HomeMy Public PortalAboutCouncil Minutes 2001 04/12MINUTES
McCall City Council
Regular Meeting
Thursday, April 12, 2001
Table of Contents
Call To Order and Roll Call
Public Comment
Consent Agenda
Business
Reports
Adjournment
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Mayor Muller called the regular meeting of the McCall City Council to order at 7:03 pm.
Ms. Arp, Mr. Muller, and Mr. Eimers answered roll call. Mr. Muller stated that Mr.
Venable would arrive around 8:00 pm. A quorum was present. City staff members
present were City Manager Robert Strope and City Planner Lindley Kirkpatrick.
The Mayor called for public comment.
Ken Nichols, URS Corporation, introduced himself and expressed his thanks for being
involved in the selection process for Airport Engineer.
Donna Glenn read a letter that was submitted to the Council Members about bringing
the community together.
The following items were listed on the consent agenda:
· Minutes of March 22, 2001
· Invoice Approval List Dated April 9, 2001
· Payroll Report for Pay Period Ending March 16, 2001
· Payroll Report for Pay Period Ending March 30, 2001
· Resolution 01-04 Setting the Rates for Sewer Service
· Resolution 01-06 Water Bond Revenue Reserve
· Resolution 01-07 Edward Jones Account
Attorney Dave Bieter arrived at 7:07 pm.
Mr. Eimers moved to approve the Consent Agenda. Ms. Arp seconded the
motion. At a roll call vote, Mr. Eimers, Ms. Arp, and Mr. Muller voted aye. The
motion carried.
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AB 01-56 LOT Recognition
Mr. Muller recognized the Local Option Tax Committee Members for their work. He
presented plaques to Donna Glenn and Rick Fereday. The Mayor also had plaques for
Helen Eimers, Rod Nielsen, Diane Wiegand, Nancy Estes, Ernie Woods, and Bill
McMurray who were not present.
Ms. Glenn thanked Council on behalf of the committee. Some members are continuing
to move forward on the LOT. Ms. Arp stated that Council would like the committee to
continue the effort.
AB 01-03 Update from Matt Uranga of J-U-B Engineers on the J-Ditch Project
Mr. Uranga explained that the total of the payment application is $770,000. The large
ticket items include the liner at approximately $280,000 and materials at approximately
$50,000. The legitimate portions of payment application #7 are included in payment
application #8.
The major items left on the project include a portion of the work related to the pump
station, associated piping, and earthwork. Items relating to the pump station are
relatively close to the schedule. The earthwork items are behind according to the
schedule. Liner work is due to begin April 23, 2001. In the contractor's opinion, it will
take 10 working days to finish.
Mr. Uranga noted that the relationship with the contractor is good. The contractor has
been granted permission to work 7 days per week.
AB 01-44 J-Ditch Payment Application #8
Mr. Strope explained that he and Mr. Bieter are trying to determine how much should be
withheld from this payment application. The contract allows for liquidated damages,
which will be withheld based upon the schedule. Offsets will be withheld based on
every item associated with the delays. The amount to withhold will be refined before
requesting money from BOR. The City will not receive a windfall from liquidated
damages. If there are liquidated damage dollars that exceed the actual costs the City
incurs the recipient of any additional funds will be BOR.
Ms. Arp moved to approve application for payment #8 and withhold from the
payment amounts for offsets allowed under the contract and bond for costs
associated with the default and liquidated damages with payment to surety
contingent upon their acknowledgement of their responsibilities for delay costs
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and their acknowledgement that our periodic payments do not waive our right to
recoup all costs, fees, and damages and authorize the Mayor to sign. Mr. Eimers
seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, and Ms. Arp
voted aye. The motion carried.
AB 01-35 Waterline Upgrade for the Pancake House & Holiday Inn Express
Mr. Kirkpatrick explained that firm numbers and a design are now available for accurate
cost estimates. He said a solution was arrived at to accommodate the development
and provides a benefit to the city's system.
He presented the recommendation from staff and asked Council to agree to share
costs on the waterline upgrade project for the Pancake House and Holiday Inn Express.
The upgrade would include items not needed by the Pancake House or Holiday Inn
Express and therefore the City would pay for portions of the project that provide benefit
to the City and other water users. Mr. Eimers stated that he does not want to amend
the budget because there are enough funds already budgeted.
Ms. Arp moved to approve up to $34,000 to replace water lines and authorize the
City Manger to enter into necessary agreements with George Bertram, Bonnie
Bertram, and Bob Hunt and direct staff to prepare budget amendments, if needed.
Mr. Eimers seconded the motion. At a roll call vote, Ms. Arp, Mr., Muller, and Mr.
Eimers voted aye. The motion carried.
AB 01-22 Extension of City Water and Sewer Services - Ordinance No. 754
Mr. Kirkpatrick presented Ordinance 754 for final reading. He explained that the
ordinance had not changed since the last reading. No comments were received
concerning the ordinance.
Ms. Arp moved to suspend the rules, read Ordinance No. 754 by title only, final
reading. Mr. Eimers seconded the motion. At a roll call vote, Ms. Arp, Mr. Muller,
and Mr. Eimers voted aye. The motion carried.
Ms. Arp moved adopt Ordinance No. 754. Mr. Eimers seconded the motion. At a
roll call vote, Ms. Arp, Mr. Muller, and Mr. Eimers voted aye. The motion carried.
AB 01-58 Letter to lTD Regarding the SH55 McCall Alternate Route Project
Mr. Kirkpatrick reviewed the letter to lTD and explained that the letter came out of a
meeting for an environmental review.
Mr. Fereday said the community has been waiting for this project for 25 years. He
recommended reminding lTD of their promise to build this project. He said the
business owners in McCall have not voiced any opposition and asked the City to remind
lTD of the urgency of the project.
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Ms. Arp moved to authorize the Mayor to send a letter in support of the re-
prioritization of the McCall Alternate Route ProjecL Mr. Eimers seconded the
motion. At a roll call vote, Mr. Eimers, Mr. Muller, and Ms. Arp voted aye. The
motion carried.
Mr. Venable arrived at 8:05 pm.
AB 01-57 Impact Area Agreement Renegotiations
Mr. Kirkpatrick stated that the attached letter was to request the Valley County
Commissioners to renegotiate the Impact Area Agreement. A couple of Idaho Supreme
Court decisions require certain aspects of the current agreement to be changed. Staff
recommended a work session be held on April 26, 2001. Council will refine and finalize
a proposal for changes to the agreement at that meeting.
Ms. Arp said that the agreement is a very sensitive issue. She pointed out that Idaho
Statutes don't provide for two commissions, but it was blessed by a Judge and ordered
by a Judge. Mr. Kirkpatrick confirmed that staff understands that it is a sensitive and
important issue for all involved. Mr. Bieter explained that some changes must occur.
Mr. Eimers moved to authorize the Mayor to request renegotiation of the Impact
Area Agreement and direct staff to prepare a draft ordinance for consideration at
a work session on April 26, 2001. Mr. Muller seconded the motion. At a roll call
vote, Mr. Eimers, Mr. Muller, Mr. Venable, and Ms. Arp voted aye. The motion
carried.
Council recessed at 8:05 pm. The meeting reconvened at 8:12 pm.
AB 01-48 Selection of Airport Engineer/Planning Services
Mr. Rowe explained the City would be receiving grant funds next year for an Airport
Engineer. The Airport Advisory Committee and staff reviewed the applicants. The
committee recommended Armstrong Consultants. A detailed scope of work will be
prepared by Armstrong and presented to Council for approval. An independent
engineering firm and the Federal Aviation Administration will review the scope of work.
Ms. Arp asked what costs are covered. Mr. Rowe said the detailed scope of work will
go into all the details of what costs are covered.
Mr. Rowe stated that next year's lighting project will be approximately $250,000, over a
5-year period the project could be $3 million to $5 million. Mr. Rowe said the City was
fortunate to have three strong candidates. Mr. Muller also reviewed all three candidates
in detail. He came up with similar scores but rated Toothman-Orton higher because it is
closer to the airport. Mr. Rowe said that location was not part of the FAA required
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criteria used for scoring the applicants. Mr. Strope added that the selection of the
engineer is based upon qualifications spelled out in an FAA circular.
Ms. Arp moved to approve the recommendation of Armstrong Consultants as the
Airport Planning and Engineering Services Consultant and direct staff to
negotiate a detailed scope of work. Mr. Eimers seconded the motion. At a roll
call vote, Mr. Eimers, Mr. Venable, and Ms. Arp voted aye. Mr. Muller voted no.
The motion carried.
AB 01-49 Pioneer Air Service, Inc/Kirk Braun Lease Transfer to McCall Air Taxi
Mr. Rowe said that he wanted to change the agenda bill to request a new lease instead
of a lease transfer. A new lease is advantageous to the City because it will bring in
additional revenue to the City. It's also advantageous to Mr. Dorris because it restarts
the clock on the lease.
Mr. Rowe requested Council to add a provision requiring the lease to be signed within
30 days.
Ms. Arp moved to approve a new lease for Pioneer Air Service's fuel farm lot,
authorize the Mayor to sign with a stipulation that the lease is void if not signed
by both parties by May 12, 2001. Mr. Eimers seconded the motion. At a roll call
vote, Mr. Eimers, Mr. Venable, Mr. Muller, and Ms. Arp voted aye. The motion
carried.
AB 01-50 Lease of Lot C 1 & 2 for James Mullett
Mr. Rowe explained that Mr. Mullett will be moving to McCall and would like to build a
hangar.
Ms. Arp moved to approve the lease for Mr. Mullett on Lot C I & 2, authorize the
Mayor to sign with a stipulation that the lease is void if not signed within 30 days
from this date. Mr. Eimers seconded the motion. At a roll call vote, Mr. Eimers,
Mr. Venable, Mr. Muller, and Ms. Arp voted aye. The motion carried.
AB 01-51 Lease of Lot 202 for Jack Magee
Mr. Rowe explained that Mr. Magee would like to transfer his lease to Dew Aircraft.
Ms. Arp moved to approve the lease transfer Lot 202 from Mr. Magee to Dew
Aircraft, authorize the Mayor to sign with a stipulation that the lease is void if not
signed within 30 days from this date. Mr. Eimers seconded the motion. At a roll
call vote, Mr. Eimers, Mr. Venable, Mr. Muller, and Ms. Arp voted aye. The motion
carried.
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AB 01-52 Lease of Lot 17 for Edward O'Gara III
Mr. Rowe explained that Mr. O'Gara would like to build a hangar. The new lease
should generate $1,500 to $2,000.
Ms. Arp moved to approve the lease of Lot 17 by Edward O'Gara Ill, authorize the
Mayor to sign with a stipulation that the lease is void if not signed within $0 days
from this date. Mr. Eimers seconded the motion. At a roll call vote, Mr. Eimers,
Mr. Venable, Mr. Muller, and Ms. Arp voted aye. The motion carried.
AB 01-40 Agreement with School District on Gymnastics Classes for Physically
Challenged Kids
Mr. Peckham explained that McCalI-Donnelly Schools has a physically challenged
class. They wanted to have a gymnastics class as part of their curriculum. The school
will provide extra teachers to watch the kids because they require a 1 to 1 ratio.
Mr. Bieter said that the agreement would need to be revised to clarify that the McCall
Donnelly School District will provide instructors.
Ms. Arp moved to approve
authorize the Mayor to sign.
Muller, and Ms. Arp voted aye.
the agreement contingent on legal review and
At a roll call vote, Mr. Eimers, Mr. Venable, Mr.
The motion carried.
AB 01-54 Delta Dental Renewal
Mr. Strope explained that the policy required renewal in the middle of the fiscal year.
This agreement will change the renewal date to coincide with the City's fiscal year.
Employees have been informed of the change. There should be enough money in the
budget, but if there's not, the money will be allocated from somewhere else.
Mr. Muller moved to approve the policy endorsement with Delta Dental Plan of
Idaho, Inc and authorize the Mayor to sign. Mr. Eimers seconded the motion. At
a roll call vote, Mr. Eimers, Mr. Venable, Mr. Muller, and Ms. Arp voted aye. The
motion carried.
AB 01-55 Property Management Agreement with Coldwell Banker Johnson & Co.
for 1203 Roosevelt
Mr. Strope said the previous property managers cancelled the agreement for managing
1203 Roosevelt. Ms. Koch investigated all options for a revised agreement.
Ms. Arp asked when the house needed to be removed. Mr. Strope will check into it.
Mr. Bieter would like to review the other insurances required in item 10C.
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Ms. Arp moved to approve the agreement with Coldwell Banker contingent upon
legal review and authorize the Mayor to sign. Mr. Eimers seconded the motion.
At a roll call vote, Mr. Eimers, Mr. Venable, Mr. Muller, and Ms. Arp voted aye.
The motion carried.
City Manager- Robert Strope
Consuelo Blake's father passed away so she is out of town.
Gloria Cantrell is intending to retire on June 1,2001.
City Attorney- Dave Bieter
A tracking system for legal service requests has been implemented. Mr. Bieter will be
providing it for future packets.
City Planner- Lindley Kirkpatrick
A status was given of the new Grant Coordinator/Assistant City Planner position. Ten
applications were received. Mr. Kirkpatrick will be setting up interviews.
City Councilor- Marilyn Arp
None.
City Councilor - Ray Venable
None.
Mayor - Allan Muller
Where does the City stand on the Water Rate Study? Mr. Strope said the rate proposal
is being completed. Floyd Ayers has recommended no changes until construction is
complete or until we know what the debt service will be. Ms. Arp asked when the water
rate study would be completed. Mr. Strope said within 2 weeks and then the committee
would reconvene. Mr. Eimers said the City is running in the black $500,000 and should
share that with the people. A one-time rebate may be appropriate.
City Councilor- Kirk Eimers
Bill Basye from the Shepard's Home called and offered to give Council a tour. The tour
is on May 17, 2001 at 5:30 pm.
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What can be done about debris on private properties? Mr. Kirkpatrick and Mr. Wolf are
addressing the issue
When will the negotiations begin for a Water Plant Engineer? Mr. Strope said it will be
ready for Council action on April 26, 2001.
Without further business, Mr. Eimers moved to adjourn. Mr. Muller seconded the
motion. Ail Council Members voted aye. The motion carried. The Council
adjourned at 9:00 pm.
ATTEST:
Atl~an Muller, Mayor
Cathleen A. Koch, Finance Director/City Clerk
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