HomeMy Public PortalAboutCouncil Minutes 2000 10/12MINUTES
McCall City Council
Regular Meeting
Thursday, October 12, 2000
Table of Contents
Call To Order and Roll Call
Public Comment
Consent Agenda
Business
Reports
Adjournment
Page 1 of 8
October 12, 2000
City Council Minutes
CALL TO ORDER AND ROLL CALL
Mayor Muller called the regular meeting of the McCall City Council to order at 7:00pm.
Ms. Arp, Mr. Muller, Mr. Colton, and Mr. Venable answered roll call. A quorum was
present. City staff members present were Attorney Dave Bieter, City Manager Robert
Strope and City Clerk Cathleen Koch.
PUBLIC COMMENT
The Mayor called for public comment. There were no comments.
CONSENT AGENDA
The following items were listed on the consent agenda:
• Minutes of September 14, 2000 Meeting
• Invoice Approval List Dated October 6, 2000
• Payroll Report for Pay Period Ending September 29, 2000
Mr, Muller moved to approve the Consent Agenda. Ms. Arp seconded the motion.
All Council Members voted aye. The motion carried.
BUSINESS
AB 00-110 Warren Brown Memorial Park
Mr. Strope explained that the Rotary club has passed a resolution in support of
renaming Mill Park to Warren Brown Memorial Park. This item was placed on the
agenda to allow discussion from the community.
Mr. Muller tried to contact the family, but was unsuccessful in doing so. He would like
to pass a resolution contingent upon family approval of the park being renamed. There
was discussion about different names for the park. Ms. Arp suggested discussing the
naming of the park with the family.
Mr. Muller moved to direct staff to prepare a resolution renaming Mill Park to
Warren Brown Memorial Park contingent on family approval, consent and input.
Ms. Arp seconded the motion. All Council Members voted aye. The motion
carried.
Page 2 of 8
October 12, 2000
City Council Minutes
AB 00-108 Update from Matt Uranga of J-U-B Engineers on the J-Ditch Project
Mr. Uranga explained that the liner couldn't be put down because of the rain. When the
weather breaks, they will continue with the liner work. There are some risks because
the quality assurance and control tests can't be done with short windows of good
weather.
Eight work change directives have been issued. A directive allows for immediate
changes and dollar values are negotiated later. The majority of the directives have
been deductions. Mr. Strope has signed and reviewed the work directives that he was
given the authority to handle.
Mr. Strope stated that the project would not be substantially complete by November 2,
2000. A special meeting will probably be held next week with JUB and the agencies to
discuss ramifications.
AB 00-109 Local Option Tax Update
Rick Fereday discussed an Advisory Ballot. He stated that the committee believes the
actual ballot will speak for itself.
Ms. Arp asked if the resolution would be tweaked before the election. Mr. Strope said it
would be reviewed and the committee would continue to educate the public.
AB 00-111 Minor in Possession (MIP) Grant
Chris Moore presented the Minor in Possession Grant. He explained that the grant
required no matching funds, but the City would receive $5,000. The grant will fund
overtime for MIP enforcement, which will consist of proactive instead of reactive issues.
The other half will provide a portable breath machine.
Ms. Arp asked what part the school played in the grant. Mr. Moore said none, but the
school supports the grant. Mr. Moore also explained that he had been reassigned as
the Juvenile Liaison Officer.
Mr. Colton moved to approve the grant and authorize the Mayor to sign. Ms. Arp
seconded the motion. At a roll call vote, Mr. Venable, Mr. Colton, Ms. Arp and Mr.
Muller voted aye. The motion carried.
AB 00-86 Resolution to Authorize the Filing of Judicial Validation
Page 3 of 8
October 12, 2000
City Council Minutes
Mr. Strope stated that the City's intent is to seek financing and restructure debt of $16
million from 20 years to 40 years to continue making the same payments. This will
allow the City to increase the debt load and maintain the same rates.
Mr. Colton asked if that was based on the assumption that the City would borrow all the
money required. Mr. Strope stated that grants would reduce the amount needed.
Mr. Bieter explained that the record had been left open for comments. No comments
were received. The resolution makes reference to exhibits A and C, which are included
in the original documents. Exhibit B is the loan agreement. The City has received an
oral affirmation that the application is being looked at favorably. Mike Moore will be the
lead attorney. Kim Trout will be involved.
Mr. Muller asked if the debt could be refinanced at a lower interest rate. Mr. Strope
explained that Floyd Ayers is working on that possibility.
Mr. Colton moved to adopt Resolution 00-22 authorizing the filing of judicial
validation. Mr. Muller seconded the motion. At a roll call vote, Mr. Venable, Mr.
Colton, Ms. Arp and Mr. Muller voted aye. The motion carried.
AB 00-113 Resolution to adopt McCall Comprehensive Plan
Mr. Kirkpatrick stated that the adoption of the comprehensive plan is the last step in the
process. Changes have been made and it is ready to be adopted by resolution. The
comprehensive plan will be presented to the County Commissioners on October 23,
2000.
Ms. Arp moved to adopt resolution 00-21 and authorize the Mayor to sign. Mr.
Colton seconded the motion. At a roll call vote, Mr. Venable, Mr. Colton, Ms. Arp
and Mr. Muller voted aye. The motion carried.
AB 00-114 E/W Loop Project Recommendations from the Transportation Advisory
Committee
Mr. Kirkpatrick said the Transportation Advisory Committee recommended City Council
modify the design goals for the East/West Loop Project. The original design included a
new connection between West Mountain Road and the new Boydston/Deinhard
intersection. The connection would impact wetlands. The Army Corps of Engineers
almost certainly would not approve the proposed design.
Ms. Arp moved to adopt the committee's recommendation to eliminate the West
Mountain Road connector from the East/West Loop Project and notify ITD. Mr.
Muller seconded the motion. All Council Members voted aye. The motion
carried.
Page 4 of 8
October 12, 2000
City Council Minutes
AB 00-115 Amendment of Previously Approved Planned Development for Shore
Lodge
Mr. Kirkpatrick explained that City Council must approve an addition of an accessory
use within an approved Planned Development. M Resorts is proposing to build a Golf
Cart Storage Building adjacent to the tennis courts for use by Shore Lodge guests who
are playing the White Tail Golf Course or using the Shore Lodge/White Tail amenities.
The uses will include an outside golf cart wash area. The pool suite addition will be
eliminated from the project and will bring it more into compliance with the normal zoning
code requirements. The Planning and Zoning Commission will have a hearing on
October 24, 2000 for Scenic Route District approval.
Ms. Arp moved to approve the addition of the "golf cart storage building" and the
elimination of the "pool suite addition" with the conditions of approval of a
scenic route district site plan by the Planning and Zoning Commission and
approval of the golf cart wash facility wastewater system by the City Engineer.
Mr. Muller seconded the motion. At a roll call vote, Mr. Colton, Mr. Venable, Ms.
Arp and Mr. Muller voted aye. The motion carried.
AB 00-116 Bike Path Changes in Front of the Shore Lodge
Mr. Kirkpatrick explained that City staff is working with M Resorts to develop bike path
modifications in front of Shore Lodge. The new bike path would be relocated behind
planters. M Resorts has agreed to pay for additional drainage improvements,
decorative lighting, landscaping and underground utilities. A permit is required from
ITD. The project can be used to meet match requirements for grant funding for scenic
byways.
Mr. Kirkpatrick anticipates coming back to Council with a final design prior to the
awarding of the contract.
Steve Millemann pointed out that the City would be providing water for the plants.
Ms. Arp moved to approve the concept plan, authorize staff to finalize details and
apply for a permit from ITD. Mr. Colton seconded the motion. All Council
Members voted aye. The motion carried.
AB 00-112 Utility Billing Deposit Refunds — Interest Paid on Deposits Ordinance
No. 748
Ms. Koch stated that the City is currently paying interest on deposits for water and
sewer. The City is not required to pay interest. Ms. Arp brought up the fact that the
ordinance was changed recently to pay interest. Ms. Koch explained that the
and auditors had recommended the change.
octot
City cour
Mr. Colton moved to suspend the rules, read by title only, one time only
Ordinance No. 748. Mr. Muller seconded the motion. At a roll call vote, Mr.
Colton, Mr. Venable, Ms. Arp and Mr. Muller voted aye. The motion carried.
Mr. Colton moved to adopt Ordinance No. 748 and authorize the Mayor to sign.
Mr. Muller seconded the motion. At a roll call vote, Mr. Colton, Mr. Venable, Ms.
Arp and Mr. Muller voted aye. The motion carried.
AB 00-107 Grant Writer RFP
Mr. Kirkpatrick stated that the letter included in the Council packets would be going to
certified block grant administrators and others in the field. He would like to get ideas
from them on how to craft an RFP.
Mr. Muller asked if there was a sample RFP from another city that we could use. Mr.
Kirkpatrick explained that they are for defined projects.
Mr. Muller wanted to know if it could be done through the Internet. Mr. Kirkpatrick has
not come across a mailing list for potential administrators, but he will look into it.
AB 00-117 SH55/Deinhard Turn Lanes Payment Application #1
Valley Paving & Asphalt has submitted the first payment application for the
SH55/Deinhard Turn Lanes project. Holladay Engineering has reviewed and approved
the application for $157,206.43.
Mr. Colton moved to approve payment application #1 for $157,206.43 and
authorize the Mayor to sign. Ms. Arp seconded the motion. At a roll call vote, Ms.
Arp, Mr. Muller, Mr. Colton and Mr. Venable voted aye. The motion carried.
AB 00-118 Balukoff and Lindstrom Audit Letter
Mr. Strope presented the audit engagement letter, which estimated fees to be $29,000.
The auditors will be here October 30, 2000 to begin the audit. Mr. Strope is confident
the audit will go much smoother this year.
Ms. Arp moved to approve the audit engagement letter from Balukoff, Lindstrom
& Co. and authorize the Mayor to sign. Mr. Muller seconded the motion. At a roll
call vote, Mr. Venable, Mr. Colton, Ms, Arp and Mr. Muller voted aye. The motion
carried.
Page 6 of 8
October 12, 2000
City Council Minutes
REPORTS
City Manager — Robert Strope
A City Manager update was put in all Council Members boxes.
Mr. Strope will have 3 potential evaluation forms for the City Manager's Performance at
the next meeting for discussion.
City Attorney — Dave Bieter
Consuelo Blake has made progress on the personnel policy and will be providing it to
Mr. Bieter for review and modifications. He is expecting it by next week.
City Councilor — Marilyn Arp
None.
City Councilor — Ralph Colton
Mr. Colton asked for an update on the TRAK program. A purchase order has been
completed.
Mr. Colton also requested an update on the grant information received from Mike
Mitchell.
City Councilor — Ray Venable
None.
City Councilor — Mayor Muller
None.
Page 7 of 8
October 12, 2000
City Council Minutes
ADJOURNMENT
Without further business, Mr. Muller moved to adjourn. Mr. Venable seconded
the motion. All Council Members voted aye. The motion carried. The Council
adjourned at 8:45pm.
ti
AeMuller, Mayor
ATTEST:
7
uathl`een A. Koch, pity Olerk
Page 8 of 8
October 12, 2000
City Council Minutes