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Home My Public Portal AboutJuly 6 2005 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday,„JunecT2005 to Present: President Leslie Hanson,Vice President Tim Trigg, Secretary Dr.John Hennette Absent: Becky Harlan, City Council Liaison Russ Evans, Putnam County Library Ex- Officio Member Margot Payne and Greencastle Community Schools Ex-Officio Member Barry Fisher Also Present: Amy Robinson—Putnam County Tobacco Cessation,Bill Dory-Executive Director of the Greencastle& Putnam County Economic Development Center, and Parks&Recreation Director Rod Weinschenk Call to Order The Greencastle Board of Park Commissioners meeting was called to order at 7:00 p.m. by President L.Hanson in the Greencastle City Hall council room. Public Input—None Minutes Upon review,the minutes for the June 1'regular meeting were approved on a motion from T.Trigg, seconded by J.Hennette. All Ayes. Claims Regular Claims-On a motion from J.Hennette, seconded by T.Trigg,the claims were approved as presented. All Ayes. "^. Joe Spiker Excavating—On a motion from J.Hennette, seconded by T.Trigg, the special claim for Joe Spiker Excavating was approved as presented. All Ayes. Obsidian Screen Graphics—On a motion from L.Hanson, seconded by J.Hennette a special claim from Obsidian Screen Graphics for 300 Men's Softball t-shirts at$1,575.00 was approved. The check will be drawn on the Park Non-Reverting Softball Fund and may have to be cut prior to ordering the shirts. The motion passed with T.Trigg abstaining. Special Park Use The Crisis Pregnancy Center presented a request to use the Greencastle-to-Fillmore Trail on Saturday, September 10,2005 from 9:00 to 11:00 a.m. as a fundraiser. On a motion from T.Trigg, second by J.Hennette,the request was approved. All Ayes. Old Business 1. Calbert Way Park& Sunrise Properties—T.Trigg gave an update from Planning Commission Meeting that the request for the subdivision was approved by the planning commission and the project is moving forward. 2. LWCF Grant a. Bad News—R.Weinschenk reported that he had received a phone call from the DNR, which stated that because of their familiarity with the project, Greencastle would not be getting a site visit. R.Weinschenk took this as bad news as a possibility of denial for the grant. b. Good News-President L.Hanson read a letter from the Department of Natural Resources which stated that from now on the DNR will grant LWCF requests for 2 phases of funding within an 8-year period for a single site. In retrospect, R.Weinschenk took this as a good news that we may receive funding for the BWSP project as the topic regarding multi-phase LWCF requests was heavy part of earlier discussions with the DNR. 3. Annual Budget Review , a. PK NR Softball Fund:Director's Salary—L.Hanson,in review of the annual budget request, asked the board to approve a$1,500.00 Director's Salary addition to the Park Non-Reverting Softball Fund for the Director additional responsibility of organizing the adult softball programs. The director would have the ability to either accept the pay him/herself or hire additional supervisory help for the program. The motion was accepted with a second by T.Trigg, and passed"All Ayes". b. PK NR Soccer Fund—R.Weinschenk requested the ability to draft a separate Park Non-Reverting Soccer Fund for the organization of the Putnam County Youth Soccer Association's Recreational Youth Soccer Program beginning Spring of 2006. The board accepted the request and R.Weinschenk will draft a budget for the next meeting. New Business 1. Back Road Bike Tour-L.Hanson announced that the annual People Pathways Fundraiser will be held on Saturday, September 10,2005. The parks department is a co-sponsor to the event providing organizational help,food,drinks and bike support help. An organizational meeting will be held on Friday,July 8 at Hank's Restaurant. 2. "Thank you",Pat Martin_L.Hanson reported that Pat Martin has accepted a job position with the City of Bloomington. With the job change comes the inability to aid us with our grant applications, since it will be in direct competition with his new job. The Greencastle Board of Park Commissioners would like to extend a grateful"Thank You!"to Pat for all of his help and a hearty"Good Luck" in the new position. Adjournment L.Hanson announced that the next meeting will be held on Wednesday,August 3,2005 here in \-1 City Hall. On a motion from J.Hennette,second by T.Trigg,the meeting was adjourned at 7:52 p.m. All Ayes. Minutes respectfully submitted by: Roderick M.Weinschenk,Director Greencastle Parks&Recreation Department Minutes approved by: ♦ �9 I// _ �' Les anson,President Tim Tngg�Yice President Dr.Jo ennette, tary Becky Harlan GREENCASTLE PARKS & RECREATION DEPARTMENT n JULY2005 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION Adolph Kiefer& Associates Fanny packs and rescue tubes AMOUNT ADT Security Services Recurring pool security service 321.69 9 AirHop Wireless Internet Service 50.00. Baker's Septic Service 3 Porta-lets -BWSP $142; Jaycee Park $71 213.00 Banner Graphic Newspaper subscription Bright Futures Lamination and supplies 109.7 0 Cox Electical Contractors, Inc. Electrical work at aquatic center 9. 9 1 9 Fastenal Safety glasses & Dewalt grinder 41.63 Greencastle Offset Printing LTS postcards Handy's Milk&Ice Cream Ice cream product for resale 71.90 2 Headley Hardware Facility Maintenance—8 invoices 2 .18 1 Hill's Pit Stop Mower Service BWSP—Repair parts 59. 7 1 Horizon Business Center Cash register rolls 9.87 Humphrey's Outdoor Power Exmark& Kubota Repair parts 7.881 Hurley Construction BWSP Phase V Trail: Final Payment 10,033.55 Kast-A-Way Swimwear Lifeguard swim suits Midland Coop Gasoline& fuel tax 152.70 Neal Tire and Auto Service Repair steering and tire repair 969.92 Otis Spunkmeyer p 969.9 Cookie dough for concessions 395.76 /"N Pat's Ace Hardware Facility maintenance supplies—7 invoices 179.06 PepsiAmericas Product for resale at aquatics center 1,431.35 Rainbow Racing System, Inc. 5K Racing Supplies Rich's TV/Radio Shack 2 Weather radios 132.50 Spear Corporation Regulation signs, dolphin repair, chemicals 797.85 Stacie Stoffregen Tennis registration refund State Chemical Cleaning supplies 74.00 0 Ulrich Chemical, Inc. Munatic acid for pool 398.4898.4 Wabash Food Service Food for resale at pool 1010.27 Wiemuth& Sons Candy for resale 487.64 TOTAL GENERAL EXPENSES $18,696.45 PARK NON-REVERTING SOFTBALL FUND Bill Ashcraft Men's & Women's Softball Umpire 688.00 Coca-Cola Enterprises BWSP concession supplies 1,053.55 Dianna Love Men's Softball Umpire �464.00 Handy's Ice Cream Ice cream for resale 116.88 Magic Circle Corporation Overpayment/Refund of league fees 100.00 Nancy Ashcraft Softball Scorekeeper 228.00 PepsiAmericas Product for resale at s'ball concessions 818.75 Vicki Gibson Softball Scorekeeper 96.00 Wabash Food Service Hotdogs &Nacho Cheese 110.85 Walmart Credit Card Sam's Club S'ball Concession supplies 218.53 ON • 1 Wayne Tharp Softball Scorekeeper 48.00 Wiemuth& Sons Candy for resale 233.10 TOTAL PK NR SOFTBALL EXPENSES $4,175.66 TOTAL EXPENSES FOR THE MONTH S22,872.11 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable on the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$22,872.11 dated this 6th day of July, 2005. SIGNATURES OF GOVERNING BOARD Leslie Hanson, President Tim Trigg, Vice President Dr. John Hennette, Secretary Becky Harlan