HomeMy Public PortalAboutOctober 6 2004 Regular Session GREENCASTLE BOARD OF PARK COMMISSIONERS
MINUTES OF THE OCTOBER 6,2004 MEETING
GREENCASTLE CITY HALL
ATTENDEES: RUSS EVANS,LESLIE HANSON,TIM TRIGG,BECKY
HARLAN,JOHN HENNETTE
Meeting was called to order at 7:00 p.m. by Leslie Hanson.
There was no public input.
There were no minutes for the Wednesday, September 1, 2004 meeting to approve.
Reviewed monthly claims and invoices. Russ Evans questioned extinguisher fees and
was informed they were for service and re-charging. All claims and invoices were
unanimously approved on a motion from Becky Harlan and seconded by John Hennette
with the exception of the Obsidian Graphics. This invoice was approved by the Board on
a motion by Becky Harlan and seconded by John Hennette with an abstention by Tim
Trigg due to conflict of interest.
Leslie Hanson spoke re: status of conflict of interest for Obsidian and Bright Futures and ,,•��
that she and Tim Trigg were in the process of filling out Disclosure Report Forms with
the help of Lori Robertson.
Leslie Hanson suggested that preliminary design work for the People Pathways Phase IV
(Health Link Project)be considered due to the timing of some of the grants for the
project. Leslie recommended that Garth Hughes be considered as the Project Engineer.
The Board voted unanimously on a motion by Tim Trigg and seconded by Becky Harlan
to utilize Garth Hughes for the preliminary design.
People Pathways being a 5013c non profit has money in a fund that Joy Marley has a
receipt for use as Friends of the Park, special projects or the Peoples Pathways. Phase III
(Albin Pond Trail) is moving forward with Garth helping to finalize concerns by some
home/land owners. Phase V (BWSP Loop)was updated by Dave Bault. Two water
fountains were added(out of contract). It will help allow more accessibility to
handicapped near the soccer fields as the asphalt is laid. Some trees also have had to be
removed though minor changes overall. Project has moved along well with the great
weather.
Leslie stated the Skatepark Birthday Party was a success with some funds raised and
some new recruits for Friends of the Park.
Emerald Palace was discussed by Dave Bault. Sanding and sealing is being done at r,,"
present in house.
Mapleberry Park's status was discussed by a report Rod Weinschenk had put together in
abstentia. The basketball goal is on order. Tree planting is on hold. A water fountain
will be installed by Spiker within the next two weeks. Also Spiker will fix a water line in
Roban Park.
Under New Business,Joy Marley complimented Area 30 students for the landscaping
along the Pathways. Russ Evans expressed some concerns with the dryness of the land in
Jaycee Park and Rokiki re: fire building and wish some policy review. Russ also
suggested flowers from the Park Board for Rod W.'s family. Leslie volunteered to
follow up on these suggestions.
Leslie informed the Board that the Land and Water Conservation Grant was denied. She
was concerned that not getting a site visit may have negatively impacted the application.
She will meet with Rod W. and Nancy Michael to discuss options. Leslie will also
follow-up with DNR to see where failures were.
The Director's report was reviewed without comment.
Leslie let the Board know that we have received the EDIT money for 2005.
Meeting was adjourned on motion by Tim Trigg and seconded by John Hennette.
Respectfully submitted.
John D. Hennette
ilv 7 „/_, 7
edLeslie on, President Tim TrigVice President
Dr. Jo ennette, etary Becky Harlan
GREENCASTLE PARKS & RECREATION DEPARTMENT
OCTOBER 2004
ACCOUNTS PAYABLE VOUCHER DOCKET
VENDOR DESCRIPTION AMOUNT
ADT Security Services Recurring pool security service 67.53
AirHop Wireless Internet Service 50.00
Allied Wholesale Electrical Supply Purchase electrical supplies 281.66
Baker's Septic Service Porta-Let Service for Jaycee Park 70.00
B & R Fire Protection Co., Inc. Recharge extinguishers 34.00
Black Lumber Co. Maintenance Supplies 29.87
Bumgardner's Auto Repair Fly wheel & starter on GMC pickup 313.85
Char Beasley Pool party refund cancelled due to weather 75.00
Flying W Awards Tennis Tournament Awards 30.52
Humphrey's Outdoor Power Repairs to Exmark mowers 479.40
Humphrey's Outdoor Power Tire&tube repair for mower 57.36
Midland Coop Gasoline & fuel tax 345.71
Pat's Ace Hardware Facility maintenance-4 invoices 115.28
Pat's Ace Hardware (BWSP) Bury Hydrant& Plbg. Supplies 40.78
Refuse Handling Service Trash removal at Jaycee Park 37.10
S & S Worldwide Craft for"Sprouting Up" Program 30.33
Service Glass of Greencastle Plexiglass for Emerald Palace towers 112.00
Silverwood Signs Apply park logo to Chevy truck 150.00
Spear Corporation Winterization of Aquatics Center 612.60
Walmart Office-printer ink 29.72
Walmart Oil & disposable gloves 36.48
Walmart (BWSP) 10W30 Motor Oil 17.54
TOTAL GENERAL EXPENSES $3,016.73
PARK NON-REVERTING SOFTBALL FUND
Bill Ashcraft Officiate Coed softball league 560.00
Diana Love Officiate Coed Softball games 336.00
Indiana Amateur Softball Assoc. 9 doz. softballs for Coed Softball League 270.00
Nancy Ashcraft Scorekeeper for Coed Softball games 114.00
Obsidian Screen Graphics 1st Payment Coed tees & sweats 900.00
Pepsi Pepsi products softball concession 133.50
Sports Supply Group, Inc. Bases, plugs, clean-out&Blastball bat 401.53
Vicki Gibson Scorekeeper for Coed Softball games 108.00
Walmart Coca-Cola for BWSP concessions 6.98
Walmart Concession& first aid supplies 21.97
Walmart Cold packs&trashbags 17.91
Walmart Concession supplies 298.99
Wayne Tharp Officiate Coed Softball games 240.00
Weimuth& Son Candy- softball concessions 207.37
TOTAL SOFTBALL EXPENSES $3,616.25
n
(Continued)
October 2004 Claims—page two
BIG WALNUT SPORTS PARK LOOP TRAIL PROJECT
Civil Engineering Consultants Work on BWSP Loop Trail 9,520.00
TOTAL LOOP TRAIL EXPENSES $9,520.00
TOTAL EXPENSES FOR THE MONTH $16,152.98
ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS
We have examined the Accounts Payable on the foregoing Accounts Payable Voucher
Docket consisting of 2 page(s) and, except for claims not allowed as shown on this
docket, such claims are hereby allowed in the total amount of$16,152.98 dated this 6th
day of October 2004.
SIGNATURES OF GOVERNING BOARD
Leslie Hanson, President Tim Trigg, Vice President
Dr. John Hennette, Secretary Becky Harlan