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HomeMy Public PortalAboutCouncil Minutes 2000 04/27MINUTES McCall City Council Regular Meeting Thursday, April 27, 2000 Table of Contents Call To Order and Roll Call Public Comment Consent Agenda Business Reports Adjournment Page 1 of 7 April 27, 2000 City Council Minutes CALL TO ORDER AND ROLL CALL Mr. Eimers, President of Council called the regular meeting of the McCall City Council to order at 7:05 pm. Mr. Colton, Mr. Eimers, and Mr. Venable answered roll call. A quorum was present. City staff members present were Attorney Dave Bieter, Acting City Manager/City Planner Lindley Kirkpatrick and Acting City Clerk Cathleen Koch. PUBLIC COMMENT The President of Council called for public comment. There were no comments. CONSENT AGENDA The following items were listed on the consent agenda: • Settlement Agreement • Minutes of April 13, 2000 Meeting • Invoice Approval List Dated April 24, 2000 • Payroll Report for Pay Period Ending April 14, 2000 There was an addition to the warrant register. Council requested that the settlement listed on the warrant register be paid only from Golf Course funds, rather than from the Council Contingency fund. Mr. Eimers moved to approve the Consent Agenda. Mr. Venable seconded the motion. All Council Members voted aye. The motion carried. Mr. Eimers stated that Mr. Muller requested an executive session be added after reports for a personnel matter. Mr. Muller is planning on arriving at the meeting late. BUSINESS AB 00-23 Business License Ordinance 739 Mr. Bieter presented the revised business license ordinance. He pointed out the additions to the ordinance, which included a purpose statement and definition. Mr. Bieter also explained that a resolution would need to be presented at the next City Council meeting to set the fees. This will make it possible for changes to be made to the fees. Page 2 of 7 April 27, 2000 City Council Minutes Mr. Colton moved to suspend the rules and read by title only Ordinance 739. Mr. Eimers seconded the motion. All Council Members voted aye. Mr. Bieter read by title only Ordinance 739. Mr. Colton moved to adopt Ordinance 739. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers and Mr. Venable voted aye. The motion carried. AB 00-38 McCall Improvement Committee — Projects and Priorities Mr. Kirkpatrick stated that the McCall Improvement Committee had been working for the last few months to redefine and change their focus. They have come up with an action plan for a variety of different projects. The committee has had public meetings to identify, define and prioritize projects. He stated that this project and priority list would serve as McCall's GEM Community Action Plan. Mr. Kirkpatrick went on to explain that the Action Plan identifies McCall Improvement Committee projects, ongoing projects, projects that require other partners, and projects supported by the Committee but not necessarily being implemented by the Committee. Mr. Kirkpatrick requested that Council formally endorse the action plan and priority list presented. Curt Spalding, member of the McCall Improvement Committee, thanked staff for their support. He said that Mr. Kirkpatrick had already addressed everything that he would like to say about the project. Mr. Colton asked whether or not projects such as the kiosk in the park had been considered. Mr. Kirkpatrick pointed out that it was included in the project list. Mr. Eimers moved to endorse the McCall Improvement Committee Project List and GEM Community Action Plan as presented. Mr. Colton seconded the motion. All Council Members voted aye. The motion carried. AB 00-39 Cooperative Agreement with ITD for work on SH-55 Mr. Kirkpatrick stated that the cooperative agreement with ITD arose from the McCall Improvement Committee efforts. ITD came to the City of McCall and asked for the City's help with an improvement project south of Deinhard on Highway 55. The project will create a shared center turn lane, increase the left turn lane and add better drainage. Mr. Kirkpatrick is fairly confident that sidewalks on the east side of the road can also be included. ITD made an initial offer for $200,000 to complete the project. After looking at the scope of work for what the City of McCall and ITD wanted done, it was decided that Page 3 of 7 April 27, 2000 City Council Minutes $300,000 was necessary. Mr. Kirkpatrick stated that the City of McCall would not enter into a contract for more than the $300,000 that ITD is funding. The City is only involved in implementing the project, not funding it. The Cooperative Agreement is an addendum to the existing cooperative agreement with ITD. Mr. Kirkpatrick requested that the Council pass the agreement and attached resolution. Mr. Colton asked if the City had to give up a right-of-way for the agreement. Mr. Kirkpatrick stated that ITD may need an additional 10 to 15 feet on the Airport side, but it would not conflict with any Airport activities. Mr. Colton moved to approve the Cooperative Agreement with ITD and authorize the Mayor to sign. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers and Mr. Venable voted aye. The motion carried. Mr. Colton moved to adopt Resolution 00-03 for the 2nd Addendum to the Cooperative Agreement with ITD. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. AB 00-40 Closeout Agreement for Project No. ICDBG 95-III-29-ED with IDC Mr. Kirkpatrick presented the final closeout agreement for the "South Sewer Project" Block Grant. All grant requirements have been met. The grant has been audited and is in compliance. Mr. Eimers moved to authorize the Mayor to sign the Closeout Agreement with IDC. Mr. Colton seconded the motion. All Council Members voted aye the motion carried. REPORTS Acting City Manager & City Planner — Lindley Kirkpatrick Five J-Ditch Phase 2 bids were opened at 2pm April 27, 2000. A summary sheet was provided to the Council Members. JUB is evaluating the bids for accuracy and conformance with the bid requirements. The bids ranged from $3,895,546.26 to $5,158,890.63. The engineer's estimate and the budget for the project is $3.6 million dollars. Mr. Colton stated that he was impressed with the number and quality of people bidding on the project. Mr. Eimers said that the Moratorium needed to be lifted as soon as possible. In order for that happen the City needs to issue a notice of award and be out of the river. Mr. Page 4 of 7 April 27, 2000 City Council Minutes Kirkpatrick hopes to have an update for the Council before the meeting May 11, 2000. Mr. Colton stated that the City was hoping to start irrigation by June 1, 2000. Mr. Kirkpatrick provided an update from Bonni Shikrallah on the projects and grants that she is currently working on. Mr. Eimers said that it is useful, but he would like a submittal date and an anticipated award date for each project, if known, added to the document. Mr. Kirkpatrick reported that an RFP has been issued for engineering services for the water treatment plant. Proposals are due May 12, 2000. The Comprehensive Plan hearing was held on Tuesday, April 25, 2000. The hearing was continued to May 16, 2000 at the Middle School to accommodate the large number of people who wished to speak. The hearing will be re -noticed because there was a question about whether it was properly noticed for further extension of the study area to the Lake Fork area. Mr. Kirkpatrick anticipates a lot more input at the next meeting. He hopes that the P&Z Commissions will make a recommendation on the 16th of May so that it can be forwarded to Council and the County Commissioners for a joint meeting. Mr. Kirkpatrick thanked the Council Members for the opportunity to serve as Acting City Manager and for their confidence in him. He hoped that it was a good experience for them as well as the rest of the City. Mr. Eimers, Mr. Colton and Mr. Venable all said that Mr. Kirkpatrick had done a very good job. City Attorney — Dave Bieter Mr. Bieter highlighted several items on the Attorney Action Update. 1. The Personnel policy amendments need to be moved along. 2. The Sewer District contract needs to be brought back up. 3. The IDWR water rights issue with regard to the J-Ditch Association and recent application from Mr. Purdom is not resolved, but is on the road to resolution. 4. The Bezates and Braendle suits are final. 5. Mediation with Riffle will be held on May 31, 2000. 6. Mr. Pillard is working on the Tree Ordinance. City Treasurer — Ashley Royal The quarterly financial report was published in the newspaper April 27, 2000. The Council Members had specific questions about items that were expended over 50% of the appropriation. Mr. Royal said that it raised concern but not alarm. Some items such as the auditor fees have already reached the 100% level and they are skewing the Page 5 of 7 April 27, 2000 City Council Minutes totals. Mr. Eimers asked if the extra expenditures for the audit reports had been authorized. Mr. Royal confirmed that they had been authorized. Mayor Muller arrived at 8:10pm. City Councilor — Mayor Muller Mr. Muller stated that he had spoken to Steve West about the geotech overrun in the J Ditch bills and that Mr. West thought that it was because of IDWR's review requirements. Mr. Muller asked if DEQ & JUB took into account the development downstream of the holding pond when the FONSI was prepared. Mr. Kirkpatrick stated that it was considered. Acting City Clerk — Cathleen Koch None. City Councilor — Ralph Colton None. City Councilor — Ray Venable None. City Councilor — Kirk Eimers None. EXECUTIVE SESSION At 8:20pm, Mr. Muller moved to go into executive session per Idaho Code 67- 2345(1b) to consider a personnel matter. Mr. Colton seconded the motion. At a roll call, vote Mr. Muller, Mr. Eimers, Mr. Colton, and Mr. Venable voted aye. The motion carried. The discussion concerned a personnel matter. At 8:50pm, Mr. Eimers moved to come out of executive session. Mr. Colton seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, Mr. Colton and Mr. Venable voted aye. The motion carried. Page 6 of 7 April 27, 2000 City Council Minutes ADJOURNMENT Without further business, Mr. Eimers moved to adjourn. Mr. Colton seconded the motion. All Council Members voted aye. The motion carried. The Council adjourned at 8:50pm. ATTEST: Allan Muller, Mayor Cathleen A. Koch, Acting City Clerk Page 7 of 7 April 27, 2000 City Council Minutes