HomeMy Public PortalAboutCouncil Minutes 2000 02/24MINUTES
McCall City Council
Regular Meeting
Thursday, February 24, 2000
Table of Contents
Call To Order and Roll Call
Public Comments
Consent Agenda
Business
Reports
Executive Session
Adjournment
Page 1 of 7
February 24, 2000
City Council Minutes
CALL TO ORDER AND ROLL CALL
Mayor Muller called the regular meeting of the McCall City Council to order at 7:OOpm.
Ms. Arp, Mr. Muller, Mr. Colton, Mr. Eimers, and Mr. Venable answered roll call. A
quorum was present. City staff members present were Attorney Dave Bieter, Acting
City Manager/City Planner Lindley Kirkpatrick and Acting City Clerk Cathleen Koch.
PUBLIC COMMENT
The Mayor called for public comment. There were none.
CONSENT AGENDA
The following items were listed on the consent agenda:
• Minutes of February 10, 2000 Meeting
• Minutes of February 17, 2000 Meeting
• Invoice Approval List Dated February 18, 2000
• Payroll Report Dated February 11, 2000
• Resolution 00-02A Tie -down Rates
There was an addition to the warrant register.
Mr. Eimers moved to approve the Consent Agenda. Mr. Colton seconded the
motion. All Council Members voted aye. The motion carried.
BUSINESS
AB 00-09 High School Baseball/Softball Update
Bob Peckham updated the Council Members on the status of his role and
responsibilities with the high school baseball/softball program. His role was defined in a
memo to the Council Members. The memo included:
• Paying $3000 that was budgeted for transportation for the girls and boys teams
• Being a liaison between the school district and parents group
• Helping to research proper equipment for both groups
• Helping with fundraisers — Gravity Sports is donating a mountain bike for a raffle
Page 2 of 7
February 24, 2000
City Council Minutes
AB 00-16 Agreement for Professional Services with Toothman-Orton for
Rehabilitation of McCall Lift Station #11
Bill Keating presented an agreement to rehabilitate lift station #11. Engineering fees
were estimated to be $15,000. Mr. Keating recommended approval of the agreement.
Mr. Eimers stated that the percentage of construction costs should be negotiated to an
amount lower than 18%.
Mr. Bieter was concerned about the construction fees being estimated. The agreement
did not include a cap to limit the amount of fees incurred.
Ms. Arp questioned the risk allocation. She stated that in the past she thought it had
been left out. Mr. Bieter stated that Toothman-Orton has insurance and that there
should not be a problem pulling it out.
Mr. Eimers moved to approve the Toothman-Orton agreement and authorize the
Mayor to sign the agreement with the amended risk allocation and a fee amount
not to exceed $15,000, and Mr. Keating was authorized to negotiate the
percentage of construction costs down to 14-15%. Mr. Muller seconded the
motion. At a roll call vote, Mr. Eimers, Mr. Muller, Mr. Venable, Ms. Arp, and Mr.
Colton voted aye. The motion carried.
Mr. Keating gave the Council Members an update on lift station #9 located in Rio Vista.
He stated that lift station #9 needed to be abandoned and a line would be run over the
hill to lift station #9A. Easements need to be acquired from 3 property owners. The
owners did not like the original property line. Therefore, the easement was moved over
a lot. The $105,000 original estimate may not be enough. The costs may reach
$145,000. Mr. Robertson had approved a $7,050 water/sewer hookup fee per lot. The
Council Members had no objection to the fee.
AB 00-17 Agreement with Toothman-Orton for Water Treatment Plant Citizens
Committee
Mr. Keating presented an agreement for Rick Orton to facilitate the Water Treatment
Plant Citizens Committee.
Mr. Bieter pointed out conflicting statements in the agreement about managing the
project. He was also concerned about a termination date not being included in the
agreement except for non-performance and suggested that a cap for the amount of
services be incorporated in the agreement.
Mr. Colton moved to approve, in concept, the hiring of Rick Orton as the
facilitator/manager and work with Mr. Keating to develop an agreement and
authorize the Mayor to sign the agreement. Mr. Eimers seconded the motion. At
Page 3 of 7
February 24, 2000
City Council Minutes
a roll call vote, Mr. Eimers, Mr. Colton, Ms. Arp, Mr. Venable, and Mr. Muller voted
aye. The motion carried.
AB 00-18 Agreement for Engineering Services with HDR Engineering for the East-
West Loop
Mr. Kirkpatrick presented an agreement for engineering services with HDR that had
been in negotiations for several months. The Scope of Work includes the selection of a
preferred alternative, an environmental document, and a concept design report. The
City of McCall has put a small amount of money into the project. Mr. Bieter has
reviewed the agreement. ITD is currently reviewing the agreement.
Mr. Eimers moved to approve the agreement with HDR and authorize the Mayor to
sign the agreement. Mr. Muller seconded the motion. At a roll call vote, Ms. Arp,
Mr. Colton, Mr. Venable, Mr. Muller, and Mr. Eimers voted aye. The motion
carried.
AB 00-10 City Engineer Update
Mr. Kirkpatrick stated that with the City of McCall's current needs, they are better off at
this time entering into a contract with a consulting firm. The City Engineer Selection
Committee recommends Holladay Engineering Co. They work exclusively with City and
County Engineers in Southwest Idaho and Eastern Oregon. They do not work for
developers or private individuals. A contract is being developed and will be presented
to the Council Members at a future meeting.
Mr. Eimers moved to construct a more specific scope of work and develop a
contract. Mr. Muller seconded the motion. All Council Members voted aye. The
motion carried.
REPORTS
The Council Members discussed that Winter Carnival was very well done. Public
Works and the Chamber of Commerce did a great job. A letter was sent from Hal
Sager, Jane Sager and Diane Wiegand to request the road closures for Winter Carnival
2001. The letter will be an agenda topic at a future Council Meeting.
City Attorney — Dave Bieter
• A business license ordinance is being drafted. It was agreed that there would be a
fee for administrative costs the first year of licensing. There will not be a fee for the
ensuing years, but the businesses will be required to renew their license yearly.
There will be a penalty for non -renewal. All other licenses will be retained and need
to be implemented within the City of McCall.
Page 4 of 7
February 24, 2000
City Council Minutes
" A b i l l i s w o r k i n g i t s w a y t h r o u g h t h e L e g i s l a t u r e r e f e r e n c i n g a n n e x a t i o n s . I f 2 5 % o f
t h e p e o p l e a f f e c t e d b y t h e a n n e x a t i o n o p p o s e i t , t h e y c a n p e t i t i o n f o r a n e l e c t i o n
t h a t t h e C i t y m u s t p a y f o r . A I C i s o p p o s e d t o t h e b i l l . T h e C i t y s u p p o r t s A I C ' s v i e w .
" M r . C o l t o n a s k e d M r . B i e t e r i f J u d g e C a r e y h a d s i g n e d t h e B e z a t e s d o c u m e n t . I t
h a d n o t b e e n s i g n e d y e t .
A c t i n g C i t y M a n a g e r & C i t y P l a n n e r L i n d l e y K i r k p a t r i c k
" T h e C o m p r e h e n s i v e P l a n o p e n h o u s e F e b r u a r y 2 3 , 2 0 0 0 w a s h e l d . O v e r 6 0 p e o p l e
a t t e n d e d . T h e f o r m a l 3 0 d a y p u b l i c c o m m e n t p e r i o d b e g a n a t t h a t t i m e . S A I C , t h e
s t e e r i n g c o m m i t t e e , a n d M r . K i r k p a t r i c k w i l l b e m e e t i n g t o d r a f t t h e r e c o m m e n d e d
c h a n g e s . T h o s e c h a n g e s w i l l b e p r e s e n t e d t o b o t h P l a n n i n g a n d Z o n i n g
C o m m i s s i o n s a n d t h e n C i t y C o u n c i l .
" T h e M c C a l l I m p r o v e m e n t C o m m i t t e e h a s f i n a l i z e d t h e i r l i s t o f p r o j e c t s . T h e y w i l l b e
h o l d i n g a p u b l i c r e v i e w t o g e t f e e d b a c k . T h e n , t h e y w i l l c o m e t o C o u n c i l w i t h t h e l i s t
o f p r o j e c t s a n d p r i o r i t i e s f o r e n d o r s e m e n t . T h e h i g h e s t p r i o r i t y h a s b e e n s t r e e t s c a p e
i m p r o v e m e n t s o n t h e S o u t h s i d e . P r o p e r t y o w n e r s o n t h e S o u t h s i d e a r e s o e x c i t e d
t h a t t h e y w o u l d l i k e t o c r e a t e a n L I D t h e m s e l v e s . M r . C o l t o n s t a t e d t h a t h e h o p e d
t h e s t r e e t s c a p e i m p r o v e m e n t s w o u l d c o n t i n u e t o t h e W e s t C o r r i d o r . I t w a s
c o n f i r m e d t h a t t h e W e s t C o r r i d o r w a s a l s o a t o p p r i o r i t y .
" T h e d e p a r t m e n t h e a d s h e l d a m e e t i n g . G l o r i a C a n t r e l l i s w o r k i n g o n e x p a n s i o n
p l a n s f o r t h e l i b r a r y . I t w i l l b e a n a g e n d a t o p i c a t t h e n e x t C o u n c i l m e e t i n g .
" W e b s i t e c h a n g e s h a v e b e e n m a d e . T h e s i t e w i l l b e s w i t c h e d f r o m M i c r o n t o
I n t e r l a n d a s t h e C i t y o f M c C a l l ' s I n t e r n e t S e r v i c e P r o v i d e r . T r a i n i n g w i l l b e p r o v i d e d
s o t h a t c h a n g e s c a n b e m a d e i n - h o u s e .
" C i t y M a n a g e r r a t i n g s h e e t s a r e d u e b y M a r c h 1 s t s o t h a t t h e c o m m i t t e e c a n b e g i n
w i t h a l i s t o f r a t e d a p p l i c a n t s . T h e C o u n c i l d i s c u s s e d h o w m u c h i n f o r m a t i o n w o u l d
b e p u b l i c . T h e s t a t e c o d e c l e a r l y s t a t e s t h a t i n f o r m a t i o n f r o m a n a p p l i c a n t i s n o t
s u b j e c t t o d i s c l o s u r e u n l e s s t h e c a n d i d a t e s a u t h o r i z e t h e r e l e a s e o f s u c h
i n f o r m a t i o n . A n e x e c u t i v e s e s s i o n i s a l l o w a b l e f o r t h e h i r i n g o f a p u b l i c o f f i c e r ,
e m p l o y e e , s t a f f m e m b e r , o r i n d i v i d u a l a g e n t . T h e f i n a l d i s c u s s i o n s / d e c i s i o n s m u s t
b e p u b l i c .
" M r . B i e t e r h a d a c o n v e r s a t i o n w i t h t h e A t t o r n e y G e n e r a l ' s o f f i c e f o r a n
i n t e r p r e t a t i o n o f t h e s t a t e c o d e . M r . B i e t e r a n d t h e A t t o r n e y G e n e r a l ' s o f f i c e
a g r e e w i t h M r . K i r k p a t r i c k .
I t w a s a g r e e d t h a t a p o r t i o n o f t h e f i r s t C i t y M a n a g e r m e e t i n g w o u l d b e h e l d i n
e x e c u t i v e s e s s i o n . T h e n , a r e l e a s e w o u l d b e s e n t t o t h e a p p l i c a n t s .
A c t i n g C i t y C l e r k C a t h l e e n K o c h
" M s . B l a k e w o u l d a t t e n d t h e n e x t C i t y C o u n c i l m e e t i n g s o t h a t M s . K o c h c o u l d a t t e n d
t h e p a y r o l l c o n v e r s i o n t r a i n i n g . M r . B i e t e r a n d t h e C o u n c i l s t a t e d t h a t C o n s u e l o
B l a k e n e e d e d t o b e m a d e D e p u t y C i t y C l e r k f o r t h e a b s e n c e .
" W I C A P w i l l b e c o n t a c t i n g M s . A r p o n c e t h e C o u n t y C o m m i s s i o n e r s a p p o i n t e d h e r t o
t h e c o m m i t t e e .
P a g e 5 o f 7
F e b r u a r y 2 4 , 2 0 0 0
C i t y C o u n c i l M i n u t e s
City Councilor — Marilyn Arp
• City staff needs to respond to a letter in reference to citizen's concerns about West
Rock.
• The City of McCall was chosen to have a composer at the Continental Harmony on
July 3, 2000 in Rosebury. They are currently searching for a project director.
City Councilor — Mayor Muller
• The University of Idaho Rugby Club invited the Mayor to welcome them as they
pass through the City of McCall on a run across the state.
City Councilor — Kirk Eimers
• McCall is the only resort community authorized in the state without a local option
tax. The City needs to reconsider it and form a committee. The Council agreed.
• Mr. Eimers wanted to know how the City would annex property. Mr. Bieter said that
the City could only annex in the area of impact. If the property is not zoned, a
recommendation needs to be made by Planning and Zoning. It would come to
Council after the zoning recommendation.
City Councilor — Ralph Colton
• The Seubert annexing needs to be made into a motion.
• Bezates needs to be de -annexed.
• A Yellow Garage update was requested. Mr. Kirkpatrick stated that
Zoning Commission would be holding another hearing.
• Mr. Colton wanted to know if anybody had discussed moving the fire
airport. Mr. Kirkpatrick stated that Mr. Wolf would be discussing it with
City Councilor — Ray Venable
• No report.
Planning and
station to the
Mr. Points.
EXECUTIVE SESSION
At 9:05pm, Mr. Muller moved to go into executive session per Idaho Code 67-
2345(1f) to consider pending litigation and 67-2345 (lb) to consider a personnel
matter. Mr. Eimers seconded the motion.
Mr. Muller withdrew the motion to go into executive session. Mr. Eimers
withdrew his second.
The Council Members discussed a letter from an employee. It was decided that the
issue was between the department head, City Manager and employee.
Page 6 of 7
February 24, 2000
City Council Minutes
At 9:15pm, Mr. Muller moved to go into executive session per Idaho Code 67-
2345(1 f) to consider pending litigation and 67-2345 (lb) to consider a personnel
matter. Mr. Eimers seconded the motion. At a roll call vote, Mr. Muller, Mr.
Eimers, Mr. Colton, and Mr. Venable voted aye. Ms. Arp voted nay. The motion
carried.
The discussion concerned a personnel issue and pending litigation.
At 9:30pm, Mr. Muller moved to come out of executive session. Mr. Eimers
seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, Mr. Colton, Ms.
Arp and Mr. Venable voted aye. The motion carried.
ADJOURNMENT
Without further business, Mr. Muller moved to adjourn. Mr. Eimers seconded the
motion. All Council Members voted aye. The motion carried. The Council adjourned at
9:32pm.
ATTEST:
0athleen A. Koch, - cting City Clerk
Ilan'Muller, Mayor
Page 7 of 7
February 24, 2000
City Council Minutes