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Home My Public Portal AboutApril 5 2006 Regular Session �� Greencastle Board of Park Commissioners Minutes of the Regular Meeting April 5,2006 Present: President Dr. John Hennette,Vice President Leslie Hanson, and Secretary Tim Trigg, Kara Thomas Absent: City Council Liaison Russ Evans,Putnam County Library Ex-Officio Member Margot Payne and Greencastle Community Schools Ex-Officio Member Barry Fisher Also Present: Parks&Recreation Director Rod Weinschenk Call to Order—Executive Meeting The evening's executive session was called to order at 7:34 p.m.by Board President John Hennette and was held in the city council meeting room of Greencastle City Hall. Public Input—None Approval of Minutes from March 1st,2006 1. Executive Session—On a motion from T.Trigg, second by L.Hanson,the minutes from the March 11, 2006 Executive Session were approved. All Ayes 2. Regular Meeting—On a motion from K.Thomas, second by L.Hanson,the minutes from the March 11, 2006 Regular Meeting were approved. All Ayes Finances: 1. Transfers-None 2. Approval of Monthly Claims&Invoices—On a motion from L.Hanson, second by T.Trigg,the minutes from the March 1,2006 were approved with the notation that the payment for youth basketball gym usage should be listed under the Park Non-Reverting Basketball Fund. All Ayes. Special Pool Requests The board considered and approved the annual request from Gayle Hanson, Director the 2006 Summer Enrichment Program,on a motion from T.Trigg, second by K.Thomas. All Ayes. Authorization to hire John D.Wood Builder,Inc.to repair the aquatics center roof After some discussion,the board approved President J.Hennette and Director R.Weinschenk to enter into a contract authorizing John D. Wood Builder,Inc.to make replace the roof to the aquatic center. The contract will remove the existing metal roof,replace the needed plywood roofing as needed, and then replace the roof covering with shingles. Color choices will be left to L.Hanson and Director R.Weinschenk. Motion: K.Thomas, second by L.Hanson. All Ayes. Friends Of The Park,Special Projects,and Old Business 1. Land & Water Conservation Fund Grant for Big Walnut Community Park— Director R.Weinschenk gave an update in regards to his meeting with Bob Bronson, InDNR. We have received verbal approval and are awaiting written confirmation,with InDNR signatures before starting work. Once received,we will begin with land appraisals. 2. People Pathways Phases a. Phase III& IV Updates-Director R.Weinschenk gave a short update in regards fgN to Phases III and IV. b. Walk A-Thou—T.Trigg presented a request from the Family,Youth& Community Development Program to hold a fundraiser Walk-A-Thon on the \—, People Pathways trail beginning at Pat's Ace Hardware traveling to BWSP and back on Saturday,May 6th at 10:00 a.m. New Nike tennis shoes will be given away with every$20 participation fee. On a motion from T.Trigg, second by K.Thomas,the request was approved. All Ayes. 3. Mary's Field Project—R.Weinschenk presented and unofficial drawing of and updateon the development of Mary's Field Park next to City Hall. 4. Ivy Tech Community College at Rokicki Park—No new news. 5. Big Walnut Sports Park Maintenance Agreement—On a motion from L.Hanson, second by T.Trigg,the board gave approval for President J.Hennette to sign an agreement for the 2006 maintenance of Big Walnut Sports Park which will remain the same as last year. All Ayes. Recreation Programs Director R.Weinschenk gave short program updates in regards to the following programs: Egg Fest in the Park After Dark held on Friday evening,April 76;Annual Easter Egg held on Saturday morning,April 8th, 10:00 a.m.; "Mommy&Me"Program;Adult Coed Softball Tournament to be held on May 6& 7; Men's and Women's Softball Leagues. New Business/Miscellaneous-None Director's Report Director R.Weinschenk presented a short report of the vandalism the has recently been received throughout Robe-Ann Park,which included graffiti in the skatepark and women's restroom, destruction of one of the towers at the Emerald Palace,and destruction in the men's restroom. All incidences happened within a two week timeframe, but appear unrelated. Adjournment The board closed the meeting at 8:44 p.m.on a motion from L.Hanson, second by T.Tigg. All ayes. Minutes respectfully submitted by: / L, --1—.A_. Roderick M. Wei cheek,Director Greencastle Parks&Recreation Department Mi: °: Lden esfappred 1 1 Dr. t s lie anson,Vice President 14(za A J 7 ern ad Tim Trigg, Secretary Kara Thomas GREENCASTLE PARKS& RECREATION DEPARTMENT APRIL 2006 ACCOUNTS PAYABLE VOUCHER fl ICKET VENDOR DESCRIPTION AMOUNT �.-., ADT Security Services Pool Security Service 69.69 AirHop Wireless interne service 50.00 Baker's Septic Services Jaycee Park-Port-a-let service 71.00 Black Lumber Company Jaycee Park- Lumber,wall repair supplies 3.59 Bret Hurley Construction BWSP-Repairs to roof of concession bldg 460.00 Butler's L.P. & Fertilizer Grass seed 153.00 Charles Schroeder Mommy&Me Program supplies-t-shirts 54.00 City of Greencastle Reimbursement for postage 31.20 Fastenal Nuts&bolts 6.99 Forest Commodities Mulch for park flower beds 181.15 Greencastle Community Schools Youth Basketball Program-gym usage 1,000.00 Hanson Aggregate Gravel 172.92 Headley Hardware Jaycee Park-drywall supplies 99.41 Humphrey's Outdoor Power Snowblower, Kubota repair parts 213.12 M& R Auto Parts Replacement door handle for GMC truck 13.86 Midland Co-op Gas&Fuel 109.96 National City Visa Lori Newsom's card 253.81 ❑ Wal-Mart-Rec. Supplies 7.80 - Facility Mainten. 8.50 ❑ BuyCostumes.com-Rec.sup 124.98 ❑ Oriental Trading-Rec.sup. 73.55 ❑ SSIClassroomdirect.com-Rec. 38.97 National Entertainment Tech Empty Easter Eggs 530.64 n NRPA Professional NRPA Annual Membership 130.00 Neal Tire Flat tire repair 10.00 Pat's Ace Hardware Facility maintenance supplies 148.59 Quality Fence Repair fences at skatepark 288.00 Quill Copy paper&file cabinets 634.08 Refuse Handling Services Trash disposal 85.00 Service Glass Plexi-glass for Emerald Palace towers 196.10 State Chemical Cleaning supplies 883.80 TOTAL GENERAL.EXPENSES $5,849.91 ALLOWANCE OF ACCOUNT PAYABLE VOUCHERS We have examined the Accounts Payable of the foregoing Accounts Payable Voucher Docket(s) consisting of 1 page(s)and, except for claims not allowed as shown on this docket, such claims are hereby allowed in the total amount of$5,849.91 dated this 5th day of April 2006. I / NATURES OF GOVE r=.G 30 Dr. John Hef e, Presi Lee anon,Vice President ` hrniemj Tim Trigg, Secretary K a Thomas