HomeMy Public PortalAboutCouncil Minutes 2000 09/28MINUTES
McCall City Council
Regular Meeting
Thursday, September 28, 2000
Table of Contents
Call To Order and Roll Call
Public Hearing
Public Comment
Consent Agenda
Business
Reports
Executive Session
Adjournment
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CALL TO ORDER AND ROLL CALL
Mayor Muller called the regular meeting of the McCall City Council to order at 7:OOpm.
Ms. Arp, Mr. Muller, Mr. Colton, Mr. Eimers, and Mr. Venable answered roll call. A
quorum was present. City staff members present were Attorney Dave Bieter, City
Manager Robert Strope and City Clerk Cathleen Koch.
AB 00-108 Update from Matt Uranga on the J-Ditch Project was moved to the beginning
of the business items. AB 00-109 Local Option Tax was added to the agenda.
PUBLIC HEARING
AB 00-80 Fiscal Year 1999-2000 Budget Amendment — Ordinance No. 744
Ms. Koch presented Ordinance No. 744 to amend Ordinance No. 733 for fiscal year
2000. She explained that the City had received additional funds to appropriate to the
general fund.
Ms. Arp asked why the total appropriations had gone down. Ms. Koch explained that
Resolution 00-16 adopted August 5 h had reduced the total appropriations.
Mr. Muller moved to suspend the rules and read by title only, one time only
Ordinance No. 744. Mr. Eimers seconded the motion. At a roll call vote, Mr.
Venable, Mr. Eimers, Mr. Colton, Mr. Muller and Ms. Arp voted aye.
Mr. Muller moved to adopt Ordinance No. 744 and authorize the Mayor to sign.
Mr. Eimers seconded the motion. At a roll call vote, Mr. Venable, Mr. Eimers, Mr.
Colton, Mr. Muller and Ms. Arp voted aye.
AB 00-97 was moved to the Public Hearing section with AB 00-96.
AB 00-96 & AB 00-97 Ordinance No. 745 Recreation Fees & Temporary City
Advisory Committees/Resolution 00-18 Fees for Recreation Department Services
Mayor Muller presented Mr. Peckham with a plaque.
Mr. Peckham explained that he would like the Parks and Recreation Committees to be
separated. The majority of the time parks are discussed at the meetings. The
Recreation Department needs a committee to discuss programs.
Mr. Peckham explained that the recreation card is based upon property taxes to create
a level playing field for those people living in or out of the City limits.
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Tomi Grote does not think the committees should be split into two separate
committees. She said Council needs to reexamine the way agendas are set for the
committees. They do not have time to oversee the committees they already have in
place. Ms. Grote urged Council to take a second look at the ordinance and resolution.
Ms. Grote was concerned with the cost of administering the Recreation Card. Mr.
Strope said there was virtually no cost to administering the card. The $35 fee is based
on a $100,000 assessed value of a home. Mr. Strope will be evaluating the revenue for
gymnastics quarterly. Ms. Grote urged Council to remand the decision to the Parks and
Recreation Committee.
Lance Rogers urged the Council Members not to make the Recreation Program cost
prohibitive where people can't afford it.
Mr. Muller said the City might need to look into a Recreation District. Mr. Peckham
pointed out that it was a good idea because Cascade does not have a Recreation
Department anymore.
Council discussed whether fees were high enough for non-residents. Mr. Peckham
checked into the resident versus non-resident fees with other cities. Most non-resident
fees start at 30 percent.
Mr. Strope said the previous Parks and Recreation Committee took 4 years to review
fees and never made a decision. If Council does not make a decision, the City must
revert back to adopted fees. When the City considered not offering the Recreation
Card, people walked out because they cannot afford the increased fees.
Ms. Arp asked if the current committee was fully staffed. Mr. Peckham said there are 5
people on the committee, but they have a hard time getting together for meetings. Ms.
Arp would like to try splitting the committees to see how it works. Council discussed
their concerns about filling 2 committees when they already have problems filling 1
committee.
Mr. Peckham mentioned that the median income in Valley County is $18,000. He
struggles with seeing kids eliminated because they can't afford the program. Mr.
Peckham also stated that there are some scholarships to award.
Ms. Arp moved to suspend the rules, read by title only, one time only Ordinance
No. 745. Mr. Muller seconded the motion. At a roll call vote, Mr. Muller, Ms. Arp,
Mr. Colton and Mr. Eimers voted aye. Mr. Venable voted nay. The motion carried.
Ms. Arp moved to adopt Ordinance No. 745 and authorize the Mayor to sign. Mr.
Muller seconded the motion. At a roll call vote, Mr. Muller, Ms. Arp, Mr. Colton
and Mr. Eimers voted aye. Mr. Venable voted nay. The motion carried.
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Ms. Arp moved to adopt Resolution 00-18 for Recreation Fees, with the proviso
that the Recreation Advisory Committee be charged to look at all recreational fee
structures and come back by the end of March with a recommendation, and
authorize the Mayor to sign. Mr. Muller seconded the motion. At a roll call vote,
Ms. Arp and Mr. Muller voted aye. Mr. Venable, Mr. Eimers and Mr. Colton voted
nay. The motion failed.
Mr. Eimers moved to adopt Resolution 00-18, but change non-resident fees to
30% and a $50 Recreation Card. The motion did not receive a second.
Mr. Eimers moved to reconsider. Ms. Arp seconded the motion. At a roll call
vote, Mr. Muller, Mr. Eimers and Ms. Arp voted aye. Mr. Colton and Mr. Venable
voted nay. The motion carried.
Mr. Eimers moved to adopt Resolution 00-18 for Recreation Fees, with the
proviso that the Recreation Advisory Committee be charged to look at all
recreational fee structures and come back by the end of March with a
recommendation, and authorize the Mayor to sign. Mr. Muller seconded the
motion. At a roll call vote, Ms. Arp, Mr. Eimers and Mr. Muller voted aye. Mr.
Venable and Mr. Colton voted nay. The motion carried.
PUBLIC COMMENT
Jean Odmark, resident, passed out visuals for CUP-00-3. She would like to protect the
residential look of properties in the area. Ms. Odmark would like the sign to be
attached to the building so the neighborhood can retain a residential appearance.
Mr. Killen, representing Shane Newton, said that the Planning and Zoning Commission
recommended something consistent with the sign ordinance.
CONSENT AGENDA
The following items were listed on the consent agenda:
• Minutes of August 21, 2000 Meeting
• Invoice Approval List Dated September 25, 2000
• Payroll Report for Pay Period Ending September 15, 2000
Mr. Eimers stated that legal fees must be reduced.
Mr. Muller moved to approve the Consent Agenda. Mr. Colton seconded the
motion. All Council Members voted aye. The motion carried.
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BUSINESS
AB 00-108 Update from Matt Uranga of J-U-B Engineers on the J- Ditch Project
Mr. Uranga said the people installing the liners would begin the following Monday. A
night crew has begun operations so construction will continue 24 hours per day, 7 days
per week. Mr. Uranga tried contacting property owners before starting night operations.
They have only had 1 complaint. Residents have been cooperative and patient.
A schedule was received from St. Clair Contractors. Mr. Strope has to review the
schedule.
AB 00-98 Police Department Letters of Commendation
Mr. Wolf stated that the most rewarding thing is to award staff. He commended the
entire police department for policing the City. All officers have outstanding performance
above and beyond the call of duty.
Mr. Rogers was awarded a letter of commendation for completing the Drug Interdiction
Grant and patrolling with the County.
Mr. Hazel, Mr. Kangas, Ms. Fredricks, and Mr. Koch received letters of commendation
for the Presidential visit. Mr. Hazel also received a certificate for completion of basic
training.
Mr. Moore was awarded a letter of commendation for implementing the "Zone
Philosophy' by using bicycle patrol and citizen contact.
Mr. Donica received a letter of commendation for completing the Highway Safety Grant
to reduce motor vehicle fatalities.
Mr. Summers was given a letter of commendation for completing the Juvenile Justice
Grant to address juvenile delinquent problems.
Mr. Muller stated that the Police Chief needs a commendation for successfully passing
the POST challenge test.
AB 00-109 Local Option Tax Recommendation
Donna Glenn, chairperson, said the committee recommends a 2% hotel/motel tax and a
1% sales tax. Exemptions were considered, but there will not be any at this time.
Businesses delivering within the City will have to pay the 1% sales tax (point of
delivery). The first $300,000 of revenue is committed to specific areas. Anything above
and beyond the $300,000 will be budgeted.
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Mr. Eimers moved to approve the Local Option Tax Committee's recommendation
to include a Local Option Tax on the ballot for the November election and
directed staff to prepare a resolution. Mr. Colton seconded the motion. Mr.
Venable, Mr. Muller, Mr. Eimers and Mr. Colton voted aye. Ms. Arp voted nay.
The motion carried.
AB 00-99 CUP-00-3 to Operate a Medical Clinic at 143 East Lake Street
Mr. Kirkpatrick presented the conditional use permit to operate a medical clinic at 143
East Lake Street. The CUP runs with the land, but only another dental clinic could
locate there. At the first hearing, there was no verbal opposition to the sign. Written
comments were received raising an objection to the sign. The Planning and Zoning
Commission discussed the sign very little. No additional public hearing was required.
Mr. Bieter pointed out that MCC 3-32-060 says Council may act when no hearing is
required. Conditions can be added the approval or Council can remand the CUP back
to P&Z.
Mr. Colton moved to adopt the Commission's Finds and Conclusions as the
Councils own and approve CUP-00-3. Mr. Muller seconded the motion. At a roll
call vote, Mr. Muller, Mr. Eimers, Mr. Colton, Mr. Venable and Ms. Arp voted aye.
The motion carried.
AB 00-100 Standards for Banners, Flags and Other Street or Holiday Decorations
Mr. Kirkpatrick explained that the resolution presented would give the City Planner the
authority to approve seasonal/holiday banners. The Planning and Zoning Commission,
McCall Improvement Committee Co -Chair, and Chair of the Chamber of Commerce
Sign Committee have all reviewed and approved the standards.
Mr. Kirkpatrick and Mr. Wolf have been tasked with enforcing the sign ordinance.
Mr. Eimers moved to adopt Resolution 00-20 and authorize the Mayor to sign. Mr.
Muller seconded the motion. At a roll call vote, Mr. Eimers, Mr. Muller, Mr.
Venable, Mr. Colton and Ms. Arp voted aye. The motion carried.
AB 00-101 Authorization to Submit Application for EPA 319 Funds
Mr. Kirkpatrick explained that the grant application is for drainage improvements in
Basin 13. Funds will be available for the match portions in fiscal year 2002. The work
will complement the South Corridor Project. The project will also allow the City to work
on the sewer problem that needs to be fixed.
Mr. Eimers said the City does not need to spend money to clean up pollution not
created by the citizens. Mr. Kirkpatrick pointed out that the City would have to fix the
drainage problems either way.
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Ms. Arp moved to authorize the Mayor to sign the application and submit for
funding for EPA 319 funds. Mr. Colton seconded the motion. At a roll call vote,
Mr. Venable, Ms. Arp and Mr. Colton voted aye. Mr. Muller and Mr. Eimers voted
nay. The motion carried.
AB 00-102 Ordinance No. 747 Group Events Permit & AB 00-103 Resolution No.
00-19 for Group Event Fees
Ms. Koch presented a draft of the ordinance for group events. She explained that
events would need 5 or more hawkers to qualify. The permit allows for exceptions for
groups operating under the local school district, Girl Scouts and Boy Scouts.
Council suggested sending the ordinance and resolution to event organizers and the
Chamber of Commerce for comments.
AB 00-104 Ordinance No. 746 Utility Services Deposit
Ms. Koch explained that Ordinance No. 746 was a revision. The change will allow
applicants who have satisfactory payment records with other utilities to request a waiver
of the deposit.
Mr. Eimers moved to suspend the rules, read by title only, one time only
Ordinance No. 746. Mr. Muller seconded the motion. At a roll call vote, Mr.
Eimers, Mr. Muller, Mr. Colton, Mr. Venable and Ms. Arp voted aye. The motion
carried.
Mr. Eimers moved to adopt Ordinance No. 746 and authorize the Mayor to sign.
Mr. Muller seconded the motion. At a roll call vote, Mr. Eimers, Mr. Muller, Mr.
Colton, Mr. Venable and Ms. Arp voted aye. The motion carried.
AB 00-105 Joint Powers Agreement for Payette Lakes Trails
Mr. Strope explained that the agreement presented defines which agencies will be
responsible for maintenance of the trails. The City will receive equipment to help
maintain the trails. Council asked if the equipment works.
Exhibit A was missing for the agreement. The agreement will be brought to a future
meeting with an answer on whether or not Mr. Peckham would have additional duties.
AB 00-106 Cost of Living Salary Adjustment
Mr. Strope explained that the personnel policy manual is not clear on which CPI index
to use for the cost of living increase. He requested Council to clarify their intent and
adopt CPI West Urban Cities 50,000 to 1,500,000 and use the July -to -July figures
annually.
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Ms. Arp moved to clarify the Councils intent to use the CPI for All Urban Cities —
West Urban Cities 50,000 to 1,500,000. At a roll call vote, Mr. Venable, Ms. Arp,
Mr. Colton, Mr. Eimers and Mr. Muller voted aye. The motion carried.
AB 00-107 Discussion of Grant Writer & Coordinator Position
Mr. Kirkpatrick explained that he was confident in a 2 to 3 year period the grant position
will bring in enough money to fund the position. The advantage of a contract position is
that there's no cost to the city. Mr. Kirkpatrick pointed out that Council could have an
employee and contractor working concurrently.
Mr. Eimers and Mr. Muller would like to put out an RFP to see what's available. They
would like to have the information in order to make a decision.
Mr. Bieter pointed out if the City is considering an independent contractor, then it can't
decide where, when and how the contractor will perform the job. Mr. Bieter was
concerned with how the contractor would know what grants to pursue.
Mr. Eimers moved to instruct staff to prepare a RFP for grant writing. Mr. Muller
seconded the motion. All Council Members voted aye. The motion carried.
The RFP will come back to Council before being sent out. The current position for
grant writer and coordinator will continue.
REPORTS
City Manager — Robert Strope
The City has a new cell phone provider.
The City has a staff car, which will help cut down on travel and training costs.
Mr. Kirkpatrick will be Acting City Manager in Mr. Strope's absence. Mr. Strope will not
be at the next Council meeting.
A proposal was received from Richard Roats through his law office for $33,500. The
County Commissioners did not want to renew the contract, but they are allowing Mr.
Roats to renew through his own law office.
City Councilor — Marilyn Arp
Ms. Arp asked when Council would hear the plans for the Finance Department. Mr.
Strope explained that Ms. Koch would be Acting City Treasurer through the year-end
close. A full-time receptionist was hired. The positions of Clerk/Treasurer and
Receptionist/Deputy City Clerk will be reevaluated at the year-end.
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The November meeting will be held on the 16th. There will not be a meeting on the 9th
or 23rd of November.
City Councilor — Mayor Muller
Mr. Muller moved to put the renaming of Mill Park to Warren Brown Memorial Park on
the next agenda. Mr. Colton seconded the motion. Four Council Members voted aye.
One Council Member voted nay. The motion carried.
City Councilor — Ralph Colton
Mr. Colton asked why the executive sessions couldn't be more explicit.
City Attorney — Dave Bieter
Authority needed to set a public hearing on the vacation of the Riffles Easement. The
hearing was set for October 26th
Mr. Colton moved to instruct the City Attorney to prepare the necessary
documents regarding the Riffles Easement. Mr. Eimers seconded the motion. All
Council Members voted aye. The motion carried.
City Councilor — Ray Venable
None.
City Councilor — Kirk Eimers
None.
City Councilor — Mayor Muller
None.
Council recessed at 12:15pm. The meeting reconvened at 12:14pm.
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ADJOURNMENT
Without further business, Mr. Muller moved to adjourn. Ms. Arp seconded the
motion. All Council Members voted aye. The motion carried. The Council
adjourned at 12:15pm.
IlanJMuller, Mayor
ATTEST:
Cathleen A. Koch, City Clerk
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