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HomeMy Public PortalAboutCouncil Minutes 2000 10/26MINUTES McCall City Council Regular Meeting Thursday, October 26, 2000 Table of Contents Call To Order and Roll Call Public Hearing Public Comment Consent Agenda Business Reports Adjournment Page 1 of 7 October 26, 2000 City Council Minutes CALL TO ORDER AND ROLL CALL Council President Eimers called the regular meeting of the McCall City Council to order at 7:00 pm. Ms. Arp, Mr. Colton, Mr. Eimers, and Mr. Venable answered roll call. A quorum was present. City staff members present were Attorney Dave Bieter, City Planner Lindley Kirkpatrick and City Clerk Cathleen Koch. Mr. Eimers noted that Mr. Venable's attendance had been perfect. He thanked Mr. Venable for his dedication. PUBLIC HEARING AB 00-119 VAC-00-2 Vacation of an Emergency Access Easement Across Lot 7 of Mill Park Subdivision Mr. Kirkpatrick explained that the City would be vacating the emergency access easement, not the water line easement. The hearing was opened for public testimony at 7:05 pm. There were no comments. The hearing was closed at 7:06 pm. Mr. Kirkpatrick explained that the Planning and Zoning Commission had recommended approval of the vacation of the emergency access easement across lot 7 of Mill Park Subdivision subject to 2 conditions. The first condition of fire district approval has already been met. The other condition would require construction of the turnaround, except for final paving, to be completed before the easement is vacated. Ms. Arp moved to adopt the Findings and Conclusions of the Planning and Zoning Commission to vacate the easement, including the conditions. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. Mr. Bieter presented the Snow Storage and Snow Removal Equipment Turnaround Easement Agreement that outlines the terms of what the easement can be used for. Both sides will bear the cost and the easement will run with the land. Ms. Arp moved to adopt the Snow Storage and Snow Removal Equipment Turnaround Easement Agreement between the Riffles' and the City. Mr. Eimers seconded the motion. At a roll call vote, Mr. Eimers, Ms. Arp, Mr. Venable and Mr. Colton voted aye. The motion carried. Page 2 of 7 October 26, 2000 City Council Minutes Ms. Arp moved to accept the mediation settlement agreement between the Riffles' and the City. Mr. Eimers seconded the motion. At a roll call vote, Mr. Eimers, Ms. Arp, Mr. Venable and Mr. Colton voted aye. The motion carried. PUBLIC COMMENT The Council President called for public comment. Joan Catlett brought up concerns about the water rate structure. She suggested using an equivalent base rate structure like the sewer. CONSENT AGENDA The following items were listed on the consent agenda: • Minutes of September 7, 2000 Meeting • Minutes of September 7, 2000 — 3pm Meeting • Minutes of September 12, 2000 Meeting • Minutes of October 12, 2000 Meeting • Invoice Approval List Dated October 23, 2000 • Payroll Report for Pay Period Ending October 13, 2000 The minutes of September 28, 2000 will be reviewed and brought back to the next meeting. Mr. Colton moved to approve the Consent Agenda. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. BUSINESS AB 00-120 McCall Ice Rink & Event Center — ICDBG Application Mr. Kirkpatrick explained that Karl Augustine has prepared an application for ICDBG funds in support of the McCall Ice Rink and Event Center. Karl Augustine, IDA-ORE, stated that the application includes funding for improvements related to the Ice Rink project, including a 2-story parking garage with 50 parking spaces. The request is for $500,000 in grant funding. Mr. Augustine requested consent for the Mayor to sign the application when complete. Page 3 of 7 October 26, 2000 City Council Minutes A public hearing was held the night before. All people who attended the public hearing were in support of the grant application. Charles Lefty Brinkman gathered 93 signatures from citizens in support of the application. Ms. Arp moved to approve the grant application for the McCall lce Rink and Event Center and authorize the Mayor to sign. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. AB 00-121 Police Department Highway Safety Grant Mr. Wolf presented a grant similar to the grant approved July 27, 2000. The money will be coming from another area of the Transportation Department. The grant will help to purchase child restraints and pay for officers overtime to focus on enforcing highway safety and restraints. The match portion of the grant is already in the budget as an equivalent amount of salary and officers time. Mr. Eimers moved to approve the appropriation of funds to budget for the grant. Mr. Colton seconded the motion. All Council Members voted aye. The motion carried. AB 00-70 East/West Loop Project — Contract for Final Design with Toothman- Orton Engineering Company Mr. Kirkpatrick stated that the City had issued an RFP with ITD for design services for the East/West Loop Project. The City and ITD evaluated the proposals and Toothman- Orton was selected. The cost of the project will be $570,000. The scope of services will include completion of the Concept Report, which was originally contracted to HDR Engineering. The cost to complete the Concept Report will be $70,000. The contract amount is for a total $640,000 (maximum). The Federal Highway Administration and Valley County will provide the funding. Mr. Eimers moved to approve the Toothman-Orton contract upon completion of review by the City and ITD's attorneys. Ms. Arp seconded the motion. At a roll call vote, Mr. Eimers, Mr. Venable, Mr. Colton and Ms. Arp voted aye. The motion carried. AB 00-108 Update from Matt Uranga of J-U-B Engineers on the J-Ditch Project Mr. Uranga said a dry weather window is needed to get the bottom of the pond covered with liner. The contractor doing the liner work is dependable and does good work. Page 4 of 7 October 26, 2000 City Council Minutes AB 00-122 Hardship Adjustment Ms. Koch explained that the application for the hardship adjustment is for an elderly man with health problems. He has been borrowing his monthly income of $400, while waiting for approval of Social Security and Veterans benefits. Ms. Koch stated that she was concerned with the applicant continuing to incur penalties and late charges because he cannot keep up with the bills due on the account. The adjustment recommended was similar to other adjustments done in the past. Council discussed that under other circumstances a larger adjustment may be necessary. Mr. Colton moved to approve the hardship request for adjustment with a status review each year and credit the account in the amount of $429.53. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. The previous adjustments were simply a reduction in billings. Ms. Koch requested Council to identify a line item from the General Fund to reimburse the rate differential for the credit of hardships. Council was under the impression that this was already being done. A budget amendment will be done to identify a line item for approved hardships. AB 00-123 Water Rate Study Mr. Kirkpatrick presented a handout to Council outlining information gathered to date concerning the Water Rate Study. The City Manager and staff will continue to work on the study and report to Council. Ms. Catlett stated that she travels quite a bit and has the opportunity to look at other city's rates. She pointed out that Council said rates would be revisited in one year, two and a half years ago. She asked if the rates were going to be equitable or if the residential customers would continue to bear the burden. According to her calculations, a hotel in McCall is paying $1.64 per thousand gallons versus her bill of $15 per thousand gallons. She is surprised the City does not have more hardship cases. Ms. Catlett complimented the Police Department and Public Works for doing a wonderful job of policing Pilgrim Cove Road by placing stop signs in the area. Ms. Arp noted that she would be gone for both meetings in January. She would like to be included in the discussion about water rates. AB 00-124 IKON Copier Maintenance Agreement Contract Ms. Koch presented the maintenance agreement contract that was entered into last year with IKON Office Solutions. She explained that research had not been done on other costs because the copier is leased for 3 years. Page 5of7 October 26, 2000 City Council Minutes Mr. Colton moved to approve the maintenance agreement contract with IKON Office Solutions and authorize the Mayor to sign. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers, Mr. Venable and Ms. Arp voted aye. The motion carried. AB 00-125 City Manager Evaluation Forms Council discussed different options for City Manager Evaluation Forms. Mr. Strope had provided Council with several versions. Mr. Colton pointed out that values or comments needed to be assigned to the City Manager Performance Goals. Mr. Bieter pointed out that a disclaimer should be added stating that the form does not alter the City Manager serving at the pleasure of Council. Both forms picked out will be used for the City Manager's review. Each Council Member will give comments to Mr. Colton to compile for the next meeting. REPORTS City Planner — Lindley Kirkpatrick Mr. Kirkpatrick pointed out drawings on the wall in Legion Hall. The drawings were a result of work done by University of Idaho students. They will be doing additional work and refinements. The task force will be focusing on entry signs and developing a concept for streetscape improvements. City Attorney — Dave Bieter Mr. Bieter has a draft of the new agreement with the Sewer District. He hopes to meet with Bill Burke to review the agreement. City Clerk — Cathleen Koch Ms. Koch requested authorization to close a checking account and deposit the funds into the City's checking account. Ms. Arp moved to authorize the Mayor to sign the letter to US Bank authorizing the closure of the PAYADA checking account. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. Page 6 of 7 October 26, 2000 City Council Minutes City Councilor — Ralph Colton Mr. Colton thanked the departments for the Council Tour. He would like cost estimates for the various requests made by departments so budget adjustments can be made accordingly. He specifically pointed out the Airport paving, and Mill Park improvements. ADJOURNMENT Without further business, Mr. Colton moved to adjourn. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. The Council adjourned at 9 pm. an Muller, Mayor ATTEST: Cathleen A. Koch, City Page 7 of 7 October 26, 2000 City Council Minutes