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Home My Public Portal AboutJanuary 5 2005 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, January 5, 2005 Present: President Leslie Hanson, Vice President Tim Trigg, and Secretary Dr. John Hennette, City Council Liaison Russ Evans, Greencastle Community Schools Ex-Officio Member Barry Fisher Absent: Becky Harlan and Putnam County Library Ex-Officio Member Margot Payne Also Present: Trisha Shrader, Parks Maintenance Supervisor David Bault, Assistant Director Lori Newsom,and Parks&Recreation Director Rod Weinschenk Call to Order The Greencastle Board of Park Commissioners meeting was called to order at 7:00 p.m. by President L.Hanson in the Greencastle City Hall council room. Public Input Mrs. Shrader with the Cub Scout Pack 94, Cloverdale,presented a written letter of request to use the new Phase V Loop Trail around Big Walnut Sports Park for a fundraiser for St. Jude Children's Research Hospital. This fundraiser would be a bike-a- thon and begin at the two shelters located on the south side of the park traveling the perimeter of BWSP. Although the bike-a-thon would be organized by Pack 94, invitations will be extended to other community groups and Cub Scout Pack 99 from Greencastle. The date of the event will be Saturday, April 30, 2005. Upon review, a motion was made by T.Trigg which was seconded by J.Hennette to approve the request for Saturday,April 30. All Ayes. Minutes One change was noted from the December 1,2004 regular meeting minutes in regards to the name of T.Trigg's business as "Obsidian Screen Graphics"not"Obsidian Screen Printing". The change was noted and the minutes approved on a motion from J.Hennette, seconded by T.Trigg. All Ayes. People Pathways Phase IV: Campus Link- Garth Hughes, Civil Engineering Consultants, presented new plans and costs analysis of the new Phase IV: "Campus Link"route which will travel Veteran's Memorial Highway and connect the campuses of DePauw University on the west side of Greencastle and the Area 30/Ivy Tech campus on the eastside. In between, the trail will offer"links"to the campuses of Greencastle High and Middle Schools, the proposed Ivy Tech Community College at Rokicki Park, and Walmart Transportation, Distribution and store. The oringinal plan held an estimated cost of$1,132.646.00 and the new plan is under that with an estimate project cost of$1,130,802.00. The park board gave consent to the proposal and will submit it to the Greencastle City Council on Tuesday evening, January 11, 2005 for discussion and their nod of approval. 1/5/05 Meeting—page two G.Hughes will submit a letter to Steve Buchanan, Indiana Department of Transportation in request that INDOT consider including a crosswalk to accommodate Phase IV when they make improvements to the Highway 240/231 intersection. Phase III: Albin Pond Trail—G.Hughes presented an updated "potential"timeline for the Albin Pond Tail project, which was: Land Acquisition March 1,2005 Final Design March 1, 2005 Deed Transfers Ongoing Plan Approval June 1, 2005 Plan Certification July 1, 2005 Bid Letting August 15,2005 Construction September 2005 to June 2006 A question was raised about removal of bat habitat, so Director R.Weinschenk will draft an e-mail note to Emily Bartley with the InDNR Division of Outdoor Resources making the inquiry. Phase V: Big Walnut Sports Park Loop—G.Hughes presented a request from Bret Hurley Construction to drop the amount currently being withheld for completion of the Phase V trail. A payment of$12,299.86 was approved and will be submitted with next month's (February) claims on a motion from J.Hennette, seconded by T.Trigg. All Ayes. Trees An inquiry was raised in regards to who was responsible for removing and caring for the leftover stumps at the Pat's Ace Hardware corner. This inquiry was sent to Street Commissioner Paul Wilson and the Greencastle Tree Board. Jaycee Park Clean-Up D.Bault reported he worked with a Phoenix Community Corrections work crew to complete a clean-up of Jaycee Park. A number of old refrigerators were hauled to the landfill and many hazard trees were removed. Storm Alert Radios R.Evans made the suggestion that the parks department look into purchasing and carrying "storm-alert"radios. The suggestion was acknowledged and prices will be looked into. Approval of Transfer, Claims & Invoices The monthly claims and invoices were approved on a motion from J.Hennette, seconded by T.Trigg. All Ayes. 1/5/05 Meeting—page three Page two of the claims and invoices, which pertained to an invoice from Obsidian Screen Graphics was approved on a motion from L.Hanson, seconded by J.Hennette. Vote: 2-0- 1 abstention(T.Trigg). Request for Memorial Plaque Mary Tesmer has made the request to place a memorial plaque at the base of a Blue Spruce that has been planted in Robe-Ann Park in memory of a friend. The park board approved her request as long as the plaque is set at ground level. Dr.John Hennette Reappointed to Board President L.Hanson announced that Dr. John Hennette has been and accepted reappointment to the Greencastle Board of Park Commissioners. He will serve until January 1, 2009. Retreats Set The board established their annual planning retreat schedule for Tuesdays, January 18th from 7:00-11:00 p.m. and January 25th from 7:00-9:00 p.m. in the administrative offices of the Greencastle Parks&Recreation Department located in Robe-Ann Park. Civic League Trash Cans .-1 R.Evens informed the board that the Main Street organization is looking at replacing all the trash receptacles around the downtown square and may be available for use by the parks department. Minutes respectfully submitted by: Roderick M. Weinschenk, ' ector Greencastle Parks & Recreation Department Noff-Minutes appro ed by: ire/7-)?/- � /l"✓t�) e i ans , President Tim Trigg,0e President Dr. ennett ecretary Becky Harlan January 2005 Claims—page two /^\ GREENCASTLE PARKS & RECREATION DEPARTMENT JANUARY 2005 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT Obsidian Screen Printing Basketball program t-shirts 450.50 TOTAL EXPENSES $450.50 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable on the foregoing Accounts Payable Voucher Docket(s) consisting of 4 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$450.50 dated this 5th day of January 2005. SIGNATURES OF GOVERNING BOARD '` (Abstention, due to possible conflict) Leslie Hanson, President Tim Trigg, Vice President Dr. John Hennette, Secretary Becky Harlan GREENCASTLE PARKS&RECREATION DEPARTMENT JANUARY2005(1/4/05) ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Recurring pool security service 67.53 AirHop Wireless Internet Service 50.00 American Playground Corporation Replacement parts for soccer goals 655.40 Black Lumber Company Drill bits 10.99 Butler's L.P. &Fertilizer Bale of straw for basketball goals&signs 4.00 Cash Concrete Products Parking bumpers&concrete 83.23 Chapel Plastics Trash bags 240.00 Civil Engineering Consultants Phase V: Design&project management 5,600.00 Flying W Awards Santa Claus&Gingerbread House awards 31.50 Greencastle Offset Printing Letterhead paper 81.00 Greencastle Photo Service Film processing 10.14 Headley Hardware Replacement GFCI outlet 15.59 Headley Hardware Facility maintenance supplies 128.41 Humphrey's Outdoor Power Bar&chain for chainsaw 56.45 Horizon Business Center Bulletin Board 18.99 Indiana Parks&Recreation Assoc. 2005 Agency Memberships 465.00 M&R Auto Parts Battery for Ford Ranger pickup 61.45 Midland Coop Gasoline&fuel tax 353.28 Midwest Turf Expo D.Bault&D.Summerlot's attendance 400.00 Pat's Ace Hardware Facility maintenance supplies 46.18 Refuse Handling Service Trash removal at Jaycee Park&fridge 274.45 Tractor Supply Company Winter jackets for personnel 239.42 ,---,, Walmart Office supplies-Printer ink 69.68 Walmart Air fresheners&paper towels' 13.55 Walmart Holiday lights, stopwatches, storage tote 40.44 TOTAL GENERAL EXPENSES $9,016.68 PARK NON-REVERTING BASKETBALL FUND Clay Spencer Youth basketball scorekeeper-4 games 21.00 Eric Davis Youth basketball scorekeeper-8 games 42.00 Jay O'Neal Youth basketball refund 30.00 Jim Pritchard Youth basketball official-8 games 120.00 Mark Davis Youth basketball scorekeeper- 12 games 63.00 Nick Pritchard Youth basketball official-8 games 120.00 Tina Buchanan Youth basketball refund 30.00 TOTAL BASKETBALL EXPENSES $426.00 TOTAL EXPENSES FOR THE MONTH $9,442.68 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable on the foregoing Accounts Payable Voucher Docket(s)consisting of 2 page(s)and,except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$9,442.68 dated this 5th day of January 2005. SIGNATURES OF GOVERNING BOARD Leslie Hanson,President Tim Trigg,Vide President ��)Qit4 444/4, Dr.John Hennetteecretary Becky Harlan 1 January 2005 Claims—page two GREENCASTLE PARKS & RECREATION DEPARTMENT JANUARY 2005 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR Cam-N (5 DESCRIPTION AMOUNT Obsidian Screen Priri in Basketball program t-shirts 450.50 TOTAL EXPENSES $450.50 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable on the foregoing Accounts Payable Voucher Docket(s) consisting of 4 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$450.50 dated this 5th day of January 2005. SIGNATURES OF GOVERNING BOARD t...4,1 4• 4/, diEY (Abstention, due to possible conflict) Leslie Hanson, President Tim Trigg, Vice President tiV Dr. John/Hennette, cretary Becky Harlan