HomeMy Public PortalAboutNovember 8, 2005 Regular Session Greencastle Board of Park Commissioners
PIO Minutes of the Regular Meeting
November 8, 2005
Present: President Leslie Hanson, Vice President Tim Trigg, and Secretary Dr.
John Hennette
Absent: Becky Harlan, Council Liaison Russ Evans,Putnam County Library Ex-
Officio Member Margot Payne and Greencastle Community Schools Ex-
Officio Member Barry Fisher
Also Present: Parks&Recreation Director Rod Weinschenk
Call to Order
The regular meeting of the Greencastle Board of Park Commissioners was called to order
on Tuesday evening, 7:02 p.m. by President L.Hanson in the Council Room of
Greencastle City Hall, Greencastle.
Public Input—None
Minutes
Upon review, President L.Hanson noted that R.Weinschenk announced the next meeting
not her. Rod acknowledged the change. On a motion from J.Hennette, second by
T.Trigg, the minutes from the regular meeting held on Saturday, October 8, 2005 were
approved with the change. All Ayes.
Monthly Finances
Transfers—On a motion from T.Trigg, second by J.Hennette the recommended transfers
were approved. All Ayes.
Claims - On a motion from J.Hennette, second by T.Trigg, the claims were approved.
All Ayes.
LWCF Contract
After discussion, authorization to enter into a contract with Indiana Department of
Natural Resources for the Land& Water Conservation Grant for the Big Walnut
Community Park land acquisition and improvement project was tabled on a motion from
T.Trigg, second by J.Hennette. All Ayes.
New Pick Up Truck
R.Weinschenk informed the group that seven bids for the new maintenance pickup truck
for the Parks &Recreation Department were opened earlier in the day. The low bidder
was York Chrysler Dodge Jeep from Crawfordsville, Indiana. On a motion from
J.Hennette, second by T.Trigg,the park board accepted the bid and asked R.Weinschenk
to order it as soon as possible. All Ayes.
Friends Of The Park, Special Projects, and Old Business
1. People Pathways—R.Weinschenk gave a quick review of the three different pathway
projects.
11/08/05 Minutes—page two
2. Ivy Tech Community College at Rokicki Park—R.Weinschenk reported no new
news and that the project is progressing.
3. Holiday Lighting of Robe-Ann Park—R.Weinschenk informed the group that
project chair Russ Evens reported that all four shelters have been reserved by local
businesses and will be decorated for the holidays.
Recreation Programs
1. Coed Softball League—R.Weinschenk reported that the Coed Softball League will
be wrapping up play this next week.
2. Youth Basketball Program—R.Weinschenk reported that we are receiving
registration for this year's basketball program and that a coaches meeting has been
scheduled for November 21, 2005. Practices will begin following the meeting with
games beginning the second Saturday of December.
3. "Mommy& Me" Program—R.Weinschenk reported that the Mommy&Me
Program offered by the department is a success. The program was suggested by
Teresa Robbins, a mother who has recently moved to Greencastle. She and Lori
Newsom run the program utilizing the Kiwanis Room and the Putnam County
Library.
New Business -None
Director's Report
R.Weinschenk presented copies of this month's director's report. He included an article
from the October 3, 2005 issue of Newsweek magazine entitled "Designing Heart
Healthy Communities".
Adjournment
On a motion from T.Trigg, second by J.Hennette,the meeting was adjourned at 8:05 p.m.
All Ayes.
Minutes respectfully submitted by:
( A ___,,
Roderick M. Wein chenk, Director
Greencastle Parks & Recreation Department
Minutes approved by:
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Leli arson, resident Tim Trigg,Vice resident
Dr. Jo nnette, S ret
ary Becky Harlan
GREENCASTLE PARKS & RECREATION DEPARTMENT
NOVEMBER 2005
ACCOUNTS PAYABLE VOUCHER DOCKET
VENDOR DESCRIPTION AMOUNT
ADT Security Services Pool Security Service 69.69
AirHop Wireless internet service 50.00
Allied Wholesale Electrical Bulbs 6.27
Baker's Septic Services Jaycee Park Porta-let 71.00
Black Lumber Company BWSP -Lumber to replace storage door 63.30
Butler's L.P. &Fertilizer BWSP-Grass seed & straw 160.00
City of Greencastle Postage reimbursement 34.19
Cox Electric Shelter repairs due to vandalism 492.38
Fastenal WD-40 4.81
Grant Communications Replace David's cell phone 171.28
Headley Hardware Facility Maintenance supplies 29.99
Horizon Business Center Copy Paper- 11 x 17 and colors 29.96
HP Products 5 cases of toilet paper 319.40
Humphrey's Outdoor Power Repair parts for mowers 380.82
In the Swim 12 new deck chairs 1,823.88
M& R Auto Parts Vehicle maintenance 94.35
Midland BWSP- Gasoline&tax 676.56
Midland Gasoline&tax 602.19
National City Visa Rod's card 41.73
❑ Walmart-fac.maint.supplies 41.73
Lori's card 115.84
❑ Walmart-Rec.supplies 5.40
❑ Walmart-fac.maint. suppl. 110.44
Pat's Ace Hardware Facility maintenance 118.03
Pat's Ace Hardware Facility maintenance 37.38
Refuse Handling Service BWSP - Tire and air conditioner disposal 50.00
Rust Publishing Costs for full-time position ad 3.01
Shannon Norman Reimbursement for recreation supplies 37.88
Spear Corporation Replacement buoys 79.80
TOTAL GENERAL EXPENSES $5,563.74
PARK NON-REVERTING BASEBALL FUND
Rod Weinschenk Basketball Director's Salary 1,000.00
TOTAL PK NR BASKETBALL EXPENSES $1,000.00
PARK NON-REVERTING SOFTBALL FUND
Baker's Septic Services BWSP-2 Porta-lets for softball field 142.00
Bill Ashcraft Umpire fees- 1 game 16.00
Brad Nobles Umpire fees- 29 games 464.00
Butler's L.P. & Fertilizer Field marker chalk 18.00
Debbie Tharp Substitute Scorekeeper-5 games 30.00
Dianna Love Umpire& scorekeeper fees 436.00
S
Jason Meziere Umpire fees 192.00
Fastenal Field marking paint 14.81
National City Credit Card Lori's card- Walmart—S'ball Concessions 92.96
PepsiAmericas Product for resale 245.25
Roger's USA, Inc. 2 sets of bases 833.33
Tennis Services of Iowa White athletic field marking paint 114.45
Vicki Gibson Softball scorekeeper 174.00
Wayne Tharp Softball umpire & scorekeeper 440.00
Weimuth& Sons Candy for resale 93.91
TOTAL PK NR SOFTBALL EXPENSES $3,306.71
TOTAL EXPENSES FOR THE MONTH $9,870.45
ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS
We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s)
consisting of 2 page(s) and, except for claims not allowed as shown on this docket, such claims
are hereby allowed in the total amount of$9,870.45 dated this 1st day of November 2005.
SIGNATURES OF GOVERNING BOARD
Leslie Hanson, President Tim Trigg, Vice President
Dr. John Hennette, Secretary Becky Harlan �,I