages and, except for claims not allowed as shown on this docket, Claim docket—page two such claims are hereby allowed in the total amount of$23,58'0:60 dated this 3rd day of March, 2004. SIGNATURES OF GOVERNING BOARD Leslie Hanson, President Tim Trigg, Vice President Dr. John Hennette, Secretary Becky Harlan fird Greencastle Board of Park Commissioners Minutes of the Special Board Meeting Tuesday, April 13, 2004 The special Greencastle Board of Park Commissioners meeting was posted due to address agenda items on the Greencastle City Council meeting. Quorum was not met,thus no meeting of the Park Board was held. Minutes respectfully submitted by: Roderick M. Weinschenk, erector Greenca le Parks&Rec ation Department Le i anson, resident Tim Tilsit ice President Becky Harlan, Secretary Dr.J 4�I