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HomeMy Public PortalAboutCouncil Minutes 2001 03/22MINUTES McCall City Council Regular Meeting Thursday, March 22, 2001 Table of Contents Call To Order and Roll Call Public Comment Consent Agenda Business Reports Adjournment Page 1 of 7 March 22, 2001 City Council Minutes CALL TO ORDER AND ROLL CALL Council President Eimers called the regular meeting of the McCall City Council to order at 7:02 pm. Ms. Arp, Mr. Colton, Mr. Eimers, and Mr. Venable answered roll call. A quorum was present. City staff members present were City Manager Robert Strope and Finance Director/City Clerk Cathleen Koch. AB 01-35 Pancake House waterline upgrade was added to the agenda. PUBLIC COMMENT Council President Eimers called for public comment. Council agreed to allow AB 01-45 to be heard during the public comment section. AB 01-45 Chamber's Request for $200 for an Easter Egg Hunt Donna Glenn, representative of the Chamber of Commerce, explained they would like to start an annual Easter Egg Festivity. Ms. Glenn read from a sheet that detailed the festivities. She commended Mr. Grote for an article in the newspaper about the golf course. The article discusses everyone keeping common interests in mind and steering away from personal agendas. Ms. Glenn talked about the fact that someone must take the first step to involve everyone in order to bring the community together. Council discussed whether donations could be made to nonprofit organizations. Mr. Strope said that Dave Bieter did not see a problem with a donation to a nonprofit organization. Mr. Colton pointed out that the City is willing to donate the use of the golf course. John West, Charter Communications, offered to donate the money for the event. Christina Dammerman said the point of the donation was to encourage City participation so the community can pull together. Mr. Eimers moved to approve the donation contingent upon Mr. Bieter's blessing with an attorney letter or the citing of the code section. Mr. Venable seconded the motion. At a roll call vote, Mr. Venable and Mr. Eimers voted aye. Ms. Arp and Mr. Colton voted nay. The motion failed. The public comment period was closed. Page 2 of 7 March 22, 2001 City Council Minutes CONSENT AGENDA The following items were listed on the consent agenda: • Minutes of March 6, 2001 • Minutes of March 8, 2001 • Invoice Approval List Dated March 19, 2001 • Payroll Report for Pay Period Ending March 3, 2001 Council discussed the payment of engineering fees. Mr. Kirkpatrick explained that he has made it a practice for the City to pay for the first request from a developer for engineering and the developer pays for subsequent requests. In his opinion, the City should be providing the initial consultation. Mr. Colton moved to approve the Consent Agenda. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. BUSINESS AB 01-35 Waterline Upgrade for the Pancake House Mr. Kirkpatrick explained that the waterline upgrade agenda item for the Pancake House was tabled at the last meeting. He requested Council table it again until a future meeting. Mr. Colton moved to table AB 01-35 until April 12, 2001. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. AB 01-39 Recreation Fee Structure Todd Sholty, Recreation Committee Member, said that the committee has worked on the fee structure for the last 2 months. Their goal was to develop a fair and equitable fee structure. Mr. Sholty read the fee recommendations. Ms. Arp asked for clarification of the 50% discount. Mr. Sholty clarified that the discount is for unpaid instructors or volunteers, not paid instructors. Mr. Strope mentioned the fact that scholarships are also available for up to a 50% reduction in fees. Ms. Arp asked what would happen if 50% is not enough. Mr. Strope said that the fee waiver ordinance gives him the ability to waive all fees. Mr. Sholty said that the gymnastics' fees were not factored into the fee structure because a decision has not been made about the future of the gymnastics program. Page 3 of 7 March 22, 2001 City Council Minutes Mr. Strope explained that the resolution would be revised for a future public hearing. The Recreation Committee will be considering a flat fee in the future. Council discussed the revenue received for the baseball, softball, and t-ball programs last year and the numbers of kids and adults who participated. The Recreation Department only received about $6,000 in revenue for the three programs last year. Mr. Colton recommended offering recreation activities without fees, except for gymnastics. Mr. Sholty explained that the committee did not consider the option of a "no fee" schedule. Mr. Strope discussed the amount of the current budget consumed by the gymnastics program and the option of privatizing the program to reduce costs for gymnastics, while increasing the money available for other programs. Ms. Arp and Mr. Eimers confirmed that they are not ready to move away from the fee structure at this time. The public hearing on recreation fees will be April 26, 2001. The Recreation Committee will look at the "no fee" option. Mr. Colton also requested the committee look into non - sports type recreation activities. Mr. West mentioned that Charter Communications would like to sponsor community activities. Ms. Arp moved to accept the committee's recommendation and direct the staff to take action to formally adopt the recommended fees and set the hearing date for April 26, 2001. Mr. Colton seconded the motion. All Council Members voted aye. The motion carried. AB 01-43 Ordinance for Charter Communications Franchise Agreement Ms. Koch explained the significant changes proposed in the franchise agreement. Charter Communications proposed an increase in the franchise fee from 3% to 5%. They would also like to avoid having a home office in the City of McCall, but they will have 24-hour telephone service. Council will consider the ordinance for adoption after the introduction, publication, and a 30-day waiting period. Mr. West, Operations Manager for Charter Communications, gave more details about the agreement and answered Council's questions. He said that the company is a member of the community and they would like to sponsor little league teams. They are the City's partner in business. They provide an 800 number along with a technician in the area, but they do not want to have an office, which would increase costs and rates. He also discussed the burial of cable lines within the city. He mentioned that the City of McCall currently receives revenue for the impact area. The county will be receiving the revenue in the future from the impact area. Page 4 of 7 March 22, 2001 City Council Minutes AB 01-46 CUP-01-1 to Allow a Guesthouse at 1050 Cedar Lane Mr. Kirkpatrick presented CUP-01-1 for Randy and Sally Spiwak requesting to create a guesthouse at 1050 Cedar Lane. The Planning and Zoning Commission found that the proposal satisfied the requirements of city code and recommended approval with two conditions. Ms. Arp asked why a conditional use permit was required for this request. Mr. Kirkpatrick explained that it is a guesthouse, a second dwelling unit, which requires a permit. Ms. Arp moved to adopt the draft findings and conclusions with the two conditions listed and approve application CUP-01-1. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. AB 01-47 CUP-01-2 to Allow the Expansion of the Existing Medical Clinic Mr. Kirkpatrick presented CUP-01-2 to Council, which would allow the expansion of the existing medical clinic with a larger parking area. The Planning and Zoning Commission found that the proposal met the requirements of McCall City Code and recommended approval with the one condition of screening the parking lot. Ms. Arp moved to adopt the draft findings and conclusions with the one condition and approve application CUP-01-2. Mr. Colton seconded the motion. All Council Members voted aye. The motion carried. AB 01-22 Ordinance No. 754 Regarding the Extension of City Services Mr. Kirkpatrick highlighted the changes made since the first reading of Ordinance No. 754. Ms. Arp asked if there was an implication that water and sewer would be provided if an area were to be annexed. Mr. Kirkpatrick said the ordinance requires an evaluation by the City Engineer to certify that the City's sewer system can support the proposed demands for service in the annexed area. Mr. Colton moved to suspend the rules, read Ordinance No. 754 by title only, second reading only. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers, Ms. Arp and Mr. Venable voted aye. The motion carried. AB 01-38 Award Contract for Lift Station #11 Mr. Strope recommended awarding the contract for lift station #11 to BMI Construction, the successful low bidder. Their bid was $85,823. The amount budgeted was $107,000, but Mr. Keating has assured Mr. Strope that he has good uses for the excess money for the project. Page 5 of 7 March 22, 2001 City Council Minutes Mr. Colton moved to award the contract to the successful low bidder, BMI Construction, and authorize the Mayor to sign the contract. Mr. Eimers seconded the motion. At a roll call vote, Mr. Colton, Mr. Eimers, Ms. Arp and Mr. Venable voted aye. The motion carried. AB 01-36 Water Treatment Plant Construction Manager Mr. Strope stated that a Statement of Qualification's was prepared for a construction manager/engineer for the Water Treatment Plant. One response was received, which met expectations. Mr. Strope asked Council for help in negotiating an agreement. Mr. Eimers said he would participate and that Mr. Muller would be willing to participate in the negotiations if nobody else wanted to. Mr. Eimers and Mr. Muller will negotiate the agreement with Mr. Strope. AB 01-37 City Prosecutor RFP Mr. Strope said that a tentative agreement, subject to Council approval, was worked out with Ms. Shropshire. Ms. Shropshire has agreed to provide prosecuting attorney services commencing on April 1, 2001 for the amount budgeted this fiscal year. The agreement is very similar to the one with Mr. Roats. Next fiscal year, the agreement would increase to $36,000. Mr. Strope pointed out that there would be some overlapping costs for the switching of prosecutors. Ms. Arp questioned the portion of the agreement requiring Ms. Shropshire to respond to crime scenes when necessary. Mr. Wolf said that the prosecutor's attendance is required seldom. Council discussed the change in the prosecuting attorney. Mr. Strope pointed out that Council already accepted the agreement, but he was directed to try negotiating a better deal. Ms. Arp felt the change was premature, but agreed to vote in favor of the agreement with a termination date of April 1, 2001 at Mr. Roats request. Mr. Eimers moved to approve the negotiated agreement for City Prosecutor services and authorize the Mayor to sign. Mr. Venable seconded the motion. At a roll call vote, Mr. Venable, Ms. Arp, and Mr. Eimers voted aye. Mr. Colton voted nay. The motion carried, REPORTS City Manager — Robert Strope Mr. Strope pointed out the department reports included in the Council packets. Department heads will begin including monthly reports. Page 6 of 7 March 22, 2001 City Council Minutes Council has a draft copy of the personnel policy manual for review. Police Chief — Steve Wolf Mr. Wolf asked who was planning to attend the underage drinking program on April 29, 2001. Ms. Arp will be attending the program with Mr. Wolf. Mr. Wolf discussed completing the team -building workshop and how it fits into the overall program for the police department. He asked for approval of the agreement with Doug Edison in order to complete the training. Council did not make a motion, but approved of completing the training. Finance Director/City Clerk — Cathleen Koch Ms. Koch gave Council an encumbrance report along with the financial report for this month. She explained that it only includes purchase orders that department heads request. The City is not on a full purchase order system. Mr. Strope pointed out that purchase orders are required for anything over $500. There will be a spending cut off date of September 15, 2001. City Councilor — Ralph Colton Mr. Colton addressed parking around Manchester's property. Mr. Wolf said that he would address the issue. Mr. Colton asked about the status of the Unfinanced Requirements List. Mr. Strope explained that department heads are getting costs together for specific projects. City Councilor — Kirk Eimers Mr. Eimers would like a used car ordinance. ADJOURNMENT Without further business, Mr. Eimers moved to adjourn. Mr. Venable seconded the motion. All Council Members voted aye. The motion carried. The Council adjourned at 11 pm. 462-- ATTEST: AIlan Muller, Mayor orYA________-- hieen A. Koch, Finance Director/City Clerk Page 7 of 7 March 22, 2001 City Council Minutes