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Home My Public Portal AboutMarch 1 2006 Regular Session Greencastle Board of Park Commissioners Minutes of the Regular Meeting March 1, 2006 Present: President Dr. John Hennette, Vice President Leslie Hanson, and Secretary Tim Trigg, Kara Thomas and City Council Liaison Russ Evans Absent: Putnam County Library Ex-Officio Member Margot Payne and Greencastle Community Schools Ex-Officio Member Barry Fisher Also Present: Mayor Nancy Michael, People Pathways Chair Joy Marley, Banner Graphic Reporter Adam Coates,and Parks & Recreation Director Rod Weinschenk Call to Order—Regular Meeting The regular meeting of the Greencastle Board of Park Commissioners was called to order at 7:35 p.m. by President J.Hennette in the Council Room of Greencastle City Hall, Greencastle. Public Input—None Welcome Kara Thomas! Mayor Nancy Michael welcomed Ms. Kara Thomas to the Greencastle Board of Park Commissioners, and conducted her official "Swearing In" ceremonies. Approval of Minutes On a motion from L.Hanson, second by T.Trigg,the board approved the Regular Meeting Minutes from February 1, 2006. All Ayes. Approval of Monthly Claims & Invoices T.Trigg pointed out that his invoice from Obsidian Screen Graphics had been paid in full the previous month. With that correction,the monthly claims were approved on a motion from T.Trigg, second by J.Hennette. The vote passed 3-0-1 abstention(L.Hanson abstained due to the inclusion of a claim for her business,Bright Futures). Park Shelter Request The board approved a special request to waive shelter fees for the Greencastle Civic League for the use of a number of shelters on Saturday, May 20,2006, 9:00 a.m. —Noon. They will be holding a fitness day in the park. Motion by T.Trigg, second by L.Hanson. All Ayes. Approval of 2006-'07 Program and Activity Fee Schedule To the Table- On a motion from L.Hanson, second by K.Thomas this item was brought back to the table. All Ayes. Approval—After some discussion,request for public input, and receiving none—the board approved the proposed fee schedule as presented on a motion from L.Hanson, ,.,, second by K.Thomas. All Ayes. a,/ • • • Land & Water Conservation Fund Grant To the Table- On a motion from L.Hanson, second by T.Trigg,this item was brought ,,� back to the table authorization to enter into a contract with Indiana Department of Natural Resources for a Land& Water Conservation Grant for the Big Walnut Community Park land acquisition and improvement project. All Ayes. Approval—Following a short presentation from Director R.Weinschenk,the board gave authorization for Park Board President J.Hennetter to sign the contract with the Department of Natural Resources on a motion from L.Hanson, second by T.Trigg. All Ayes. Phase IV Consultant Following lead in discussion, Director R.Weinschenk made the recommendation to hire Garth Hughes from Civil Engineering Consultants,Reelsville, as the project consultant for the People Pathways Phase IV: Campus Link Trail Project. His recommendation was accepted on a motion from L.Hanson, second by T.Trigg. All Ayes. Friends Of The Park, Special Projects, and Old Business 1. People Pathways—Director R.Weinschenk gave short updates in regards to Phases HI and IV of the People Pathways plan. 2. Ivy Tech Community College at Rokicki Park—R.Weinschenk stated there was no new news in regards to this project. Recreation Programs R.Weinschenk reviewed the following recreation programs offered by the department: 1. Youth Basketball Program—completed with the season end evaluations being reviewed. "Mommy &Me"Program—this is a popular program,with a third session being organized. 2. Workreation Program—R.Weinschenk presented a request from Theresa Robbins who is volunteering her time to help organize and supervise the "Mommy&Me"program. She is requesting a family season pass to the aquatics center in exchange for volunteering her time to the programs. L.Hanson reminded the board that we have already offered this program,though not with a title, reviewing the summer SPARK Program and youth instructors working for an individual season pass. The request was approved unanimously on a motion from T.Trigg, second by L.Hanson. All Ayes. Old Business Holiday in the Park—Russ Evans informed the board that he submitted his volunteer time put toward the Holiday Lighting of the Park for a grant from Walmart. He received a$250 donation which he gave to Friends of the Park of Putnam County Association for the purchase of two storm alert radios for the Greencastle Parks&Recreation Department. He would like to see one put at the aquatics center and the second in the concession stand at BWSP. The board thanked him for his contribution to both the FOTP and the department. ft New Business Jaycee Park Dam—R.Weinschenk presented a copy of the latest inspection for the dam located at Jaycee Park. The board noted that this is the best inspection we've seen in the past few years. Adjournment On a motion from T.Trigg, second by L.Hanson the meeting was adjourned at approximately 8:56 p.m. All Ayes. Minutes respectfully submitted by: Th.c Roderick M. inschenk,Director Greencastle Parks &Recreation Department Minutes approved by: Dr. Jo ennette, sident Leslie a son,Vice President /16A d, .5h07-11/11 Tim Triggbretary Kara Thomas y • • • �7A'6Aa 2=11,a_r1'Ak3 A AJA1 A tUA0A6,1.9 6AL A`OAim..,A®iGt31 A A V'1'i ILmr Jilt I IVILE 1"0'L MARCH 2006 ACCOUNTS PAYABLE VOUCHER DOCKET VENDOR DESCRIPTION AMOUNT ADT Security Services Pool Security Service 69.69 AirHop Wireless interne service 50.00 Black Lumber Company Jaycee Park-Lumber,wall repair supplies 197.51 Bright Futures Toys for Easter Eggs 91.34 City of Greencastle Reimbursement for postage 6.24 Headley Hardware Casters, stain,pliers&wood patch 42.63 Humphrey's Outdoor Power Replace gas cap 6.50 Joyce Norris Shelter rental reimbursement 40.00 M&R Auto Parts Bulb for Truck 1.20 Menards-Terre Haute Jaycee Park-Trim,wall repair supplies 459.40 Midland Gasoline 381.61 National City Visa Lori Newsom's card 329.50 ❑ Wal-Mart-Rec. Supplies 14.38 ❑ Wal-Mart-Facility Maint. 3.24 ❑ OfficeMax-Office supplies 311.88 National Entertainment Tech Toy filled Easter Eggs 109.42 Pat's Ace Hardware Facility maintenance supplies 36.89 Refuse Handling Services Trash disposal 15.00 Safety Solutions, Inc. Steel-toe boots/shoes 376.00 TOTAL GENERAL EXPENSES $2,212.93 PARK NON-REVERTING BASKETBALL FUND Clay Spencer Youth Basketball Scorekeeper 66.00 Cody Shoemaker Youth Basketball Official 64.00 Eric Davis Youth Basketball Scorekeeper 66.00 Flying W Awards Youth Basketball Awards 1,428.40 Jim Pritchard Youth Basketball Official 256.00 Katie Trigg Youth Basketball Scorekeeper 33.00 Mark Davis Youth Basketball Gym Supervisor 84.00 Nick Pritchard Youth Basketball Official 192.00 Peter Michael Youth Basketball Scorekeeper 88.00 Obsidian Screen Graphics 3 Youth Basketball T-shirts 135.50 TOTAL PK NR BASKETBALL EXPENSES $2,412.90 PARK NON-REVERTING SOFTBALL FUND Ensor Service Rewire softball concession& scorers booth 829.79 TOTAL EXPENSES FOR THE MONTH $829.79 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s)and,except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$5,455.62 dated this 1S`day of March 2006. SIGNATURES OF GOVERNING Dr. John Hennette, P dent LLe ie Hanson,Vice President 7'7 Zir 2/L jhrin Tim Trigg_ Secretary , Kara Thomac Greencastle Board of Park Commissioners Minutes of the Executive Meeting March 1, 2006 Present: President Dr. John Hennette, Vice President Leslie Hanson, and Secretary Tim Trigg, Kara Thomas and City Council Liaison Russ Evans Absent: Putnam County Library Ex-Officio Member Margot Payne and Greencastle Community Schools Ex-Officio Member Barry Fisher Also Present: Parks& Recreation Director Rod Weinschenk Call to Order—Executive Meeting The evening's executive session was called to order at 7:00 p.m. by Board President John Hennette and was held in the upper meeting room of Greencastle City Hall. Business During the meeting,the board discussed Land Acquisition per Indiana Code—I.C. 5-14- 1.5-6.1(b)(2)(D). Adjournment The board closed the executive session at 7:30 p.m.on a motion from L.Hanson, second by T.Tigg. All ayes. Minutes respectfully submitted by: Roderick M. einschenk, Director Greencastle Parks & Recreation Department Minutes approved by: ✓L Dr. Henne President ire ie anson,Vice President Jy Tim Trigg, 1Se etary Kara Thomas C •