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Home My Public Portal AboutDecember 1 2004 RegularSession Greencastle Board of Park Commissioners Meeting Minutes of the Board Meeting Wednesday, December 1, 2004 Present: President Leslie Hanson, Vice President Tim Trigg, Secretary Dr. John Hennette, Becky Harlan and Greencastle School Board Ex-Officio Member Barry Fisher Absent: City Council Liaison Russ Evans and Putnam County Library Ex-Officio Member Margot Payne Also Present: Civil Engineering Consultant Garth Hughes, People Pathways Chair Joy Marley, Park Maintenance Laborer David Bault and Parks & Recreation Director Rod Weinschenk Call to Order The regular meeting of the Greencastle Board of Park Commissioners was called to order at 7:00 p.m. by President L.Hanson in the Greencastle City Hall council room. Holiday Contest Winners Announced The meeting began with announcements of the 2004 Gingerbread House and Santa Claus Woodcarving Contests. Each winner received a plaque with a 5"x 7"photograph donated by Lester and Judy Wilson, Greencastle Photo Service (GPS). The winners were: Gingerbread House Contest 1st Place: Beth Fajt, Greencastle 2nd Place: Leo, Catherine & Angie Weeks, Greencastle Santa Claus Woodcarving Contest 1st Place: Linda Boatright, Poland 2nd Place: John Sadler, Reelsville Public Input-None Approval of Transfer, Claims & Invoices Transfers—Transfers to fund appropriations in the 2004 budget were approved on a motion from B.Harlan, seconded by J.Hennette. All Ayes. Claims—the monthly claims were approved in three parts as follows: 1. Pages 1-2,the general budget claims,were approved on a motion by T.Trigg, seconded by B.Harlan. All Ayes. 2. Page 3, which involved a claim from Bright Futures was approved on a motion from J.Hennette, seconded by B.Harlan. Vote: 3-0-1 Abstention(L.Hanson). 3. Page 4, which involved a$30,000.00 transfer claim, was approved contingent on three things, 1) passage of the changes to the non-reverting capital ordinance by the City Council, 2) approval of a change to the Greencastle Redevelopment Board's plan and release of$15,000 for the People Pathways Phase V Loop, and 3) approval of the City Clerk/Treasurer upon proving of cash available. All Ayes. Minutes--page two Encumbrances—Funds will need to be encumbered to complete the Skatepark Parking Lot Project, which Joe Spiker Excavating has been hired to complete. The encumbrance request will be submitted to City Clerk Treasurer T.Glenn . Eagle Scout Project Policy R.Weinschenk reported that he has been solicited for possible projects a Boy Scout can complete in the parks &recreation department as part of his Eagle Scout Project. He has provided a draft copy of a policy for the board's review,which includes a list of possible projects. It was noted that the list will be forever changing and updated when inquiries are made. The board approved the policy on a motion from T.Trigg, seconded by J.Hennette. All Ayes. Phase IV: The Health Link Trail Discussion Re: Route Change R.Weinschenk, G.Hughes and J.Marley discussed the proposed changes to the People Pathways Phase IV Project: The Health Link Trail. The proposed change involves a relocation of the route to connect DePauw University campus to the Greencastle High and Middle School campus, the proposed Ivy Tech Community College at Rokicki Park, and the Walmart campus, involving distribution, transportation and store. G.Hughes coined the name"The Campus Connection"traveling along Veterans Memorial Highway to the intersection at Indianapolis Road. His preliminary estimates showed project costs /'`s of approximately $1,159,293.00, approximately $50,000 above the original grant received. The board approved of the route change, however asked G.Hughes to refigure the costs making minor changes to bring the project to the original grant figure and to present them to the board in January. J.Marley will contact the Coleman Foundation in regards to the delays and proposed route change. Conflict of Interest& Disclosure Report Forms T.Trigg asked R.Weinschenk to submit the disclosure form for his business Obsidian Screenprinting to the Mayor and Clerk Treasurer. He agreed. Friends Of The Park, Special Projects, and Old Business 1. People Pathways Updates included in regards to the Phase III: Albin Pond Trail, Phase IV: The Health Link Trail, and Phase V: BWSP Loop Trail Update. 2. Park properties—Short updates were given in regards to Maple Berry Park, Jaycee Park, Rokicki Park, and Big Walnut Sports Park 3. Non-Reverting Capital Fund Ordinance change update—A second reading will be completed at the next City Council meeting. No problems can be seen with passage. New Business—None Minutes—page three Director's Report Board Retreat Schedule -the board set date(s) for their annual board retreat beginning following the January regular board meeting and the evenings of January 18 & 19, 2005. R.Weinschenk will prepare an agenda. Holiday Vacation Schedule—R.Weinschenk reviewed the potential holiday vacation schedules of park department employees with the board. Adjournment On a motion from T.Trigg, seconded by J.Hennette,the meeting was adjourned at approximately 8:40 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks & Recreation Department Minutes approved by: Leslie Hanson, President Tim Trigg, Vice President Dr. John Hennette, Secretary Becky Harlan n