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Home My Public Portal AboutAugust 2 2005 Regular Session i'' Greencastle Board of Park Commissioners Minutes of the Regular Meeting Wednesday, August 3, 2005 Present: President Leslie Hanson, Vice President Tim Trigg, Secretary Dr. John Hennette, and City Council Liaison Russ Evans Absent: Becky Harlan, Putnam County Library Ex-Officio Member Margot Payne and Greencastle Community Schools Ex-Officio Member Barry Fisher Also Present: Parks &Recreation Director Rod Weinschenk Call to Order The Greencastle Board of Park Commissioners meeting was called to order at 7:00 p.m. by President L.Hanson in the Greencastle City Hall council room. Public Input—None Minutes Upon review,the minutes for last month's regular meeting were approved with one correction—noting the date of the meeting was July 6 not June 1 —on a motion from T.Trigg, seconded by J.Hennette. All Ayes. Claims t Claims #1- On a motion from T.Trigg, seconded by J.Hennette, the regular monthly claims were approved as presented. All Ayes. Claims#2—On a motion from J.Hennette, seconded by T.Trigg,the claim from Bright Futures was approved. L.Hanson abstained. Claims #3—On a motion from J.Hennette, seconded by L.Hanson, the claim from Obsidian Screen Graphics was approved. T.Trigg abstained. Old Business 1. People Pathways Phase Report—Director R.Weinschenk briefed the board on the different phases of the People Pathways system, concentrating on Phases III, IV and V. 2. Ivy Tech at Rokicki Park Update—R.Weinschenk gave a brief report that the project at Rokicki Park is moving forward and that questions in regards to parcel sizes and Phase IV trail route were discussed. 3. LWCF Grant-No new news was reported. 4. Annual Budget Review - L.Hanson, reviewed last month's budget requests: a. PK NR Softball Fund: Director's Salary—The board approved a$1,500.00 Director's Salary addition to the Park Non-Reverting Softball Fund for the Director's additional responsibility of organizing the adult softball programs. b. PK NR Soccer Fund—The request to add a Park Non-Reverting Soccer Fund for the organization of the Putnam County Youth Soccer Association's Recreational Youth Soccer Program beginning Spring of 2006. c. Maintenance Truck—The board added to this request,that a new maintenance truck be considered as part of the upcoming budget. This request will be included as part of the upcoming budget discussions. 5. Back Road Bike Tour- L.Hanson reminded the board that the annual People Pathways Fundraiser will be held on Saturday, September 10, 2005. Organizational help, food, drinks and bike support are still needed. New Business 1. Personnel—The park board authorized hiring Carl Mundy to fill the vacant full-time maintenance position on a motion from T.Trigg, second by J.Hennette. All Ayes. 2. Holiday Decorations in the Park—Council Liaison R.Evens requested permission to organize a"Lighting of the Park" for the upcoming holiday season. The board asked him to discuss the project with the Friends of the Park Association of Putnam County committee as this has been discussed as a possible FOTP project. 3. Skunks—R.Weinschenk reported that the department has had some troubles with some skunks in the park. The skunks are not afraid of people and often walk amongst them. The parks department has a"live"trap and will relocate some of the more pesky ones once caught. Adjournment L.Hanson announced that the next meeting will be held on Wednesday, September 7th here in City Hall. On a motion from J.Hennette, second by T.Trigg,the meeting was adjourned at 8:20 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinschenk, Director Greencastle Parks &Recreation Department Minutes proved by. Le anson, President Tim Trigg, President i L..3 -3 Dr. John Hennette, Secretary Becky H 1 GREENCASTLE PARKS & RECREATION DEPARTMENT AUGUST 2005 ACCOUNTS PAYABLE VOUCHER DOCKET e'N VENDOR DESCRIPTION AMOUNT AA Huber& Sons Work completed at Aquatics Center 6,873.88 ADT Security Services Recurring pool security service & battery 104.69 AirHop Wireless Internet Service 50.00 American Computer Services Computer ink cartridges 153.65 Anchor Industries, Inc. Funbrella Cable Assembly 89.45 Artesian Water Laboratory Pool kits and water quality tests 220.00 Baker's Septic Service 3 Porta-lets - BWSP $142; Jaycee Park $71 213.00 Black Lumber Company Construction Lumber-tables 6.78 Charles Schroeder Mike Rokicki Memorial 5K t-shirts 213.00 Correlated Products, Inc. Vandal paint remover and chloratox cleaner 208.00 Cox Electical Contractors, Inc. Electrical work at aquatic center 89.99 Fastenal Ear plugs & latex gloves 33.82 Handy's Mile & Ice Cream Ice cream products for pool concessions 422.40 Headley Hardware Facility Maintenance-3 invoices 21.76 Hill's Pit Stop Mower Service BWSP-Repair parts for mowers 257.61 Horizon Business Center Cash register rolls 12.95 Humphrey's Outdoor Power BWSP - Exmark& Kubota Repair parts 365.78 Humphrey's Outdoor Power Safety glasses 32.85 Jennifer Beck Reimbursement for pool supplies 14.69 Joanne Misic Reimbursement for water babies class 20.00 Kast-A-Way Swimwear Lifeguard swim suits 48.00 Louis Ridgeway Reimbursement for shelter reservation 20.00 Midland Coop Gasoline & fuel tax 388.08 Midland Coop BWSP-Gasoline&fuel tax 661.61 Most Dependable Fountains Drinking fountain repairs 34.50 National City Credit Card Rod-Park house, tools and rec supplies 392.14 National City Credit Card Lori-Recreation& Concession supplies 585.22 Pat's Ace Hardware Facility maintenance supplies-7 invoices 77.39 PepsiAmericas Product for resale at aquatics center 2,550.80 Refuse Handling Services Dispose of tires left at Jaycee Park 10.00 Spear Corporation Regulation signs, dolphin repair, chemicals 919.15 Stello BWSP -People Pathway signage 216.00 Ulrich Chemical, Inc. Muriatic acid for pool 144.09 Wabash Food Service Food for resale at pool 2,694.15 Walmart Various operational supplies 393.71 Wiemuth& Sons Candy for resale 609.32 TOTAL GENERAL EXPENSES $19,148.28 PARK NON-REVERTING SOFTBALL FUND Aimee Bailey Blastball reimbursement 18.00 Bill &Tammy Newgent Blastball reimbursement 18.00 Bill Ashcraft Umpire fees- 18 games 624.00 2 4 , Butler's L.P. & Fertilizer Field marker chalk 40.50 Coca-Cola Enterprises Coca-Cola products for resale 132.00 Dianna Love Men's Softball Umpire 576.00 George &Beth Scott Blastball reimbursement 18.00 Gold Medal Products Candy for resale 44.50 `., Handy's Ice Cream Ice cream for resale 168.96 Hiroko Mozawa Blastball reimbursement 18.00 Humphrey's Outdoor Power Exmark Lawnmower 5,842.00 Indiana Amateur Softball Assoc. Softballs for softball leagues 651.00 Jennifer Ballard Blastball reimbursement 18.00 John Mahaffey Blastball reimbursement 18.00 Kristie Hankins Blastball reimbursement 18.00 Michelle Villinski Blastball reimbursement 18.00 Nancy Ashcraft Softball Scorekeeper 156.00 PepsiAmericas Product for resale at s'ball concessions 2,024.00 Rachelle Dazey Blastball reimbursement 36.00 Tammy Burgess Blastball reimbursement 18.00 Tammy King Blastball reimbursement 18.00 Tim&Robin Wyatt Blastball reimbursement 18.00 Vicki Gibson Softball Scorekeeper 222.00 Wabash Fodservice Hotdogs and popcorn 122.91 Walmart Softball Concession supplies 57.58 Wendy Jackson Blastball reimbursement 18.00 Wiemuth& Sons Candy for resale 660.25 TOTAL PK NR SOFTBALL EXPENSES $11,571.70 PHASE III: ALBIN POND TRAIL PROJECT FUND u Royal Title Services Phase III: Albin Pond Trail title searches 2,3 .00 TOTAL PHASE III: ALBIN POND TRAIL PROJECT EXPENSES $ , 00.00 PHASE IV: CAMPUS LINK TRAIL PROJECT FUND Civil Engineering Consultants Phase IV: survey, map & environ study 24,333.00 TOTAL PK NR SOFTBALL EXPENSES $24,333.00 61",C146 TOT AL EXPENSES FOR THE MONTH $57,3 .98 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable on the foregoing Accounts Payable Voucher Docket(s) consisting of 2 page(s) and, except for claims not allowed as own on this docket, such claims are hereby allowed in the total amount of$57 2.98 dated this 3'$ day of August 2005. 5 SIGNATURES OF GOVERNING BOARD Leslie Hanson, President Tim Trigg,Vice President 3 GREENCASTLE PARKS & RECREATION DEPARTMENT AUGUST 2005 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT Bright Futures Lamination and supplies 9.48 TOTAL GENERAL EXPENSES $9.48 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable on the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$9.48 dated this 3rd day of August 2005. SIGNATURES OF GOVERNING BOARD Abstained due to conflict Leslie Hanson, President Tim Trigg, Vice President Dr. John Hennette, Secretary Becky Harlan GREENCASTLE PARKS & RECREATION DEPARTMENT AUGUST 2005 PARK NON-REVERTING SOFTBALL FUND ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT Obsidian Screen Graphics Softball League T-shirts 1,575.00 TOTAL PK NR SOFTBALL EXPENSES $1,575.00 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable on the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s) and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$1,575.00 dated this 3rd day of August 2005. SIGNATURES OF GOVERNING BOARD Abstained due to conflict Leslie Hanson,President Tim Trigg,Vice President Dr. John Hennette, Secretary Becky Harlan • /'N, WHEREAS, Trails and greenways provide a means to share utility, transportation, recreation, and communication facilities, while also providing a way to increase county revenues by leasing facilities; and NOW THEREFORE, The Greencastle Board of Park Commissioners, supports the effort to create the National Road Heritage Trail, a continuous, multi-use trail for no- motorized travel along or connected to the corridors of the former Pennsylvania railroad, former electric interurban railroad, former Vandalia railroad, and/or US40 through Vigo, Clay, Putnam, Hendricks, Marion, Hancock, Henry, and Wayne Counties and calls upon all good citizens, civic groups, and elected officials to also join and support the effort. Si ed and adopted by the Greencastle Board of Park Commissioners, this 4 day of 2004, Barry Fisher Leslie R. Hanson ,400 Becky Ha n Jo ennette, S 404) Mang rayne Tim Tri Parkbdres82704.mlr