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HomeMy Public PortalAboutCouncil Minutes 2001 01/25MINUTES McCall City Council Regular Meeting Thursday, January 25, 2001 Table of Contents Call To Order and Roll Call Public Hearing Public Comment Consent Agenda Business Reports Adjournment Page 1 of 7 January 25, 2001 City Council Minutes CALL TO ORDER AND ROLL CALL Mayor Muller called the regular meeting of the McCall City Council to order at 7:05pm. Mr. Muller, Mr. Colton, Mr. Eimers, and Mr. Venable answered roll call. A quorum was present. City staff members present were Attorney Dave Bieter, City Manager Robert Strope and Finance Director/City Clerk Cathleen Koch. Mr. Muller moved to move the executive session to the end of the agenda. AB 01- 16 will follow the executive session. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. PUBLIC COMMENT The Mayor called for public comment. There were no comments. Mr. Muller welcomed Ben Salmon from the Star News. CONSENT AGENDA The following items were listed on the consent agenda: • Invoice Approval List Dated January 22, 2001 • Police Department Overtime Reports • Payroll Report for Pay Period Ending January 5, 2001 Mr. Eimers requested an explanation on the Police Department Overtime Report. Mr. Wolf explained the scheduled and non-scheduled overtime. Mr. Colton moved to approve the Consent Agenda. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. BUSINESS AB 01-15 Police Radio Lease/Purchase Mr. Wolf presented the lease agreement with an explanation of the most important items to a police officer, which included a badge, gun and radio. He said the radios are a lifeline for police officers. Their lives depend on reliable communications. Newspaper articles were read to stress the importance of dependable radio communications. The Police Department considered several radio options, but Motorola's radios work without question. Page 2 of 7 January 25, 2001 City Council Minutes Mr. Eimers moved to approve the lease agreement with Motorola and authorize the Mayor to sign. Mr. Colton seconded the motion. At a roll call vote, Mr. Eimers, Mr, Colton, Mr. Muller and Mr. Venable voted aye. The motion carried. AB 01-03 Gem Community Certification Mr. Kirkpatrick explained that the City had been working on the Gem Community Certification for a couple of years. The City is now certified thanks to the citizens of McCall who spent a lot of their own time working towards the certification. A letter has already been drafted in anticipation of what Council would like to do to thank the committee for their efforts. A letter of intent to apply for a $10,000 Gem Community Action Grant has been submitted to the Department of Commerce. The McCall Improvement Committee will be preparing a recommendation to Council for a project to submit a formal application. Mr. Colton moved to authorize the Mayor to send the attached letter to the McCall Improvement Committee for their efforts. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. AB 01-04 Golf Course Season Pass Refund Mr. Strope stated that Suzy Nelson had requested a season pass refund in November 2000. The Golf Course Advisory Committee has recommended approval of the refund. Mr. Eimers moved to approve the season pass refund for Suzy Nelson, less the cost of three round of golf. Mr. Colton seconded the motion. All Council Members voted aye. The motion carried. AB 01-02 Ordinance No. 751 Fee Waivers Ms. Koch presented the revised ordinance with an appeal procedure included. Mr. Colton stated that the public needs the option of an appeal procedure. Citizens had the opportunity to comment on the ordinance and have not done so. Mr. Colton moved to suspend the rules, read by title only, the second and third readings. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers, Mr. Muller and Mr. Venable voted aye. The motion carried. Mr. Colton moved to adopt Ordinance No. 751 and authorize the Mayor to sign. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers, Mr. Muller and Mr. Venable voted aye. The motion carried. Page 3 of 7 January 25, 2001 City Council Minutes AB 01-12 Purchase of Real Property Mr. Strope explained that Council had been briefed about this property in executive session prior to this meeting. An agreement was reached through the City Engineer for the purchase of the property as part of the abandonment of Lift Station #9. Mr. Eimers pointed out that staff needs to do the work that can be done to keep costs down. Mr. Muller moved to approve the purchase of real property and authorize the Mayor to sign. Mr. Eimers seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, Mr. Colton and Mr. Venable voted aye. The motion carried. AB 01-13 Request for Proposals for Contract Grant Administrator Mr. Kirkpatrick presented the summary of the three responses for the Grant Administrator RFP. All the responses proposed an hourly rate plus a percentage of the award. He recommended Council reject the proposals because they did not reflect Council's intentions. Mr. Kirkpatrick suggested continuing to evaluate the current structure.' Mr. Eimers would like a part-time in-house grant administrator. Mr. Colton would like to see the difference in cost between an in-house part-time and full-time grant administrator. Mr. Colton moved to reject the three proposals as not conforming to the intent of Council and direct staff to have by the second meeting in February the alternatives discussed. Mr. Muller seconded the motion. All Council Members voted aye. The motion carried. The City Manager and Council discussed the policy making and administration of the position. Mr. Bieter stated that Council has the ability to set policy, but they cannot make a decision about a person's position. The position can be eliminated, but Council cannot fire the person. Mr. Strope mentioned that he would like to start a dialogue and discussion about water and sewer services being extended to the Impact Area. A workshop will be held on February 15, 2001 for purposes of the discussion. Mr. Colton pointed out that there are places within the City that do not have services. AB 01-14 Mr. Strope presented the prioritized list of projects for Council's approval. He explained that the department heads had ranked the items on the list. There's $5,000 worth of critical items that needs to be funded. Mr. Strope requested Council's approval of the list. Page 4 of 7 January 25, 2001 City Council Minutes Mr. Strope explained that one of the items on the list might be paid for by LOT money, which would allow the City to spend the money on the other prioritized projects. Mr. Colton stated that the City would not have the option to supplant funds. Mr. Eimers wanted to move the Airport Paving Project up on the list. Mr. Strope said he did not think it was necessary. Mr. Muller asked if the Fire Department building purchase should be moved up. Mr. Strope stated that the staff's consensus was that it is important, but not more important than the others on the list. Mr. Muller moved to approve the prioritized UFR list. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. REPORTS City Manager — Robert Strope Written report. City Attorney — Dave Bieter The tree ordinance has been drafted. It will be on the next agenda when Mr. Pillard is available. Finance Director/City Clerk — Cathleen Koch None. City Councilor — Ralph Colton The City Manager and Police Chief should have the discretion to spend the money budgeted where they see fit. However, if a contract/agreement needs approval, then it needs to be done first. Mr. Colton does not believe the Myers -Briggs test will have the results the Police Department is looking to achieve. Mr. Strope stated that he failed to tap into the resources available, specifically Mr. Colton. He also failed to present the entire test as a package up front and accepted responsibility for doing so. The motions and actions of Council were viewed as approval to move forward. Mr. Colton also mentioned that training should not be scheduled on a paid holiday. City Councilor — Ray Venable None. Page 5 of 7 January 25, 2001 City Council Minutes City Councilor — Kirk Eimers None. City Councilor — Mayor Muller None. EXECUTIVE SESSION At 8:35pm, Mr. Eimers moved to go into executive session per Idaho Code 67- 2345(1 t) to consider pending litigation. Mr. Colton seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, Mr. Colton and Mr. Venable voted aye. The motion carried. The discussion concerned pending litigation. At 9:40pm, Mr. Colton moved to come out of executive session. Mr. Eimers seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, Mr. Colton and Mr. Venable voted aye. The motion carried. BUSINESS AB 01-16 J-Ditch Decision Mr. Colton moved to authorize the City Manager to reach a binding agreement with the contractor for completion of the J-Ditch Project within the parameters expressed during the January 24, 2001 mediation by February 15, 2001 or to issue a letter of termination if unable to reach an agreement. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers, Mr. Venable and Mr. Muller voted aye. The motion carried. Mr. Colton moved to authorize payments of amounts under pay applications 5 & 6 in an amount determined by staff and JUB Engineers. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers, Mr. Venable and Mr. Muller voted aye. The motion carried. Page 6 of 7 January 25, 2001 City Council Minutes ADJOURNMENT Without further business, Mr. Colton moved to adjourn. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. The Council adjourned at 9:42pm. v pi,(.11 an Muller, Mayor ATTEST: () Cathleen A. Koch, Finance Director/City Clerk Page 7 of 7 January 25, 2001 City Council Minutes