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HomeMy Public PortalAboutCouncil Minutes 2001 04/12MINUTES McCall City Council Regular Meeting Thursday, April 12, 2001 Table of Contents Call To Order and Roll Call Public Comment Consent Agenda Business Reports Adjournment Page I of 9 April 12, 2001 City Council Minutes Mayor Muller called the regular meeting of the McCall City Council to order at 7:03 pm. Ms. Arp, Mr. Muller, and Mr. Eimers answered roll call. Mr. Muller stated that Mr. Venable would arrive around 8:00 pm. A quorum was present. City staff members present were City Manager Robert Strope and City Planner Lindley Kirkpatrick. The Mayor called for public comment. Ken Nichols, URS Corporation, introduced himself and expressed his thanks for being involved in the selection process for Airport Engineer. Donna Glenn read a letter that was submitted to the Council Members about bringing the community together. The following items were listed on the consent agenda: · Minutes of March 22, 2001 · Invoice Approval List Dated April 9, 2001 · Payroll Report for Pay Period Ending March 16, 2001 · Payroll Report for Pay Period Ending March 30, 2001 · Resolution 01-04 Setting the Rates for Sewer Service · Resolution 01-06 Water Bond Revenue Reserve · Resolution 01-07 Edward Jones Account Attorney Dave Bieter arrived at 7:07 pm. Mr. Eimers moved to approve the Consent Agenda. Ms. Arp seconded the motion. At a roll call vote, Mr. Eimers, Ms. Arp, and Mr. Muller voted aye. The motion carried. Page 2 of 9 April 12, 2001 City Council Minutes AB 01-56 LOT Recognition Mr. Muller recognized the Local Option Tax Committee Members for their work. He presented plaques to Donna Glenn and Rick Fereday. The Mayor also had plaques for Helen Eimers, Rod Nielsen, Diane Wiegand, Nancy Estes, Ernie Woods, and Bill McMurray who were not present. Ms. Glenn thanked Council on behalf of the committee. Some members are continuing to move forward on the LOT. Ms. Arp stated that Council would like the committee to continue the effort. AB 01-03 Update from Matt Uranga of J-U-B Engineers on the J-Ditch Project Mr. Uranga explained that the total of the payment application is $770,000. The large ticket items include the liner at approximately $280,000 and materials at approximately $50,000. The legitimate portions of payment application #7 are included in payment application #8. The major items left on the project include a portion of the work related to the pump station, associated piping, and earthwork. Items relating to the pump station are relatively close to the schedule. The earthwork items are behind according to the schedule. Liner work is due to begin April 23, 2001. In the contractor's opinion, it will take 10 working days to finish. Mr. Uranga noted that the relationship with the contractor is good. The contractor has been granted permission to work 7 days per week. AB 01-44 J-Ditch Payment Application #8 Mr. Strope explained that he and Mr. Bieter are trying to determine how much should be withheld from this payment application. The contract allows for liquidated damages, which will be withheld based upon the schedule. Offsets will be withheld based on every item associated with the delays. The amount to withhold will be refined before requesting money from BOR. The City will not receive a windfall from liquidated damages. If there are liquidated damage dollars that exceed the actual costs the City incurs the recipient of any additional funds will be BOR. Ms. Arp moved to approve application for payment #8 and withhold from the payment amounts for offsets allowed under the contract and bond for costs associated with the default and liquidated damages with payment to surety contingent upon their acknowledgement of their responsibilities for delay costs Page 3 of 9 April 12, 2001 City Council Minutes and their acknowledgement that our periodic payments do not waive our right to recoup all costs, fees, and damages and authorize the Mayor to sign. Mr. Eimers seconded the motion. At a roll call vote, Mr. Muller, Mr. Eimers, and Ms. Arp voted aye. The motion carried. AB 01-35 Waterline Upgrade for the Pancake House & Holiday Inn Express Mr. Kirkpatrick explained that firm numbers and a design are now available for accurate cost estimates. He said a solution was arrived at to accommodate the development and provides a benefit to the city's system. He presented the recommendation from staff and asked Council to agree to share costs on the waterline upgrade project for the Pancake House and Holiday Inn Express. The upgrade would include items not needed by the Pancake House or Holiday Inn Express and therefore the City would pay for portions of the project that provide benefit to the City and other water users. Mr. Eimers stated that he does not want to amend the budget because there are enough funds already budgeted. Ms. Arp moved to approve up to $34,000 to replace water lines and authorize the City Manger to enter into necessary agreements with George Bertram, Bonnie Bertram, and Bob Hunt and direct staff to prepare budget amendments, if needed. Mr. Eimers seconded the motion. At a roll call vote, Ms. Arp, Mr., Muller, and Mr. Eimers voted aye. The motion carried. AB 01-22 Extension of City Water and Sewer Services - Ordinance No. 754 Mr. Kirkpatrick presented Ordinance 754 for final reading. He explained that the ordinance had not changed since the last reading. No comments were received concerning the ordinance. Ms. Arp moved to suspend the rules, read Ordinance No. 754 by title only, final reading. Mr. Eimers seconded the motion. At a roll call vote, Ms. Arp, Mr. Muller, and Mr. Eimers voted aye. The motion carried. Ms. Arp moved adopt Ordinance No. 754. Mr. Eimers seconded the motion. At a roll call vote, Ms. Arp, Mr. Muller, and Mr. Eimers voted aye. The motion carried. AB 01-58 Letter to lTD Regarding the SH55 McCall Alternate Route Project Mr. Kirkpatrick reviewed the letter to lTD and explained that the letter came out of a meeting for an environmental review. Mr. Fereday said the community has been waiting for this project for 25 years. He recommended reminding lTD of their promise to build this project. He said the business owners in McCall have not voiced any opposition and asked the City to remind lTD of the urgency of the project. Page 4 of 9 April 12, 2001 City Council Minutes Ms. Arp moved to authorize the Mayor to send a letter in support of the re- prioritization of the McCall Alternate Route ProjecL Mr. Eimers seconded the motion. At a roll call vote, Mr. Eimers, Mr. Muller, and Ms. Arp voted aye. The motion carried. Mr. Venable arrived at 8:05 pm. AB 01-57 Impact Area Agreement Renegotiations Mr. Kirkpatrick stated that the attached letter was to request the Valley County Commissioners to renegotiate the Impact Area Agreement. A couple of Idaho Supreme Court decisions require certain aspects of the current agreement to be changed. Staff recommended a work session be held on April 26, 2001. Council will refine and finalize a proposal for changes to the agreement at that meeting. Ms. Arp said that the agreement is a very sensitive issue. She pointed out that Idaho Statutes don't provide for two commissions, but it was blessed by a Judge and ordered by a Judge. Mr. Kirkpatrick confirmed that staff understands that it is a sensitive and important issue for all involved. Mr. Bieter explained that some changes must occur. Mr. Eimers moved to authorize the Mayor to request renegotiation of the Impact Area Agreement and direct staff to prepare a draft ordinance for consideration at a work session on April 26, 2001. Mr. Muller seconded the motion. At a roll call vote, Mr. Eimers, Mr. Muller, Mr. Venable, and Ms. Arp voted aye. The motion carried. Council recessed at 8:05 pm. The meeting reconvened at 8:12 pm. AB 01-48 Selection of Airport Engineer/Planning Services Mr. Rowe explained the City would be receiving grant funds next year for an Airport Engineer. The Airport Advisory Committee and staff reviewed the applicants. The committee recommended Armstrong Consultants. A detailed scope of work will be prepared by Armstrong and presented to Council for approval. An independent engineering firm and the Federal Aviation Administration will review the scope of work. Ms. Arp asked what costs are covered. Mr. Rowe said the detailed scope of work will go into all the details of what costs are covered. Mr. Rowe stated that next year's lighting project will be approximately $250,000, over a 5-year period the project could be $3 million to $5 million. Mr. Rowe said the City was fortunate to have three strong candidates. Mr. Muller also reviewed all three candidates in detail. He came up with similar scores but rated Toothman-Orton higher because it is closer to the airport. Mr. Rowe said that location was not part of the FAA required Page 5 of 9 April 12, 2001 City Council Minutes criteria used for scoring the applicants. Mr. Strope added that the selection of the engineer is based upon qualifications spelled out in an FAA circular. Ms. Arp moved to approve the recommendation of Armstrong Consultants as the Airport Planning and Engineering Services Consultant and direct staff to negotiate a detailed scope of work. Mr. Eimers seconded the motion. At a roll call vote, Mr. Eimers, Mr. Venable, and Ms. Arp voted aye. Mr. Muller voted no. The motion carried. AB 01-49 Pioneer Air Service, Inc/Kirk Braun Lease Transfer to McCall Air Taxi Mr. Rowe said that he wanted to change the agenda bill to request a new lease instead of a lease transfer. A new lease is advantageous to the City because it will bring in additional revenue to the City. It's also advantageous to Mr. Dorris because it restarts the clock on the lease. Mr. Rowe requested Council to add a provision requiring the lease to be signed within 30 days. Ms. Arp moved to approve a new lease for Pioneer Air Service's fuel farm lot, authorize the Mayor to sign with a stipulation that the lease is void if not signed by both parties by May 12, 2001. Mr. Eimers seconded the motion. At a roll call vote, Mr. Eimers, Mr. Venable, Mr. Muller, and Ms. Arp voted aye. The motion carried. AB 01-50 Lease of Lot C 1 & 2 for James Mullett Mr. Rowe explained that Mr. Mullett will be moving to McCall and would like to build a hangar. Ms. Arp moved to approve the lease for Mr. Mullett on Lot C I & 2, authorize the Mayor to sign with a stipulation that the lease is void if not signed within 30 days from this date. Mr. Eimers seconded the motion. At a roll call vote, Mr. Eimers, Mr. Venable, Mr. Muller, and Ms. Arp voted aye. The motion carried. AB 01-51 Lease of Lot 202 for Jack Magee Mr. Rowe explained that Mr. Magee would like to transfer his lease to Dew Aircraft. Ms. Arp moved to approve the lease transfer Lot 202 from Mr. Magee to Dew Aircraft, authorize the Mayor to sign with a stipulation that the lease is void if not signed within 30 days from this date. Mr. Eimers seconded the motion. At a roll call vote, Mr. Eimers, Mr. Venable, Mr. Muller, and Ms. Arp voted aye. The motion carried. Page 6 of 9 April 12, 2001 City Council Minutes AB 01-52 Lease of Lot 17 for Edward O'Gara III Mr. Rowe explained that Mr. O'Gara would like to build a hangar. The new lease should generate $1,500 to $2,000. Ms. Arp moved to approve the lease of Lot 17 by Edward O'Gara Ill, authorize the Mayor to sign with a stipulation that the lease is void if not signed within $0 days from this date. Mr. Eimers seconded the motion. At a roll call vote, Mr. Eimers, Mr. Venable, Mr. Muller, and Ms. Arp voted aye. The motion carried. AB 01-40 Agreement with School District on Gymnastics Classes for Physically Challenged Kids Mr. Peckham explained that McCalI-Donnelly Schools has a physically challenged class. They wanted to have a gymnastics class as part of their curriculum. The school will provide extra teachers to watch the kids because they require a 1 to 1 ratio. Mr. Bieter said that the agreement would need to be revised to clarify that the McCall Donnelly School District will provide instructors. Ms. Arp moved to approve authorize the Mayor to sign. Muller, and Ms. Arp voted aye. the agreement contingent on legal review and At a roll call vote, Mr. Eimers, Mr. Venable, Mr. The motion carried. AB 01-54 Delta Dental Renewal Mr. Strope explained that the policy required renewal in the middle of the fiscal year. This agreement will change the renewal date to coincide with the City's fiscal year. Employees have been informed of the change. There should be enough money in the budget, but if there's not, the money will be allocated from somewhere else. Mr. Muller moved to approve the policy endorsement with Delta Dental Plan of Idaho, Inc and authorize the Mayor to sign. Mr. Eimers seconded the motion. At a roll call vote, Mr. Eimers, Mr. Venable, Mr. Muller, and Ms. Arp voted aye. The motion carried. AB 01-55 Property Management Agreement with Coldwell Banker Johnson & Co. for 1203 Roosevelt Mr. Strope said the previous property managers cancelled the agreement for managing 1203 Roosevelt. Ms. Koch investigated all options for a revised agreement. Ms. Arp asked when the house needed to be removed. Mr. Strope will check into it. Mr. Bieter would like to review the other insurances required in item 10C. Page 7 of 9 April 12, 2001 City Council Minutes Ms. Arp moved to approve the agreement with Coldwell Banker contingent upon legal review and authorize the Mayor to sign. Mr. Eimers seconded the motion. At a roll call vote, Mr. Eimers, Mr. Venable, Mr. Muller, and Ms. Arp voted aye. The motion carried. City Manager- Robert Strope Consuelo Blake's father passed away so she is out of town. Gloria Cantrell is intending to retire on June 1,2001. City Attorney- Dave Bieter A tracking system for legal service requests has been implemented. Mr. Bieter will be providing it for future packets. City Planner- Lindley Kirkpatrick A status was given of the new Grant Coordinator/Assistant City Planner position. Ten applications were received. Mr. Kirkpatrick will be setting up interviews. City Councilor- Marilyn Arp None. City Councilor - Ray Venable None. Mayor - Allan Muller Where does the City stand on the Water Rate Study? Mr. Strope said the rate proposal is being completed. Floyd Ayers has recommended no changes until construction is complete or until we know what the debt service will be. Ms. Arp asked when the water rate study would be completed. Mr. Strope said within 2 weeks and then the committee would reconvene. Mr. Eimers said the City is running in the black $500,000 and should share that with the people. A one-time rebate may be appropriate. City Councilor- Kirk Eimers Bill Basye from the Shepard's Home called and offered to give Council a tour. The tour is on May 17, 2001 at 5:30 pm. Page 8 of 9 April 12, 2001 City Council Minutes What can be done about debris on private properties? Mr. Kirkpatrick and Mr. Wolf are addressing the issue When will the negotiations begin for a Water Plant Engineer? Mr. Strope said it will be ready for Council action on April 26, 2001. Without further business, Mr. Eimers moved to adjourn. Mr. Muller seconded the motion. Ail Council Members voted aye. The motion carried. The Council adjourned at 9:00 pm. ATTEST: Atl~an Muller, Mayor Cathleen A. Koch, Finance Director/City Clerk Page 9 of 9 April 12, 2001 City Council Minutes