HomeMy Public PortalAboutCouncil Minutes 2000 04/13MINUTES
McCall City Council
Regular Meeting
Thursday, April 13, 2000
Table of Contents
Call To Order and Roll Call
Public Comments
Consent Agenda
Business
Reports
Executive Session
Adjournment
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CALL TO ORDER AND ROLL CALL
Mayor Muller called the regular meeting of the McCall City Council to order at 7pm. Mr.
Muller, Mr. Colton, Mr. Eimers, and Mr. Venable answered roll call. A quorum was
present. City staff members present were Attorney Dave Bieter, Acting City
Manager/City Planner Lindley Kirkpatrick and Acting City Clerk Cathleen Koch.
PUBLIC COMMENT
The Mayor called for public comment. There were no comments.
CONSENT AGENDA
The following items were listed on the consent agenda:
• Minutes of March 9, 2000 Meeting
• Minutes of March 23, 2000 Meeting
• Invoice Approval List Dated April 10, 2000
• Payroll Report for Pay Period Ending March 17, 2000
• Payroll Report for Pay Period Ending March 31, 2000
• Ratification of the Ice Rink Parking Agreements
• Resolution 00-04 Amending the Personnel Policy Manual
There was an addition to the warrant register. Council Members commented on how
they liked the way professional services were broken down. They also commended the
Police Department for having almost no overtime for one pay period.
Mr. Eimers moved to approve the Consent Agenda. Mr. Colton seconded the
motion. All Council Members voted aye. The motion carried.
BUSINESS
AB 00-34 Pay Request from JUB
Mr. Levihn presented the pay request from JUB for the 1999 Storage Lagoon Design
Project. He had reviewed it and found errors in the labor rates, which reduced the
amount due on the original pay estimate. Mr. Levihn will continue sampling the time
cards for JUB and Strata. If any additional errors are found, the next billing will reflect a
credit.
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Mr. Eimers asked if Paul had compared the costs with the budget. Mr. Levihn will be
presenting something to Council that will be easy to read. It is estimated that costs will
run over approximately $94,000 by the end of the project. The environmental studies
were a lot more than what was estimated. The project is 55% complete. Mr. Eimers
said that it did not make sense why the project would run over $94,000 when it was
already 55% complete. He said that the figures did not add up. Mr. Levihn confirmed
for the Council that the costs were probably higher than estimated because of
additional reviews required by the regulatory agencies.
Mr. Levihn stated that the upper limit on cost for the design is $325,000, plus several
additional items on a cost-plus basis. JUB is responsible for design costs over that
amount. If it comes in under $325,000, the City of McCall will split the difference with
JUB.
Mr. Levihn said that JUB has committed to giving future pay estimates on a monthly
basis. He also stated that JUB is required to check with the City before running over on
any costs. Mr. Venable was not surprised that JUB had gone over the cost estimates.
Mr. Colton moved to approve the amended pay request in the amount of
$369,946.10 and the DEQ reimbursement request. Mr. Eimers seconded the
motion. On a voice vote, 3 Council Members voted aye and 1 Council Member
voted nay.
AB 00-04 J-Ditch Project Update
Mr. Levihn said that the design was complete and documents were submitted to DEQ
and IDWR. The bids will be opened on April 27, 2000. Mr. Levihn requested IDWR
and DEQ to give him any questions by April 19, 2000 so that he could bring them up
before the awarding of the bid.
Six contractors have taken drawings and specifications so far. Mr. Eimers requested a
list of who the contractors are by email.
A contractors meeting will be held at 10am on April 18, 2000. Paul and JUB will attend
the meeting.
Mr. Bieter wanted to know how much time was between the bidding process and when
the contract would be signed. April 27 through May 4 the bids will be analyzed to see if
they are conforming. A special Council meeting will be held May 4, 2000 to agree on
the award of the bid and issue a notice of award. May 4 through May 11 the contractor
will obtain the required bonds and a contract will be drafted. At the regular City Council
meeting May 11, 2000 Council will authorize the Mayor to sign the contract and issue
the notice to proceed.
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Mr. Bieter wanted to know if JUB submitted the proposed contract in the bid
documents. Mr. Levihn was unsure.
Mr. Eimers asked if JUB was working on the land application permit. Mr. Levihn said
that JUB was focussing on the design and permitting of the ponds and had only done
preliminary work on the land application permit. Mr. Kirkpatrick believes that Holladay
should be brought in to work on the permit. Mr. Levihn suggested that Mr. Kirkpatrick
talk to JUB and ask for notes that they have concerning the land use application.
Mr. Eimers would like to get the voluntary suspension lifted as soon as possible.
Mr. Colton moved to authorize and instruct the City Manager to work with
Holladay Engineering in developing the land use application. Mr. Eimers
seconded the motion. All Council Members voted aye. The motion carried.
AB 00-35 Wastewater Treatment Plant Cell #2 Upgrade
Postponed until a future meeting.
AB 00-26 Local Option Tax Committee
City Council discussed the committee's Charter. They confirmed that it would include:
1. What are the benefits of the local option tax?
2. What form of local option tax should be put on the ballot?
3. What should the local option tax revenue be used for?
Council also wanted it to be known that they are not advocating the adoption of a local
option tax. Citizens have requested it to be put on the ballot.
The committee will be left open for others to join.
Mr. Colton moved to appoint Mr. Woods, Ms. Wiegand, Ms. Estess, Ms. Glenn, Mr.
McMurray, Mr. Fereday, Mr. Nielson, Ms. Allen, Ms. Eimers, Mr. Royal and Mr.
Strope to the Local Option Tax Committee and adopt the Charter as listed. Mr.
Eimers seconded the motion. All Council Members voted aye. The motion
carried.
AB 00-28 McCall Big Bang Celebration 2000
Ms. Koch explained that the Council had already approved the road closure between
Hotel McCall and Bev's Cafe from noon on July 3`d through the evening of July 4th and a
parade on Park, First, Lake and Third Streets on July 4th
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Ms. Koch stated that Hotel McCall is co -sponsoring the McCall Big Bang Celebration
2000. They have requested to pay a non-profit Hawker's License fee of $10 for the
vendors who will be participating. The profit from the event will be donated to the
McCall Ice Rink. Mr. Eimers asked for clarification of which ice rink. Mr. Kirkpatrick
confirmed that it was for the new ice rink proposed on Lake Street.
There was an additional request for a Beer Garden event. The Police Department had
approved of the event and signed the liquor -catering permit for the Hotel McCall.
Mr. Eimers moved to approve the non-profit Hawker's License fee of $10 and the
Beer Garden for the McCall Big Bang Celebration. Mr. Colton seconded the
motion. All Council Members voted aye. The motion carried.
AB 00-29 Janet Simmons Season Pass
Mr. Kirkpatrick explained that the Council had remanded this agenda bill to the Golf
Course Advisory Committee the previous meeting. The committee made the same
recommendation after receiving more complete information about Mr. and Mrs.
Simmons injuries.
Mr. Eimers moved to approve the extension of the Golf Course Season Pass to
the 2000 golf season as recommended by the Committee. Mr. Muller seconded
the motion. All Council Members voted aye. The motion carried.
Council asked staff to direct Mrs. Simmons to Max Williamson if she had questions.
AB 00-36 Hawker's License for Ron and Lou Anne Gwartney
Postponed until a future meeting.
AB 00-23 Business License Ordinance
Mr. Colton stated that it had been brought to his attention that a business had not been
defined in the ordinance or why the ordinance was being implemented. A definition
should be included to determine who has to obtain a license. He gave examples of
what he thought would be unclear without a definition such as:
1. A kid mowing lawns.
2. Internet sales from your home.
Mr. Bieter stated that a peddler/hawker and home occupation are defined in the
Planning and Zoning section of the City Code. He stated that if a business was
advertising, then they needed to have a license.
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Mr. Kirkpatrick gave examples of why a business license was needed. The Chamber of
Commerce and Fire Department requested it for their needs and it would be useful for
economic development activities.
Council decided to continue the business license third reading to the following City
Council meeting.
AB 00-37 City Manager Contract with Robert Strope
Mr. Bieter stated that he had communicated through email with Robert Strope to finalize
the terms of the City Manager contract. He explained some of the important elements
of the contract such as:
1. The portion of the Idaho Code that states, "serves at the pleasure of Council" is
included in the contract.
2. If Mr. Strope were removed for "cause", the City of McCall would not owe 3
months severance pay.
3. He will be compensated at $54,000 annually with 10 days of vacation accrued
on a prorated basis per pay period. He can only carry 20 days of vacation and
90 days of sick time. At 5 years of service, he would receive 15 days of
vacation per year.
4. Moving expenses will not exceed $5,000. Mr. Strope will receive 1 week of paid
time off to move in May or June 2000, but it will not be considered vacation time.
5. After Mr. Strope's first 6 months of employment, merit increases are not
specified in the contract. All other employees are evaluated annually.
The Council Members discussed the severance and notice requirements. Mr. Colton
and Mr. Eimers stated that they understood the City's offer to include three items: 1)
dismissal for cause, with no severance; 2) dismissal immediately with three months
severance; and 3) three months notice of dismissal, with no severance. The proposed
contract does not include the third option. The Council asked that three months notice
be provided if Mr. Strope decides to resign.
Mr. Venable stated that he would not want to continue working for a place that had said
they would be terminating him in three months. He said that he disagrees with giving
three months notice to an employee.
Mr. Colton noted that the City would provide a cell phone. The Council agreed that Mr.
Strope's personal cell phone would not be part of his compensation.
Mr. Colton moved to approve the City Manager Agreement with the addition of a
three-month notice requirement, authorize Mr. Bieter to negotiate the amendment
with Mr. Strope, and authorize the Mayor to sign. Mr. Eimers seconded the
motion. At a roll call vote, Mr. Muller, Mr. Eimers, and Mr. Colton voted aye. Mr.
Venable voted nay. The motion carried.
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REPORTS
Acting City Manager & City Planner — Lindley Kirkpatrick
The Council Members had requested an update from Bonni Shikrallah. The information
will be delivered to Council next week via email and Mr. Venable's will be placed in his
box.
The auditor's report will be ready for either the April 27, 2000 or May 11, 2000 Council
meeting.
There will be a public hearing for the Comprehensive Plan on April 25, 2000.
City Attorney — Dave Bieter
None.
Acting City Clerk — Cathleen Koch
A draft of the business license application was provided to the Council Members.
City Councilor — Ralph Colton
June 1, 2000 is an important date for the City Manager. The relationship between the
City Manager and Council will be defined.
City Councilor — Ray Venable
None.
City Councilor — Kirk Eimers
The owner of Old Town Market would like to be included in the sales of gas to the City.
Mr. Eimers mentioned that people had suggested a reception for Mr. Strope when he
arrives. Mr. Colton recommended a reception after Mr. Strope's family arrived in May
or June.
Mr. Eimers wanted to know if a letter of intent had been drafted from Rick Orton and
Kim Trout about the DEQ revolving loan fund.
City Councilor — Mayor Muller
Mr. Muller would like the City to consider a fitness club membership as a benefit for
employees in the next budget session.
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EXECUTIVE SESSION
At 9:40pm, Mr. Muller moved to go into executive session per Idaho Code 67-
2345(1 fl to consider pending litigation. Mr. Eimers seconded the motion. At a roll
call vote, Mr. Muller, Mr. Eimers, Mr. Colton, and Mr. Venable voted aye. The
motion carried.
The discussion concerned pending litigation.
At 9:43pm, Mr. Colton moved to come out of executive session. Mr. Eimers
seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, Mr. Colton, and
Mr. Venable voted aye. The motion carried.
Mr. Muller stated that he has talked with Karl Peck, Idaho Power, about burying power
lines along Third Street. He stated that Idaho Power may be doing a major project this
summer and the additional cost to the City to bury the power lines may be about
$100,000. He asked staff to contact Mr. Peck and provide more information to the
Council.
Mr. Eimers asked staff to pursue additional public parking in the downtown. He
requested that the asking price for the parcels identified in the Downtown Master Plan
be determined.
ADJOURNMENT
Without further business, Mr. Eimers moved to adjourn. Mr. Colton seconded the
motion. All Council Members voted aye. The motion carried. The Council adjourned at
9:55pm.
ATTEST:
C hleen A. Koch, Acting
ity Clerk
Ila' V uller, Mayor
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