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Home My Public Portal AboutMay 19 2005 Special Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, May 19,2005 Present: President Leslie Hanson,Vice President Tim Trigg, Secretary Dr.John Hennette, and Putnam County Library Ex-Officio Member Margot Payne Absent: Becky Harlan,City Council Liaison Russ Evans, and Greencastle Community Schools Ex-Officio Member Barry Fisher Also Present: Parks&Recreation Director Rod Weinschenk Call to Order The Greencastle Board of Park Commissioners meeting was called to order at 12:45 p.m. by President L.Hanson in the upper meeting room of Greencastle City Hall. Public Input M.Payne commented on the Speak Out in Wednesday's,May 18, 2005 Banner Graphic Newspaper in regard to the the park board replacing the filter system at the Greencastle Aquatics Center and not repairing sidewalks throughout town. T.Trigg asked President L.Hanson to issue a rebuttle comment as a Letter to the Editor column of the Banner Graphic. Although it hasn't been the policy of the board to address comments made through the"Speak Out"column, since the request was echoed by others in attendance, she stated she would draft a statement. Financing the Filter System R.Weinschenk updated everyone in regards to the filter and roof at the Greencastle Aquatics Cener. The City has the ability to finance equipment,but not capital improvements. He stated that the options for financing the filter repairs,will allow us to use the money accumulated in Park Non-Reverting for the roof repairs. After reviewing 1-year, 2-year and 3-year fmancing options through both Public Finance.com and National City Bank,the board chose National City Bank. On a motion from T.Trigg, seconded by J.Hennette,the board authorized Board President L.Hanson to sign the needed documents. All Ayes. Land & Water Conservation Fund Grant For the benefit of the Park Board and members of the audience, Greencastle Parks and Recreation Director Rod Weinschenk reviewed the LWCF grant application,highlighting the"program description"and"rating criteria". No new public input was received. Comments included: 1. Great Project—Feelings were shared about the future development of Big Walnut Sports Park and that the LWCF is a great opportunity to complete this development. 2. Scoring—Positive comments were received in regards to comparisons between the preliminary scores the 2003, 2004 and 2005 applications. With the inclusion of the disc golf course, our figures have us scoring higher than all previous applications we've submitted. 3. Objections-Upon a specific inquiry in regards to opposition to the project from President L.Hanson,no one objected to filing the grant request. She then presented and read Resolution No.2005-05/19,which stated,"the City of Greencastle Board of Park Commissioners approves the submission of the appropriate application forms and assurances to the State of Indiana Department of Natural Resources for this grant request". On a motion from board member T.Trigg, seconded by J.Hennette,the board accepted the proposed resolution authorizing submittal of the project application to the Indiana DNR Land&Water Conservation Grant Program and authorized Park Board President Leslie Hanson to sign all 11111 necessary paperwork. The motion passed unanimously. 5/19/05 Minutes—page two Smoke-Free Parks President L.Hanson introduced the topic stating she had been contacted by some concerned citizens that would like to see the municipal parks go"Smoke-Free"or better"Tobacco-Free". If not interested in a"Tobacco Free"facility,would the board consider requiring certain public activities be"Tobacco-Free"; Example: Civic League's Parkfest and/or the Celebrate"4" Committee's Independence Day Celebration. After discussion,the board stated that certain facilities located in the parks are already"Tobacco-Free", including the Emerald Palace and other playgrounds, Skatepark,tennis courts and Greencastle Aquatics Center, but was not willing to endorse an entire"Tobacco-Free"municipal parks system,at this time. They added that if the organizations using park facilities, similar to the Civic League or Celebrate"4"Committee, would like their activity"Tobacco-Free"all they would have to do is ask and the board would support the request, however they were not willing to require the events to be"Tobacco-Free". Community Center President L.Hanson informed the board that she has been contacted by a representative from a citizen's advisory committee for a local community center. The CAC group requested that the Greencastle Board of Park Commissioners host a meeting to seek citizens input in regards to amenities that the community would like to see included in a community center, possibly on June 16. The board requested that a representative of the CAC group present their request at the next regular board meeting scheduled for 7:00 p.m. on Wednesday,June 1,2005. Adjournment On a motion from T.Trigg, seconded by J.Hennette,the meeting was adjourned at 1:40 p.m. All Ayes. ‘4„d Minutes respectfully submitted by: &:),,J,k , Roderick M. Weinschenk,Director Greencastle Parks&Recreation Department Minutes approved by: _______—. /i 4.h Les1WH n,fires' ent Tim Trigg, Vice Pre 12id Dr.John Hennette, e retary BeclIar GREENCASTLE PARKS & RECREATION DEPARTMENT II MAY 2005 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Recurring pool security service 67.53 AirHop Wireless Internet Service 50.00 Allied Wholesale Electrical Light bulbs 82.28 Baker's Septic Service 3 Portalets -BWSP $142; Jaycee Park $71 213.00 Black Lumber Co. Jaycee Park: Sheet rock & supplies 185.29 Butler's L.P. &Fertilizer Fertilizer& straw 18.50 Cash Concrete Products Emerald Palace: Fiber Tube& concrete mix 32.52 City of Greencastle Clerk/Treasurer Postage reimbursement 15.74 Don's Garage Chevy Truck: Repairs 323.12 Forest Commodities Tender Turf playground mulch 1,736.25 HBG Insurance &Bonds BWSP - Contractor's Insurance 103.00 Headley Hardware Tube&Concrete mix 4.54 Hill's Pit Stop Mower Service BWSP- Oil, oil filters, spark plugs 121.40 Hill's Pit Stop Mower Service BWSP -New 72"blades 109.14 Horizon Business Center Paper, folders &pencils 38.53 Humphrey's Outdoor Power Safety glasses 19.90 Humphrey's Outdoor Power Exmark&Kubota Repair parts 368.46 Ikon Office Solutions Copier annual maintenance Contract 1,058.33 M&R Auto Parts Vehicle repair parts 15.38 Midland Coop Gasoline& fuel tax; BWSP $576.05 875.68 ' National City Bank Credit Card Total charges for the following: 197.84 > Ball Products-Tennis posts 193.10 > Walmart-Brake fluid 4.74 Neal Tire Repair flat tire 19.95 Pat's Ace Hardware Facility maintenance supplies 116.67 Pat's Ace Hardware BWSP - Tools &Bungee Strap 14.00 Personnel Concepts Labor Law Posters 36.90 Quality Office Products Copy paper,post-it notes 367.17 Rust Publishing "Help wanted" advertisements 576.00 Spear Corporation Start up: Inspect filters 200.00 State Chemical Cleaning supplies 490.50 TOTAL GENERAL EXPENSES $7,457.62 PARK NON-REVERTING SOFTBALL FUND Lori Newsom Reimburse for concession supplies 147.87 National City Bank Credit Card Total charges for the following: 84.22 > US Postal Service-stamps 24.05 > Walmart-S'ball Concessions 60.17 Walmart Credit Card Sam's Club S'ball Concession supplies 252.70 TOTAL SOFTBALL EXPENSES $484.79 (continued) a + TOTAL EXPENSES FOR THE MONTH $7,942.41 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable on the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and,except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$7,942.41 dated this 4th day of May 2005. SIGNATURES OF GOVERNING BOARD L lie Hanson,President Tim Trigkyice President Dr. John Hennett • ecretary Becky Harl