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Home My Public Portal AboutJanuary 4 2006 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting January 4, 2006 Present: President Leslie Hanson,Vice President Tim Trigg,and Secretary Dr.John Hennette and Greencastle Community Schools Ex-Officio Member Barry Fisher Absent: Becky Harlan,Council Liaison Russ Evans,Putnam County Library Ex-Officio Member Margot Payne Also Present: Greencastle Community Schools Consumer Science Instructor LaVonne Dodson, People Pathways Chair Joy Marley,Banner Graphic Reporter Adam Coates,Park Maintenance Laborer David Bault and Parks&Recreation Director Rod Weinschenk Call to Order The regular meeting of the Greencastle Board of Park Commissioners was called to order on Tuesday evening, 6:40 p.m.by President L.Hanson in the Council Room of Greencastle City Hall,Greencastle. Public Input Fitness Walk-L.Dodson spoke on behalf of the Consumer Science class that would like to hold a Fitness Walk on the Greencastle-to-Fillmore Trail from 8:00-Noon on Saturday,April 15t. This activity will be used to promote healthier lifestyles and choices for the student body. On a unanimous vote,the park board gave permission for the event. Minutes December 7th,2005 Regular Meeting-On a motion from T.Trigg, seconded by J.Hennette,the minutes were approved. All Ayes. Monthly Finances 1. Transfers—On a motion from T.Trigg, seconded by J.Hennette,the Board of Park Commissioners would direct the City Clerk/Treasurer to transfer from the 2005 park general fiscal year operating budget$30,000.00 to the Park Non-Reverting Capital Fund. All Ayes. R.Weinschenk has been asked to contact the City Clerk/Treasurer on the request transfer and then report back to the board when the transfer is complete. 2. Claims-On a motion from J.Hennette, second by T.Trigg,the claims were approved as presented. All Ayes. People Pathways Phase IV: The Campus Link Project(a.k.a.The Health Link) 1. Authorization to release Civil Engineering Consultants as Project Consultant— R.Weinschenk described the need to release CEC as project consultant for the Phase IV project and then readvertise for a new project consultant in order to meet the requirements of INDOT's procedures. Weinschenk did stress that this decision has nothing to do with the quality of work CEC has completed up to this point,but only due to INDOT's requirements for selecting a project consultant,requirements that putting limits on project reimbursement for the Phase III: Albin Pond Trail project. On motion from T.Trigg, seconded by J.Hennette, it passed. All Ayes. 2. Authorization to Request Quotes for a Project Consultant to design the Project—On a motion from J.Hennette, second by T.Trigg,the board gave authorization for the department, through the City Engineer's office,to request quotes for a project consultant for the Phase 1V: sams Campus Link Project. It was stressed to ensure that Civil Engineering Consultants receive a RFQ. All Ayes. Old Business 1. Authorization to enter into a contract with Indiana Department of Natural Resources for a Land&Water Conservation Grant for the Big Walnut Community Park land acquisition and improvement project—Tabled 11/8/05, 12/7/05 - Since no new information or partnerships have been secured,the board elected to leave this subject on the table. 2. Ivy Tech Community College at Rokicki Park Project—R.Weinschenk gave a report that Ivy Tech has redesigned their project and are still looking at the Rokicki Park site. A meeting will be scheduled discuss their plans. 3. Holiday Lighting of Robe-Ann Park -The board would like to extend a heartfelt thank you to the Kiwanis Club,Old National Bank,and Putnam Solutions for decorating one of the park shelters for the holiday seasons. They look forward to next year's program. 4. Big Walnut Sports Park Board Meeting—Since they attended,L.Hanson,J.Hennette and R.Weinschenk reviewed the December 11,2005 BWSP board meeting with those present. Logistical concerns from some of the leagues utilizing the park were aired at the earlier meeting and were shared tonight. Director's Report R.Weinschenk discussed the current recreation programs which include the Youth Basketball and Mommy&Me Program. He also reviewed some items from his written Director's Report,which will also go to the city council and CACFED. Retreat Date President L.Hanson reminded the board that following tonight's meeting the board will begin their annual retreat schedule. It will conclude with a second meeting on Thursday,January 25th, 7:00 p.m.at Parks Dept Administrative office. The department will provide pizza from the Anthony's Restaurant. Adjournment On a motion from T.Trigg, second by J.Hennette,the meeting was adjourned at 7:29 p.m. All Ayes. Minutes respectfully submitted by: Roderick M. Weinsc enk,Director Greencastle Parks&Recreation Department Minutes,approved by: rf , f r ":1/ Leslie Hanson,Presi ent Tim Trigg, ce President . John Henne , Secretary Becky Harlan GREENCASTLE PARKS & RECREATION DEPARTMENT JANUAR Y 2006 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Pool Security Service 69.69 AirHop Wireless intemet service 50.00 Andy Mohr Automotive Group Replacement light for pickup 47.46 Butler's L.P. & Fertilizer BWSP-Talprid for moles 70.00 Jaycee Park-LP Tank rental 36.00 Flying W Awards Santa Claus&Gingerbread House Awards 53.20 Humphrey's Outdoor Power Hitch,cotter pins, sharpen chains 75.46 Indiana Parks&Recreation Assoc. 2006 Board&Agency memberships 465.00 In the Swim Outstanding shipping and handling 10.95 M&R Auto Parts Windshield wiper blades 6.85 Midland Gasoline&tax 234.27 National City Visa Rod Weinschenk's card 177.23 ❑ Bertolini's Restaurant-trails $24.74 ❑ Kroger-Team meeting 27.74 ❑ Wal-Mart-DVD player 50.28 ❑ Wal-Mart-B'ball watches 14.88 ❑ Texas Roadhouse-employees 59.59 Lori Newsom's card 214.27 ❑ Wal-Mart-Mommy&me 14.45 ❑ Wal-Mart-Christmas lites 87.01 ❑ Wal-Mart-cleaning supplies 12.82 ❑ TSC-work jacket Carl 99.99 Laurie Hardwick's card 18.07 ❑ Bertolini's Restaurant-trails 18.07 Neal Tire Repair flat tire 12.00 Pat's Ace Hardware Facility maintenance supplies 139.12 Rod Weinschenk Reimbursement for travel expenses 9.07 TOTAL GENERAL EXPENSES $1,688.64 PARK NON-REVERTING BASKETBALL FUND Eric Davis Youth Basketball Scorekeeper 66.00 Mark Davis Youth Basketball Gym Supervisor 42.00 Peter Michael Youth Basketball Scorekeeper 22.00 Jim Pritchard Youth Basketball Official 128.00 Nick Pritchard Youth Basketball Official 128.00 Clay Spencer Youth Basketball Scorekeeper 44.00 TOTAL PK NR BASKETBALL EXPENSES $430.00 TOTAL EXPENSES FOR THE MONTH $2,118.64 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s)and,except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$2,118.64 dated this 4th day of January 2006. SIGNATURES OF GOVERNING BOARD i Leslie Hanson, P esident 4 Tim Trigg, is residen si\i) Dr. John Henne e. Sec ry Flee v Harlan