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HomeMy Public PortalAboutCouncil Minutes 2000 10/12MINUTES McCall City Council Regular Meeting Thursday, October 12, 2000 Table of Contents Call To Order and Roll Call Public Comment Consent Agenda Business Reports Adjournment Page 1 of 8 October 12, 2000 City Council Minutes CALL TO ORDER AND ROLL CALL Mayor Muller called the regular meeting of the McCall City Council to order at 7:00pm. Ms. Arp, Mr. Muller, Mr. Colton, and Mr. Venable answered roll call. A quorum was present. City staff members present were Attorney Dave Bieter, City Manager Robert Strope and City Clerk Cathleen Koch. PUBLIC COMMENT The Mayor called for public comment. There were no comments. CONSENT AGENDA The following items were listed on the consent agenda: • Minutes of September 14, 2000 Meeting • Invoice Approval List Dated October 6, 2000 • Payroll Report for Pay Period Ending September 29, 2000 Mr, Muller moved to approve the Consent Agenda. Ms. Arp seconded the motion. All Council Members voted aye. The motion carried. BUSINESS AB 00-110 Warren Brown Memorial Park Mr. Strope explained that the Rotary club has passed a resolution in support of renaming Mill Park to Warren Brown Memorial Park. This item was placed on the agenda to allow discussion from the community. Mr. Muller tried to contact the family, but was unsuccessful in doing so. He would like to pass a resolution contingent upon family approval of the park being renamed. There was discussion about different names for the park. Ms. Arp suggested discussing the naming of the park with the family. Mr. Muller moved to direct staff to prepare a resolution renaming Mill Park to Warren Brown Memorial Park contingent on family approval, consent and input. Ms. Arp seconded the motion. All Council Members voted aye. The motion carried. Page 2 of 8 October 12, 2000 City Council Minutes AB 00-108 Update from Matt Uranga of J-U-B Engineers on the J-Ditch Project Mr. Uranga explained that the liner couldn't be put down because of the rain. When the weather breaks, they will continue with the liner work. There are some risks because the quality assurance and control tests can't be done with short windows of good weather. Eight work change directives have been issued. A directive allows for immediate changes and dollar values are negotiated later. The majority of the directives have been deductions. Mr. Strope has signed and reviewed the work directives that he was given the authority to handle. Mr. Strope stated that the project would not be substantially complete by November 2, 2000. A special meeting will probably be held next week with JUB and the agencies to discuss ramifications. AB 00-109 Local Option Tax Update Rick Fereday discussed an Advisory Ballot. He stated that the committee believes the actual ballot will speak for itself. Ms. Arp asked if the resolution would be tweaked before the election. Mr. Strope said it would be reviewed and the committee would continue to educate the public. AB 00-111 Minor in Possession (MIP) Grant Chris Moore presented the Minor in Possession Grant. He explained that the grant required no matching funds, but the City would receive $5,000. The grant will fund overtime for MIP enforcement, which will consist of proactive instead of reactive issues. The other half will provide a portable breath machine. Ms. Arp asked what part the school played in the grant. Mr. Moore said none, but the school supports the grant. Mr. Moore also explained that he had been reassigned as the Juvenile Liaison Officer. Mr. Colton moved to approve the grant and authorize the Mayor to sign. Ms. Arp seconded the motion. At a roll call vote, Mr. Venable, Mr. Colton, Ms. Arp and Mr. Muller voted aye. The motion carried. AB 00-86 Resolution to Authorize the Filing of Judicial Validation Page 3 of 8 October 12, 2000 City Council Minutes Mr. Strope stated that the City's intent is to seek financing and restructure debt of $16 million from 20 years to 40 years to continue making the same payments. This will allow the City to increase the debt load and maintain the same rates. Mr. Colton asked if that was based on the assumption that the City would borrow all the money required. Mr. Strope stated that grants would reduce the amount needed. Mr. Bieter explained that the record had been left open for comments. No comments were received. The resolution makes reference to exhibits A and C, which are included in the original documents. Exhibit B is the loan agreement. The City has received an oral affirmation that the application is being looked at favorably. Mike Moore will be the lead attorney. Kim Trout will be involved. Mr. Muller asked if the debt could be refinanced at a lower interest rate. Mr. Strope explained that Floyd Ayers is working on that possibility. Mr. Colton moved to adopt Resolution 00-22 authorizing the filing of judicial validation. Mr. Muller seconded the motion. At a roll call vote, Mr. Venable, Mr. Colton, Ms. Arp and Mr. Muller voted aye. The motion carried. AB 00-113 Resolution to adopt McCall Comprehensive Plan Mr. Kirkpatrick stated that the adoption of the comprehensive plan is the last step in the process. Changes have been made and it is ready to be adopted by resolution. The comprehensive plan will be presented to the County Commissioners on October 23, 2000. Ms. Arp moved to adopt resolution 00-21 and authorize the Mayor to sign. Mr. Colton seconded the motion. At a roll call vote, Mr. Venable, Mr. Colton, Ms. Arp and Mr. Muller voted aye. The motion carried. AB 00-114 E/W Loop Project Recommendations from the Transportation Advisory Committee Mr. Kirkpatrick said the Transportation Advisory Committee recommended City Council modify the design goals for the East/West Loop Project. The original design included a new connection between West Mountain Road and the new Boydston/Deinhard intersection. The connection would impact wetlands. The Army Corps of Engineers almost certainly would not approve the proposed design. Ms. Arp moved to adopt the committee's recommendation to eliminate the West Mountain Road connector from the East/West Loop Project and notify ITD. Mr. Muller seconded the motion. All Council Members voted aye. The motion carried. Page 4 of 8 October 12, 2000 City Council Minutes AB 00-115 Amendment of Previously Approved Planned Development for Shore Lodge Mr. Kirkpatrick explained that City Council must approve an addition of an accessory use within an approved Planned Development. M Resorts is proposing to build a Golf Cart Storage Building adjacent to the tennis courts for use by Shore Lodge guests who are playing the White Tail Golf Course or using the Shore Lodge/White Tail amenities. The uses will include an outside golf cart wash area. The pool suite addition will be eliminated from the project and will bring it more into compliance with the normal zoning code requirements. The Planning and Zoning Commission will have a hearing on October 24, 2000 for Scenic Route District approval. Ms. Arp moved to approve the addition of the "golf cart storage building" and the elimination of the "pool suite addition" with the conditions of approval of a scenic route district site plan by the Planning and Zoning Commission and approval of the golf cart wash facility wastewater system by the City Engineer. Mr. Muller seconded the motion. At a roll call vote, Mr. Colton, Mr. Venable, Ms. Arp and Mr. Muller voted aye. The motion carried. AB 00-116 Bike Path Changes in Front of the Shore Lodge Mr. Kirkpatrick explained that City staff is working with M Resorts to develop bike path modifications in front of Shore Lodge. The new bike path would be relocated behind planters. M Resorts has agreed to pay for additional drainage improvements, decorative lighting, landscaping and underground utilities. A permit is required from ITD. The project can be used to meet match requirements for grant funding for scenic byways. Mr. Kirkpatrick anticipates coming back to Council with a final design prior to the awarding of the contract. Steve Millemann pointed out that the City would be providing water for the plants. Ms. Arp moved to approve the concept plan, authorize staff to finalize details and apply for a permit from ITD. Mr. Colton seconded the motion. All Council Members voted aye. The motion carried. AB 00-112 Utility Billing Deposit Refunds — Interest Paid on Deposits Ordinance No. 748 Ms. Koch stated that the City is currently paying interest on deposits for water and sewer. The City is not required to pay interest. Ms. Arp brought up the fact that the ordinance was changed recently to pay interest. Ms. Koch explained that the and auditors had recommended the change. octot City cour Mr. Colton moved to suspend the rules, read by title only, one time only Ordinance No. 748. Mr. Muller seconded the motion. At a roll call vote, Mr. Colton, Mr. Venable, Ms. Arp and Mr. Muller voted aye. The motion carried. Mr. Colton moved to adopt Ordinance No. 748 and authorize the Mayor to sign. Mr. Muller seconded the motion. At a roll call vote, Mr. Colton, Mr. Venable, Ms. Arp and Mr. Muller voted aye. The motion carried. AB 00-107 Grant Writer RFP Mr. Kirkpatrick stated that the letter included in the Council packets would be going to certified block grant administrators and others in the field. He would like to get ideas from them on how to craft an RFP. Mr. Muller asked if there was a sample RFP from another city that we could use. Mr. Kirkpatrick explained that they are for defined projects. Mr. Muller wanted to know if it could be done through the Internet. Mr. Kirkpatrick has not come across a mailing list for potential administrators, but he will look into it. AB 00-117 SH55/Deinhard Turn Lanes Payment Application #1 Valley Paving & Asphalt has submitted the first payment application for the SH55/Deinhard Turn Lanes project. Holladay Engineering has reviewed and approved the application for $157,206.43. Mr. Colton moved to approve payment application #1 for $157,206.43 and authorize the Mayor to sign. Ms. Arp seconded the motion. At a roll call vote, Ms. Arp, Mr. Muller, Mr. Colton and Mr. Venable voted aye. The motion carried. AB 00-118 Balukoff and Lindstrom Audit Letter Mr. Strope presented the audit engagement letter, which estimated fees to be $29,000. The auditors will be here October 30, 2000 to begin the audit. Mr. Strope is confident the audit will go much smoother this year. Ms. Arp moved to approve the audit engagement letter from Balukoff, Lindstrom & Co. and authorize the Mayor to sign. Mr. Muller seconded the motion. At a roll call vote, Mr. Venable, Mr. Colton, Ms, Arp and Mr. Muller voted aye. The motion carried. Page 6 of 8 October 12, 2000 City Council Minutes REPORTS City Manager — Robert Strope A City Manager update was put in all Council Members boxes. Mr. Strope will have 3 potential evaluation forms for the City Manager's Performance at the next meeting for discussion. City Attorney — Dave Bieter Consuelo Blake has made progress on the personnel policy and will be providing it to Mr. Bieter for review and modifications. He is expecting it by next week. City Councilor — Marilyn Arp None. City Councilor — Ralph Colton Mr. Colton asked for an update on the TRAK program. A purchase order has been completed. Mr. Colton also requested an update on the grant information received from Mike Mitchell. City Councilor — Ray Venable None. City Councilor — Mayor Muller None. Page 7 of 8 October 12, 2000 City Council Minutes ADJOURNMENT Without further business, Mr. Muller moved to adjourn. Mr. Venable seconded the motion. All Council Members voted aye. The motion carried. The Council adjourned at 8:45pm. ti AeMuller, Mayor ATTEST: 7 uathl`een A. Koch, pity Olerk Page 8 of 8 October 12, 2000 City Council Minutes