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HomeMy Public PortalAboutCouncil Minutes 2001 04/26MINUTES McCall City Council Regular Meeting Thursday, April 26, 2001 Table of Contents Call To Order and Roll Call Business Public Hearing Public Comment Consent Agenda Business Reports Adjournment Page 1 of 9 April 26, 2001 City Council Minutes CALL TO ORDER AND ROLL CALL Mayor Muller called the regular meeting of the McCall City Council to order at 6:08 pm. Ms. Arp, Mr. Muller, and Mr. Eimers answered roll call. A quorum was present. City staff members present were Attorney Dave Bieter, City Manager Robert Strope and Finance Director/City Clerk Cathleen Koch. BUSINESS AB 01-59 Impact Area Negotiations Work Session Mr. Kirkpatrick explained that the purpose was to make a recommendation to the County Commissioners regarding the Impact Area Agreement. A recent Supreme Court decision is requiring changes to be made to the Impact Area Agreement. The governing body must be changed for who makes decisions in the impact area. The County Commissioners must make final decisions within the area. There are five key changes proposed to the agreement. • The City wants to retain McCall's Comprehensive Plan and Zoning Code in the impact area. • The Impact Area P&Z Commission would be eliminated to create one Planning and Zoning Commission. • This one City P&Z Commission would make recommendations to the County Commissioners for final decisions on things that do not require a public hearing. State code requires County P&Z to hold a public hearing for rezoning or comprehensive plan amendments. • Applications would be filed and administered by McCall. This proposal simplifies the administration and process. There is one P&Z and one code to interpret. The current practice is cumbersome and has the potential for problems because two bodies are interpreting the code. Details of how many members will be on the commission can be worked out later. The issue of having both impact area and city residents on one P&Z has come up since the proposal was put together. Mr. Bieter explained that the code provides for impact area residents to be on the City P&Z Commission. The code is not silent about what the commission should be. Page 2 of 9 April 26, 2001 City Council Minutes Ms. Arp asked about property bisected by the City. Mr. Bieter and Mr. Kirkpatrick both confirmed that the draft ordinance does not address the issue. Mr. Bieter said it is reasonable to say that jurisdiction runs with the larger portion of property. Ms. Arp wanted clarification on page 2 about members being removed for cause. Mr. Bieter said the code defines cause as absenteeism. Chairman will be chair on page 3. Ms. Arp stated that two separate commissions has worked well for the City. She said there was no question about what had to be done based upon the court decision. Mr. Kirkpatrick said that two commissions are duplicative, unnecessary, and confusing. An Impact Area P&Z, along with a City P&Z, does not exist anywhere else. Mr. Bieter explained that the City and County can allow a City, County or Joint P&Z, but nothing is said in the statute about an Impact Area P&Z. Ms. Arp said the Impact Area P&Z was blessed by a judge. Mr. Bieter said it was blessed before the Supreme Court decision. Council discussed the number of members that should be on the commission. Mr. Eimers moved to approve staff's recommendation and presentation of the ordinance to County Commissioners deleting section 3-36-010, including 5 people on the commission that are picked proportionally according to population. Mr. Muller seconded the motion. At a roll call vote, Mr. Muller and Mr. Eimers voted aye. Ms. Arp voted no. The motion carried. Mr. Kirkpatrick said the next step was to get council in a room with the commissioners to negotiate an agreement. Mr. Venable and Mr. Colton arrived at 6:50 pm. Council recessed at 6:50 pm. The meeting reconvened at 7:00 pm. PUBLIC HEARING AB 01-39 Resolution 01-08 Recreation Fees Mr. Peckham explained that the committee's minutes were included to show their view on free recreation classes. He needed to have a decision in order to complete his brochure. Mr. Muller opened the public hearing. There were no comments. The public hearing was closed. Mr. Strope said the fee structure was published in full in the newspaper prior to the public hearing unlike other fees that were adopted by council. Page 3 of 9 April 26, 2001 City Council Minutes Ms. Arp said she disagrees philosophically with the statement made by the Recreation Committee that if programs are free for kids, they should be free for adults. She agreed with their recommendation to allow more time to research the no fee schedule. Mr. Strope said that the free fees would center on youth activities except for gymnastics. Mr. Eimers said he would entertain a no fee schedule later, but it would take more tax money. Mr. Strope pointed out the $30,000 budgeted in revenue for the Recreation Department. Fees collected have already exceeded what was budgeted by $20,000. Mr. Colton said the only purpose of fees is to generate revenues to pay for existing programs. In his opinion, the City doesn't have a recreation program; the City has a gymnastics program and a few other things the Recreation Department is trying to fit in. Mr. Strope said a meeting is scheduled to discuss privatization of the gymnastics program. Ms. Arp proposed that the committee define why the City has a recreation program, how the City should make decisions, and what the program is and/or should be. Mr. Eimers moved to adopt resolution 01-08 and authorize the Mayor to sign. Mr. Muller seconded the motion. Four council members voted aye. One council member voted no. The motion carried. PUBLIC COMMENT The Mayor called for public comment. There were no comments. Mr. Muller welcomed Mr. Strope's daughter for "Take Your Daughter to Work Day". CONSENT AGENDA The following items were listed on the consent agenda: • Invoice Approval List Dated April 23, 2001 • Payroll Report for Pay Period Ending April 13, 2001 Mr. Muller moved to approve the Consent Agenda. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. Page 4 of 9 April 26, 2001 City Council Minutes BUSINESS AB 01-60 Park Street Turnbay Project Mr. Kirkpatrick presented the first payment application for the Park Street Turnbay Project. Work has already begun. Idaho Power and Citizens are participating in the cost for burying the utilities that are currently located overhead. Mr. Eimers moved to approve pay request #1 from Masco, Inc. for $16,471.76, approve the burial of Idaho Power lines at a cost of $53,900 and authorize the Mayor to sign appropriate documents, and approve the burial of Citizens Communications lines at a cost of $29,103.64. Mr. Colton seconded the motion. At a roll call vote, Mr. Eimers, Mr. Colton, Mr. Venable, Mr. Muller and Ms. Arp voted aye. The motion carried. The completion date is anticipated to be June 29, 2001 so that by the July 4th weekend, the project will be substantially complete. AB 01-61 Library Expansion Ms. Cantrell came to remind Council of the letter included in their packet. She is hoping the City can find funds next year to purchase the Fire Station. She explained that all departments have agreed that the Library is the best use of the current Fire Station. Mr. Strope said a discussion was held at the department head level about what to do with the Fire Station. The City can either hold a joint sale with the Fire Department or purchase the Fire Station's portion of the building. The potential uses were examined for the building and it was determined that the single best use for the long term is the library expansion. Ms. Cantrell discussed the possibility of writing a grant in order to remodel the Fire Station Building. Mr. Strope said the building would cost $147,000 plus any remodeling expenses. Ms. Arp said she would like to see broader planning before making a decision. Mr. Strope said that he knows at some point, the Police Department and City Hall staff will go to different locations. There have been discussions about moving the Police Department near the Airport or Juvenile Detention Center. Staff has also discussed where the Recreation Department will go if the City splits off from the gymnastics program. Ms. Arp confirmed that she would like to see long-range projections. Mr. Eimers would like to see long-term projections, how much it will cost to modify the building, and where the money will come from. Council agreed that the information presented was not enough to make a decision about spending $150,000. Page 5 of 9 April 26, 2001 City Council Minutes Ms. Cantrell said she was encouraged that council was willing to consider purchasing the building. She will work on a long-range plan and determine where the money will come from for the building purchase and remodel. AB 01-62 Appointment of Golf Course Advisory Committee Member Mr. Pillard said Bill McMurray has not been able to attend the Golf Course Advisory Committee meetings. He was the Spring Mountain Ranch Representative. Mr. McMurray has recommended Bob Giles for the position. Mr. Pillard said Mr. Giles would be a good addition to the committee. Mr. Colton moved to direct he Mayor to appoint Mr. Giles to the committee. Mr. Eimers seconded the motion. All Council Members voted aye. The motion carried. Mr. Muller directed the appointment of Mr. Giles to the Golf Course Advisory Committee. AB 01-30 Golf Refund Ordinance No. 750 Mr. Pillard presented the ordinance. Council discussed the changes in the policy that the Golf Course Advisory Committee recommended. Mr. Colton moved to suspend the rules, read by title only, the first reading only, Ordinance No. 750. Mr. Eimers seconded the motion. At a roll call vote, Mr. Eimers, Ms. Arp, Mr. Colton, Mr. Venable and Mr. Muller voted aye. The motion carried. REPORTS City Manager — Robert Strope J-Ditch Mr. Levihn came to look at J-Ditch and said hi. The project is going well. The liner people are in town to install the liner for J-Ditch. A request for funds will be submitted to BOR tomorrow. The Surety will receive $245,000 after liquidated damages are deducted. Airport Engineers Armstrong Consultants will hold an open house workshop with Council on May 10, 2001 to discuss projects and do a fly over. Page 6 of 9 April 26, 2001 City Council Minutes Written Report A written report has been placed in Council's boxes Water Treatment Plant There are concerns about the WTP timeline for completion. Mr. Strope will discuss the timeline with DEQ. DEQ has sent a letter saying the interest rate is 2% on the loan. Rick Orton is working on the environmental impact letter. City Attorney — Dave Bieter Tracking System A handout showing the tracking system will be placed in Council's boxes tomorrow. Finance Director/City Clerk — Cathleen Koch Budget The budget should be completed by July 19, 2001. Auditors Balukoff, Lindstrom & Co sent a staff member to help the City review whatever areas were requested at no cost. City Planner — Lindley Kirkpatrick Grant Coordinator/Assistant City Planner Interviews are being scheduled for the position. There were several strong candidates. River Ranch Proposal A public hearing is scheduled for May 24th at 7 pm. Director of Golf and Parks Operations — Dan Pillard Golf Course May 18th is the tentative starting date. Veterans Memorial Agreement An agreement will be brought to Council May 10, 2001. Page 7 of 9 April 26, 2001 City Council Minutes Gwartneys The Gwartneys are planning to sign a concession agreement again this year. Mr. Kirkpatrick and Mr. Pillard are discussing building options. City Councilor — Ray Venable None. City Councilor — Mayor Muller Used Cars Used cars are showing up around town, is that okay? Mr. Wolf said that he'd have to look at the ordinance to see if there's a violation. He would like to ask for voluntary compliance before issuing a citation. Code enforcement issues are starting to be addressed. City Councilor — Kirk Eimers Grant Meeting Members of the community made a presentation for a grant for parking for the Ice Rink. An announcement should be made on Monday whether or not the grant will be awarded to the City. Budget The general fund needs to slow down spending. City Councilor — Marilyn Arp Cleanup Day Is there a cleanup day this year? Mr. Kirkpatrick said it would be held the Saturday before Memorial Day. The City can participate to enhance the community. Census Council discussed the 2089 Census figure and whether or not it would have an affect on anything. Page 8 of 9 April 26, 2001 City Council Minutes City Councilor — Ralph Colton Junk Cars How long can junk cars be kept on private property? Mr. Wolf said let him know which property and he will address the issue. ADJOURNMENT Without further business, Mr. Eimers moved to adjourn. Mr. Muller seconded the motion, All Council Members voted aye. The motion carried. The Council adjourned at 8:25 pm. /P = `"- �Ilan Muller, Mayor ATTEST: /,(/ _ �" Cathleen A. Koch, Finance Director/City Clerk Page 9 of 9 April 26, 2001 City Council Minutes