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Home My Public Portal AboutJanuary 18 2005 Special Session Greencastle Board of Park Commissioners Minutes of the Annual Planning Retreat Tuesday, January 18, 2005 Present: President Leslie Hanson, Vice President Tim Trigg, ennette City Council Liaison Russ Evans, Greencastle Comunity Schools and Dr. John Ex- Officio Member Barry Fisher Absent: Secretary Becky Harlan and Putnam County Library y Ex-Officio Member Margot Payne Also Present: Big Walnut Sports Park Board Secretary- Treasurer Helen G Park Maintenance Supervisor David Bault,Assistant Director Lori ewsom, and Parks &Recreation Director Rod Weinschenk Call to Order The special Greencastle Board of Park Commissioners meeting/retreat was called to order at 7:00 p.m. by President L.Hanson in the administration office of the Parks & Recreation Department. _Retreat A enda The following extensive agenda was discussed in review and update for the 2003-2007 Parks&Recreation Department's preparation Master Plan: of the 2005 1. Review of 2004 Amendments to the 2003-2007 Parks& Recreation Department Master Plan 2. Review 2001-2004 Departmental Capital Accomplishments 3. Recreation Programming a. 2004 Season-End Review b. 2005 Goals& Objectives 1) sting Programming 2) New Programs 3) Fee Schedule 4. Big Walnut Sports Park a. Review& Discuss Maintenance Agreement b. Funding Request—Putnam County Commissioners c. 2005 Land& Water Conservation Fund Grant Reapplication 5. People Pathways Project a. Phase I: Greencastle-to-Fillmore Trail b. Phase II: Robe-Ann Park to Big Walnut Sports Park Trail c. Phase III: Albin Pond Trail d. Phase IV: The Campus Link (formerly The Health Link Trail) e. Phase V: Big Walnut Sports Park Loop Trail f. Future Plans for People Pathways Project(s) - Phases VI & VII ? 6. Calbert Way Park (Greencastle-to-Fillmore Trailhead) a Master Plan needed? b. Development Timeline 1/18/05 Minutes—page two c. park Entrance Sign Design Sources d. Potential Partnerships&Funding 1) GreencastleSState Bank se Properties 2)North Salem 7. Robe-Ann Park Issues a. Address Parking project ect update 1) Skatepark parking P 2)Emerald Palace Playground Parking area 3)Restroom parking area b. Future Park Development 1)Updated Master Plan needed?2) Requisition a newc o f aerial map park y c. Holiday Lighting—4th July&Winter Holidays 8. Rokicki Community Park a. Ivy Tech Campus Update b. Review Master Plan c. Development Timeline Sources d. Potential Partnerships&Funding e. Fire Department Project(s) f. Park Entrance Sign Design 9. Jaycee Park a. Updated Master Plan needed(?)B b. Renovations to Community Building c. Future Development s Timeline Funding Sources d. Potential Partnership e. Park Entrance Sign Design 10.Maple-Berry Park Update a. Brownfield Grant(s) P b. Future Development&&Timeline D c. Park Entrance Sign g Sources d. Potential Partnerships&Funding 11.Westside Park(Putnam Count' Courthouse Annex Greenspace) a. Contract with County b. Future Development&Timeline c. Park Entrance Sign Design d. Remove fences off of parking lot e. Install basketball goal f. Potential Partnerships&Funding Sources 12. Other Maintenance Responsibilities: a. Greencastle City Hall& adjacent green area b. Franklin& Spring Street parking lot(City Hall overflow parking areas) c. Columbia Street parking lot planters& sidewalks Graphic parking North Jackson Street parking lot sidewalks(BannerGra P par g lot) e. Walnut Street parking lot planters& sidewalks(Fire Station parking lot) 1/18/05 Minutes—page three f. Vine Street parking lot sidewalks (across from Post Office) g. Northwood Boulevard islands(3) h. Highfall &Highwood triangular island i. Highwood& Shadowlawn triangular island j. Sherwood Drive cal-de-sac island k. Maple, Main& Apple Street triangular island 1. Maple& Ohio Street property(old street garage property east end of Maple Berry Park) 13. Greencastle Aquatic Center a. 2004 Season-End Review b. 2005 Goals& Objectives 1) Fee Schedule 2) Hours of Operation 3) Policy Review c. Replacement of roof 14. Future Projects/Goals 15. Prioritize Projects a. Short Term: Fiscal Year 2005 b. Master Plan Term: Fiscal Years 2005-2007 c. Long-Term: Fiscal Year 2008-2010 16. Draft 2005 Amendments to 2003-2007 Parks & Recreation Master Plan(to be "0"., submitted to the InDNR by February 15,2005) 17. Miscellaneous 2005 Master Plan Update The following items were listed as a priority in the upcoming year and will be included in the 2005 update to the 2003-2007 Greencastle Parks& Recreation Department Master Plan, which Director R.Weinschenk will draft and present at a future park board meeting. 1. Big Walnut Sports Park a. Maintenance Agreement—Renegotiate and continue the maintenance agreement with Big Walnut Sports Park b. Land& Water Conservation Fund Grant—Hoping that the third time is the charm, review and reapply for the 2005 L. & W.C.F. Grant for acquisition and development of"Big Walnut Community Park". c. Batting Cages—Install batting cages as an attraction at Big Walnut Sports Park and charge a fee for use to bring revenues into the department. d. Lightning Detector—Install a lightning detector in the center of the park and draft some policies regarding lightning and organized sporting events. 2. Maple Berry Park- East a. Greenspace—Hire construction company to remove the asphalt existing in the park, bring in some good top soil and turn the area to grass with the thought that green grass is better than looking at the existing broken asphalt. 1/18/05 Minutes—page four 4111104 b. Parks Development—Develop the of eastern portion of Maple Berry Park as soon as funding can be raised. 3. Clearwaters' Produce Market a. Brownfield Grant—Work with the Greencastle Engineering Department in applying for grant funding to complete underground storaget tanks property to determine if in fact there exists contamination to the property. b. Acquisition—Acquire property and extend the borders of Robe-Ann Park, converting the area to greenscape. 4. Park Signage—Through Friends of the Park new entryway signs forn of Putnam County, Inc. complete fundraisers to raise funds to purchase municipal parks,which will help with visibility and education. 5. Partnerships—Due to the lack of programming space, establiseh partnershipsstions for Volleyball locations to conducting V Greencastle Middle School and High School and recreation a. Adult Fillmore Elementary School's community room or the b. Arts-N-Crafts—Deer Meadow D ary eloP ment Program building(across Family, Youth&Community from Ridpath Primary School). Adjournment �„� On a motion from T.Trigg, seconded by J.Hennette,the meeting was adjourned at approximately 10:35 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk,Director Greencastle Parks &Recreation Department Minutes pproved b : r?/e.�' /'✓L -� �. Les ie Hanson, President Tim Trigg,V�i�e President Dr. J ennett ecretary Becky Harlan